Barton under Needwood Village Hall Trustee's Annual Report and Receipts and Payments Accounts st for the Year ended 31 December 2021 Charity Number 502046
Barton under Needwood Village Hall Charity Number 502046 The Charity's Goveming Dccument is a Trust Deed dated 4 June 1991 as ameThled by a Schedule dated June 1998. Barton under NeedwocNJ Parish cou[ is the TTUStee of Barton under Needwcrf)d Village Hall. Village Hall Managoment Committ¢¢: Pamela Jepson (Chair) Cllr. Lynn Bennett (Vice Chair) Sian Cakler Margaret Fitehett (resigned 30" March 20211 Alistaii Heyward (appointed 15° June 2021) Joe Moody (Treasurer) Cllr. Jeanette Taylor Cllr. Susanne van Dae5donk Office and Bankers: Office.. Village Hall. Crowberry Lane. Barton under Neethnod, Staffs. DE13 8AF. Bankers.. Lloyds Bank plc. 16 Hh Street. Burton upon Trent Stsffs. DE141AJ. Epwoth Cash Plus Fund for Charities, 9 B(mhill Street. London EC2A 4PE Independent Examiner. Lrfestyle Accounting. 5&60 Wetrn(Ye Road, Burton upon Trent DE14 1SN
Barton under Needwood Village Hall Trustee's Annual Report For the Year end 31 Ih¢embfrr 2021 Registered Charity The Village Hall is a registered chanty No.502046. The Parish Council of Barton under Needwood is the Tnjstee. The Village Hall Managemenl CcAnmfftee is psponsible for all aspects of the premise5 induding the hiring out of the rooms and all general and StC maintenan. The Trustee may from time to time issue direct instructions to the commtttee on such matters as it thinks fiL Minutes of the Village Hall Management Committee are circulated to the Truslee on a regular basis and the Trustee meets quarterly. Objects The object of the Charity shall be the provision and maintenance of a Vile Hall for the public benefit of the inhabitants of the Parish of Barton under Needwood and surrounds without distinction of pJliti(31, religious or other opinions, including use of meeb'ngs. lectures and classes. and for other forms of re¢reion and leisure time occupation, with the object of improvir¢g the (x)ndition of lrfe for the saNJ inhabitants. Governance The Trustèe has adopted policies on Health arKI Safety. Risk Assessment Safeguarding Children and Adulis and Privacy and these are all reviewed periodMY. The Village Hall Managemenl Committee manages the Village Hall on behalf of the Trustee. All are volunteers and give their tsme to actively wn the Village Hall, a Valuab asset to the village of Barton under Needwood. Constitution The Committee consists of ex officio Chair and Vice Chair of the Trustee and up to 10 committee memters. of which 3 musl Parish Coun(illor5. Elethon of the Committee Before the Annual Meeting of the Trustee, held in May. the Village Hall Managemenl Committee will pass to the Trustee names of those interested in serving on the Committee for the fOlWing year. The TrLtstee will then appoint the Commrttee at the said Annual Meeting. If Ihere are more nominees than places, a balbt will take place, wrth the Chair having the casting vote. Chalrfs Annual Report The year 2021 started off with the Government introducing Tier 4 lockdown COVID wles in England and only The Little Stars {the Nursery Group) wefe alb*Ed to function in the Hall. The Hall eA)ntinued to be ckaned everyday to keep it as COVID safe as possible ak)ng with Ihe One Way System and Ihe Wearing of Masks. The Heating and Water elc.wefe tested everyday . All the servicing contracts and maintenance were also carried out Fortunately OUT Treasurer claimed for VaU3 grants which were available to thal organisations and was Successful in obtaining them. These have helped wth the extra expenses incurred and loss of hire fees due to closure of the Hall for long wod5 because of COVID. In April there wa5 a change in Govemment rules which meant that all children's aCtivrtS could retum but with no mixing of hsehold$. May lJune l July. Indr events vAth rule of 6 did retum but with a re5trthd number of people attending. August. We had the new enty system to the hall updated to (x)ver all r(x)ms independently. This provides better secufity for the Hall and for the hirets and is wod(ing wel5. In September we purchased a Lincat water boiler vthich is energy saviry and far more efficnt than the kettles and the urn prevsously used. We also purchased an outside waterproof display cabinet for all hirers to advertise their varDus dasses etc. In October we carried out a Drone SuNey of the Hall Roof area and rt was found to be in good repair. In December we had an electric smart meter fftted by our supplier.
