## 2023 

## REPORT AND ACCOUNTS 

Registered Charity 502073 



**REPORT OF THE TRUSTEES OF BIRMINGHAM PHAB CAMPS** 

## **YEAR ENDING 31[ST] OCTOBER 2023** 

## _**LEGAL AND ADMINISTRATIVE INFORMATION**_ 

## **Working Name** 

Birmingham PHAB Camps 

**Constitution** Birmingham PHAB Camps is an unincorporated association charity (number 502073). It is a voluntary organisation. Its Governing document is its constitution; and rules and operates under Birmingham PHAB Camps Operational Guidelines 2015. 

**Objects** To provide holidays aimed at creating inclusive and diverse friendships for all children, with and without disabilities, living throughout the Birmingham area. 

## **Board of Trustees** 

## **The following served during the year** 

Mr Andrew Miles – Chair 

Ms Emma Spittle – Vice Chair 

Mr Anthony Rate – Treasurer Miss Jen Hardy – Secretary 

Mr Grant McCaig – Trustee 

Ms Jackie Redding – Trustee 

## **Election of Trustees** 

Trustees are elected by members at the Annual General Meeting and serve for a period of 3 years. There is no maximum number of terms that a Trustee can serve as long as they are re-elected. The board will meet 4 times a year to review aims, policies, strategy, finance and sustainability. 

## **Management** 

The officers of the charity will serve on the Operational Committee together with at least 7 other members inclusive of leaders for any given year. They will meet 11 times a year. Anyone involved with Birmingham PHAB Camps can join the committee but are not subject to election. All members have to join at least one of the sub teams - Fundraising, Holiday allocation, Volunteer allocation, Leadership, Communications and Transport. These sub teams are responsible for carrying out the ongoing organisation of the holidays and the Charity each year, reporting to the Operational Committee. 

## **Principal Professional Advisors** 

Bankers CAF Bank Limited, Kings Hill, West Malling, Kent ME19 4TA Independent Examiner C T Edwards FCCA of CT Edwards Limited, 26 Darnford Moors, Lichfield. 

Charity address As a voluntary organisation, we operate without a physical base, but hold physical meetings and training events at the University of Birmingham. Website www.bhamphabcamps.org.uk 

Charity Commission Number 502073 

1 



## _**TRUSTEES REPORT**_ 

## _**Charity Aims and Organisation**_ 

Birmingham PHAB Camps is a voluntary organisation that provides holidays aimed at creating inclusive and diverse friendships for all children, with and without disabilities, living throughout the Birmingham area. We are staffed entirely by volunteers. We arrange a series of holidays for groups of twenty or so young people, in various age groups, during Easter and the summer holidays. Three of our holidays (Junior, Senior and Venture) are age-specific, and integrate a minimum of ten disabled and ten non-disabled children on each of them. The fourth holiday (Discovery) is a new programme for us designed at offering a holiday to create friendships for a smaller number of children with learning difficulties who would find the other camps too overwhelming. 

We provide a range of fun and stimulating activities from canoeing and archery to raft building and ropewalks, along with visits out, such as the beach, theme parks, ice-skating, escape rooms and other excursions. The young people are given the opportunity to participate in new and challenging experiences where everyone participates together, no matter what their ability. 

Families are asked to contribute only what they can afford towards the cost of a PHAB holiday, which leaves the charity with a lot of fundraising to do, as well as organising all the holidays. Everyone works voluntarily so there are no salaries to pay and few expenses are claimed. This means that our administration costs, which includes the cost of DBS checks and the licence for our Safeguarding app, are less than 5%. This has increased from 2% to 5% this year as our insurance costs increased from £584 to £3,059. 

## _**Charities and Public Benefit**_ 

The Trustees confirm that they comply with their duty to have regard to the Charity Commission guidance on public benefit in exercising their power and duties and deciding what activities the charity should undertake. As can be seen in this report, and within the Objects on page 1, the charity has charitable purposes or 'aims' that continue to be, and are carried out for, the public benefit. The Trustees also believe that the opportunity to benefit is not unduly restricted, that people in poverty are not excluded, that there is no detriment or harm arising from carrying out Birmingham PHAB Camps aims and that any private benefits received, other than as a beneficiary, are incidental. 

## _**Financial Review**_ 

The total incoming resources for the year were £123,404 (2022: £114,862) against expenditure of £121,388 (2022: £143,137) leading to a increase in total funds of £2,016. A receipt in late October from a Barratt Homes Boxing Event of £19,716 is for 2024 holidays. 

