2022-10-31-accounts - Birmingham Phab Camps

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

BIBlGHA 2022 REPORT AND ACCOUNTS

REPORT OF THE TRUSTEES OF BIRMINGHAM PHAB CAMPS

YEAR ENDING 31[ST] OCTOBER 2022

LEGAL AND ADMINISTRATIVE INFORMATION

Working Name Birmingham PHAB Camps

Constitution Birmingham PHAB Camps is an unincorporated association charity (number 502073). It is a voluntary organisation. Its Governing document is its constitution; and rules and operates under Birmingham PHAB Camps Operational Guidelines 2015.

Objects To provide holidays aimed at creating inclusive and diverse friendships for all children, with and without disabilities, living throughout the Birmingham area.

Board of Trustees

The following served during the year

Mr Andrew Miles – Chair - Appointed 1st April 2022

Ms Emma Spittle – Vice Chair- Appointed 11th January 2022 Mr Anthony Rate – Treasurera2020

Miss Jen Hardy – Secretary Mr Grant McCaig – Trustee Ms Jackie Redding – Trustee Mr Andrew Hopkins – Chair - Resigned 28th March 2022

Election of Trustees

Trustees are elected by members at the Annual General Meeting and serve for a period of 3 years. There is no maximum number of terms that a Trustee can serve as long as they are re-elected. The board will meet 4 times a year to review aims, policies, strategy, finance and sustainability.

Management

The officers of the charity will serve on the Operational Committee together with at least 7 other members inclusive of leaders for any given year. They will meet 11 times a year. Anyone involved with Birmingham PHAB Camps can join the committee but are not subject to election. All members have to join at least one of the sub teams - Fundraising, Holiday allocation, Volunteer allocation, Leadership, Communications and Transport. These sub teams are responsible for carrying out the ongoing organisation of the holidays and the Charity each year, reporting to the Operational Committee.

Principal Professional Advisors

Bankers CAF Bank Limited, Kings Hill, West Malling, Kent ME19 4TA Independent Examiner C T Edwards FCCA of CT Edwards Limited, 26 Darnford Moors, Lichfield. Charity address As a voluntary organisation, we operate without a physical base, but hold physical meetings and training events at the University of Birmingham. Website www.bhamphabcamps.org.uk

[1]

TRUSTEES REPORT

Charity Aims and Organisation

Birmingham PHAB Camps is a voluntary organisation that provides holidays aimed at creating inclusive and diverse friendships for all children, with and without disabilities, living throughout the Birmingham area. We are staffed entirely by volunteers. We arrange a series of holidays for groups of twenty or so young people, in various age groups, during Easter and the summer holidays.

We provide a range of fun and stimulating activities from canoeing and archery to raft building and ropewalks, along with visits out, such as the beach, theme parks, ice-skating, escape rooms and other excursions. The young people are given the opportunity to participate in new and challenging experiences where everyone participates together, no matter what their ability.

Families are asked to contribute only what they can afford towards the cost of a PHAB holiday, which leaves the charity with a lot of fundraising to do, as well as organising all the holidays. Everyone works voluntarily so there are no salaries to pay and few expenses are claimed. This means that our administration costs are less than 2%.

Charities and Public Benefit

The Trustees confirm that they comply with their duty to have regard to the Charity Commission guidance on public benefit in exercising their power and duties and deciding what activities the charity should undertake. As can be seen in this report, and within the Objects on page 1, the charity has charitable purposes or 'aims' that continue to be, and are carried out for, the public benefit. The Trustees also believe that the opportunity to benefit is not unduly restricted, that people in poverty are not excluded, that there is no detriment or harm arising from carrying out Birmingham PHAB Camps aims and that any private benefits received, other than as a beneficiary, are incidental.

Financial Review

The total incoming resources for the year were £114,862 (2021: £78,691) against expenditure of £143,137 (2021: £110,304) leading to a decrease in total funds of £28,275.

Accumulated funds as of 31st October 2022 amounted to £68,555 (2020: £96,711).

