## **Trustees’ Annual Report for the period**
**From 1/11/2022 Period start date To 31/10/2023 Period end date Charity name: Staining Village Hall Association**
## **Charity registration number: 501322**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|In the interests of social welfare, to provide
manage and maintain a Village Hall|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identifiedinthe accounts.|Para 1.17 and
1.19|To provide other facilities of a charitable nature,
all to enable meetings, lectures and classes, and
other forms of recreation and leisure time
occupation for the benefit of the inhabitants of
the Parish of Staining and neighbourhood.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Charities
Commission on public benefit|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38||
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38|We would like to thank all our volunteers
who have contributed to the running of the
hall.|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity continues to provide facilities for
the community showing excellent value for
money.|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|Achievements against
objectives set|Para 1.41||
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity is in a good financial position at
the end of the period.|
|Statement explaining the
policy for holding reserves
statingwhy they areheld|Para 1.22|Reserves are held according to the
parameters set out by the National Lottery
granting body|
|Amount of reserves held|Para 1.22|£48738|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
## **Additional information (optional)** You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Trust Deed|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Association|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are elected at the AGM|
**Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51||
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Staining Village Hall Association|
|---|---|
|Other name the charity uses|SVHA|
|Registered charity number|501322|
|Charity’s principal address|Staining Village Hall
Chain Lane
Staining
Blackpool
FY3 0DD|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Jayne Nixon|Chairperson|||
||Patricia Craig|Treasurer|||
||Diane Parkinson|Secretary|||
||Emma Dawson||||
||Nicole Nixon||||
||Christopher Briars||||
||Joanne Siddall||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||Jayne Nixon|Patricia Craig|
||
Chairperson|Treasurer|
||7/12/2023||
||7/12/2023||
## **STAINING VILLAGE HALL ASSOCIATION REGISTERED CHARITY No. 501322 S.V.H.A. RECEIPTS and PAYMENTS ACCOUNT YEAR ENDING 31st. OCT.2023**
|**RECEIPTS**
**2022-23**
**2021-22**
**PAYMENTS**
**Opening Balances 1st. Nov.**
**£**
**£**
Current Account HSBC Bank
76,368.79
55,274.98
Buildings Insurance Incl PL
Business reserve Account
-
Building Improvements
HSBC Bank Bond 1Yr.
10,604.52
10,544.42
Equipment & Furnishings
HSBC Bank Bond 2Yr.
36,772.20
36,549.25
Consumables
Debtors/Cash/Cheques Unbank
2,099.00
872.00
Utilities
Maintenance
**Receipts in year**
Cleaning Services
Rents
24,730.90
24,689.00
Admin incl. Fees & Postage
Rents Owing 22/23
2,324.00
1,892.00
Publicity
Rental 21/22
1,287.00
326.00
Other (1) donations
701.10
140.00
Other (2) grants
0.00
2,667.00
**Closing Balances 31st.Oct.**
Other (3) refunds
0.00
Business Reserve Account
Other (4)
Current Account HSBC Bank
Utility refunds
HSBC Bank Money Market 1Yr
Interest Business reserve
772.33
-
HSBC Bank Bond 2Yr.
Interest HSBC Bond 1Yr.
369.04
60.10
Cash / Unbanked Cheques
Interest HSBC Bond 2Yr.
226.77
222.95
Rental owing
156,255.65
133,237.70|**2022-23**
**2021-22**
**£**
**£**
1,382.27
1,261.43
1,333.08
0.00
1,599.98
0.00
306.91
630.55
6,434.88
2,435.63
2,414.72
1,344.26
4,924.48
1,055.00
544.16
646.32
20.00
20.00
70,772.33
-
16,288.08
76,368.79
10,973.56
10,604.52
36,772.20
36,772.20
165.00
207.00
2,324.00
1,892.00|
|---|---|
||156,255.65
133,237.70|
||||
|---|---|---|
|**S.V.H.A. INCOME & EXPENDITURE REVENUE ACCOUNT YEAR ENDING 31st. OCT. 2023**|||
|**INCOME**
Rents/Cash in hand/other
Rents Owing
Interest Business reserve
Interest HSBC Bond 1Yr.