Accumulated funds as of 31st October 2023 amounted to £70,452 (2020: £68,436). 

This year we have been able to run 4 holidays in the summer. Costs have continued to increase as inflation continues to be high. Leader shortages prevented us running one holiday at Easter 

We are planning to hold 4 holidays in 2024, with Discovery Camp increasing numbers following a successful launch in 2023. This remains less than usual, due to a shortage of experienced leaders, however, we do plan to run a short trip to a festival for young adults with disabilities for a weekend in July. Our budget for these holidays would be £135,000. We anticipate an overspend of £26,500 leaving us with unrestricted reserves of £41,936. 

## _**Risk Review**_ 

The Trustees have a continuous process of risk assessment and maintains a risk register. Risks areas identified cover reputational, financial, operational and regulatory. 

The Trustees consider that the areas where the impact of risk could be highest are: 

- loss of experienced volunteers 

- significant reduction in Trust Fund donations 

- health and safety of our young people, which is monitored at all times 

2 



## _**TRUSTEES’ RESPONSIBILITY FOR THE FINANCIAL STATEMENTS**_ 

Charity law requires the Trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the charity and of its income and expenditure for that year. In preparing those accounts, the Trustees are required to: 

- Select suitable accounting policies and then apply them consistently. 

- Make judgements and estimates that are reasonable and prudent. 

- Prepare accounts on the going concern basis unless it is inappropriate to presume that the charity will continue to operate. 

The Trustees are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the accounts comply with charity law. The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 

## _**INDEPENDENT EXAMINATION OF THE ACCOUNTS**_ 

Charity law does not require the accounts to be audited, but, if not audited, an Independent Examiner's Report must be provided. The Trustees have appointed C T Edwards FCCA to undertake this work. 

Approved by the Board of Trustees on 9th January 2024 and signed on their behalf by 



Andrew Miles Chair 

Anthony Rate Treasurer 

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## CHAIRS’ STATEMENT 

The two of us (Emma and Andrew) feel such a sense of delight at how the year has gone. Feedback from parents, samples of which you can read in the individual camp reports below, contained so many examples of the positive change made on their children’s lives. One parent wrote: “ _I knew she would come back a different child but I didn't realise it would impact her future life quite so much. It's a shame that every child can't experience a PHAB camp. She has realised that she is a wonderful person and it’s not just us who think it. Her self-esteem has sky-rocketed and she has made some truly great friends and all I can say is Thank You!_ ” This says it all really. We see it and hear it every year and that is why we all do it. So first and foremost, we want to thank all our donors for making all this possible! 

The year has involved many surprises. For instance, neither of us expected to see long term volunteers Avneet Johal and Simrute Kaur battle it out in a Boxing Ring to raise money for PHAB. We’re grateful to both for the weeks’ of training and genuine physical pain they put in to help raise over £20K for the camps this year, and we are excited that after thirteen years of volunteering, Sim will be leading one of the camps for the first time next summer. We would also like to thank Barrett and David Wilson Homes for running the Boxing and other fundraising events this year, with us as one of their chosen charity recipients. Another surprise was the advent of a brand new camp we had not even conceived of this time last year. Following our announcement that we did not have the resource to run a Breakfree Camp in 2023, Emily Meyrick a relatively new volunteer, and Vicky Whiston, a long-term volunteer, came forward with a suggestion for a brand new camp, one that would focus specifically on children with learning difficulties that mean they would likely find our integration camps too much, whilst Breakfree not stimulating enough. They suggested an alternative camp that would allow such children to make friends and build upon their independence with the help of our volunteers. We trialed it this year with six children and it proved such a success that we plan to run it again next summer with ten children. Not only that but Emily demonstrated yet more entrepreneurial spirt and commitment by conceiving of and creating a reunion event for this year’s children at Drayton Manor to help them build upon and maintain the friendships they made. We want to express our gratitude to Vicky and Emily for coming forward this year, venturing into the unknown and adding so substantially to what PHAB was able to offer children and families. 

This entrepreneurial spirit looks set to continue into next summer. Many of you will know that we were not able to offer any holidays to young disabled adults this year due, again, to lack of leader resource, but former volunteer Rachael Lane has stepped forward to suggest a new approach for next summer in the form of a short holiday for young disabled adults at an actual festival. With many existing volunteers having already agreed to take part, even before we advertise it formerly, this looks highly likely to take place and a great example of what more we could do if new leaders come forward. 