This year we have been able to run one holiday at Easter and 4 holidays in the summer. Costs have increased significantly as inflation has been rampant. Leader shortages prevented us running one holiday at Easter

We are planning to hold 3 holidays in 2023, less than usual, due to a shortage of experienced leaders. Our budget for this would be £105,000. We anticipate breaking even leaving us with unrestricted reserves of £66,555.

Risk Review

The Trustees have a continuous process of risk assessment and maintains a risk register. Risks areas identified cover reputational, financial, operational and regulatory.

The Trustees consider that the areas where the impact of risk could be highest are:

loss of experienced volunteers
significant reduction in Trust Fund donations
health and safety of our young people, which is monitored at all times

[2]

TRUSTEES’ RESPONSIBILITY FOR THE FINANCIAL STATEMENTS

Charity law requires the Trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the charity and of its income and expenditure for that year. In preparing those accounts, the Trustees are required to:

Select suitable accounting policies and then apply them consistently.
Make judgements and estimates that are reasonable and prudent.
Prepare accounts on the going concern basis unless it is inappropriate to presume that the charity will continue to operate.

The Trustees are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the accounts comply with charity law. The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

INDEPENDENT EXAMINATION OF THE ACCOUNTS

Charity law does not require the accounts to be audited, but, if not audited, an Independent Examiner's Report must be provided. The Trustees have appointed C T Edwards FCCA to undertake this work.

Approved by the Board of Trustees on 17th January 2023 and signed on their behalf by

Andrew Miles Chair

Anthony Rate Treasurer

[3]

CHAIR’S STATEMENT

In many ways it still comes as a surprise to be writing this, given that I was not Chair at the start of the year and neither did I have any intention of being so. But circumstances were such that Andy Hopkins needed to step away, and a small voluntary run organisation such as ours requires a Chair who knows the running of the operation inside out to be able to lead it, and there aren’t many of us! And, having been Vice Chair for many years’ previously up until 2019, I at least had that knowledge. I am pleased to say that Andy has remained on with the charity as one of our most experienced camp volunteers, and we shall be forever grateful for the work that he, Jen Hardy and Tony Rate did back in 2021 to resurrect the camps and get us straight out of the fallow year of 2020 caused by Covid. Stepping back in has not been without its difficulties, given the amount of time required to run PHAB as Chair on top of a full time job and other commitments. I am extremely grateful, therefore, to Emma Spittle, our Vice Chair. We have worked together every step of the way, and I cannot say enough about the work Emma does for the charity, which she also does on top of a demanding full time job working as a teacher in a specialist school.

As to the year itself, I am beyond delighted that we ran a full set of camps over the summer and also brought back one of our young Adult Camps – Adult Breakaway – at Easter. I encourage you to read the reports below, which outline what took place on each of the camps, and the joy they brought. I would like to thank each of the camp leaders for the tremendous job they did in running the camps this year and the hours and hours (and hours!) of work you all spent in perfecting all the activities, care plans, risk assessments, training and schedules to make the camps the success they have been. I also find myself reflecting upon how we achieve this financially and, as ever, want to thank Maxine RossWallis for her tireless efforts exploring and securing new funding streams for us each year, on top of our own fundraising efforts. Although retired from her long term position as both Chair and Trustee of the charity, Maxine continues to show her love for PHAB in this way and we simply would not be here without her efforts.

As we look ahead to next year I feel a mixture of excitement and some sadness. I am sad that it is becoming harder to generate new leaders. Just one year of camps not running back in 2020 broke momentum for the charity and, whilst we have been able to push ahead with camps these last two years, we have not been able to train-up new replacement leaders at the speed we would have liked. As such, we no longer have the ready bank of expertise to resurrect Freedom, our other young adult camp, or to run a Breakfree camp next year. My concern is that it will be hard to resurrect either camp in the future, unless we can persuade back a significant cohort of volunteers from the past who know what is required to run these camps and, therefore, I can see that our offering may be permanently reduced. With this in mind, I encourage anyone who would like to see either camp return in the future to approach Emma and I to discuss this during 2023. It is also with sadness that we will not be running Adult Breakway next year because of the time pressures on those of us who have the knowledge to run this camp. However, Emma and I remain hopeful that there are enough of us who could band together to resurrect this camp in 2024.

