THE ROTARY CLUB OF RUGBY BENEVOLENT FUND Charity Number 500889
TRUSTEES REPORT AND FINANCIAL STATEMENTS For the year ended 30th June 2025
Index Trustees Report p2 Review of Activities in 2024-2025 p3 Summary Income and Expenditure p4 Balance Sheet p4 Note 1 - Grants and Donations Received p5 Note 2 -Income from Charitable Activities and costs p6 Note 3 - Charitable Donations Made p7 Note 4 - Bank Accounts p8 Note 5 - Restricted Funds p8 Examiners' Report p9
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The Rotary Club of Rugby Benevolent Fund
Trustee’s Report for the year Ended 30[th] June 2025
The Trustees present the financial statements of the Charity for the year ended 30th June 2025.
The Charity was established under the direction of the Rotary Club of Rugby by a trust deed dated 4th June 1970. This was amended at an Extraordinary General Meeting of the Rotary Club of Rugby on Friday 19th April 2024. The Deed establishes that the Trustees of the Charity should be the three officers of the Club – the President, Secretary and Treasurer. These carry out their duties under the direction of the Council of the Club. For the year 2024-2025 the Trustees were:
Pauline Kimber. President Nicholas Morse. Secretary Robert Close. Treasurer
The Charities Act 2011 requires the preparation of financial statements for each financial year, which give a true and fair view of the state of affairs of the Charity at the year end and of its income and expenditure for the year then ended. This requires use of suitable and consistent accounting policies produced on an ongoing concern basis, unless circumstances deem the latter inappropriate. The Treasurer is responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011. The Accounts are independently examined before presentation to the Club for ratification at an AGM. They are then made available on the Charity Commission website.
The Trustees and the Council of the Club are responsible for safeguarding the assets of the Charity and therefore taking reasonable steps for the prevention and detection of fraud and other irregularities. Internal controls and systems have been established accordingly.
Investment Policy - In view of the level of funds available for investing, the Charity has a policy of investing in low-risk investments such as bank and other deposit accounts.
As a registered Charity the fund is not liable to taxation.
The object of the Charity is to apply funds to or for the benefit of the poor and needy or for the benefit of such other charitable institutions societies and objects as the Council of the Club shall at a duly constituted meeting from time to time direct.
The Council of the Club considers once a year whether the level of Reserves is appropriate.
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Review of Activities in 2024-2025
Donations Received (£16k)
The Charity received £16k in donations with just over £13k coming from five sources – the Rugby Benevolent Fund for Sports for the Disabled (£9K), the Rugby Benevolent Fund for Dictionaries (£1k), from two other Rotary Clubs for our Bwengu project fund (£1.5k), a District Grant for dictionaries (£600) and a cheque for £1028.3 from the CHAD Ambulance Trust due to this being discontinued.
Nearly all the funds received were given on a restricted basis. It was decided to put the CHAD Ambulance donation into the Disabled Sports fund.
One major difference from the previous year was that the Club made a £10 per member donation to Foundation whereas voluntary donations to Foundation from members were minimal. (N.B. Nearly all the £121 donation in 24/25 is one sustaining member’s donations. Other sustaining member contributions are paid by members directly).
Charitable Activities (net income of £14.2k)
The amount raised was in line with the previous year. I have shown the amount raised for Tree of Light £3.2k on a gross basis to include the cash and cheques paid directly to Myton hospice plus the Gift Aid they claimed. A MacMillan Nurses coffee afternoon organised by a member raised £1615. A Quiz night plus the sale of Christmas reindeer raised £838 for the Bwengu Fund. Unrestricted net funds raised amounted to just short of £8k. The biggest items were the Spring Fair (£2.5k), Xmas carpark (£1k), 100 Club (£0.8k) and the Race Night (£0.7k).
Donations Made (£22.2k)
This was also in line with the previous year. Nearly two thirds of the Donations were from Restricted Funds including £3.3k for the Bwengu project, £3.2k to Myton for the Tree of Light event, £2.3k net cost of the Disabled Sports Day, £1.6k to MacMillan Nurses and £1.6k for Dictionaries.
Donations out of unrestricted funds amounted to £8.2k consisting mainly of £3k to the President’s Charities (£1500 each to New Directions and Rotary Foundation) plus principally donations requested by the Community & Vocational and the International & and Foundation Committees (including £1.7k to the Bwengu Fund) . The net cost of the Youth committee’s expenditures was allocated to the Paul Gilbert Fund.