We want to thank this years’ leaders Lauren Scrivens, Gulshan Afshan, Bobbi Berrow, Ellen Beech, Dan Scrivens, Chris Davison, and Vicky and Emily for putting together four such wonderful camps this summer. We’re delighted to confirm that Bobbi and Ellen have agreed to lead Senior once again in 2024, and we’re excited to welcome Bekki Novak and Clara Morate who have come forward to lead Junior next summer, and Kerry-Ann Owen and Sim Kaur who will be leading Discovery. 

As of yet, we have still to identify who will lead Venture next summer, which is a worry and a reminder, if one be needed, that we are an entirely voluntary organisation, and can only ever offer what we have the right number of experienced volunteers to deliver. On that note, to recognise the amount of work leaders undertake in putting the camps together, we’re trialing a new extended Leadership Team approach next summer, whereby the two named leaders will be joined by an experienced volunteer as a “supporting partner”, as well as making each camp’s assigned Medical Officer formally part of the leadership team. We genuinely hope that this will take some of the pressure off leaders and help somewhat to spread the load. 

In last year’s report we announced the rollout of three operational improvements: - A brand-new secure online system to record, monitor and act upon all incident forms. The system that we opted for is CPOMS, a safeguarding software application used by many schools in Birmingham. This proved an immense success. It meant that our Safeguarding Team, led by Jackie Redding, could monitor all reports in real time and advise leaders accordingly. We are delighted with how well the system operates, the time it has saved, and the response of all our volunteers who have stated it is much more efficient than our previous paper-based system. 

- An new online child referral form and visit form. Again, leaders have been massively positive about this new development, the time it has saved them and the information that it has provided ahead of child visits not previously possible. The Holiday Allocation Team 

4 



have met to improve the system further for next summer based on the learning from this year. Our thanks once again to Chris Davison and Jeremy Rison who support Emma with this part of our operation. 

## - A fully online DBS processing system. 

We now use Disclosure Services Ltd, to carry out our DBS checks online, dispensing with paper forms which were time consuming and prone to user-error. This has proved most affective. Aside from the convenience, it has proved a safer method as paper applications were taking up to three months to be returned upon occasion, whereas online applications are processed and returned literally within days. Our sincere thanks to James Bashford for taking the time to fully research, implement and tirelessly administer this process with all our volunteer applicants. 

We are proud of how these developments have made our operations more up-to-date, robust, and sustainable. An area we struggle to innovate in, however, is fundraising. Despite having instituted a new team to carry this out at the end of last year, as a locally focused organisation, it is hard to know how to fundraise beyond our own small network. We therefore remain indebted to the tireless efforts of our former Chair, Maxine Ross-Wallis, who continues to lead on our Trust Fund applications, without which we simply could not operate. Our thanks also to the volunteers of Discovery and Junior Camp who carried out their own online fundraising, which is fantastic, and to our fellow Trustee Jen Hardy, who once again orchestrated our Annual Wheel and Walk event this year, which has been a staple of the charity’s fundraising since 1972 and we truly encourage all families and volunteers to get sponsored for this event in 2024. 

Before we close, we would like to say thank you as ever to our Treasurer Tony Rate. Tony not only manages PHAB’s accounts and financial transactions, he helps all our leaders budget for their camps and supports in nearly all other areas of the charity’s operation. He genuinely cares about the outcomes for all the children we support and is a constant rock for both of us. We could not be more grateful. 

Finally, we want to thank Lauren Scrivens for overseeing our Volunteer Recruitment operation for the last two years. All our applicants require interviewing, reference checking, CV checking, DBS checking and training. And Lauren’s role in overseeing this, unpaid, as with all of us, is considerable. She has carried it out with good humour, attention to detail and commitment. As a former child of the camps, a volunteer and now a camp leader, Lauren is an integral part of all that we stand for. She and her husband are now heading off 

to live in Australia for a few years, but we are certain this is not goodbye, and we want to wish her and Rob all the very best in their next step together. In the meantime, James will be taking on Lauren’s role with the able support of Bobbi, Dan and Ellen. 

As we look ahead to next year, we are deeply heartened at having launched a completely new camp this year, thanks to the ingenuity of two of our volunteer leaders, and we’re excited by the prospect of doing something similarly new and innovative for young disabled adults next summer. We hope this encourages other volunteers to approach us with new and innovative ideas to reach yet more young people in Birmingham in the summers to come! 

