Barton under Needwood Village Hall Trustee's Annual Report and Receipts and Payments Accounts for the Year ended 31st December 2024 Charity Number 502046
Barton under Needwood Village Hall Charlty Number 502046 The Charity's GDvomlng Docum8nt Is a Trust Deed dated 4thJun8 1991 as amended by a Schedule dated June 1998. Barton under Neethvood Parish Council Is the Sole Trust80 of Barton under Needwood Villag8 Hall. Vlllage Hall Managemént Commltteo: Slan Calder (Chalr) Lynn Bennett {Vlca Chalr) Alison Jong6 Joe Moody (Treasurer) (SIgned 11 th May 2023) Cllr. Steve Naylor (appointed 11 th May 20231 Cllr. Ed Sharkey (appointed 11 ih May 20231 Cllr. Jaannette Taylor Susanne van D8e8donk Elizabeth Chamberlaln (Trea3ur*r) (appointed September 2024. in post October 2024> Offlc• and B8nk•rs: Office: Vlllage Hall, Crowbèrry Lane, Barton under Neadwood, Staffs, DE13 BAF. Bankers: Lloyd6 Bank pl¢. 16 Hlgh Street, Burton upon Trent Staffs. DE141AJ. Epworth Cash Plus Fund for Charitles, 9 Bonhlll Street, London EC2A 4PE Independont Examlnar: Lffestyle Accounting, 58-60 Wétmore Road, Burton upon Trent, DE14 1SN
Barton under Needwood Village Hall Trustee's Annual Report Forth? Year ondod 31•t December 2024 Ro918torod Charity The Village Hall is a reglstered charity No.502046. The Parish Council of Barton und8r Needwood is ihe Sole Trustee. Tho Village Hall Management Commlttg9 Is responslble for all aspects of the preml8es InGludlng the hiring out of the rooms and all general and spaclflc malnt8nance. Th8 Trustee may from time to lime issue direct instructions to the ¢ommitte6 on such matters as it thinks fil. Minutes of the Village Hall Management Committee are circulated to the Trust88 on a regular basis and the Trustee meets quarterly. Oblects The object of the Charity sh811 be the provlslon and malntenance of a Village Hall for the public benefit of the Inhabitants of the Parish of Barton under Needwood and surrounds without distinction of political, religious or other opinions, including use of meetings, lecture8 and classes, and for other forms of recreation and lelsure time occupatlon, wlth the obJ&¢t of Improvlng the condition of lif& for the said inhabitant9. Gov•rnanc• The Trustee has adopted pollcles on Health and Safety, Rlsk Assessment, Safeguarding of ChSldren and Adults, Lone Worker and Privacy and these are all revlewed periodically. The Village Hall Management Committee m8nages the Vlllage Hall on behalf Cf the Trustee. All are volunte8r8 and glve th?ir tlmè to 8Ctlvely run the Vlllage Hall, a vsluabl& assat to the vlllage of Barton under N88dwood. Con>titutlon The Commlttoe conslst8 of ex offlclo Chalr and Vica Chalr of the Trustee and up to 10 commlttee members, of whlch 3 mu8t be Parlsh Counclllor6. Elacllon of tho Commltt•• Before the Annual Meetlng of the Trustee, held in May, Ihe Vlllage Hall Management Commiltee will pass to thè Truste8 nam•s of those Interested in serving on the Committee for the following year. The Trustee will then appolnt the Commlttee 8t the said Annual Meeting. If there are more nominees than plaeA8, a ballot will take place, wlth the Chair having the casts'ng vote. Chair's Annual Report Th8 Cornmlttee ry)ntinued through 2024 to proactively manage the Hall to ansure continued stability. The following Improvements and acljons h8v& been Garried out In 2024. A booking system has b8èn evaluated with the Intention of automating the booking proce88. A new. more vibrant, logo has been designed to better reflect the ethos of the Hall as a Communlty Hub. A deflbrlllator ha8 been Installed. Staffs