In the meantime, I am beyond excited about the camps that we are running next year (Junior, Senior and Venture), and eternally grateful to the six leaders who have stepped forward to lead them, four of whom are brand new. I am also blown away by the commitment behind the scenes to improve the operations of the charity. In 2023 we will be:

Using a brand-new secure online system to record, monitor and act upon all incident forms. This will make our safeguarding process even more robust and allow our designated safe-guarding lead – off-camp – to be able to respond in real-time to any concerns raised. My thanks to Emma for getting this in place.
Using a new online child referral form and visit form. Leaders will quite literally not know they are born when they arrive at visits with just one form to complete in future (there were six before!), with much of it already filled-in by means of the online referral process. This is going to significantly reduce leaders’ admin time, increase efficiency and access to vital care-plan data. My immense thanks to Chris Davidson, Jeremy Rison and Emma for the work they are doing to have this in place ready to go in 2023.
We will be operating a much more efficient volunteer recruitment process and, for the first time, we will be moving to an entirely online DBS processing system. This will make the DBS process far quicker and smoother for our volunteers and make the process of obtaining up-to-date DBS records for all volunteers ahead of the camps far more manageable for those on our team taking responsibility for doing so. My sincere thanks to Lauren Scrivens, Dan Scrivens and James Bashford who have quite honestly been working tirelessly to make this happen. My thanks also to Bobbi Berrow for offering to join and support this team next year.

[4]

All of the above systems, come at an additional cost to the charity to implement and maintain, so, as ever, fundraising will be a critical part of our activity in 2023, so I am delighted that, as of November, we have launched a brand new fundraising team, of which we have high hopes for the year ahead.

All that’s left for me to say is that Emma and I cannot run PHAB alone but we will continue to do so whilst there are others around who want to step-up and lead the camps because PHAB is unique. The camps honestly help and change everyone who goes on them. Our children learn so much about compassion and friendship on the camps which stays with them for life. I have watched so many of our children grow on the camps and I also witness and hear of so many instances where they have gone on to do better in school and at home as a result. We have had a range of former children volunteer on the camps this year and I could not be prouder of them, or more moved by their love of the charity. Similarly, volunteering changes people for the better. It makes them happier, proffers lasting friendships, and offers a way for us to find out so much about ourselves. There are not many organisations that allow this to happen so immersively in support of young people and their wellbeing. Join us and long may PHAB continue.

Andrew Miles Chair

Parent statement: “The gratitude I have for Birmingham PHAB Camps cannot be fully explained. Lily said that she had the most amazing time and can’t wait until she’s old enough to volunteer. I as a carer/guardian/grandmother could never have given her or Luke the experiences you lovely people have given them and I thank you from the bottom of my heart. Without PHAB I don’t think I would have coped; over the years it has quite literally changed our lives and most of all given my grandchildren hope and taught them so much about believing in themselves and others and what they can achieve. What you have done and continue to do changes lives and I thank all volunteers for that. Lily and Luke realise that they are worthy and feel safe on PHAB and that speaks for itself, knowing others care for them. Thank you!”

[5]

2022 HOLIDAYS AND ACTIVITIES

During 2022 we arranged a programme of 5 PHAB Camp holidays. A total of 166 individuals took part and a breakdown of the holidays is detailed below.

CAMP & Dates	Leaders	Age Group	Number of participants	Number of participants	Number of participants	Venue
			Disabled	Non-disabled	Volunteers
ADULT BREAKAWAY 11th– 16thApril	Emma Spittle	18-25	10	0	15	Calvert Trust
JUNIOR 23rd– 30thJuly	Jen Hardy	8-10	10	10	17	Wingate Centre
SENIOR 6th– 13thAugust	Ros Fisher & Laura Dean	11-13	10	10	17	Wingate Centre
VENTURE 23rd– 30thJuly	Andrew Miles & Emma Spittle	14-16	10	11	15	Bendrigg Lodge
BREAKFREE 30thJuly– 6thAugust	Amy Vernon & Gemma Rhodes	8-18	12	0	20	Wingate Centre

		Total	52	30	84	= 166

With the exception of the Venture & Adult Breakaway Camps, all others again visited The Wingate Centre, in Cheshire. It is a beautiful site with excellent facilities and great access throughout. The location is ideal with plenty of wide-open spaces and unbroken views of the countryside. Staff at the centre are always considerate to our varied needs and are constantly making improvements and adaptations to the centre. It is within easy reach of Birmingham too which helps us to reduce our transport costs.