Andrew Miles & Emma Spittle Chair & Vice Chair 

## _**2023 HOLIDAYS AND ACTIVITIES**_ 

During 2023 we arranged a programme of 4 PHAB Camp holidays. A total of 130 individuals took part and a breakdown of the holidays is detailed below. 

|**CAMP & Dates**|**Leaders**|**Age**<br>**Group**|**Number of participants**|**Number of participants**|**Number of participants**|**Venue**|
|---|---|---|---|---|---|---|
||||**Disabled**|**Non-disabled**|**Volunteers**||
|JUNIOR<br>5th– 12thAugust|Lauren Scrivens<br>& Gulshan Afshan|8-10|10|10|17|Wingate Centre|
|SENIOR<br>12th– 19thAugust|Ellen Beech<br>& Bobbi Berrow|11-13|11|11|17|Wingate Centre|
|VENTURE<br>12th– 19thAugust|Daniel Scrivens<br>& Chris Davidson|14-16|10|11|14|Bendrigg Lodge|
|DISCOVERY<br>31stJuly – 4thAugust|Emily Meyrick<br>& Vicky Whiston|12-16|6|0|13|Wingate Centre|
||||||||
|||Total|37|32|61|= 130|



With the exception of Venture Camp, which stayed at Bendrigg Lodge in Cumbria, all other camps once again visited The Wingate Centre in Cheshire. We are in the process of looking at a possible alternative venue for next year’s camps. 



5 


## **Junior** 

Junior Camp returned to the Wingate Centre again this summer, in what, to many of us, feels like ‘coming home’. For around half of the 20 young people that we took away, it was their second or third camp, so starting with a scavenger hunt was the perfect opportunity for them to show their independence as they guided the volunteers around the centre. The theme of this year’s Camp was ‘Disney’ and we quickly got settled into our three groups (Disney, Marvel and Star Wars) with team challenges which ended with a crazy toilet paper fight. It wouldn’t be a Junior Camp 

without a week packed full of days out, bus sing-a-longs, plenty of craft and lots of stories and this year was no exception. We kicked the week off with a visit to the Ice Cream Farm, which saw groups bouncing, splashing and eating their way through the first full day. A firm favourite on Junior Camp is a morning spent swimming at Dimensions swimming pool in Stoke. This year, with the help of a fantastic and experienced volunteer team, we were able to enable two of our young wheelchair-users up to ascend the spiral staircase to go down the slide, something we were not able to do last year. The girls absolutely loved the experience and the volunteers left on a high, knowing we had given them an experience they couldn’t get off camp. This year also saw the return of a beach day, something Junior Camp hasn’t done since 2016! We had been able to hire two beach wheelchairs which meant, after a fish and chip lunch on the promenade, every one of our children could make their way to the sea, singing very loudly as we went! We were blessed with warm weather which allowed us to spend two hours happily splashing in the sea, building epic sand forts, collecting shells and admiring jellyfish (from afar!). 

It was amazing to see how quickly friendships had formed this year, with one of the children remarking “it’s crazy we’ve only known each other for less than 24 hours” whilst they all sat around enjoying their ice creams. This was a common theme throughout the week and meant that our volunteers could take a step back and let the children play independently as they had become so well integrated. It was wonderful to see children ask their peers if they could push their wheelchairs, help them cut up their food and put their shoes on, all without prompting from us. PHAB’s mission is to integrate and seeing this level of understanding form between our disabled and non-disabled participants so early on is utterly fulfilling. Many of the parents stated how much more confident their children have appeared since the camp! 

## _**Volunteer feedback:**_ 

“ _The emotions of seeing each person having a good time was overwhelming at times and made the whole week something to remember for years to come._ ” 

## _**Parent feedback:**_ 

“ _Rainie had "the best amazing super fantastic time in the whole universe" (her words)! She has come back a more confident little grown-up girl. Learnt a bit of sass while away... it’s really made a difference. Boosting her friendship skills._ ” 


**----- Start of picture text -----**<br>
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## **Senior** 

Senior camp took the largest number of children of any camp this year and enjoyed a huge diversity of abilities, ethnicities and personalities, making for a fantastically fun group! Senior goes to the same Centre as Junior but we try to make it a noticeably different camp in recognition that the children are that much older! As the pictures below show, they really enjoy that free time to hang out and have fun together, which they can do around the Centre quite independently. As a result we were seeing the friendships develop fast! 




Throughout the week we did lots of different activities including the Chester Zoo which was a nice engaging start to the week. 




Then we ramped it up a gear and tried something new for senior; we went to Petty Pool Outdoor Centre, which was a great day, despite the weather(!), where the children embraced everything, giving all the activities their best go, which meant lots of them managed to achieve a lot more than they expected. 





Luckily the next day the weather was a lot better for us which gave us the opportunity to go Telford park, which gives the children chance to develop their friendships more and explore the fantastic park equipment or play team sports. 