International Donations were equal to 24% of total donations. (Objective is at least 20%).
Interest Received (£1k)
This consisted of £260 credited in the restricted CCLA Sports for the Disabled account and £741 in the unrestricted CCLA General account.
Reserves
The Reserves of the Charity (and the value of the Bank Accounts) at end June 2025 were £35k. This was an increase of £9k, equal to the amount received for Sports for the Disabled from Rugby Benevolent Fund. £22k is Restricted (Sports for the Disabled, Bwengu, Paul Gilbert Youth Fund, the Satellite Transfer fund and Foundation). This leaves £13k of Unrestricted Reserves. Trustees and Council have agreed that the latter is an acceptable level of Reserves.
Rob Close Treasurer
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THE ROTARY CLUB OF RUGBY BENEVOLENT FUND
Income and Expenditure
| 2024-25 | 2023-24 | 2023-24 | ||||||
|---|---|---|---|---|---|---|---|---|
| Restricted | Unrestricted | Total | Restricted | Unrestricted | Total | |||
| £ | £ | £ | £ | £ | £ | |||
| 1. Grants & Donations | 15503 | 538 | 16041 | 12264 | 964 | 13228 | ||
| 2. Fund Raising | 7080 | 10538 | 17618 | 9225 | 8869 | 18094 | ||
| Investment Income | 260 | 741 | 1001 | 101 | 503 | 604 | ||
| Total Income | 22843 | 11816 | 34659 | 21590 | 10336 | 31926 | ||
| 3. Costs of Raising Funds | 702 | 2692 | 3394 | 1117 | 3193 | 4310 | ||
| 4. Donations Made | 13974 | 8225 | 22199 | 17759 | 5494 | 23253 | ||
| Total Outgoings | 14676 | 10917 | 25593 | 18876 | 8687 | 27563 | ||
| Net Funds Retained | 8166 | 900 | 9066 | 2714 | 1649 | 4363 |
| Balance Sheet | Balance Sheet | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| 2025 End June | 2024 End June | |||||||||
| Restricted | Unrestricted | Total | Restricted | Unrestricted | Total | |||||
| 5. Cash at Bank | 22048 | 12962 | 35010 | 13717 | 11786 | 25503 | ||||
| Debtors | 0 | 0 | 0 | 230 | 315 | 545 | ||||
| Total Assets | 22048 | 12962 | 35010 | 13947 | 12101 | 26048 | ||||
| Creditors | 0 | 0 | 0 | 66 | 39 | 104 | ||||
| 6. Funds of the Charity | 22048 | 12962 | 35010 | 13881 | 12063 | 25944 | ||||
| Total Liabilities | 22048 | 12962 | 35010 | 13947 | 12101 | 26048 | ||||
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THE ROTARY CLUB OF RUGBY BENEVOLENT FUND
Note 1 - Grants and Donations Received
| Restricted Funds |
Unrestricted Funds |
Total | Total | |||
|---|---|---|---|---|---|---|
| 2024 /25 | 2023 / 34 |
|||||
| £ | £ | £ | £ | |||
| 1060 District Grant (Dictionaries) |
600.00 | 600.00 | 600.00 | |||
| Aquabox | 30.00 | 30.00 | - | |||
| Bwengu | 1500.00 | 1500.00 | - | |||
| Carol Concert - Myton | 86.00 | 86.00 | 44.00 | |||
| CHAD Ambulance | 1028.30 | 1028.30 | - | |||
| Dunchurch Pantomime | 250.00 | 250.00 | 250.00 | |||
| End Polio Now | 310.00 | 310.00 | 306.00 | |||
| Frugal Lunch | 205.50 | 205.50 | 255.00 | |||
| Futures Unlocked | 100.00 | 100.00 | ||||
| RotaryClubs -Youth | 230.31 | 230.31 | 225.00 | |||
| Myton Hospice | 100.00 | 100.00 | ||||
| Personal Donations | 49.00 | 82.00 | 131.00 | 236.00 | ||
| India Med Camps | 413.66 | 413.66 | 622.00 | |||
| Recycling (Extra Mile) | 175.00 | 175.00 | 122.00 | |||
| Refugee Toys | 760.00 | 760.00 | 877.00 | |||
| RGBF(Dictionaries) | 1000.00 | 1000.00 | 1000.00 | |||
| RGBF(Disabled Sp) | 9000.00 | 9000.00 | 3000.00 | |||
| RFUK (from | Members) | 121.00 | 121.00 | 528.00 | ||
| WaterAid | 20.00 | |||||
| 15503.27 | 537.50 | 16040.77 | 13228.00 |
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THE ROTARY CLUB OF RUGBY BENEVOLENT FUND