Interest HSBC Bond 2Yr.|**2022-23**
**2021-22**
**EXPENDITURE**
**£**
**£**
26,719.00
27,496.00
Buildings Insurance incl. PL
2,324.00
1,892.00
Consumables
Utilities
Maintenance
772.33
Cleaning Services
369.04
60.10
Administration incl. Postage
226.77
222.95
Publicity
Balance Income over Expenditure
30,411.14
29,671.05|**2022-23**
**2021-22**
**£**
**£**
1,382.27
1,261.43
306.91
630.55
6,434.88
2,435.64
2,414.72
1,344.26
4,924.48
1,055.00
544.16
646.32
20.00
20.00
**14,383.72**
**22,277.85**|
|||30,411.14
29,671.05|
**S.V.H.A. A/Cs 2022/23 PAGE ONE OF FOUR**
**STAINING VILLAGE HALL ASSOCIATION REGISTERED CHARITY No. 501322 S.V.H.A. ACCOUNTS YEAR ENDING 31st. OCT.2023 FURTHER CROSS CHECKS**
## **S.V.H.A. RECEIPTS and PAYMENTS ACCOUNT YEAR ENDING 31st. OCT.2023 COVERING ALL OF THE CAPITAL AND REVENUE TRANSACTIONS**
|**INCOME**
Rents/Cash in hand/other
Unpaid Account
Interest Business reserve
Interest HSBC Bond 1Yr.
Interest HSBC Bond 2Yr.
Interest Business reserve|**2022-23**
**2021-22**
**EXPENDITURE**
**2022-23**
**2021-22**
**£**
**£**
**£**
**£**
26,719.00
27,496.00
Buildings Insurance incl. PL
1,382.27
1,261.43
2,324.00
1,892.00
Consumables
306.91
630.55
Utilities
6,434.88
2,435.64
Maintenance
2,414.72
1,344.26
772.33
Cleaning Services
4,924.48
1,055.00
369.04
60.10
Administration incl. Postage
544.16
646.32
226.77
222.95
Publicity
20.00
20.00
Building Improvements
1,333.08
Equipment & Furnishings
1,599.98
HSBC Bank Money Market 1Yr
Balance Income over Expenditure
**11,450.66**
**22,277.85**
30,411.14
29,671
30,411.14
29,671|**2022-23**
**2021-22**
**EXPENDITURE**
**2022-23**
**2021-22**
**£**
**£**
**£**
**£**
26,719.00
27,496.00
Buildings Insurance incl. PL
1,382.27
1,261.43
2,324.00
1,892.00
Consumables
306.91
630.55
Utilities
6,434.88
2,435.64
Maintenance
2,414.72
1,344.26
772.33
Cleaning Services
4,924.48
1,055.00
369.04
60.10
Administration incl. Postage
544.16
646.32
226.77
222.95
Publicity
20.00
20.00
Building Improvements
1,333.08
Equipment & Furnishings
1,599.98
HSBC Bank Money Market 1Yr
Balance Income over Expenditure
**11,450.66**
**22,277.85**
30,411.14
29,671
30,411.14
29,671|
|---|---|---|
|||30,411.14
29,671|
## **COMPARISON OF OPENING AND CLOSING BANK BALANCES**
|**Opening Balances at Banks**|**1st. November 2022**|**1st. November 2022**|**Closing Balances at Banks**
|**31st. October 2023**|**31st. October 2023**|
|---|---|---|---|---|---|
|||**£**|||**£**|
|Current Account HSBC Bank||76,368.79|Current Account HSBC Bank||16,288.08|
|Business Resreve Account||-|Business reserve Account||70,772.33|
|HSBC Bank Money Market 1Yr.|Bond|10,604.52|HSBC Bank Money Market 1Yr. Bond
Matures 23rd. October 2023||10,973.56|
|HSBC Bank Money Market 2Yr.|Bond|36,772.20|HSBC Bank Money Market 2Yr. Bond
Matures 22nd. December 2024||36,772.20|
|||123,745.51|||134,806.17|
||||Closing Balances at Banks -->>>>>>>>>>||134,806.17|
||||Opening Balances at Banks -->>>>>>>>>||123,745.51|
||**Closing Balances at Banks has Increased by --->>>>>>>>>>>>>**||||**11,060.66**|
||||Movement in Cash and Sums owing||390.00|
||||Balances have increased by||11,450.66|
||**S.V.H.A. A/Cs 2022/23**||**PAGE TWO OF FOUR**|||
|**STAINING VILLAGE HALL ASSOCIATION**|**STAINING VILLAGE HALL ASSOCIATION**|**STAINING VILLAGE HALL ASSOCIATION**|**STAINING VILLAGE HALL ASSOCIATION**|**REGISTERED CHARITY No. 501322**|**REGISTERED CHARITY No. 501322**|**REGISTERED CHARITY No. 501322**|**REGISTERED CHARITY No. 501322**|
|---|---|---|---|---|---|---|---|
|**S.V.H.A. ACCOUNTS**|||||**YEAR ENDING**|**31st. OCT.2023**||
|**BALANCE SHEET**||||||||
||||||**2022-23**|**2021-22**||
|**FIXED ASSETS**( Freehold Build|||**£**|**£**|**£**|**£**||