7 



We also took the children to an indoor snow-park, waterpark and inflatable park, all of which they loved! 




Then at the end of the week we love to have a celebration of the week going to well, the friendships we have made and to give it a fun goodbye with a talent show and party. 



**Parent Feeback:** “ _Lucy absolutely loved it. Her roommate, her friends, the adults, the activities, everything! She really wants to go next year! One thing she struggles with is being herself socially, but she has come home more confident. She made friends with everyone and was able to be herself without the intense emotions. She also learnt more about disability. Seeing her smiling and non-stop talking about it was priceless. I just want to say thank you from the bottom of my heart; my girl grew up so much in a week._ ” 


“ _Ryan had the best time ever. He had never been away without us before, so it’s made him feel more confident and grown up. We missed him terribly but were happy for him to have such a fun time with new friends and carers. All I can say you have a fantastic team giving such lovely care and support they give each child. I can't thank you all enough for support you gave Ryan he cried once home as he wanted to go back to you all._ ” 

## **Discovery** 


Discovery camp was a new and exciting addition to PHAB this year. Emily, Vicky, Emma and Andrew began discussing the possibility of a camp or even a day out due to Breakfree not going ahead. This led to a new camp, named Discovery, designed for children who may struggle on the other three camps due to the nature of their learning difficulty, with a view to help them grow in independence, problem solve for themselves and make long lasting friendships, which is something that was certainly achieved throughout the week, and ongoing since camp. 

The theme for the week was colour and brightness, we arrived at the Wingate to colourful posters on our doors and a nice, warm welcome. Throughout the week, we took part in many activities, including: a visit to Chester Zoo, an action-packed day at Alton Towers, Bowling, Swimming and visiting Pizza Hut for an all you can eat buffet! Yum . At the Wingate Centre we made use of the gym and sensory room, as well as playing on their new outdoor equipment and toasting marshmallows around the fire pit. During training day, we encouraged the volunteers to choose their own roles from a job list which encourages everyone to feel they have a part in preparing for the camp. One volunteer nominated herself to create a interactive sensory story, and another took the lead on supporting with the tie dye. 


Activities were planned carefully, and with all the children in mind. We ensured to ask each child during the home visits which activity they would prefer, before we booked it. Discovery Camp gave children new experiences and the 

8 




encouragement to express themselves, as well as make new friends. Volunteers were eager to support this aim and took this on board during their interactions with the children, encouraging both friendships and independence throughout the week we were away. With the support of the volunteers, the children completed their own diaries to record the events of the week, using photos, leaflets and ‘phrases of the day’. This is intended to be a keepsake, along with a memory stick full of photos, to remember their camp experience. 

Our last night was a colour themed party night, where both volunteers and children dressed up in brightly coloured, rainbow clothes. The night started with a takeaway, followed by fun party games and plenty of songs and dancing. An amazing end to a truly wonderful week. As with all camps, Discovery wouldn’t have been a success without each and every volunteer who came away. Volunteers worked tirelessly throughout the week to ensure all children were cared for and happy. 

**Parent feedback:** “ _We can’t put into words how grateful we are for Bradley to have been chosen to have this experience! He’s like a new man._ ” 

“ _I really was so chuffed how well he coped and how lovely he was with the other children, and he went on scary rides at the theme park which I thought he would never do and really came out of himself. The volunteers obviously did an amazing job and we can’t thank them enough. He made some_ 


_lovely friends which was so nice as he doesn’t have many and we will keep in touch with them._ ” 

“ _Molly is a wonderful, joyful young person, and the only hard thing about being her parents is that we can't give her the focus, social opportunities and wonderful life experiences that she needs. Discovery camp and your amazing volunteers have done that in spades this week. We've been crying happy tears every night looking at the photos and seeing just how happy, sociable, confident and relaxed she has been. She needed this so badly and I know she will cherish the memories she's made forever._ ” 

## … **Discovery Reunion Day-out** (December 2023) 


Discovery Camp did not quite end there this year! It was felt that given the children had made such good friends, that it would truly benefit them all to meet together again as a group. We put this idea to the parents to put to the children themselves. All the children immediately said yes, and apparently parents had trouble containing their excitement until the date! A Christmas-themed trip to Drayton Manor was arranged for December and what was notable was the strength of their friendships, highlighted by how they all greeted each other upon arrival. Jayden, in particular, running up to say hello to each child! A huge thanks to Emily Meyrick for organising this day and volunteers who travelled from as far as Wales and Scotland just to help out for the day! 