Note 2 - Income from Charitable Activities and Costs
| Restricted Funds |
Restricted Funds |
Unrestricted Funds | Unrestricted Funds | Net Income |
Net Income | ||
|---|---|---|---|---|---|---|---|
| Income | Costs | Income | Costs | ||||
| 2024-25 | 2024-24 | ||||||
| £ | £ | £ | £ | £ | £ | ||
| 100 Club | 1560 | -745 | 815 | 1195 | |||
| Autumn Ball & Dance | 0 | 359 | |||||
| BikeFest | 422 | 422 | 201 | ||||
| Centenary Books | - | 5 | |||||
| Croquet afternoon | 132 | 132 | 240 | ||||
| Dogs4Good | - | 455 | |||||
| EPN/P4P+ | 260 | 260 | 609 | ||||
| Golf Tournament | 1198 | -580 | 618 | 939 | |||
| Houlton Fun Day | - | 92 | |||||
| Lunch Donations (raffle, net) |
764 | -288 | 476 | 604 | |||
| MacMillan Nurses | 1615 | 1615 | - | ||||
| Mugs &plates | 0 | 0 | 540 | -335 | 205 | 175 | |
| Myton Hospice Tree of Light | 3169 | 3169 | 4677 | ||||
| Myton Hospice Xmas Raffle | 495 | 495 | 567 | ||||
| PCUK(Rotary Ride) | - | 315 | |||||
| President's Garden Party | - | - | |||||
| Quiz | 1436 | -702 | 734 | 772 | |||
| Race Night | 1423 | -744 | 679 | 1040 | |||
| Reindeer sale | 105 | 105 | - | ||||
| Sainsburys Scheme | 439 | 439 | 438 | ||||
| Santa's Grotto | 453 | 453 | - | ||||
| Spring Fair | 2500 | 2500 | - | ||||
| Xmas Car Park | 1017 | 1017 | 1005 | ||||
| Xmas Cards | 91 | 91 | 98 | ||||
| 7080 | -702 | 10538 | -2692 | 14224 | 13786 |
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| THE ROTARY CLUB OF RUGBY BENEVOLENT FUND | |||||||
| Note 3 - | Donations Made £ | 2024/2 3 Total £ 200 - 100 250 - 2219 455 220 1000 - 100 250 1600 755 500 0 0 567 4933 - 315 1500 600 450 877 458 570 - 35 2210 1500 - 800 20 220 548 - 23252 |
|||||
| 2025/24 | 2024/2 3 |
||||||
| Restricted | UnRest. | Total | Total | ||||
| £ | £ | £ | £ | ||||
| 1060 DG's Charity | 200 | 200 | 200 | ||||
| Aquabox | 30 | 70 | 100 | - | |||
| Bilton Infants School | - | 100 | |||||
| Bradby Club | 100 | 100 | 250 | ||||
| Bwengu | 1638.52 | 1661.48 | 3300 | - | |||
| Dictionaries 4 Life | 1600 | 611.2 | 2211.2 | 2219 | |||
| Dogs4Good | - | 455 | |||||
| Eastlands Primary School | 300 | 300 | 220 | ||||
| EPN/P4P, RFUK/POL | 660.01 | 660.01 | 1000 | ||||
| Extra Mile | 175 | 25 | 200 | - | |||
| Futures Unlocked | 100 | 100 | 100 | ||||
| Guatemala Literacy Project | 200 | 200 | 250 | ||||
| Hill Street Centre | - | 1600 | |||||
| Inner Wheel | - | 755 | |||||
| May Blossom Farm | - | 500 | |||||
| Margaret Cusker | 100 | 100 | 0 | ||||
| MacMillan Nurses | 1615 | 1615 | 0 | ||||
| Myton Hospices | 681 | 19 | 700 | 567 | |||
| Myton Hospice (Tree of Light) | 3168.73 | 3168.73 | 4933 | ||||
| New Directions | 1500 | 1500 | - | ||||
| PCUK (Rotary Ride) | - | 315 | |||||
| Percival Guildhouse | - | 1500 | |||||
| Polio Camps | 435.66 | 64.34 | 500 | 600 | |||
| Potters Village | 500 | 500 | 450 | ||||
| Refugee Toys | 760 | 0 | 760 | 877 | |||
| Rotary Club of Lutterworth | 309 | 309 | 458 | ||||
| Rotary Foundation | 186 | 1500 | 1686 | 570 | |||
| Rugby Free School | 300 | 300 | - | ||||
| Special Needs Football | - | 35 | |||||
| Sports for the Disabled | 2333.93 | 2333.93 | 2210 | ||||
| Stand Up and Build | - | 1500 | |||||
| Toybox | 200 | 200 | - | ||||
| Travel Scholar | - | 800 | |||||
| Water Aid | - | 20 | |||||
| Young Carers | 530 | 530 | 220 | ||||
| Youth Events | 590.55 | 590.55 | 548 | ||||
| Youth Cricket | 35 | 35 | - | ||||
| 13974.4 | 8225.02 | 22199.4 | 23252 | ||||
| % International | 24.14% |
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THE ROTARY CLUB OF RUGBY BENEVOLENT FUND