Flre and Rescue Servlce conducted a Fire Safety audlt - satlsfaclory has been achieved. An independgnt M&E Report was commSssioned to look at wh8th8r the heatlng facllltles in the Hall coul be more efflclent. Recornmendatlons r@ceived wlll be reviewed In 2025. Four theatrlcal events have been staged continulng the alm of brlnglng a wld8r audlence to the Hall to see the facllltles and hopefully encourage them to usg the Hall. These Included a productlon In partner8hlp wllh Ihe Llchfield Garrlck Theatre. All were profitable. Template Rlsk A58888ment8, PEEPS gnd GEEPS hav• béan 8ent to all hlrer8, Retums of complétad documents are proving challenging, New flooring has been fitted In the Douglas Room. A grant application has been submitted to the ESBC Ward Enh8ncement Programme lo fund new AV faciliti88. Presentsllons have been made. follow-up questions answered, and the outcom8 is awaitéd. A new, more robust, hiring agreement is being developed. The Hall has bn bookèd for 341 days out of 368. l apprèciata the tremendous effort by 811 th8 team to welojme in the diverse range of classes and events across all generatlons. We have thlngs like a regular Place of Welcome, Messy Play. Under 5s Foolball, varlous arts and crafts activltles. meetlngs. danclng. yoga, blrthday parties. wedding receptions. RBL Standard Baarer Training etc.
The Commlttee have begn involv8d with discussions on whether EV Charging polnts should be put in the Car Park. As the Hall cannot supply the power for 22Kw chargers wilhout Ghangas to the Hall electrlcity supply which tha Committee does not W8nt to do, the Committee have indicated thelr support but take the view this is a Parlsh Council matter as owners of the car park, As stated above. th8 Committe8 organized four theatrlcal events under the heading of BVH-Promotions which generated additlonal Income of £5887. All four ev8nls w@r8 successful and well attend8d and more such events are planned for 2025. My thanks go to Gerry Taylor for fac116tatlng some of these productions, together wilh Jaannette Tsylor for selling tickets. Siobhan, our Booking Clerk for many years, dacldad lo step down in Aprfl. Tamsyn has taken on the role in addition to her duties as Bulldlng Manag8r. Joe stepped down as Treasurer and Liz Jolned the Commlttee In October In this role, I would like to thank the Comrnlttee for their commitment to the Village Hall, glvlng up much of their tlrne to ensuring its futur8. Al80. my thanks go to our employees. Steve and Tamsyn, for their work In keeping the Hall runnlng smoothly, which Is also much appreciated by the hirers. Finally, I would like to thenk J08 Moody for his support as Tr888urer and Siobhan Rumsby for managlng tha B¢Jokings for so rnany years. Troasurnrfs Annual Roport The hire fees of £41,941 are a slight increase over 2023 fees of £41211, how8V8r the Hall has 81111 some way to go to get back lo pre-pandernic hire fee income; especially with rising c08ts belng Incurred. Interest rates Improved durlng the year with Interegt for 2024 being £2,122 compared to £1,564 for 2023. Propety malntenancè and repalr8 Incurred during the year to kgOP the Hall up to standard and comply with regulatlons amounted to £4,461 (2023 £17,852). Capltal and equlpment spend amount8d to £2,582 (2023 £5,978) the major Spend belng repl8¢ement flooring In the Douglas Roorn. The cost of gas amounted to £4,038 (202 £4,179) and electricity £6,879 (2023 £3,806),. Salarles and wages amounted to £15,135 (2023 £16,755) The doficll for the year amounted to £1.719 (2023 deficit £4,019). whlch