## **Venture** 

Oh, what a feeling to be back at Bendrigg for another Venture Camp. A large group of teenagers deprived of their mobile phones for a week for some sounds like an experiment waiting to go wrong but as always we found ourselves blessed with a vastly experienced & dedicated volunteer team and a hilarious, diverse group of intrepid teenagers. 

Having seen a large cohort of regular camp attendees ‘graduate’ from their final camp last year we welcomed a largely new group of 


9 



teenagers onto Venture. In the almost sunny British summer weather of the Lake District we completed a jam packed week of challenging accessible activities seeing us canoeing, abseiling, swimming, hiking, biking, caving & completing escape rooms amongst many other things. Alongside this we had a memorable rainy day at Blackpool beach enjoying the water park, arcades and of course, fish & chips on the beach. 


Thursday saw us do something rather new this year – a visit to the Theatre by the Lake in Keswick to see ‘The 39 Steps’ which truly captured the imagination of our whole group. The play is both a thriller and a comedy, and we were lucky enough to attend a “relaxed performance” specially designed to support people of all abilities to engage and feel welcome in the space. At one point Luke literally asked one of the performer’s “what just happened!?” when one of the characters met an unexpected demise; “nothing good I assure you” he responded in character, much to Luke’s delight! A real highlight was a Q&A with the actors after the performance. As volunteers we watched in awe as all the children began asking a fantastic array of questions. One boy said after that he can’t wait to go to the theatre again having experienced it for the first time. 

We had some truly memorable evenings at camp this year too. The volunteers were largely able to step away and allow the participants to really enjoy each other's company. Exploring the grounds, star gazing, playing cards & board games. The group formed a really strong bond and it was great to see them forming friendships and supporting each other without the interactions of the volunteers. Complementing this we had the customary paint & water fights, a campfire, crafts and also this year of course a rodeo bull! 

The end of the week concluded with a final night party with everyone in fancy dress for our theme cowboys vs. aliens and we danced late into the night. 



**Parent Feedback:** “ _Jess had an amazing time on camp. She’s told us so much about it. It’s been so good for her to do something without us being around all the time. She’s really proud of herself. She definitely got so much out of it. Even little things like watching films she wouldn’t normally watch as she tends to get in a bit of a rut and doesn’t like trying new things which means her interests aren’t always age appropriate – too young for her I mean. I think my favourite thing Jess has said was when I asked her if she enjoyed the last night party and she nonchalantly said ‘Yeah I had a couple of drinks and got a tattoo.’ Really made us laugh! Given she was going away with children without disabilities, we did not know how the other children would respond to her; we thought it could damage her confidence if they were unkind or ignored her; instead they’ve helped her blossom as a teenager and feel part of the crew!_ ” 

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Birmin
ham PHAB Cam
Statement of Financial Artivities for the
ear ended 31st October 2023
Unrestricted Restricted
Funds
Funds
Prior
funds
ear
Total Funds
Incomin
Donations
Trust Funds & Charities
Donations
Sponsored Wheel and Walk
Volunteer Sponsorship
Parents & Participants contributions
Gift Aid claims
resources
Note 3
Notes4&9
82,128
29,082
1,134
1,020
4,537
1,762
119,663
3,028
713
123,404
82,128
29,082
1,134
1,020
4,537
1,762
119,663
3,028
713
123,404
94,739
5,929
2,282
1,950
5,003
951
110,854
3,896
112
114,862
Note 5
Funds raised by volunteers
Bank Interest
Total
Resources ex
ended
Ex
enditure on raisin
funds
Incurred seeking donations
Printing and Stationery
Fundraising costs
Note 7
43
2,615
Note 7
492
492
492
492
2,658
Charitable artivities
Junior camp
Senior camp
Venture camp
Breakfree camp
Discovery camp
Adult Breakaway camp
Freedom camp- Cancellation costs
Day Trips/ Online events
Note 5
33,606
36,628
31,112
33,606
36,628
31.112
32,071
30,021
28,844
29,576
13,496
13,496
15,583
1,640
Note 6
114,842
114,842
137,735
Other ex
enditure
Training
Equipment
Insurances
Postage and Stationery
Bank Charges
Travelling expenses
Software & DBS checks
Depreciation
Leaders thank you
Governance costs
Independent Examination fee
482
622
3,059
24
66
35
876
168
272
482
622
3,059
24
66
35
876
168
272
420
804
584
223
143
90
30
Note 8
450
6,054
450
6,054
450
2,744
Total
121,388
121,388
143,137
Net income
2,016
2,016
(28,275)
Total Funds brought forward
Total Funds carried forward
66,436
68,452
2,000
2,000
68,436
70,452
96,711
68,436
12

