COMPANY REGISTRATION NUMBELL. 00429992 CHARITY REGISTRATION NUMBER: 502028 OLDBURY REPERTORY PLAYERS LIMITED COMPANY LIMrrED BY GUARANTEE uNAuDED FINANCIAL STATEMENTS 31]ULY 2024 LANGARD LIFFORD HALL LIMITED Accountants and Registered Auditors Lifford Hall Lifford tAne Kings Norton Birmingham B30 3JN
OLDBURY REPERTORY PLAYERS LIMITED COMPANY LIMITED BY GUARANTEE FINANCIAL STATEMENTS YEAR ENDED 31 JULY 2024 Page Trustees, annual report (incorporatiiig tlie director's report) Independent examiner's report to tlie trustees StatL'nieiit of financial aciivities (Aiicludiiig iiicome and expenditure account) 10 Statement of financial position 11 Notes to the financlal statemenL¥ 12.20
OLDBURY REPERTORY PLAYERS LIMITED COMPANY LIMITED BY GUARANTEE TRUSTEES, ANNUAL REPORT (INCORPORATING THE DIRECTOR'S REPORT) YEAR ENDED 31 JULY 2024 The trustees, who are also the director5 for the purposes of company law, present their report and the unaudited financial statements of the charity for the year ended 31 July 2024. Chairfs report The year 2013/2024 has seen the theatTe consolidating its position on all fronts. We continue to produce highly acclaimed, highquality productions gaining severaj awards in the process and welcome new audiences by concerted marketing effort to reach out to potential new patrons. We have embarked on an extensive programme of repairs, renewals and have embraced new innovations to enhance the theatres operations. We endeavour to tighten up on our processes and procedures in all areas ensuring that we aTe meeting our statutory requirements as well as maintaining and improving the theatre experience for all our members and visitors whilst retaining the joys and pleasures of belonging to a thriving amateur theatre group. In amongst all of that, we celebrated in style the 85th Anniversary of the founding of the company a truly remarkable achievement and an incredible testament to the memory of the many stalwarts and supporters of Oldbury Rep throughout the years. A busy year socially was crowned by our highly enjoyable 85th Anniversary Dinner and Dan held at Sandwell Golf Club in June and our Civic Night during the production run of 'Goodnight, Mister Tom,. A huge amount of organisation and planning went into these highly acclaimed and successful events and our thanks go to everyone involved in the staging of these milestone occasions in the life of Oldbury Rep. The Dlnner saw friends gathering together to celebrate the theatre and its valuable membership from 1939 to the present day and a thoroughly enjoyable evening was praised by those able to attend. OUT Civic Night in the presence of the Mayor of Sandwell, Councillor Syeda Ithatun MBE, and the Mayoress as well as our Patron, Mi55 Josie Lawrence along with the President of NODA, the National Chairman of the Little Theatre Guild, local councillors, life members, representatives from local and national amateur theatre groups, suppliers and neighbours enjoycd an evening alongside members of the audience as we saluted the theatre in all its glory. Other thoroughly enjoyable events include a quiz night, a games night. the Macmillan Coffee Morning, our Panto collection for Barnardo's, raising over £850. Our New Writers Group went from Strength to strength and our PToductlon for the BFAME Festival proved highly popular for participants and audiences alike. 'fhese were also part of several Studio events which we have incorporated into our activities when staffing and time allow. Our production of 'Nell Gwynn, won the NODA West Midlands Award for Best Drama in The Black Country District, our production of 'Aladdin' wa5 nominated for Bcst Pantomime and 'Frankenstein - the Monster of Paris, won the Richards Cup for West Midlands Best programme and carne second in the national programme competition. The theatre has abo played host on several occasion5 to a local Ghost Hunter Team who have revealed several interesting and sometimes unnerving discoveries which we hope to publish in due course. Thanks to our place in the community, Sandwell MBC have again awarded us Charitable Discretionary Rate Relief thanks to our wide range of activities in the heart of the borough as we continue with our proud boast of Sandwell's only custom-built theatrel In line with streamlining facilitieg for Members, we have impleTnented membership records software with a view to making the subscription renewal and contact processes more user friendly. Although this does rely on members ensuring that they keep their details up to date should any information change, We are also looking at making the front of house rota process more accessible, including the provision of Members and Front of House Training and will be undertaking ongoing update sessions which members will be oblised to Attend.
