## **Allesley Village Hall** 

## **Annual General Meeting – Wednesday 11[th] May 2022** 

**Present:** Ms S Johnson, Mr T Lenton, , Mrs B Morris, Mr C Smith,Mr M Hernon, Mrs C McCullagh,  Ms J Naughton, Miss A-M McFeely. 

Member of the Public: Mr J Paskett 

**Apologies:** Mr B Parkinson 

## **Minutes of the last AGM were read and approved.** 

Proposed: Mr Hernon 

Seconded: Mr Smith 

## **Matters Arising** 

## **There were no matters arising.** 

## **Chair’s Report** 

Ms Johnson warmly welcomed the Trustees to the Annual General Meeting and confirmed that since the last AGM, the Village Hall had complied with Government Covid 19 restrictions and closed its doors to the public on 18[th] March 2020 and all activities ceased.  During this time the Monday Club, all of whom are volunteers, utilised the closure to carry out and complete a number of repairs and maintenance. 

Government restrictions have now been lifted and the Village Hall is fully open for use by both regular groups, some new groups and casual bookings from the local community. Ms Johnson reported that it hasn’t been easy for regular groups to ‘get back to full strength’ and anticipates this might still take some time. 

In October 2021 the two remaining windows in the Hall were replaced with new timber framed, double glazed windows.  This means that all the windows have now been replaced, each has a roller blind as a sun screen and as a result the Hall is much brighter and less draughty. 

The Flower Club made a cash donation to the Village Hall in 2021 and this was used to purchase daffodil bulbs which were planted mainly along the front bank. In the Spring, they flowered and made the Village Hall grounds look bright, cheerful and were a very welcome sight! 

In January the old heating boiler for the main Hall was replaced with a new one which should be more efficient and cost effective.  The flooring in the Old Meeting room has been rebuilt and carpet re-laid following the work to dry out the water damage to the floorboards. 

Work has been carried out on the Gable end wall of the toilet block. New double glazed windows have been fitted and a new panel wall built and painted.  The 



Noticeboard on the front bank has been taken down, completely renovated and put back up again. Ms Johnson registered thanks to Mr Paul Liggins for his thought and hard work with this project which was undertaken over several weeks 

Finally, Ms Johnson expressed her thanks to Mrs Elaine Lenton and Mr Tim Lenton for dealing with bookings for the Village Hall, to Miss Anne-Marie McFeely for her vital work as Secretary and to the Monday Club for their enthusiastic mending and repair of the Village Hall. 

Proposed: Mr Hernon Seconded: Mr Parkinson 

## **Treasurer’s Report** 

Mr Lenton circulated copies of the 2021 accounts to those present and confirmed that they had been fully audited.  The accounts show the usual running costs in addition to previously reported expenditure on the replacement windows, purchase of blinds and repairs to the toilet block. Taking all of this into account the year-end balance is £31, 397.52 which is due largely to receipt of £22,501.14 Government funding during the Covid Pandemic.  Mr Lenton reiterated that compliance with the Government restrictions during the pandemic had caused full closure of the hall resulting in the very low level of income recorded. 

Following on from the pandemic a number of users have opted to pay their account by Direct Debit rather than cash payments.  The impact of this is debts on the accounts are showing at a higher level than previous years, due to transaction handling time, however Mr Lenton assured Trustees that payments were being received and there was no cause for concern. 

Proposed: Mr Hernon Seconded: Mrs Morris 

## **Any other business** 

None raised. 

Proposed: Seconded: 

## **Election of Trustees** 

The Chair reminded everyone that the election for officers would be at the next Trustees meeting (to be held immediately after the end of the AGM) and warmly invited anyone interested to declare their interest. 

Mr Hernon expressed his interest in the role of Vice Chair. 

## **Date of next AGM** 



To be advised at the last meeting of Trustees in 2022. 



INCOME I EXPENDITURiALLESLEY VILLAGE HALL
2021
Dec-20 J
0.00
Feb
108.00
Mafth
96.00
May
238.00
Juno
508.00
July
457.00
August
828.00
Sept
667.00
Oca
Nov
INCOME
INTEREST
DONATIONa GRANTS
TOTAL INC.
EXPENSES
Dgc
338.00
Year
5148.00
5.65
234.tKJ
900.00
756.00
5.65
14050.85 8000.00 400.29
14146.85 8239.65 636.29
508.00
3469.93 230.85
2553.11 315.89
J.00
0.00
795.89
22501.14
108.00
592.33
457.00
380.68
878.00
461.29
687.00
439.52
900.00
75e.00
5674.10 430.59
338.00
27654.79
2043.52 17387.70
SUR IDEF
BALANCE
-795.89
484.33 10676.92 8008.80 -1916.82 192.11
76.32
418.71
247.48
4774.10 325.41
-1705.52
-1280.22 9396.70 17405.50 15488.68 15680.79 15757.11 16173.82 16421.30 11647.20 11972.81 10267.C19 10267.09
BANK
BALANCE 21130A3 20334.54 19850.21 30527.13 38535.93 36619.11 36811.22 36887.54 37304.25 37551.73 32777.63 33103.04 31397.52 31397.52
B￿KINGs 52.00
108.00
96.00
202.00
300.00
688.00
460.00
427.00
535.00
645.00
1069.00 914.00
702.00
DEBTS
52.00
108.00
128.00
234.00
300.00
752.00
742.00 834.00
575.00
825.00
928.00
1086.00 1450.00
fa￿ I fJa.-
%At4Kts'