Birmin
ham PHAB Cam
Balance Sheet as at 31st October 2023
Unrestricted
Funds
Restricted
Funds
Prior
funds
ear
Total Funds
Fixed Assets
Tangible Assets
Note 8
504
504
Current Assets
Short term deposits- CAF BANK Ltd
Cash at bank and on hand
Debtors and Prepayments
55,329
3,217
9,876
1,790
57,119
3,217
10,086
50,920
9,429
8,762
210
Total Current Assets
Less Creditors (accruals) falling due within one year
68,422
474
2,000
70,422
474
69,111
675
Net Current Assets
67,948
2,000
69,948
68,436
Total assets less current liabilities
68,452
2,000
70,452
68,436
Total assets
68,452
2,000
70,452
68,436
Funds of the Charit
Restricted income funds
Note 9
2,000
2,000
2,000
Unrestricted funds
Note 10
68,452
68,452
66,436
Total Funds
68,452
2,000
70,452
68,436
Signed by two Trustees
9th January 2024
13

Birmin
ham PHAB Cam
Notes to the accounts
Note I
Basis of
31st October 2023
re
aration
1.1 Basis of accounting
The accounts have been prepared in accordance with:
The Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the
Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014
and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
1.2 Cash flows
Advantage has been taken of the exemption available in section 7 of FRS102 in not preparing a statement of cash flows.
Note 2
Accountin
olicies
2.1 Income
Recognition
of income
Income is included in the Statement of Financial Activities (SOFA) when:
the charity becomes entitled to the resources.
it is more likely than not that the trustees will receive the resources; and
the monetary value can be measured with sufficient reliability.
Offsetting
There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102
SORP or FRS 102.
Grants and
donations
Grants and donations are only included in the SOFA when the general income recognition criteria are met (5.10
to 5.12 FRS102 SORP).
Tax reclaims Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered
on donations on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation
and gifts
unless the donor or the terms of the appeal have specified otherwise.
Volunteer
help
The value of any voluntary help received is not included in the accounts but is described in the trustees, annual report
Investment
income
This is included in the accounts when receivable
14

Birmin
ham PHAB Cam
Notes to the Accounts
continued
31st October 2023
2.2 Ex
enditure and liabilities
Liability
recognition
Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the
charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.
Creditors
The charity has creditors which are measured at settlement amounts less any trade discounts
Provisions for
liabilities
A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the
amount required to settle the obligation at the reporting date
Taxation
As a registered Charity the Charity benefits from rates relief and is generally exempt from Income Tax and Capital Gains Tax,
but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
2.3 Assets
Tangible fixed These are capitalised if they can be used for more than one year, and cost at least £250
assets for use They are valued at cost.
by charity
The depreciation rates and methods used are disclosed in note 8
Debtors
Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any
trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration
expected to be received.
15

Birmin
ham PHAB Cam
Notes to the Accounts
continued
31st October 2023
Unrestricted Restricted
Funds
Funds
Total
Prior
ear
3. Income from Trust Funds & Charities
Cash Received
Wadsworth Family Charitable Fund
We are all making a difference Charitable Trust
Fit for All Childrens Quarter
George Fentham Birmingham Charity
The Grantham Yorke Trust
The Roger & Douglas Turner Charitable Trust
Lord Austin Trust
ALA Green Charitable Trust
The 29th May 1961 Charitable Trust
The Kelton Charitable Trust
The Grimmitt Trust
Sparkhill Charitable Trust
Rotary Club of Birmingham Endowment Trust
The Dumbreck Charity
The WED Charitable Trust
The George Henry Collins Charity
Baron Davenport's Charitable Trust
The HDH Wills 1965 Charitable Trust
Eric Wilfred Vincent Trust Fund
The Barratt Developments PLC Charitable Foundation
The Joseph Hopkins and Henry James Sayer Charitable Trust
Richard Cadbury Charitable Trust
Gowling WLG (UK) Charitable Trust
William A Cadbury Charitable Trust
The Fitton Trust
Charles Brotherton Trust
Sir John Sumners Trust
Graham Griffiths, David East and Heart of England Community Fund
The Albert Hunt Trust
The Grail Society (Waxwell) UK
The Jaguar Pantomime Society
The Keith & Joan Mindelsohn Charitable Trust
The Patrick Trust
The Bentley Family Trust
The J A Gillett Charitable Trust
Rotary Club of Kings Norton Charitable Trust
The Square Patton Boggs Charitable Trust
19,277
10,000
7,976
6,000
5,000
5,000
5,000
4,000
3,000
3,000
2,500
1,100
1,000
1,000
1,000
1,000
1,000
1,000
825
750
700
500
500
500
300
200
19,277
10,000
7,976
6,000
5,000
5,000
5,000
4,000
3,000
3,000
2,500
1,100
1,000
1,000
1,000
1,000
1,000
1,000
825
750
700
500
500
500
300
200
21,614
20,542
6,000
5,000
5,000
2,000
3,000
3,000
2,000
1,000
2,000
1,000
1,000
1,000
1,000
750
1,000
1,000
500
500
300
200
450
5,183
2,000
2,000
1,500
1,000
1,000
1,000
500
500
200
94,739
82,128
82,128
16

