## ACCOUNTS
## For The Year Ended 31 July 2024
## Contents
||page|
|---|---|
|Trustees’ Report|2|
|Independent Examiner’s Report|3|
|Receipts & Payments|4|
|Statement of Assets & Liabilities|5|
|Notes to the Accounts, Concert & Subscription Breakdown|6|
Stafford Choral Society Annual Report, 2024 Registered Charity Number 501721
Page 1
Stafford Choral Society
## Trustees’ Report
## Year Ended 31 July 2024
## 1 Objective
To advance, improve, develop and maintain public education in, and appreciation of, the art and science of music in all its aspects by any means the trustees see fit, including through the presentation of public concerts and recitals.
## 2 The Trustees who manage Stafford Choral Society (“SCS” or “the Society”)
Mrs Beryl Whincup (Chair), Mr Daniel Wills (Treasurer), Mrs Jane Evans, Mr Mike Jones, Mrs Philomena Trainer, Mr David Law, Mrs Gwyneth Pierpoint, Mr Peter Davies (resigned July 2024), Mrs Pam Miles & Mr Jerry Trainer (to be appointed with the annual return Year End July 29024).
## 3 Structure and governance
The governing document is the SCS Constitution which was adopted 15 May 1972 and amended on 17 September 2018.
SCS is an unincorporated association. Trustees are appointed or reappointed at the Annual General Meeting.
## 4 Activities and Achievements
Weekly rehearsals occurred between September 2023 and June 2024
The following concerts took place:
- 25 November 2023: Mass in Blue Will Todd, performed at Stafford Grammar School Sports Hall, Stafford.
- 19 December 2023: Handel’s Messiah, performed at St Mary’s Church, Stafford.
- 27 April 24: Mozart’s Requiem, performed at Rising Brook Baptist Church, Stafford.
- 6 July 2024: A selection of traditional Folk songs by Gustav Holst and Vaughn Williams performed at the White Eagle Club Stafford.
## 5 Financial activities and position
The cash held by the Society as at 31 July 2024 was £41,323.82 in unrestricted funds. See attached accounts and notes.
## 6 Relationships with other bodies
The Society is affiliated to the following:
- (a) Stafford District Arts Council
- (b) National Federation of Music Societies.
## 7 The Society’s principal address
SCS’s principal address is 19, Lawn Road, Rowley Park, Stafford, ST17 9AJ
Signed:
Daniel Alfred Wills, Treasurer
Date: 6th September 2024
Stafford Choral Society Annual Report, 2024 Registered Charity Number 501721
Page 2
## **Independent Examiner’s Report Under The Charities Act 2011 To The Trustees Of**
## **The Stafford Choral Society**
## **Independent examiner’s report to the trustees of Stafford Choral Society**
I report to the trustees on my examination of the accounts of the Stafford Choral Society for the year ended 31 July 2024.
## **Responsibilities and basis of report**
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Mr Brett Phillips
Relevant professional qualification or membership of professional bodies: ACA
Address: 22A, Crescent Road, Stafford ST17 9AL
Date: 6th September 2024
Stafford Choral Society Annual Report, 2024 Registered Charity Number 501721
Page 3
**Stafford Choral Society Receipts & Payments for Year ended 31 July 2024**
|**Notes**
**Receipts**
Subscriptions
Income Tax Repayment (Covs)
Bank Interest
Net Soc Committee Fundraising
Concert Income
200 Club Net Contribution
SDAC Grant
Sponsorship
Sundry Income
**Total Receipts**
**Payments**
Concert Expenditure
Music costs for November 2024 concert
(i)
Venue deposit for Messiah 2024
(ii)
Honoraria
Rehearsal Room Hire
(iii)
Afffiliation Fees
Sundry Expenditure
(iv)
**Total Payments**
**Net Receipts and Payments**
Transfers Bewteen Funds
**Net Movement of Funds**
Cash funds b/f
**Cash Funds c/f**|**2024**
**2024**
**2024**
**General Fund**
**Concerts**
**200 Club**
**£**
**£**
**£**
17,380.00
3,453.81
1,033.20
3,186.63
11,131.20
928.00
1,000.00
-
97.00
**25,150.64**
**12,131.20**
**928.00**
16,518.58
258.75
50.00
14,874.50
1,200.00
600.36
4,421.93
**21,405.54**
**16,518.58**
**-**
**3,745.10**
**(4,387.38)**
**928.00**
(4,387.38)
4,387.38
(642.28)
-
928.00
36,312.10
4,726.00
**35,669.82**
**-**
**5,654.00**|**2024**
**2023**
**Total**
**Total**
**£**
**£**
17,380.00
17,420.00
3,453.81
4,699.05
1,033.20
636.80
3,186.63
3,950.97
11,131.20
10,730.35
928.00
893.00
1,000.00
1,000.00
-
97.00
860.37
**38,209.84**
**40,190.54**
16,518.58
16,502.08
258.75
760.81
14,874.50
12,875.00
1,200.00
2,786.00
600.36
440.00
4,421.93
3,812.60
**37,874.12**
**37,176.49**
**335.72**
**3,014.05**
-
285.72
3,014.05
41,038.10
38,024.05
**41,323.82**
**41,038.10**|
|---|---|---|
## **Notes**
(i) Music hire costs prepaid for the November 2024 concert.
