2025-12-31-accounts - Barton Under Needwood Village Hall

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Barton under Needwood Village Hall Charity Number 502046
The Charity’s Governing Document is a Trust Deed dated 4""June 1991 as amended by a Schedule dated June 1998. Barton under Needwood Parish Council is the Sole Trustee of Barton under Needwood Village Hall.
Village Hall Management Committee:

olan Calder (Chair)

Lynn Bennett (Vice Chair)

Alison Jones

Cllr. Steve Naylor

Cllr. Ed Sharkey

Jeannette Taylor

ousanne van Daesdonk

Elizabeth Chamberlain

stephen Taylor — April 2025

Office and Bankers:

Office: Village Hall, Crowberry Lane, Barton under Needwood, Staffs, DE13 8AF. Bankers: Lloyds Bank plc. 16 High Street, Burton upon Trent Staffs, DE141AJ. Epworth Cash Plus Fund for Charities, 9 Bonhill Street, London EC2A 4PE
Independent Examiner: Lifestyle Accounting, 58-60 Wetmore Road, Burton upon Trent, DE14 1SN

Barton under Needwood Village Hall Trustee’s Annual Report
For the Year ended 318 December 2025
Registered Charity
The Village Hall is a registered charity No.502046. The Parish Council of Barton under Needwood is the sole Trustee. The Village Hall Management Committee is responsible for all aspects of the premises including the hiring out of the rooms and all general and specific maintenance. The Trustee may from time to time issue direct instructions to the committee on such matters as it thinks fit. Minutes of the Village Hall Management Committee are circulated to the Trustee on a regular basis and the Trustee meets quarterly.