Barton under Needwood Village Hall Trustee's Annual Report For the Year ended 31" December 2021 (continued We carried out our meetings throughout the year on Zoom so that we were able to keep everyone informed about the latest Govemment COVID Guhde "neS which were discussed and implemented to keep everyone safe. I would like to thank our Buildin9 Manager Chris Panter for k*ing after the Hall during this difficult year also Alan Greenaway who worked the weekends as Chris wanted less hours. Unfortunately Chris is going to ave us at the end of March 2022 so we have apFK)inted Steve Murray as his replacement from January 2022. My thanks go to Joe Moody our Treasurer who IcN)ks after finances and keeps us well infonned. Also my thanks go to Siobhan Rumsby who is the bookn'ng derk and looks after the hirers and all enquires. Thanks also go to the Commrttee for thr bme and input to keep the Hall furttioning during the year. A big thank you goes to the Hirer5 who have supported us and it's so good to see them all back wrth their Fwple and ejoying what they love doing Let's hope thal 2022 will prove to be a really gr))d year. Treasurees Annual Report This has been another dtfficult year for the Village Hall due to the COVID pandemic as explained in the Chairfs report. The increased hire fees of £27.713. compared to the prior year of £18,395 were only due to less COVID restrictions in the year compared lo 2020. The Hall has skn'll a long way to go to get back to pre-pandemic hire fee income. Whilst the f income is distorted due to the pandemic rt should be noted that CDA represented 34% of the fees and Little Stars represented 29°k. The Hall is very muth dependent on these two hirers. Government Grants relating to COVID amounting to £27.OCJJ {2020 £25,000) were received in the year. Property maintenance and repairs incurred during the year to keep the Hall up to staThJard and Comply with r8gulations amounted to £5,893 (2020 £4.267). The major cost incurred being £1.305 in respect of the lift. Capital and equipment spend mentioned in the Chairfs report refers lo items which were acquired in the year but nol paid for until after the year end. These were the Lincat water ly)iler and display cabinet Salaries and wage5 amounted to £13.714 (2020 £16,886}. however 2020 included redundancy costs of £3,516. The surplus for the year amounted to £16.662 (2020 deficit £4.531}. which resulted in the bank balance al 31.12.21 being £72,50012020 £55,838) Reserves The influencing factor on the Village Hall's balances is one of prOtY repair5 and putting aside sufficient funds to cover the ongoing expense of a relatively large suite of premises which need to be kept in very good condition. To date, the Committee has had the fvnds to do that and would wish such a situation to continue. To ensure that remains the case, at least £20k has been eamialked for those rna1ntenan and renewal expenses. Our premises remain in good shape but the Cfflwnittee r5 conscious of the fact that to maintain them at the high standafd that our hirers expect and to always rnt statutory requirements is costly, hence the need fof adequate reserves. For those reasons. the Management Committee considers the current level of reserves to be in line for the size of the charity but keeps this matter under annual review. Signed.. Mrs P. Jepson Chair. Barton under Needwood Vlllage Hall Accepted by the TTUStee at its Annual Meeting on ............ ..... Signed.. ._). Ms S. van Daesdonk Trustee- Chair