OLDBURY REPERTORY PLAYERS LIMITED COMPANY LIMITED BY GUARANTEE TRUSTEES, ANNUAL REPORT (INCORPORATING THE DIREcfoR'S REPORT) ( cofttimued) YEAR ENDED 31 JULY 2024 Our safeguarding and diversity and equality and diversity policies have also been revised along with Job Description for roles throughout the theatre as well as the implementation of a Members Grievan procedure. Copies of all documents are available in the Members Handbook available in the Members Office for reference and made available in the Members Pack. Our production of 'GoodnighL Mister Tom, allowed the theatre to include young actors, this required some changes in our organisation with the appointment of our Safeguarding Lead, Wendy Bounous and Safeguarding Officers, Peter Corser and Sarah Wilkins. This brought us to the attention of four local authorities, Children in Performance processes as well as applying for Di$closure and Barring Service checks and provision of chaperonos. A visit from Sandwell MBC resulted in u5 being complemented by them for our professionalism and delivery of the servxce. Our grateful thanks to the Safeguarding and Chaperoning Team. This also resulted An our incorporating new membership category of 'Youth Membership, alongside 'General' and 'Life'. I am pleased to announ the appointment of Wendy Bounous as the new Designated Premises Supervisor, our thank5 to Andy Worley for his dedication and commitment to the role prior to Wendy. The Stewards role a5 part of Front of House has been revisited and revised including the provision of earpieces to be worn in order to maintain contact with the Front of House Manager and the Production Team. Front of House areas have had the signage upgradcd offering a more corporate and uniforni display for our patrons alongside a display of prevlous and current theatre offir3. We are also now the proud owners of a dishwasher In the kitchen which has made front of house and rehearsal coffee clearing much easier! A programme of recruiting deputies for roles in the theatre has been inaugurated and will be expanded. Following the re-evaluation of certsin roles on the Council of Management to better reflect todays organisational structure we will be looking at incorporating a Marketing Marthger, a Members Manager, a Vice Chairman, a Drama Director Elect, a Vice Chairnian, removal of the Busine55 Manager's role and also looking at restrictions on the number of terms an officer can serve consecutively in order to improve succession planning. Administratively our patience has been tested by with various institutions - changing signatories for our TSB account and the administration of the Cardnet Service have been particularly problematical, the result being an investigation into finding suitable alternatives. Our internet service has also been trying at times, affecting our online Box Office system, we have been upgraded to BT fibre connectioTh but it seems that it is more to do with the local area than our infrastrucre. This alongside the constant monitoring of the contracts for Electricity, Gas, Water, Broadband and Insurance Cover have been impacted by the Cost-of-Living crisis but fortunately* we have managed to be able to negotiate favourable contracts, albeit for much shortened time frames. The year has been taken up with many moves forward on the maintenance and technical fronts. The between season break was taken up with the installation of the storage expansion in the Scene Dock with mezzanine facilities for furniture, etc. plus level ac55 from the Rehearsal Room. This has freed up space around the theatrep particularly in the Rehearsal Room itself as well as the Backstage Corridor, as well as improving health and safety provision during build and strike periods. This alongside several cTrordinated clear out days and weekends has mproved the backstage areas generally including a stage level electrics store and a major overhaul of the Scene Dock ft)llowing the installation of the racking system and or8anised storage in the Backstage Corridor. The Fire Alarm System has been overhauled sensors replaced throughout the building.