Birmin
ham PHAB Cam
Notes to the Accounts
Continued
31st October 2023
4. Donations
Unrestricted Restrirted
Barratt Homes Boxing Evening
Barratt Homes Golf Day
Misc. and anon
Volunteer Membership fees
Mr C Douglas
On line donations via Charities Trust
Ninestyles Academy
Mr Roger Miles
Dr Paul Greaves
Online donations via Facebook
C & C Goodier
J&DPotter
Mr Peter Brett
19,716
5,352
1,129
975
360
300
300
200
180
165
165
120
120
29,082
5.Ex
enditure on Cam
No of Partici
Children
ants
Parental
Contribution
Net
Cost
Volunteers
Cost
Junior
Senior
Venture
Discovery
Day Trip/Online events
20
17
33,606
36,628
31,112
13,496
(1,189)
(1,700)
(1,305)
(343)
32,417
34,928
29,807
13,153
22
21
17
14
13
69
61
114,842
(4,537) 110,305
6.Ex
enditure on Da
Tri
Online events
It was not possible to hold any day trips this year, but an event is planned for December 10th 2023.
7. Fundraisin
Income and Costs
Income
Costs
Net Income
Joy Potter Coniston Swim
Avneet Johal & Simrute Kaur Boxing event
Lois Easthope Hair cut sponsorship
Sabrina Khanam boxing
Charges on Peoples Fundraising online Giving Platform
Sponsored Walk costs
1,303
926
715
84
1,303
828
715
84
(214)
(180)
2,537
98
214
180
492
3,028
17

Birmin
ham PHAB Cam
Notes to the Accounts
Continued
31st October 2023
8. Fixed Assets
Fixtures
fittin
sand
ui
Cost
At the beginning of the year
Additions
At end of year
De
reciation
7,327
672
7,999
SL
25%
Basis
Rate
At the beginning of the year
Depreciation
At end of year
Net book value at the beginning of the year
Net book value at the end of the year
7,327
168
7,495
504
9. Restricted Fund
A donation was received from The Morrisons Foundation to be used for day trips . Due to Covid-19 a trip
that was arranged could not go ahead and a trip to Drayton Manor Park is now arranged for December this year
10. Reserves Poli
The reserves of the charity are held in the accumulated fund. The Board's policy is to progressively increase reserves
to six months unrestricted expenditure. The Trustees consider six months to be an appropriate period for outstanding
liabilities to be met and ensure orderly winding down of the charity if necessary.
Where Reserves are held
The majority of reserves are held in interest bearing accounts with CAF Bank Ltd.
11. Transartions with Trustees and Related Parties
No trustees have been paid any remuneration or received any other benefits from volunteering for the charity
During the year there were no related party transactions. (2022: None)
18

Inde
endent Examiner's Re
ort to the Trustees of Birmin
ham PHAB Cam
I report to the charity trustees on my examination of the accounts of the Charity for the year
ended 31st October 2023, which are set out on pages 10 to 17
Res
onsibilities and basis of re
ort
As the Charity's Trustees you are responsible for the preparation of the accounts in accordance
with the requirements of the Charities Art 2011 ('the Act,).
I report in respect of my examination of the Trust's accounts carried out under section 145 of
the 2011 Act and in carrying out my examination I have followed all the applicable Directions
given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention
in connection with the examination giving me cause to believe that in any material respect:
l. accounting records were not kept in respect of the Charity as required by section 130 of the
Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and
content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other
than any requirement that the accounts give a 'true and fair view which is not a matter
considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to
to which attention should be drawn in this report in order to enable a proper understanding of
the accounts to be reached.
C T Edwards, FCCA
of
C T Edwards Ltd
26 Darnford Moors,
Lichf ield,
Staffordshire
Date: 9th January 2024
11