The disabilities of the young people we take away have become much more complex over the years and we have found it necessary to source sites with better facilities and equipment. With this in mind Venture Camp stayed at Bendrigg Lodge in Cumbria. and Adult Breakaway stayed at Calvert Trust near Keswick.

Junior Camp 23.07.22 – 30.07.22

Lead by Jen Hardy

For many of the young people we take away, Junior Camp is their first time away from home without family. There is always a palpable mixture of nerves, excitement and sugar fuelled energy. From the bus to the Wingate Centre right through to the journey home, Junior Camp is a rollercoaster ride of fun, friendships and lots of laughter, and this year was no exception. As we were the first camp to go to the Wingate Centre this year, we gave Rona and the team a big warm welcome with our enthusiastic singing (which

we think could be heard from at least a mile away).

Coming back to the Wingate Centre each year feels slightly like coming home for those returning year on year. Knowing we have free reign of the fields and centre gives us chance to unwind in the knowledge that we are well looked after, and the facilities are accessible and inclusive.

Junior camp is often described as being “out of this world” so we decided what better theme for 2022 than Space – from hunting aliens to sitting under the stars together in an incredible planetarium, we really did go on an incredible journey together. We learnt about space, built rockets and created weird and wonderful stories about aliens, far off galaxies and shining stars.

[6]

There are, of course, also the go-to classic activities that are synonymous with a Junior camp, for example swimming, gymnastics, the paint fight and a whole load of arts and crafts. All of these activities are firm favourites because they’re open-ended, allowing the children to play which gives them an opportunity to build confidence, be creative and most importantly make friends. There’s a lot of learning that goes on during the week, with one of the most important being how to make new friendships – how do you get them to know each other when your needs might be different? Do you need to invent new rules for a game together? Can you learn how to tell your joke using Makaton so everyone can enjoy it? All of these things are the gold dust that make Birmingham PHAB Camps unique, and Junior Camp such a new experience for the young people each year.

Whilst everything we do during the week is orientated around giving the young people the holiday of a lifetime, that doesn’t mean to say that our volunteers aren’t also hugely benefiting from the experience as well. One of our new volunteers this year said that “being on camp felt like being with a big family, maybe just a bit louder!” Junior Camp also often attracts volunteers who were previous participants on camps, which just shows the huge impact that the Charity has on people's lives, "being able to see what really goes into the holidays is amazing, as a kid I don’t think you realise how much work really takes place behind the scenes.”

Junior 2022 felt like we were truly back after Covid-19, as if we were able to spread our wings and really embrace what it meant to be on a PHAB Camp again. Each year the camp continues to run is another year of children realising they’re infinitely more amazing than they ever imagined, families gaining precious time and rest and volunteers developing skills, friends for life and memories which will impact their future volunteering, careers and lives for years to come.

Parent statements : “I never thought he would actually go happily. I thought he would cry leaving but he couldn’t wait to go! And he can’t wait to go again!”

“Managed to spend time uninterrupted with my other daughter for the first time in her life, and even went out for a meal with my husband which we haven’t done in years. This experience has rejuvenated our whole family and the love we can show each other.”

SENIOR CAMP 06.08.22 – 13.08.22 Lead by Ros Fisher and Laura Dean

Once again Senior camp took place at the Wingate Centre in Cheshire, with a group of nineteen children. As usual, the Wingate Centre ensured that Senior camp was made to feel extremely welcome. This year the staff prepared Commonwealth games inspired room posters, to tie with the camp theme of PHAB Commonwealth Games, which was a welcome surprise to all children and volunteers.

Throughout the course of the week we had an action packed timetable including Blackpool circus, canoeing, bowling, laser quest, gymnastics, waterpark and ice skating. All activities were fun, challenging and accessible for all. Evenings were taken up with water-fights, arts and crafts, archery, a movie evening and sports. Many of these activities were a first for many, which led to excitement combined with confidence building, confirmed with the feedback that Jared ‘enjoyed doing activities he would not normally do due to his fears, yet seeing others doing it made him feel confident.’