OLDBURY REPERTORY PLAYERS LIMITED COMPANY LIMITED BY GUARANTEE TRUSTEES, ANNUAL REPORT (INCORPORATING THE DIRECTOR'S REPORT) (cortttmued) YEAR ENDED 31 JULY 2024 The LED Lighting project is progressing including Phase 3 for the auditorium/stage in late 2024/early 2025. This has also involved LED installation in the Dressing Rooms, Accessible Toile¢ Backstage and Stage Door Corridor$. A further £25,000 budget has been Set for the next phase. Provision of lockable tool storage and replacement of set building tools has taken place including the purchase of a circular saw. A monitor has been fitted backstage in order that those not on stage can view the performance, The Foyer DOOTS to the auditorium have been PlaCed and a feasibility study regarding the provision of a centTal handrail in the vomitorium has taken place. The construction of the staArway limits our options and further solutions are being sought, The roof continues to be an tssue regarding leaks, repair work wag undertaken over the Scene Dock and also issues arose with the Exit Door by Prop5 which has now been re501ved, A window frame, guttering and lead flashing also needed to be replaced in the Scene Dock. A gas leak was also discovered whAch has now been repaired. Inspection of the flying bars and fly3ng systeni on the stage has revealed that the Supporting cables and winders will require attention durins the next season break. A faulty sensor was the cause of several fa]se Intruder Alarm activations, which ha5 been repaired, however on inspection, it is likely that the system requires replacement due to obgolescence and will be incorporated into plans to refurbish the bar and coffee bar areas. The 'Writin8 at the Rep, Group goes from strength to Strength, including their showcase whlch featured David Gorton's 'The Art of Robbery, which was also a part of the BFAME Festival. Our ever popular 'Screen on the Green, continues to delight member5 and audience alike, there is nothing that we achieve which doesn't happen without the constant hard worki professionalism and willingness to take on any challenge that we set ourselves - I cannot thank enough every member of the theatre for everything that they do on the theatre's behalf not only in their actions in the theatre, whether it be on stage, back stage and front of house but also for the unseen and unacknowledged hours that people put in outside of the theatre dealing with thc commeTcial and administrativc side of the theatre'5 operations and not forgetting the way that members show their pride as ambassadors of the theatre when out and about. There are no truer words tha we would be nothing without you all and long may it be the case. My thanks too are sincerely extended to all members of the Council of Management and anyone who undertakes responsibilities on behalf of the Theatre. I also acknowledge the huge contribution of our Maintenance Technician, Front of House Manager and Cleaner a5 they undertake their duties diligently and with great profegsionalism for the benefit of us all and our patrons alike. Drama Director'8 Report Our 2023 2024 Season overall average percentsge Sale wa5 69.01% which wa5 a healthy figure compared to other Amateur Theatres and was a slight increase on the previous year, when we averaged 65.0%. Our season began in September 2023 with: Murder on The Nile Despite the fairly large cast required there was only one audition necessary, and rehearsals were able to begin promptly. An Agatha Christie crime thriller is generally guaranteed a good box office return, This was no exception and achieved 73% ticket sales, A successful opening production.
OLDBURY REPERTORY PLAYERS LIMITED COMPANY LIMITED BY GUARANTEE TRUSTEES, ANNUAL REPORT (INCORPORATING THE DIREcfoR'S REPORT) (coNtiNMed) YEAR ENDED 31 JULY 2024 November 2023 Frankenstein a Monster in Paris A reworking of the classic gothic horror was written and directed by Oldbury Rep member Paul Steventon Marks. This production attracted fans of this particular genre, along with our loyal members and season bookings, which again yielded an impressive box office return of 65%. December 2028 Christmas Wassail Another popular and well received collaboration with talented local choir Enchant. January 2024 Goldilocks and the 3 Bears A Panto not performe.d on the ORP Stage for quite a while was as popular as ever and again 91.6°k was another stunning box oflice success. This production has been NODA nominated for best amateur Pantomime, a richly deserved acknowledgement. March 2024 Bette and Joan Arguably, our most critically acclaimed production of the season with two powerful perforniance8 in both title roles. A classy set also gained universal admiration from our audiences and although the ticket sales didn't match some of the other plays, this one definitely scored highly on quality. May 2024 Sheila's Island Another hugely appreciated show that didn't achieve the SUC$$ at Box Office that it definitely deserved. I'he discerning customers who did see the show however were treated to an eX1]ent evening's entertairunent, which was reflected by thelr posltfive feedback. June 2024 Writing at the Rep A studio production reflecting the talents of ORPS recendy formed writing group with various piece5 both penned and performed by our own members. 83,75% saleg also demonstrated that an audience exists for maybe more experimental proiects such as this in the future. July 2024 Goodnight, Mister Tom Our season finale, the popular bittersweet wartime drama was expectedly a big box office hit. The challenge of casting children was overcome thanks to the efforts of all those involved, and the theatre was able to de]ight audience of all ages with a triumphant and sucSsful show. Again, reflected in ticket sales of 83.75°A. Once more a big thanks to all who have volunteered in making the 2023/4 season a real success story.