(ii) Venue hire deposit prepaid for the Mesiah 2024 concert.
(iii) Rehearsal room hire costs for spring and summer 2024 of £1,680.00 were not invoiced or paid until after the year end.
If they had been paid within the year, rehearsal costs would have been £2,880 and funds carried forward would have been £39,643.82.
(iv) Sundry expenditure includes £3,018.08 for handrails, trolleys and chair stops.
Stafford Choral Society Annual Report, 2024 Registered Charity Number 501721
Page 4
**Stafford Choral Society**
## **Statement of Assets and Liabilities as at 31 July 2024**
|**Assets (note (i))**|**2024**|**2023**|
|---|---|---|
||**£**|**£**|
|Bank Accounts: Current Account|12,961.93|14,637.41|
|Investment Account: COIF Account|22,707.89|21,674.69|
|200 Club Account (note(ii))|5,654.00|4,726.00|
|**Total Cash Assets**|**41,323.83**|**41,038.10**|
|**Liabilities**|||
|Entrust – Spring and summer rehearsal room hire|(1,680.00)|-|
|**Total Liabilities**|-|-|
||||
|**Net Worth**|**39,643.82**|**41,038.10**|
|**Funds**|||
|General Fund|33,989.82|36,312.10|
|200 Club|5,654.00|4,726.00|
|**Total Funds**|**39,643.82**|**41,038.10**|
|**Notes to the Statement of Assets and Liabilities**|||
(i) Policy, unless stated otherwise, is that fixed assets are written down in full in the year of acquisition. SCS owns the following physical assets which have zero book value.
|Item & Location|Year|Cost|
|---|---|---|
||Acquired|£|
|Staging, Stafford Grammar School|2008|650.95|
|Staging, Stafford Grammar School|2014|3,630.00|
|Hot Water Urn, Entrust|2017|72.00|
|Staging, Stafford Grammar School|2022|2,319.30|
|Handrails, trolleys, chair stops, Stafford Grammar School|2023|3,018.08|
(ii) For simplicity, and to reduce unnecessary work, all elements of the 200 Club finances, apart from the net change in worth have now been extracted from the main accounts. Consequently, all that will be shown in income is 200 Club Contribution. The treasurer relies upon any peculiarities in 200 Club, such as accruals/deferrals, uncashed cheques Etc., to be dealt with within those accounts and portrays here simply closing bank balance minus opening bank balance.
Signed on behalf of all the trustees:
Dan Wills Trustee
Date: 6th September 2024
Stafford Choral Society Annual Report, 2024 Registered Charity Number 501721
Page 5
**Stafford Choral Society**
## **Notes To The Accounts Year Ended 31 July 2024**
## **1 Accounting Policies**
- (a) The accounts have been prepared under the historical cost convention using the receipts and payments basis of preparation.
- (b) There are no assets of the Society that are capable of revaluation. All assets and liabilities are therefore included at their historical costs.
## **2 Concert & Subscription Breakdown**
|**CONCERTS**
**Notes**
**INCOME**
Ticket Sales
Choir Music Income
SDAC Grant
Program & Advert Sales
Tea/Wine/Mince Pies etc
Donations/Sponsorships
**Total Income**
**EXPENDITURE**
Orchestra/Soloists/Equip
Venue Hire
Music Costs
(i)
Printing/Publicity
Wine, Soft Drinks & Food
Flowers & Caligraphy
Staging, Transport
**Total Expenditure**
**Net Surplus/(Deficit)**|**Nov Concert**
**Messiah**
**April Concert**
**July Concert**
**All Concerts**
**25 Nov 2023**
**19 Dec 2023**
**27 April 2024**
**6 July 2024**
**Total**
**£**
**£**
**£**
**£**
**£**
2,175.00
3,025.00
3,325.00
825.00
9,350.00
610.50
70.00
176.00
856.50
1,000.00
1,000.00
203.50
262.50
466.00
-
160.40
298.30
458.70|
|---|---|
||**3,149.40**
**3,025.00**
**4,955.80**
**1,001.00**
**12,131.20**|
||3,520.69
1,750.00
6,722.00
250.00
12,242.69
515.00
560.00
900.00
350.00
2,325.00
140.00
243.36
180.00
563.36
235.19
100.00
271.36
45.00
651.55
219.54
120.36
339.90
49.85
29.40
79.25
316.83
316.83|
||**4,680.27**
**2,530.36**
**8,482.95**
**825.00**
**16,518.58**|
||**(1,530.87)**
**494.64**
**(3,527.15)**
**176.00**
**(4,387.38)**|
## **Notes**
(i) £760.81 of music costs for the November 2023 concert were paid in 2022 - 2023. These are not reflected in the above analysis. If they were included, the deficit for the November 2023 concert would show as £2,291.68 and the total deficit for all concerts would show as £5,148.19.
**SUBSCRIPTIONS £** Vice Presidents & Friends 500.00 Ordinary Members 16,880.00 **Total Subscriptions 17,380.00**
Stafford Choral Society Annual Report, 2024 Registered Charity Number 501721
Page 6