The best thing over the course of Senior camp is

witnessing all the children forge new friendships and learning how to learn from others and help each other. For the Senior age group (11-13) the ability to have a mixture of structured activities and independence is important. Our feedback forms after camp included many

[7]

comments about the increased happiness and independence children displayed after returning home. This highlights the unique place Senior PHAB has in promoting fun, friendships and teamwork which results in confidence building and independence.

The last night party included the annual Senior talent show which featured magician acts, gymnastics, acting and a disco. Everyone was singing and dancing together and planning when they would see each other again. On the final day, Senior camp awards were written for each participant to highlight a significant contribution or moment of the week. And everyone got to receive their photo book of the week and return home to show and tell their family, reminiscing about all the memories of the week which will last for years to come!

Parent statements: “Laura showed more independence than usual. She said ‘look I can do this’ (e.g., dressing in the morning and undressing at nighttime). After PHAB her speaking was more clear and understandable and we realised she is more independent.” “I threw a birthday party for my other child without having to worry about Bella’s sensory needs or diet. We even got to go to the beach and swim in the sea which my 6 year old has never done because it is too difficult for Bella. Now we can welcome Bella back, safe in the knowledge we’ve given our other daughter the time and attention she needs as well.”

BREAKFREE CAMP 30.07.22 – 06.08.22

Lead by Amy Vernon and Gemma Rhodes

Breakfree returned to the Wingate Centre in Cheshire with a group of 12 children (all of whom have complex disabilities) and 20 volunteers. We had a very warm welcome when we arrived and enjoyed lunch in the sunshine! The theme for the week was Pirates and a treasure hunt was arranged for after lunch to help orientate everyone to the centre! The rest of the first day consisted of making our pirate hats and parrot mascots.

Throughout the course of the week, we had a fun and action-packed timetable which included: The Space Centre, Swimming, Ice-skating, Archery, Gulliver’s World, Peak Wildlife Centre and so much more! As well as days out, we also carried out lots of activities at the centre! The volunteers ran several sessions including arts & crafts, pamper nights, fun with food, water & sensory play and an interactive bedtime story. We also had some much needed time in the sensory room most nights to help the children (and volunteers) to wind down and relax.

Every night volunteers take the time to complete diaries for each of the children. This is such a meaningful activity, as the children on

Breakfree are mainly non-verbal. The diaries allow parents to see in detail what activities and memories were had that day. This year we printed photos out for each day. Feedback from parents over the years always include how many times the children and families look through and read these diaries.

Breakfree is always the most enjoyable week for all the children and volunteers. It helps to give new experiences to the children as well as giving parents a week of much needed respite. All activities that take place over the week are carefully planned to ensure that they help the children to engage, have fun and are accessible to all. The volunteers worked tirelessly throughout the week and feedback from parents sums up how much this week has an impact on the children’s lives.

The best part of the week is seeing all the friendships grow and the relationships develop in the care groups between volunteers and children. Due to the complex needs of the children that come away on Breakfree there is a high level of care needed throughout the day and night – all volunteers exceed with this, and nothing was too much to ask.

[8]

On the last night of camp, we had a pirate themed party! Everybody got dressed for the occasion! We had Pirate Pete come to do some magic and get the party started! We danced late into the night until the last pirate standing! It was the perfect night to end such an amazing week!

Parent statement: “I could really see a difference in my child after the holiday. She was communicating and engaging so much more. As though a whole world had been opened up to her”.

VENTURE CAMP 23.07.22 – 30.07.22 Lead by Andrew Miles and Emma Spittle

Once again Venture took place in Kendal in the Lake District, with a group of twenty-one children. One of the great things about Bendrigg Lodge is the great expanse it offers our group of teenagers to wander, make friends and make the holiday their own. After dinner we kicked off with a series of welcome games, culminating in a round of ‘Goth or Drag!?’, whereby everyone had to dress each other up in Goth or Drag costume, with amazing results. As you looked around the room the children both disabled and non-disabled were frantically creating the most incredible looks for each other. It was great to see the children integrating so well and enjoying making

each other up!