OLDBURY REPERTORY PLAYERS LIMITED COMPANY LIMITED BY CUARANTEE TRUSTEES, ANNUAL REPORT (INCORPORATING THE DIRECTOR'S REPORT) (eontixued) YEAR ENDED 31 JULY 2024 Reference and administratlve details Regi8tered charity nan Oldbury Repertory Players Limited Charity regi8tration number 502028 Company registration number 00429992 Principal office and registered Barlow Theatre Centre office Spring Walk Langley Oldbury West Midlands B69 45P The trustee8 J Jenkins K Walker M Guest S Worley A Worley G Clayton I Thompson J Grant L Payne M Brown P Turton R Walter S Bird T Ward (Resigned 21 November 2023) Independent examiner R D Coton Langard Lifford Hall Limited Lifford Hall Lifford IAne ngs Norton Birmingham B30 3JN Structure and governance Oldbury Repertory Player5 Limited is a company limited by guarantee (company number 00429992) which was incorporated on 20 February 1947 and achieved charitable status on 5 Dember 1972 (number 502028). It is govemed by the articles of association dated 16 April 2012.
OLDBURY REPERTORY PLAYERS LIMITED COMPANY LIMrrED BY GUARANTEE TRUSTEES, ANNUAL REPORT (INCORPORATING THE DIRECTOR'S REPORT) (¢ontiKued) YEAR ENDED 31 JULY 2024 Organisation structure and decibion making 10 nieeting5 were held during the year. The Members of The Council of Management as at 31 July 2024, together with their attendances as follows: P08sible 10 10 10 10 Actual Mrs S Bird Mr G Clayton Ms J Grant Mr M Guest Mr J Jenkins Mrs L Payne Mrs M Brown Mr l Thompson Mr P Turton Mr R Walter Miss K Walker Mr T Ward Mr A Worley Mrs S Worley 10 10 10 10 10 10 10 10 10 10 10 Mr T Ward was appointed as a director on 30 April 2024 Mrs M Brown was appointed as a director on 30 April 2024 Mr J Jenkins resigned as a director on 30 April 2024 Mr R Walter resigned as a director on 21 November 2023 Membership8 The total membership at 31st July 2024 was 153 includins Honorary Life Members. Recruitment of Trn8tee8 ]e trustees recognise the need for the Council's personnel to have a diverse range of skills, knowledge, experience and background to run the organisation e£fectively. The Council welcomes volunteers as trustees and seeks to provide an information pack contsining relevant documentation relating to the charity as part of an induction programme. Achxevements and performance We were able to coniinue to support local charities or charities with links to our members throughout the year, including a Macmillan Coffee Mornin& donations to Acorns Hospice and Bamado's. IAngley Band continue to Stage their brass band concerts at the theatre. The theatre also played host to Unity Production's studio performance of The Long Road.