|Village Hall Valuation as at 31st. October 202||||876,773||||
|Capital Expenditure this year up to||31st. Octo||1,333||||
|Revaluation of Village Hall ( If applicable state date of revaluation)||||||||
|||||878,107|878,107|876,773||
|**EQUIPMENT & FURNISHINGS**||||||||
|Cost value at year e|||21,388|||||
|Additional cost durin|||1,600|||||
|Depreciation 2011to 2022||||||||
|Cost value at year en|||22,988||22,988|21,388||
|Total Cost of Fixed Assets to the Association|||||901,095|898,161||
|**CURRENT ASSETS**||||||||
|Interest Business reserve|||16,288|||||
|Cash and owing|||2,489|||||
|Business Reserve Account|||70,772|||||
|HSBC Bank Money Market Bon|||10,974|||||
|HSBC Bank Bond 2Yr. 22/24|||36,772|||||
|||137,295|||137,295|125,845||
|**TOTAL ASSETS**|||||1,038,390|1,024,006||
|DEDUCT||||||||
|Current Liabilities|||||-|-||
|**NETT ASSETS**|||||**1,038,390**|**1,024,006**||
|**REPRESENTED BY**|||||**2022-23**|**2021-22**||
||||||**£**|**£**||
|Capital Account Balance||at|31st October||1,024,006|1,001,402||
|Depreciation on Value of||Equipment &||Furnishings||-||
|Increase in Fixed Assets upon revaluation April 2016||||||||
|Rental owing 21/22||||||326||
|Excess Expenditure over Income||||||||
|Excess Income over Expenditure over|||||**14,384**|**22,278**||
|Capital Account Balance||at|31st October||**1,038,390**|**1,024,006**||
**S.V.H.A. A/Cs 2022/23 PAGE THREE OF FOUR**
**STAINING VILLAGE HALL ASSOCIATION REGISTERED CHARITY No. 501322 S.V.H.A. RECEIPTS and PAYMENTS ACCOUNT YEAR ENDING 31st. OCT.2023 NOTES**
**----- Start of picture text -----**
Commitments
Estimated Future Capital Expen £ £
Follow spot stand 300
Computerised Projector Fac 1,000
Sound and lighting upgrade 12,000 13,300
Revenue work
Maint Ext. & Int.Doors 500
Floor Repairs 500 1,000
14,300
**----- End of picture text -----**
## **Interest Business reserve**
**----- Start of picture text -----**
is obliged to keep an Emergency Reserve of £ 20,000 as valued at February 1999 .
The updated figure allowing for inflation up to 31st Oct.2023 is as shown below:-
Reserve as at 31st. October 202 44,714
Add Inflation at 5% per annum. 2,236
Emergency Reserve as at 31st. O 46,950
The following confirms this position :-
Total balance at the banks . Current and Depo 137,295
LESS COMMITMENTS 14,300
Less Emergency Reserve 46,950
61,250 61,250
76,045
**----- End of picture text -----**
**This leaves £ 82,199 in the Revenue and Mainenance Reserve Fund**
**The above Accounts have been prepared from the Books and Records of the Staining Village Hall Association, and are certified to be in accordance therewith.**
**----- Start of picture text -----**
Patricia Craig ( Treasurer ) _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Paul Swindells C.I.P.F.A. ( Indep_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Approved at the Annual General Meeting held December 2023
CHAIRPERSON _ _ _ _ _ _ _ _ _ SECRETARY _ _ _ _ _ _ _ _ _ _ _ _ _
**----- End of picture text -----**
**S.V.H.A. A/Cs 2022/23 PAGE FOUR OF FOUR**
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name STAINING VILLAGE HALL ASSOCIATION **members of**
**On accounts for the year** 31st. OCT.2023 **Charity no** 501322 **ended (if any) Set out on pages** 1 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/10/2023
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Date:** 12.11.2023 **Signed: Name:**[Paul Swindells ] **Relevant professional** N/A **qualification(s) or body (if any): Address:** 61 Poulton Old Road, Blackpool Lancashire FY3 7LB
**October 2018**
**IER**
1
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**October 2018**
**IER**
2