Objects

The object of the Charity shall be the provision and maintenance of a Village Hall for the public benefit of the inhabitants of the Parish of Barton under Needwood and surrounds without distinction of political, religious or other opinions, including use of meetings, lectures and classes, and for other forms of recreation and leisure time occupation, with the object of improving the condition of life for the said inhabitants. Governance The Trustee has adopted policies on Health and Safety, Risk Assessment, Safeguarding of Children and Adults, Lone Worker and Privacy and these are all reviewed periodically. The Village Hall Management Committee manages the Village Hall on behalf of the Trustee. All are volunteers and give their time to actively run the Village Hall, a valuable asset to the village of Barton under Needwooa. Constitution The Committee consists of ex officio Chair and Vice Chair of the Trustee and up to 10 committee members, of which 3 must be Parish Councillors. Election of the Committee Before the Annual Meeting of the Trustee, held in May, the Village Hall Management Committee will pass to the
Trustee names of those interested in serving on the Committee for the following year. The Trustee will then appoint the Committee at the said Annual Meeting. If there are more nominees than places, a ballot will take place, with the Chair having the casting vote. Chair’s Annual Report Chair’s Annual Report
The Committee continued through 2025 to proactively manage the Hall to ensure continued stability. The following improvements and actions have been carried out in 2025. e Hallmaster has been implemented to manage bookings and invoicing. e We introduced a price increase across the board mid-year which included removing all our pricing anomalies.
e Agrant was received from the ESBC Ward Enhancement Programme which was used to purchase new sound and video equipment throughout the hall.
e Four theatrical events have been staged continuing the aim of bringing a wider audience to the Hall to see the facilities and hopefully encourage them to use the Hall. All delivered a surplus and the Christmas music event brought people in from all over the country.
e We have employed a marketing specialist who created a new website for us, looks after our social media presence and our general marketing.
e We have worked with a consultant to evaluate the current Hall usage and what opportunities might be available for furthering the usage of the Hall. This is an ongoing project to develop a three-year strategy.
e Due to a couple of serious issues with teenage birthday parties we have revised our hiring strategy and deposits.
The Hall has been booked for 345 days out of 365. | appreciate the tremendous effort by all the team to welcome in the diverse range of classes and events across all generations. We have things like a regular Place of 3
Welcome, Messy Play, Under 5s Football, various arts and crafts activities, meetings, dancing, yoga, birthday parties, wedding receptions, RBL Standard Bearer Training etc. As stated above, the Committee organized four theatrical events under the heading of BVH-Promotions which generated additional income of £8904. All four events were successful and well attended and more such events are planned for 2026. We sadly cancelled our December 2029 pantomime due to lack of interest. My thanks go to Gerry for facilitating these productions, together with Jeannette for selling tickets. Tamsyn, our Booking Clerk and Caretaker decided to step down in September. Lisa joined us as Booking Clerk and Susie joined Steve in the shared caretaking role. | would like to thank the Committee for their commitment to the Village Hall, giving up much of their time to ensuring its future. Also, my thanks go to our employees, Steve, Tamsyn, Lisa, and Susie for their work in keeping the Hall running smoothly, which is also much appreciated by the hirers. | would like to thank Liz as Treasurer for managing the rollout of the Hallmaster system. | am delighted that if we had not had to pay the VAT portion of our new AV system, we would have made a surplus for the first time since we reopened after Covid. Treasurer’s Annual Report The hire fees of £47,724 are a slight increase over 2025 fees of £41941, however the Hail has still some way to go to get back to pre-pandemic hire fee Income; especially with rising costs being incurred. The new booking and invoicing system is having a positive effect on collection of fees, with invoices being raised in a timely manner. Interest rates decreased during the year with interest for 2025 being £1,994 compared to £2122 for 2024. Property maintenance and repairs incurred during the year to keep the Hall up to standard and comply with regulations amounted to £3,721 (2024 £4,461). Capital and equipment spend amounted to £29,988 (2024 £15,135) the major spend being an upgrade to the AV and sound system. The net cost of this upgrade being met by grant funding the VAT being borne by the Village Hall. The cost of gas amounted to £2,778 (2024 £4,038) and electricity £6,866 (2024 £6,879).. Salaries and wages amounted to £18,166 (2024 £15,135) The deficit for the year amounted to £3,530 (2024 deficit £1,718), which resulted in the bank balance at 31.12.25 being £43,005 (2024 £46,535) Reserves The influencing factor on the Village Hall’s balances is one of property repairs and putting aside sufficient funds to cover the ongoing expense of a relatively large suite of premises which need to be kept in good condition. To date, the Committee has had the funds to do that and would wish such a situation to continue. To ensure that remains the case, at least £20k has been earmarked for those maintenance and renewal expenses. Our premises remain in good shape, but the Committee is conscious of the fact that to maintain them at the standard that our hirers expect and to always meet statutory requirements is costly, hence the need for adequate reserves. For those reasons, the Management Committee considers the current level of reserves to be in line for the size of the charity but keeps this matter under annual review. po fio Be
Signed: ..\s:./[ae—( oko —— Mrs S. Calder Chair: Barton under Needwood Village Hall hA BCH, i MA AGm Pu ‘) ~ -
Accepted by the Trustee at its Anrtial Meeting on......... ~~ Mareen aN Signed: cieneeaueeenues a a)NA. -_ Councillor E Sharkey. 7 S. Trustee: Chair

Independent Examiner’s Report to the trustee of Barton under Needwood Village Hall | report on the accounts for the year ended 31°%' December 2025 which are set out on the accompanying pages. Respective responsibilities of the Trustee and Independent Examiner The charity’s trustee is responsible for the preparation of the accounts. The charity's trustee considers that an audit is not required for this year under Section 144 of the Charities Act 20711 (the Charities Act) and that an independent examination is needed.
{is my responsibility e to examine the accounts under section 145 of the Charities Act, * to follow the procedures lait down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Cha ities Act, and
e to state whether particular matters have come to my attention.

Basis of Independent Examiner’s statement My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustee concerning any such matters. [he procedures undertaken do not provide all the evidence that would be required in an audit, and consequenily no opinion Is given as to whether the accounts present a “true and fa:r view” and the report ts limited to those matters set out in the statement below. Independent Examiner's statement In connection with my examination, no material matters have come to my attention which gives me cause to believe that, in any material respect: e accounting records were not kept in accordance with section 130 of the Charities Act or e the accounts do not accord with the accounting records | have come across no other matters in connection with the examination te which attention should be drawn in orcier to enable a proper understanding of the accounts to be reachea. SIGNE:. wecertT SITS TTITTITE ccc eeees DE -| Ce eee Davia Robert Munro

Relevant Professional qualification(s} or body (if any): MAAT — Membership Number 10176427.