rasuhed in tha bank balance at 31.12.24 being £46.534 (2023 £48.252) Res•rvo9 The Influ8nclng factor on the Vlllage Hall's balances is one of property r8palr8 and putting aslde sufflC16nt fund8 to cover tho ongolng expens& of 8 r8lativ8ly large sulta of premises which need to be kept In good condition. To date, Ihe Committee hes had the funds to do thal and would wish such a situation to continue. To ensur6 that remains the case, at leasl £20k has been eamiarked for Ihose maintenance and renewal expen8es. Our pr8mlses remain In good shape, but the Commltte8 Is conscious of the fact that to maintsln them at th& standard that our hlrers 8xp8Ct and to Always meet statutory requiromonis is costly. hénce the need for ad8qu8te reserves. For Ihose reasDns. Ihe Managenient Committee considers the curr8nt18vel of r8s8rv8S to b8 In lin8 for the size of Ihe charity but keeps this matter under annual revlew. Signed: Mrs S. Caldar Ghalr: Barton under Needwood Vlllage Hall Accepted by the Trustee at its Annual Me&ting on ........... Signed:......... Councillor E Sh Trustee: Chair ey
Independent Examlnerfs R•port lo tho trusteo of Barton undor N¢odwood Vlllago Hall I report on Ihe accounts for th8 year gndgd 31 $1 December 2024 which are set out on th8 8ccompanying pages. R•spo[vo ro8ponslbllltl•s of tho Tru$to• and Ind•p•nd•nt Examin•r The tharitys trustee is responsible for the preparatlon of the accounts. The charlty's trustee ci)nsld8rs that an audit is not required for this year under Section 144 of the Chariti8s Act 2011 (the Charities Act) and that an independent examlnation Is needed. Itlg my responsibility to 8X8mine the accounts under section 145 of the Charities Act, to follow the procedures laid down In th8 General Dlrections glver, by the Charity Commission (und8r sectlon 145(5){b) of the Charllles Act, and lo state whether particular matters have come to my 8tt8ntion. Basls of Ind•p•ndent Examln•rf¥ StJt•m•nl My examination was carried out In accordance with the Genéral Dlrections given by the Charty Commission. An examlnation Includes a revlew of the accountlng records kept by the charity and a comparison of the accounts presented wlth those records. It also Includes consideration of any unusua118ms or disclosures in the accounts and seeking explanations frorn the trustee Goncemlng any such matters. The procedures undertaken do not pVkIe all the evidence Ihat would be required In an audit, and consequen4ly no oplnion Is given a3 to whether the accounts pregent a u0 and fair view. and the report Is Ilmlted to those matters set out In the statement b81ow. Indop•nd•nt ExamIn•4 gtatèm•nt In connectlon with my examination, no matsrial m8tters have come to my attendon which gives me cause to b6lieve that, In any material ra¥ecl.' a¢countlng records were not kept In accordance with sectSon 130 of Ihe Charltles Ad or the accounts do not accord wlth the accounting records I hav8 eom8 across no othar matt8rs in Connection with th8 examinatM)n to whSch attentlon should be drawn in order lo •nablo a propar undorstanding of the accounts to be rèached. 27+*) q42cA 201 S Davld Robert Munro Relevant Profe381onal quallficatlon(s) or body (If any).. MAIT- Momber¥hlp Number 10176427. Member of the A88oclalion of Accounting Technlclens Addr833: Clo Llfestyle Accounting Ltd., 5&60 Welmore Road, Burton on Trent, 8tafford5hlre. DE14 1 SN