OLDBURY REPERTORY PLAYERS LIMITED COMPANY LIMITED BY GUARANTEE TRUSTEES, ANNUAL REPORT (INCORPORATING THE DIRECTOR'S REPORT) l¢ontiiiued) YEAR ENDED 31 JULY 2024 Activities Main Auditorium: MuTder on the Nile Frankenstein- A Monster in Paris Wassail Goldilocks Bette & Joan Sheila's Island Goodnight, Mister Tom Agatha Christie Paul Steventon-marks Various Tom Whalley Anton Burge Tim Firth Adapted by David Wood from the novel by Michelle Magorian Studio: Writins at the Rep Films 5 Alms were shown throughout the year and continue in their popularlty wlth our local audien8. Various Financlal revlew We show a defiat on ordinary activities of £9,623 followin8 additional reinvestment back into the theatre over the year. Re6uIts The Revenue Account shows an operating deficit of £17,147 (2023: defiat of £5,954) before Interest of £7,524 is added (2023: £4,562), leaving a deficit for the year of £9,623. Total funds to carry forward are £343,305. Public Benefit The trustees have complied with the duty of the Charitie5 Act 2016 to have regard to the public benefit guidance published by the charity commission and the confArm that public benefit has been provided by the activities undertaken. Market Value of Land and Buildinss In the opinion of the Council of Managemen( the market value of the Freehold Property is in excess of the cost, including improvements, a5 Stated on the Statetnent of Financial Position. In the absence of a professional valuation, it is not possible to indicate with accuracy the extent of the eXS$. Re8erve8 The trustees aim to build reserves to a level where they can continue to maintain and improve the standard of the Theatre building and its facilities to meet modern requirements and that the artistic activity be sustained from one year to the next with certainty. The reserves held forward are £343205 (2023: £352,928). Reporting Ri8k8 The Trustees have estsblished regular reporting procedures to ensure that the strategic and
OLDBURY REPERTORY PLAYERS LIMITED COMPANY LIMITED BY CUARANTEE TRUSTEES, ANNUAL REPORT (INCORPORATING THE DIREcfoR'S REPORT) (coxthiiie YEAR ENDED 31 JULY 2024 operational risk facing the charity are identified and addresses and that the necessary steps can be taken to obviate or revcrse their cffect. Re¢ognislng Resources All incomin8 resources are recognised where the charity is le8ally entitled to the income and the amount can be quantified with reasonable accuracy. Donation5 are tecognised when received. There are no amounts included in the financial statements for donated services. All expenditure is included on an accruals basis and is recognised when there is a legal or constructive obligation to pay for the expenditure. The Investment Polxcy of the trustees is to keep funds iiot requlred immediately on short-ierm hi81i interest deposit with reputable deposit takers. Plans for future perlod8 Our LED Lighting project is on-going and there are still several phases to complete. A general overhaul of our health and safety and evacuation procedures is being undertaken. We will coi)tinue to improve our media prc.gence around the re8ion takang full 8dvanta8e of all avenues open to us includins a forceful social medla pregence, SmalI company provl8ions This report has been prepared in accordance with the provisions applicable to companies entitled to the small conipanie5 exeniption. The trustees, annual report was approved on 29 April 2025 and si8ned (ni behalf of the board of trustees by: E Tl)ompson Trustee
OLDBURY REPERTORY PLAYERS LIMITED COMPANY LIMITED BY GUARANTEE INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF OLDBURY REPERTORY PLAYERS LIMITED YEAR ENDED 31 JULY 2024 I report to the trustees on my examinatioii of the financial statemeiits of Oldbury Repertory Players Limtied {'the chaiity,) for the year ended 31 July 2024. Respon81bllitles and basis of report As the trustees of the coinpany {and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with tlie requirements of the Compantes Act 2006 {'the 2006 Act,). Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eIigible for independent examination, I report in respect of my examination of the charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act.). In carryiiig out my examiiiation I liave followed tlie Directions given by the Charity Commission under section 145(5){b) of the 2011 Act. Independent examiner'8 statement 1118ve completed niy examinatioii. I confirrn that no matters have come to my attention in comiection with the examination giving me cause to believe: accounting records wete not kept in respect of tlie charity as required by sectioii 386 of the 2006 Act. or the financial statements do not accord witli those records. or the financial statements do not comply with the accounting requirements of se.ction 396 of tlie 2006 Act otl)er tlian any requirement tliat tlie accounts 8ivc a 'true aiicl fair, view which is not a matter considered as part of an independent examiiiatioTh or tlie finanaal statements have not been prepared in <1Ccordan with ttie methods and principles of the Staiement of Recommended Practice for accountiiig and reporiiiig by tharities applicable to cliarities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Irelaiid (FRS 102). I have no concerns and have come aci'oss no other matters in connection witli the examination to which attention sliould be drawn in tliis report iii order to enable a proper understandilis of tlie accounts to be reached. R D Coton Indepeiident Examiner Langard Lifford Hall Limited Lifford Hall Lifford Lane Kings Norton Birmingharn B30 3JN 29 April 2025
10 OLDBURY REPERTORY PLAYERS LIMITED COMPANY LIMITED BY GUARANTEE STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT) YEAR ENDED 31 JULY 2024 2024 Unrestricted funds Total fund8 Total funds 2013 Note Theatre Income Donations and legacies Charitable activities Other trading activities Investment income 60 68.497 25,134 724 60 68,497 25,134 7,524 419 68,298 24,586 462 Total income 101,215 101,215 97,865 Theatre Expendlture Expenditure on raising funds,. Costs of other trading activities Expenditure on charitable activities Total expenditure 14,411 96,427 14,411 96,427 12,443 74,906 10.11 110,838 110,838 87,349 Net (expenditurevincome and net movement In fund8 (9,623) (9.623) 10,516 Reconciliation of funds Total funds brought forward Total funds carried forward 352,928 352,928 342,412 343,305 343,305 352,928 The statement of financial activittes includes all gaim and losses Tecognised in the year. All income and expenditure derive from continuing activities. The notes on pages 12 to 20 form part of these financial statements.