Member of the Association of Accounting Technicians Address: C/o Lifestyle Accounting Ltd., 58-60 Wetmore Road, Burton on Trent, Staffordshire, DE14 1SN

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Barton under Needwood Village Hall
Receipts and Payments Account
For the year ended 31st December 2025
Unrestricted Unrestricted
2025 2024
Receipts 2 r
Hire Fees 47,274 41,941
Other receipts Grant funding 25,148
Bank Interest - Epworth/Lloyds 1,994 2,122
Other Sundry receipts 1,819 1,141
BVH - Promotions 8,904 4 856
Total other receipts 37,865 8,119
Total Receipts 85,139 50,060
Payments
insurance 3286 2,842
Electricity 6866 6,879
Gas 2778 4,038
Wheelie Bin emptying - Rainbow 617 638
ESBC - Business Rates 0
SSWC - Water Rates 598 544
Telephone rental/calls 30 78
Printing, Post and Stationery 0 4
Property Maintenance/Repairs 3724 4,461
salaries & Wages 18166 15,135
Cleaning Contract 11956 9,244
Consumables 1638 027
Capital and Equipment 29988 2,582
BVH - Promotions 5399 3,918
Professional Charges 300 300
Other payments 3324 088
Total payments 88,669 51,778
Net of (payments)/receipts (3,530) (1,718)
Cash funds as at 31st December 2024 46,535 48,253
Cash funds as at 31st December 2025 43,005 46,535
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Barton under Needwood Village Hall Statement of Assets and Liabilities as at 31st December 2025

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2025 2024
Cash Funds r 2
Lloyds Bank plc. - Current Account 3,878 5,901
Lloyds Bank plc. - Deposit Account 10 10
Epworth Cash Plus Fund for Charities 39,117 40,623
Total Cash Funds 43,005 46,534
Other monetary assets
Lloyds Bank plc. - Lettings Account 2,940 1,320
2,940 1,320
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The deposits are refundable to the hirers following the hire, providing the terms and conditions of the hire are satisfactorily met.

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Assets retained for the Charity’s own use
The following assets are used by the charity but have not been professionally valued:
Furniture and equipment in the halls, meeting room and kitchen, acquired in the current year
and prior years are written off in the year of purchase. Details of new equipment and assets
acquired in the current year are detailed in the Trustee's Annual Report.
All assets are in good condition and are serviced regularly.
The Parish Council is the Trustee of the Village Hall building and the Village Hall car park
but the Charity is responsible for insuring the premises and its contents.
2025 2024
Brief insurance details, as at November 2024 are as follows:
Buildings - (including outbuildings) £2,692,989 £2,513,955
Contents £93,452 £65,371
Employers’ Liability £10m £10m
Public Liability £10m £410m
loss of Revenue £94 000 £94,000
Fidelity Guaranteed (Previous Employee Dishonesty) £25,000 £25,000
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These notes do not form part of the Accounts
Barton under Needwood Village Hall
Notes to the Accounts
For the year ended 31st December 2025 2025 2024
f r
Other Sundry receipts
Recharge car park electrcity 1165 1016
Deposit retained 250
Donation 120
Sumup Receipts on behalf of 3rd party 404
1,819 1,141
Property Maintenance/Repairs
Fire extinguisher service 166 166
Lift annual contract fee and repairs 406 406
Air Conditioning Units and associated work 9) 0
Gas repair and maintenance costs 500 500
Electrical repairs and maintenance
Window cleaning 307 307
Pest control
General property renewals, repairs and maintenance 797 797
Access contol/door repair 290 290
Decorating interior of the Hall 0 0
PHS 1,299 1,299
Roof repairs/ inspection 0 0
Drainage inspection 0 0
Insurance claim re Foyer carpet tiles
Fire Alarms 696 696
4,461 4,461
Capital and Equipment
Upgrade to AV and Sound system 29,988
Printer 59
scaffold Tower 200
Flooring Douglas Room 1,980
Laptop 343
29,988 2,582
Professional Charges
Independent Examiner's fee 300 300
300 300
Other payments
Advertising, Marketing & Consultancy 1,548
PRS for Music - annual fee 248 248
Hallmaster licence 265 265
Ssumup Receipts to 3rd Party 404
DBS check fees 196
Room Hire & Hire refund 30
Other sundry expenses 573 15
3,324 588
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