The days that followed included canoeing, zip-wire, caving, biking and many more activities. As ever, everything was made challenging but accessible to all. Evenings were taken up with water-fights, holi-paint throwing, arts, campfire, a movie evening and sports. The children also split into new groups to try out Escape Rooms, whereby they have to work through a series of tests and puzzles, to explore a labyrinth of rooms before escaping, without the presence of the volunteers! This challenge enabled each young person to come into their

own and help their peers. Many of them surprising each other with their collective ability to solve problems together.

Perhaps the best thing though was the time the children made their own, exploring the centre grounds, playing rounds of cards and teaching each other new sports. A true highlight was Ollie, a wheelchair user, learning to play badminton for the first time and quickly being able to team up with one of his new friends to take on the volunteers. The video footage clearly shows what a great shot he is!

There’s also something truly special about PHAB evenings where everyone just chills out together on the sofas and beanbags after a crazy long day, just truly getting to know each other.

A first for Venture this year was taking a young man with Epidermolysis Bullosa away with us for whom the level of care required took some specialist training, and more time focused on bathing and changing needs. Our volunteers rose to the challenge with amazing competence, resilience and true compassion and we’re hugely proud of them. And it was all hugely worth it, as he was able to enjoy his first holiday away with other children his own age, get to know everyone and just relax and be himself. The last night party was themed around Vampires and Zombies, with amazing costumes. One of the things we say to all the children at the beginning of the week, is to make sure you’ve met and chatted to everyone by the end of the week, and this was evident. Everyone

was singing and dancing with each other. It was also quite emotional as it was the last camp for some of the children

[9]

who’d grown up together and got to know each other on these camps. Reheim (now 16) gave a speech as the party wound down, where he said “PHAB has been a truly magical place for me and all the friends I have made here since I was 8 who I’d never have met otherwise”.

Parent statement: The experience of PHAB leaves Reheim feeling as though he can achieve anything!

ADULT BREAKAWAY 11.04.22 – 16.04.22

Lead by Emma Spittle

Adult Breakaway is a holiday for Disabled Adults who want a holiday away with peers but due to their care needs or communication difficulties cannot organize this for themselves. The group is generally made up of young adults who have found their opportunities for fun and socialisation diminish considerably since school. The 5-day break is an opportunity for everyone to make friends, enjoy socialising appropriate to their age.

The group enjoyed Afternoon Tea upon arrival, a quick site tour and a quiet evening of relaxing in the conservatory. It was notable to see Dennie (a young lady whom has very limited functional speech) and Erinn (who has Down Syndrome and helps support mother at home) chatting and laughing together over crushes and writing each other notes.

The group took part in a huge range of activities, such as a visit to Bowderstone Quarry and abseiling off the sheer rock face, and cycling using 3 wheeled KMX bikes, hand cycles and a huge, adapted bike which wheelchairs can ride upon. We made fires, toasted marshmallows, and warmed hot chocolate. We walked Alpaca’s at the Lingholm Estate, went on a steamboat cruise of Lake Windermere, high ropes, zip wire, a walk down Dodd Hill and a wheelchair assault course. The atmosphere during these was always excitable and it was great to see and hear everyone supporting each other. Evenings meant swimming sessions in the

hydrotherapy pool or impromptu singing in the sensory room.

Wednesday evening saw us donning Black Tie finery for Casino Night. Wednesday was a day on which Will, (a wheelchair user who has fought to overcome mental health issues) did not stop smiling from ear to ear. He said “I’ve done things today that I never

would have thought I could. It’s like my wheelchair doesn’t matter and I can just be myself”.

The week ended with a relaxed afternoon at the local pub followed by a high energy, 70s and 80s themed disco with some amazing costumes! One of the participants, Akram, then spontaneously ran and hosted a Karaoke session. By the end of the week everyone felt truly bonded.

Parent statement: “Akram really benefited from the holiday as it gave him the feeling of independence of being away from home and me, his mum, especially. He could take responsibility for his own hygiene, basic things like brushing his teeth, and changing clean clothes etc. He loves the feeling of

being able to do things himself away from home in the way that his siblings do, and going away, by himself without a family member or PA. He loves being around his camp friends; it makes him feel grown up and in the place he belongs.”