11 OLDBURY REPERTORY PLAYERS LIMITED COMPANY LIMITED BY GUARANTEE STATEMENT OF FINANCIAL POSITION 31 JULY 2024 2024 Note 2023 Fixed assets Tangible fixed agsets 17 131815 98,836 Current a88ets Stocks Debtors Cash at bank and in hand 18 19 1,631 11,901 209,784 223,316 I,T39 12,300 261,895 275,934 Creditor8: amounts fallins due within one year Net current asgetg Total assets le88 current Ilabllitie8 Net a88et8 20 12,826 21,842 210,490 254,092 343,305 343,305 352,928 Fund8 of the charity Unrestricted fund8 Total charlty £und8 343,305 351928 343,305 352,928 For the year ending 31 July 2024 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. Dircclors, responsibilities.. The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476,. The dArectors acknowledge their responsibilities for complyins with the requirements of the Act with respect to accountiiis records and the preparation of financial statements. These financial statements have been prepared in accordance with the provisions applicable to companies subject to the smajl companies, regime. These financial statements were approved by the board of trustees and authorised for issue on 29 April 2025, and are stgned on behalf of the board by: l Thompson Trustee L Mor8anSalcombe Trustee The notes on pases 12 to 20 forni part of these flnancial statements.
12 OLDBURY REPERTORY PLAYERS LIMITED COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 JULY 2024 General InforntiOn The charity is a public benefit entity and a private company liniited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is Barlow Theatre Centre, Spring Walk, Langley, Oldbury, West Midlands, B69 4SP. Statement of compliance Thcse financial statements have been prepared in compliance with FRS 102, 'The Finanaal Reporting Standard applicable in the UK and the Republic of Ireland,, the Statement of Recommended Practitr applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Companie8 Act 2006. Accounting policie8 Bas18 of preparatlon Thc financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financlal assets and liabilities and investment properties measured at fair value through income or eXpendire. The flnancial ststements are prepared In sterlingi which is the functional currency of the entity. Golns concern There are no material uncertainties about the charity's ability to conlinue. Judgements and key sources of e8tlmation uncertainty The preparation of the financial statements requires management to make judgements, estimates and assumption5 that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experien and other factors, including expectations of future events that are believed to be reasonable under the circumstance5. Fund accounting Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's putposes. Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment, Restricted funds are subjected to restrictions on their expendtture declared by the donor or through the ternis of an appeal, and fall into one of two $ub<lasses: restricted income funds or endowment funds.