Note 4 - Bank accounts
| THE ROTARY CLUB OF RUGBY BENEVOLENT FUND | THE ROTARY CLUB OF RUGBY BENEVOLENT FUND | THE ROTARY CLUB OF RUGBY BENEVOLENT FUND | THE ROTARY CLUB OF RUGBY BENEVOLENT FUND | THE ROTARY CLUB OF RUGBY BENEVOLENT FUND | THE ROTARY CLUB OF RUGBY BENEVOLENT FUND |
|---|---|---|---|---|---|
| Note 4 - Bank accounts | |||||
| End June 2025 | End June 2024 | **Change ** | |||
| £ | £ | £ | |||
| Lloyds Benevolent | 4531.46 | 6713.32 | -2181.86 | ||
| CCLA General ac | 17358.12 | 13617.34 | 3740.78 | ||
| CCLA Sports for the Disabled Ac |
13120.53 | 2054.4 | 11066.13 | ||
| Lloyds Sports for the Disabled (closed) |
0 | 3117.9 | -3117.9 | ||
| Lloyds Tree of Light (closed) |
0 | 0.07 | -0.07 | ||
| 35010.11 | 25503.03 | 9507.08 | |||
| Note 5 – The Charity’s Funds |
| Restricted | Unrest. | Total | |
|---|---|---|---|
| £ | £ | £ | |
| Sports for the Disabled | 13120.53 | ||
| Bwengu Project | 8200 | ||
| Satellite Transfer Fund | 461.12 | ||
| Paul Gilbert (Youth) Fund | 201.17 | ||
| Foundation | 65 | ||
| 22047.82 | 12962.29 | 35010.11 |
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THE ROTARY CLUB OF RUGBY BENEVOLENT FUND
INDEPENDENT EXAMINERS’ REPORT TO THE TRUSTEESOF THE ROTARY CLUB OF RUGBY BENEVOLENT FUND Charity No 500889
We reporton the accountsof the Charityfor the year ended 30th June 2025 as set out in this document, Respective Responsibilities ofTrusteesand Examiners: The Cherity’s Trustees are responsible for the preparation of the accounts. You the Trustees consider that an audit is not required for this year under Section 144/2) CharitiesAct 2011 (the 2011 Act}and thet an independent examination is needed.
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itis our responsibility as Examiners to:
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ti} examine the accounts under section 145 of the 2011 Act {i} follow the procedures laid down in the General Directions given by the Charity Commissioners under section 145(5) of the 2071 Act
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(ia) stete whether any particular matters have come to our attention.
Basis of Independent Examiners’ Report
Our examination wes carried out in accordance with the General Directions given by the Charity Commissioners. An examinstion includes 3 review of the accounting records kept by the Charity and a comparison of the accounts presented with those records, It also includes consideration of unusual items or disclosures in the accounts and seeking explanationsfrom the Trustees concerning such matters. The procedures undertaken do not provide ail the evidence that would be required in an audit and consequentty no opinion is given as to whether the accounts presenta "true arxi fair view"and the report is limited to those matters set auin t he statement below.
Independent Examiners’ Statement
In connection with our examination no matter has come to our attention:
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(i} which gives reasonable causeto believe thatin any material respect the requirement: (8) to keep accountingrecords in accordancewith section 130 of the 2071 Act and (b) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act.
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has not been met or
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(i) to which in our opinion attention should be drawn in orderto enable a proper understanding of the accountsto be reached
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