Barton under Needwood Village Hall Receipts and Payments Account For the year ended 31st December 2024 Unre8tricted Unre$trlct8d 2024 2023 Recelpts HSre Fees 41,941 41.211 Other recelpts.. Bank Intere8t - EpworthlLloyd6 Insurance Relmbursement re dalm Other Sundry r8C81pts Omicron Hospitalily and Leisure Grant Addltlonal Restrlctlons Grant NatSonal Grld POW Grant Barton & Dunstall Key Trust- Grant BVH - Promotlons Total oth8r rec8ipts 2,122 1,S64 1,760 981 1,141 1,897 4,856 8,119 8,194 14.396 Total R•c•lpt8 50,060 55,607 Paym•nts Insurance Electrlclty Gas Whealie Bin emptying - Rainbow ESBC- 8usines6 Rates SSWC - Water Rates Telephone rent8Vcalls Printing. Post and Stationery Property MalntenancelRepalrs Salaries & Wages Cleaning Contract Consumables Capltsl and Equlpment BVH - Promotions Profa88ional Chargag Other payments Total paymènts 2,842 6,879 4,038 638 2,807 3,808 4,179 612 (1,225) 529 102 98 7,852 16,755 10,139 570 5,976 6,517 300 610 59,626 544 78 4,461 15.135 9.244 527 2,582 3.918 300 588 51,778 Net of (paymentsyrecelpls (1,718) 14.019) Cash funds as at 318t De¢embor 2023 48,253 52,272 Cash funds as at 31st D0mber 2024 46,535 48,253
Barton under Needwood Vlllage Hall Statsrnent of Ass8t8 and Liabilities as at 31 st December 2024 2024 2023 Cash Funds Lbyds Bank plc.- Current Account Lloyd5 Bank plc. - Depo$lt Acwunt Epworth Cagh Plus Fund for Charltles Total Cash Funds 5,901 10 40,623 46.534 10,325 10 41,937 52.272 Olher monotary a88•ts Lloyd8 Bank pl¢. - LettSng8 Account 1,320 715 1,320 715 Thé dap081ts Ara rafvndable to th8 hirars followlng tha hlre, provldlng the terms and conditions Df the hire are satisfactorily met. Assats rotalned for the Charlty's own use The following assols are usod by the Charity but hav8 not bean prof8ssionally v81ued: Furnltur8 8nd equlpment In the halls, moetlng room and kltchen, acqulred In Ihe current year and prlor y8ar8 are written off in the year of purchase. Detai18 of new equipment and assets acqulred In the curTenl year are delalled In thg Tru5t88's Annual R8POrt. All assets are In good condltlon and are s8rvlced regularly. The P8rl8h Councll Is the Truslee of the Villagg Hall building and the Villag8 Hall car park but the Charity 18 responsible for insuring th8 pr8m1888 and Its cont8nts. 2024 2023 Brief insurance d•tai18, a8 at November 2024 are as follows: Buildings - (includlng outbulldings> £2,513,955 Contents £65,371 Employor¥' Llablllty £10m Public Liability £10m Los8 of Revenue £94.000 Employee Dishone8ty £25,000 £2,513,955 £65,371 £10m £10m £94,000 £25,000
These notes do notAorm part t>f theA(counts Barton undor Neadwood Village Hall Notes lo tha Accounts For the year ended 31st December 2024 2024 2023 othor Sundry rocelp18 Rechroe ¢ar part 6laGtrclty Dpnatlon East staffordshlra Btyough CounGII re Places of Warmth Sale of old sta Sundry Donation Charge to Barton Padsh C¢JunGil for Gar park lightin 1016 125 100 20 861 981 1,141 Property MaInt•nancR0polr¥ Flre extSngulshar $8rvico Llft annual contract fee and r8p8lr8 Air Conditioning Units and a880ciated work G88 répalr and malnlénancè ¢osl• Electrl1 repalr8 ond malnlenane Window cleanlng P88t ¢ontrol G8nèrAI prortY renewals. rap8lr8 gnd m8lnt•nanca A¢¢ess contolldiKr repair Decoratin9 intorior of tho Hall PHS Roof repalrsl Inspectlon Dr81nago In6Pe¢tl¢ In5uranc8 clalm re Foyèr car1 tll8S Flro Aam 166 406 126 287 500 510 2.687 470 185 340 307 797 1,299 1,187 1.860 4,461 7,852 C•plt•l ind Equlpm•nt Dl$trlbLrtlon boa Prlnter Scaffold Tower Floorlnl Douglas Room Laplop 5.978 200 1.980 343 2,582 5,976 PMIM•lonal Charg•• 1Th18p8nd8nl E¥amln8I8 féè Flre Risk Assessment 300 300 300 300 Oih•r p•ymgnts Advertlslng PRS fsx Musi¢- annual fee Hallmaster Il¢enGO Other sundry expen888 233 239 248 265 75 588 138 810