13 OLDBURY REPERTORY PLAYERS LIMITED COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS (CLmtiK#ed) YEAR ENDED 31 JULY 2024 AccountAng policies (cowtiMf4e Incoming re8ource8 All income is included in the statement of finanaal activities when entitlement has passed to the charity, it 18 probable that the economic benefits associaied with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to parlicular categories of income: income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably. income from ticket sales are recognised on the final day of the production. income from contracts for the supply of services is recognised with the delivery of the contracted servi. This is classified as unrestrictsd funds unless there is a contractual requirement for it to be spent on a particular purpose and rettmied if unspent, in which case it may be regarded as restricted. Re80urces expended Expenditure Is recognised on an accruals basis as a liability is incurred. Expenditure includes any V AT which cannot be fully recovered, and is classified under headings of the statsment of financial activities to which it relates: expenditure on raisin8 funds indudes the costs of all fundraising activities, events, non-charitable trading activities, and the sale of donated goods. expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the govemance of the charity apportioned to chp4ritable activities. other expenditure include5 all expenditure that 18 neither related to raising funds for the charity nor part of its expenditure on chaTitable activities. All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity ale allocated directly to that activity. Shared costs are apportioned between the activitie5 they contribute to on a reasonable, justifiable and consistent basis. Tansible a88ets Tangible assets are initially recorded at cost, and subsequently stated at cost le55 any accumulated depreciation and impairnient losses. Any tangible assets carried at revalued amounts are recorded at the fair value at the date of revaluation less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
14 OLDBURY REPERTORY PLAYERS LIMITED COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS (¢oxtihued) YEAR ENDED 31 JULY 2024 Accounting policies (continued) Depreciation Depreciation is calculated so as to write off the cost or valuation of an asset less its residual value, over the useful economic ]ife of that asset as follows.. Freehold property Improvements to property Furniture and equipment Stage scenery Stage lightÈng and sound equipment 2% straight line 2% straight line 4% - 25% Straight line 10% straight line IO% straight line Impairment 0£ fixed a88ets A review for indicators of impairnient 18 carried out at each reporting date, with the recoverable amount being estimated where such indicators exist. Where the carrying value exceeds the recoverable amount, the asset is impaired accordingly. Prior impairnients are also Yeviewed for possible reversal at each reporting date. Stock8 Bar stocks are measured at the lower of cost or net realisable value. Flnanclal instruments A financial asset or a financial liability 1$ recognised only when the entity becomes a party to the contractual provisions of the instrument. Basic financial instruments are initially recognised at the amount receivable or payable including any related transaction costs, unless the arrangement constitutes a financing transactio where it is recognised at the present value of the future payments discounted at a market rate of interest for a similar debt instrument. Current assets and current liabklities are subsequently measured at the cash or other consideration expected to be paid or received and not discounted. Limited by guarantee Oldbury Repertory Players Limited 18 a company limlted by guarantee (company number 00429992) which was incorporated on 20 February 1947.
15 OLDBURY REPERTORY PLAYERS LIMITED COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS (contiiwed) YEAR ENDED 31 JULY 2024 Donations and legacies Unrestricted Total Funds Unrestricted Total Funds Funds 2024 Funds 2013 Donations Donations 60 60 419 419 Charitable activitie8 Unrestricted Total Funds Unrestrlcted Total Funds Funds 2024 Funds 2023 Admission sales Programme sales Subscriptions Sponsorship Theatre hire Films Intemet bookins fees Other income 59,121 1,074 790 500 3,924 1,200 1,688 200 59,121 1,074 790 500 3,924 1,200 1,688 200 58,690 785 670 500 3,704 2,365 1,584 58,690 785 670 500 3,704 2J65 1,584 68,497 68,497 68,298 68,298 Other trading activities Unrestricted Total Fund8 UnrestriCa Total Funds Funds 2024 Funds 2023 Bar takings Refrc5hments 19,099 6,035 19,099 6,035 19,554 5,032 19,554 5,032 25,134 25,134 24,586 24,586 Investment income Unrestricted Total Fund8 Unrestricted Total Funds Funds 2024 Funds 2023 Bank interest receivable 7,524 7,524 4,562 4,562