Indèpendent Examin•Vs Rert to the trustee of Barton under Need Village Hall I repcrt on the accounts for the year erKled 31 December 2021 whth are set out on the accompanying pes. Respeclive responsibililies of the Trustee and Independent Examiner The chanty's trustee is responSie for the preparan of the accounts. The charity's trustee considers that an audit is not required for this year under lon 144 of the charit Act 2011 {the Charities Act) and that an independenl examinabon is needed. It is my responsibility to examine the accounts under sectton 145 of Ihe Charities Act. lo follow the procedures laid dovm in the General Direth"ons given by the Charity CoMmissn {under sqction 145151{bl of the Charities Acl. and to state whether particular matters have ETre to my attention. Ba$ls of Independent Examiner's Statement My examination was carried out in &(XIrdan with the General Directions given by the Charrty Commission. An examination includes a review of the accounting records kept by the chanty and a comparison of the accounts presented wtth those records. It also includes consideration of any unusual rtems or disclosuS in the accounts, and seeking explanations from the trustee conceming any such matter5. The procedures undertsken do not provide all the evidence that woukl be required in an aud¢ and consequendy no opinion is given as to whether the accounts present a "true and fair Vie and the reFNt is limited trj trK)se mat1$ set out in the statement below. Independent EXamineS statement In connection with rny examinatK)n, no material matters have txime to my attention which gives me cause to believe that, in any material respecL accountiThJ records were not kept in accordan wilh SeCn 130 of the chant Act or the account5 do not a¢¢ord wrth the accosjnting records I have come across no other matters in connection wth the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be rehed. Signed.. David Robert Munro Relevant Professional quallfuln(SI or bcmly (rf any): MAAT- Membership Number 10176427. Member of the Association of Accounting Technicians Address.. Clo Lifestyle Accounting Ltd , 5840 Wetmore Ro, Burton on Trent. staffordshire, DE14 1SN
Barton under Needwood Village Hall Receipts and Payments Account For the year ended 31 st December 2021 UNestricted 2021 Unrestricte(I 2020 Rec04pts Hire Fees 27,713 18,395 Other receipts-. Bank Interest- Epworth Other Sundry receipts Coronawrus Grant Funding Scheme Addrtional Restridions Grant Restart Grant Total other receipts 313 631 25,CrtlO 281 15.CX)O 12,000 27,286 25.945 Total Receipts 44.340 Payments Insurance Electricity Gas Wheelle Bin emptying - RaintThY ESBC - Business Rates SSWC - Water Rates Telephone rentsVcalLs Printing, Post and Stattonery Propety MainlenancelRepairs SalarEs & Wages Cleaning Contract Cleaning Materials Capitsl and Equipment Professional ChgeS Other payments Totsl payments 2,120 3,168 1,402 379 {1,4721 568 211 432 4,267 16,886 2,738 2,095 14,395 1.093 3.319 1,202 519 341 239 126 5.893 13,714 6.676 928 240 367 11 38,337 48.871 Net of receiptsl{paym¢nts) 16.662 (4,$31) Cash funds as at 31st D¢cwnbor 2020 55.838 60,369 Cash funds as at 31st D¢¢ember 2021 72,500 SS,838
Barton under Needwood Willage Hall statemont of Assets and Liabilities as at 31 st December 2021 2021 2020 Cash Funds Lloyds Bank .- Cwrent A¢counl Lbyds Bank F4c. - DeSrt Account Epworth Cash Plu$ Fund for Charibes Total Cash Funds 20.822 10 51.668 72.51JO 4.165 10 51,663 55,838 Other monotary assets Lloyds Bank plc. - Letbngs Accaunt 348 The deposils are TefvndAe to the Imrers fcdltrmng the hire. prowthr¥J the temis and conditK)ns of tho hire are satisfthly met Assets retained forlhe Char0ty own Thè following assets are used by the Ch trmjt have not been Wdesshaity ¥aed.. Fumilure and equiixiienl in the halls. meding roc4n kitfjwi, actyld kn the Trent year and pricK years are wrrtten off in the year of purchase. t)elals of new equiFrfnenl a&8e15 acquirsd in the [rrent year are detailed in the Ttee.5 Annual ReFyL All assets are in good corKlrtson and we service(I The Parish Cound is the Ttstee ofthe lage Hal twiklig aThJ ts Village Hall car park but the Charity is re$wnb for insurThJ Ihe premises and ils nteftts. 2020 Brief insuranc£ detslls, as al November 2021 as folkws.. Buikling$- (11[mn9 0uthuildifI £2.127,953 C{lents £49.801 Empws, Liat>ility £10m Public Ltabilty £10m Loss of Reverrt £94.¢J £1,678,497 £48,539 £10m £IOrn £94.000 5.000