[10 ]

Independent Examiner's Report to the Trustees of Birmingham PHAB Camps

I report to the charity trustees on my examination of the accounts of the Charity for the year ended 31st October 2022, which are set out on pages 10 to 17

Responsibilities and basis of report

As the Charity's Trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
the accounts do not accord with those records; or
the accounts do not comply with the applicable requirements concerning the form and

content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

C T Edwards, FCCA

C T Edwards Ltd

26 Darnford Moors, Lichfield, Staffordshire Date: 17th January 2023

Birmingham PHAB Camps

Statement of Financial Activities for the year ended 31st October 2022

Unrestricted Funds Restricted Funds Total Funds £ £ £ 94,739 94,739 5,929 5,929 2,282 2,282 1,950 1,950 0 0 5,003 5,003 951 951	Prior year	Prior year
		funds £ 59,370 10,064 0 0 0 6,330 600
110,854 0 110,854 3,896 3,896 112 112		76,364 2,318 9
114,862 0 114,862		78,691
0 43 43 2,615 2,615		0 0 167
2,658 0 2,658		167
32,071 32,071 30,021 30,021 28,844 28,844 29,576 29,576 15,583 15,583 1,640 1,640 0 0		28,192 26,846 27,611 25,862 0 0
137,735 0 137,735	108,511
420 420 804 804 584 584 223 223 143 143 90 90 30 30 0 0 450 450	0 427 424 0 325 0 0 0 450
2,744 0 2,744	1,626
143,137 0 143,137	110,304
(28,275) 0 (28,275)	(31,613)
94,711 2,000 96,711	128,324
66,436 2,000 68,436	96,711

Birmingham PHAB Camps

Balance Sheet as at 31st October 2022

Unrestricted Funds 0 48,920 9,429 8,762	Restricted Funds £ 2,000	Total Funds 0 50,920 9,429 8,762	Prior year
			funds £ 0 59,813 16,797 21,196
67,111 675	2,000	69,111 675	97,806 1,095

66,436	2,000	68,436	96,711

66,436	2,000	68,436	96,711

66,436	2,000	68,436	96,711
66,436	2,000	2,000 66,436	2,000 94,711
66,436	2,000	68,436	96,711

Signed by two Trustees

--------------------------------------------------------------------- 17th January 2023

Birmingham PHAB Camps

31st October 2022

Notes to the accounts Note 1 Basis of preparation

1.1 Basis of accounting

The accounts have been prepared in accordance with:

The Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014
and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102.

1.2 Cash flows

Advantage has been taken of the exemption available in section 7 of FRS102 in not preparing a statement of cash flows.

Note 2 Accounting policies

2.1 Income Recognition Income is included in the Statement of Financial Activities (SoFA) when: of income · the charity becomes entitled to the resources; · it is more likely than not that the trustees will receive the resources; and · the monetary value can be measured with sufficient reliability. Offsetting There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102.

Grants and Grants and donations are only included in the SoFA when the general income recognition criteria are donations met (5.10 to 5.12 FRS102 SORP).

Tax reclaims Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount on recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as donations the initial donation unless the donor or the terms of the appeal have specified otherwise. d ift Volunteer The value of any voluntary help received is not included in the accounts but is described in the trustees' annual help report Investment This is included in the accounts when receivable income

Birmingham PHAB Camps

Notes to the Accounts (continued)

31st October 2022

2.2 Expenditure and liabilities

Liability Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation recognition committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.

Creditors The charity has creditors which are measured at settlement amounts less any trade discounts

A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate Provisions of the amount required to settle the obligation at the reporting date for liabilities

Taxation As a registered Charity the Charity benefits from rates relief and is generally exempt from Income Tax and Capital Gains Tax, but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

2.3 Assets

Tangible These are capitalised if they can be used for more than one year, and cost at least £250 fixed assets They are valued at cost. for use by The depreciation rates and methods used are disclosed in note 8 charity

Debtors Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.