16 OLDBURY REPERTORY PLAYERS LIMITED COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS (coNtiMued) YEAR ENDED 31 JULY 2024 Costs OE other trading activitie8 Unrestricted Total Fund8 Unrestricted Total Funds Funds 2024 Funds 2023 Bar, raffle and refreshment costs 14,411 14AII 12,443 12,443 10. Expenditure on charitable activitles by fund type Unrestricted Total Fund8 Unrestricted Total Funds Funds 2024 Funds 2023 Theatre Support costs 89,588 6,839 89,588 6,839 70,062 70,062 4,844 96,427 96A27 74,906 74,906 11. Expendlture on charitable actAvities by activity type Activities undertaken directly Support Total fund8 Total fund costs 2024 2023 Theatre 89,588 6,839 96,427 74,906 12. Analy618 of gupport Costs Analysis of support costs Theatre Total 2024 Total 2023 General office Governance costs Sundry expenses 1,651 1,800 3J88 1,651 1,800 724 1,560 2,561 6,839 6,&39 4,845 13. Net (expenditureyincome Net (eXPendire>llncOme is stated after charging/(crediting)'. 2024 2023 Depreciation of tangible fixed assets 11,563 8086
17 OLDBURY REPERTORY PLAYERS LIMITED COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS (¢ oRtiNued) YEAR ENDED 31 JULY 2024 14. Independent examination fee8 2024 2023 Fees payable to the independent examiner for: Independent examination of the financial statements 1,800 1,560 15. Staff cost8 The average head count of employees during the year was 2 (2013: 2). The average number of full-time equivalent employees during the year is analysed as follows: No employee received employee benefits of more than £60,000 during the year (2023: Nil). 16. Trustee remuneration and expenses No remuneration was pald to Members of the Council in their capacity as Council Members, additionally no expenses relating to such things as mileage has been paid to Council Members. No employees have been paid in excess of £10,000.
18 OLDBURY REPERTORY PLAYERS LIMITED COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS (¢oNtiKM¢d) YEAR ENDED 31 JULY 2024 17. Tangible fixed a88ets Furniture Freehold Improvements and property to PToperty equipment Stage lighting Scenery and sound Total Cost At l Aug 2023 Additions Disposals At 31 Jul 2024 Depreciation At l Aug 2023 Charge for the year Disposals At 31 Jul 2024 Carrying amount At 31 Jul 2024 At 31 Jul 2023 41,067 30,878 21,400 102,551 2,768 (4,415) 100,904 20,218 86,602 21,590 (556) 107,636 281J16 45,758 (5,135) 321,939 (164) 20,054 41,067 51278 5,747 4,319 82,784 12,206 77,424 182,480 821 I,IM6 4,385 (4,229) 82,940 1,430 (146) 13,490 3,881 (544) 80,761 11,563 (4,919) 189,124 6,568 5,365 34,499 46,913 17,964 6,564 26,875 132,815 35220 26,559 19,767 8,012 9,178 98036 18. Stocks 2024 2023 Bar goods for re-sale 1,631 1,739 19. Debtor8 2024 2023 Prepayments and accrued income 11,901 12JOO 20. Creditor8: amounts falling due wxthin one year 2024 2023 Accruals and deferred income I226 21,842
19 OLDBURY REPERTORY PLAYERS LIMITED COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS ( contimmed) YEAR ENDED 31 JULY 2024 21. Analysis of charitable fund8 Unrestricted funds At l Aug 2023 At Income Expenditure 31 July 2024 General funds Accumulated funds arising prior to incorporation 352,486 101,215 (110,838) 342063 442 442 352,928 101,215 (110,838) 343,305 At l Aug 2022 At Income Expenditure 31 July 2023 General funds Accumulated funds arising prior to incorporation 341,970 97,865 (87,349) 352,486 442 442 342,412 97,865 (87,349) 352,928 22. Analysi8 of net a88et8 between fund8 Unrestricied Total Funds Funds 2024 Tangible fixed assets Current assets Creditors less than l year Net as8et8 132,815 223J16 (12,826) 343,305 132,815 223,316 (12,826) 343R05 Unrestricied Total Funds Funds 2023 Tangible fixed assets Current assets Creditor5 less than l year Net assetB 98,836 275,934 (21,842) 352,928 98,836 275,934 (2142) 352,928
OLDBURY REPERTORY PLAYERS LIMITED COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS (coNtinued) YEAR ENDED 31 JULY 2024 23. Related parties The company made payments in the period to: S Clewer, a relation of S Worleyi a member of the Board of Trustees, of £2,999 (2023: £1,966) M Guest, a member of the Board of Trustees, of £3,895 {£277) for maintenance management.