Birmingham PHAB Camps

Unrestricted Funds £	Restricted Funds £	31st October 2022 Total Prior year £ £	31st October 2022 Total Prior year £ £	31st October 2022 Total Prior year £ £
			Total £

21,614		21,614
20,542 6,000 5,183 5,000 5,000 3,000 3,000 2,000 2,000 2,000 2,000 2,000 1,500 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 750 500 500 500 500 450 300 200 200		20,542		7,200
		6,000 5,183		4,000
		5,000		5,000
		5,000 3,000		1,000 3,000
		3,000		2,500
		2,000 2,000		2,000 2,000
		2,000
		2,000
		2,000 1,500 1,000 1,000		2,000 1,000
		1,000		1,000
		1,000 1,000		1,000
		1,000
		1,000 1,000
		1,000
		1,000 750 500 500		500 500
		500
		500 450
		300		200
		200		175
		200
		0 0 0		10,001 5,000 3,000
		0 0 0 0 0		2,300 2,000 1,000
				1,000 1,000
		0		500 494
		0

94,739	0	94,739		59,370

Birmingham PHAB Camps

Notes to the Accounts (Continued)

31st October 2022

4. Donations

Unrestricted Restricted

Misc. and anon Volunteer Membership fees Mr C Jenks In memory of Mrs J Whittaker Online donations via Facebook Mr C Douglas Mr Roger Miles On line donations via Charities Trust C & C Goodier J & D Potter Mrs K Hillier Mrs S Garbett Miss Dawn Sheridan	683 1,225 1,000 799 636 330 325 300 165 120 100 100 60
	5,843 0

5. Expenditure on Camps

Children Volunteers Cost 20 17 32,071 21 17 30,021 21 15 28,844 12 20 29,576 10 13 15,583 1,640 0 No of Participants	Children Volunteers Cost 20 17 32,071 21 17 30,021 21 15 28,844 12 20 29,576 10 13 15,583 1,640 0 No of Participants	Net Cost (860) 31,211 (1,201) 28,820 (1,040) 27,804 (1,149) 28,427 (753) 14,830 1,640 0 Parental Contributio


84	82 137,735	(5,003) 132,732

6. Expenditure on Day Trips/ Online events

It was not possible to hold any day trips this year.

7. Fundraising Income and Costs

2021 Xmas party 2022 Halloween Party Re-usable coffee cups written off Bank charges on Peoples Fundraising online Giving Platform		Income 2,454 1,443	Costs 1,333 630 380 272	Net Income 1,121 813 (380) (272)
		3,896	2,615	1,282

Birmingham PHAB Camps

Notes to the Accounts (Continued) 8. Fixed Assets Cost At the beginning of the year Additions At end of year Depreciation Basis Rate At the beginning of the year Depreciation At end of year Net book value at the beginning of the year Net book value at the end of the year	31st October 2022
	Fixtures, fittings and equipment 7,327 0 7,327 SL 25% 7,327 7,327 0 0

9. Restricted Fund

A donation was received from The Morrisons Foundation to be used for day trips . Due to Covid-19 a trip that was arranged could not go ahead and it has not been possible to arrange any Day Trips this year .

10. Reserves Policy

The reserves of the charity are held in the accumulated fund. The Board's policy is to progressively increase reserves to six months unrestricted expenditure. The Trustees consider six months to be an appropriate period for outstanding liabilities to be met and ensure orderly winding down of the charity if necessary.

Where Reserves are held

The majority of reserves are held in interest bearing accounts with CAF Bank Ltd.

11. Transactions with Trustees and Related Parties

No trustees have been paid any remuneration or received any other benefits from volunteering for the charity

During the year there were no related party transactions. (2021: None)

Inde endent Examiner's Re ort to the Trustees of Birmin ham PHAB Cam I report to the charity trustees on my examination of the accounts of the Charity for the year ended 31st October 2022, which are set out on pages 10 to 17 Res onsibilities and basis of re ort As the Charity's Trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: l. accounting records were not kept in respect of the Charity as required by section 130 of the 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. C T Edwards, FCCA C T Edwards Ltd 26 Darnford Moors, Lichfield, Staffordshire Date: 17th January 2023 11