# **THE ROTARY CLUB OF RUGBY BENEVOLENT FUND (Charity No: 500889)**
# **TRUSTEES REPORT AND FINANCIAL STATEMENTS For the year ended 30th June 2024**
## **Index**
|Trustees Report|2 to 3|
|---|---|
|Examiners' Report|4|
|Financial Activities and Balance Sheet|5|
|Grants and Donations Received|6|
|Income from Charitable Activities and cost of raising|7|
|Charitable Donations made in year|8|
|Bank Accounts, Creditors, Debtors & Restricted Funds|9|
Page 1 of 19
## **THE ROTARY CLUB OF RUGBY BENEVOLENT FUND**
**TRUSTEES' REPORT FOR THE YEAR ENDED 30TH JUNE 2024**
## Trustees
Robert Close President Nicholas Morse Secretary Kenneth Ure Treasurer
## **Basis of Report and Accounts**
The Trustees have pleasure in presenting their report together with the financial statements of the Charity for the year e 2024.
## **Principal Activities**
The fund was established by a trust deed dated 4th June 1970.
The object of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise and in particular to encourage
First the development of acquaintance as an opportunity for service;
Second high ethical standards in business and professions, the recognition of the worthine occupations and the dignifying by each Rotarian of his occupation as an opportunity to Third the application of the ideals of service by every Rotarian to his personal, business and and Fourth the advancement of international understanding, goodwill and peace through a wor business and professional persons united in the ideal of service.
In achieving these objects the members carry out fund-raising and service projects in order to provide assistance to loc international causes.
As a registered Charity the fund is not liable to taxation.
## **Risk Management**
The Trustees have reviewed the risks facing the Charity, which has involved identifying the type of risk and the means of mitiga Internal controls and systems have been established accordingly.
## **Reserves Policy**
The Trustees consider the level of reserves required should be sufficient to ensure the charity is able to maintain the historic service for the foreseeable future . Significant surpluses should be reviewed by the Trustees in conjunction with the Council of and may be distributed ad hoc.
Page 2 of 19
## **TRUSTEES' REPORT (Continued)**
## **Investment Policy**
In view of the level of funds available for investing, the Charity has a policy of investing in low risk investments such as bank a accounts.
## **Grant Making Policy**
The Charity makes donations to local, national and international charitable causes. Donations which may first be considere proposed by Club committees are ratified by the Club Council and Trustees. Ratification may be retrospective in the cas donations requested by committees of the Club. Unless the Club otherwise resolves, not less than twenty per cent of funds r year should go to causes deemed international as agreed by the Council of the Club.
## **Responsibility of the Trustees**
The Charity Act requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of t affairs of the charity at the year end and of its income and expenditure for the year then ended. In preparing the financial statem Trustees are required to select suitable accounting policies and then apply them consistently, making judgements and estimates t reasonable and prudent. The Trustees must also prepare the financial statements on an ongoing concern basis unless it is inappro presume that the charity will continue its accuracy at any time the financial position of the Charity and enable them to ensure th activities. The Trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any ti financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011. Th also responsible for safeguarding the assets of the Charity and therefore taking reasonable steps for the prevention and detection other irregularities.
## **Review of Activities for the year**
Grants and Donations received in FY2024 totalled £13,228 (£9,926 in FY2023). This sum included an exceptional item, a £5k d the Rotary Club of Rugby General Fund. Excluding this, grants and donations received stands at just over £8.2k. £4k of this was the Rugby Group Benevolent Trust. Future funding from this source is uncertain as the RGBT is likely to wind up in the foresee Income from Fundraising was £18,094 (£22,849). Total Income including interest received was £31,926 (£33,036). Total expenditure on Fund Raising was £4,310 (£6,001). Donations to charitable causes were £23,253 (£29,159).
The retained funds of the charity increased to £25,944 (£21,581)
The proportion of donations made in the year to charities working overseas was 20% of the total donations made.
signed on behalf of the Trustees Vand O=
Kenneth Ure
18/10/2024
Page 3 of 19
**THE ROTARY CLUB OF RUGBY BENEVOLENT FUND**
We report on the accounts of the Charity for the year ended 30th June 2024 as set out on pages 5 to 9.
## **Respective Responsibilities of Trustees and Examiners**
The Charity's Trustees are responsible for the preparation of the accounts. You the Trustees consider that an audit is not required under Section 144(2) Charities Act 2011 ( the 2011 Act) and that an independent examination is needed.
It is our responsibility as Examiners to:
- (i) examine the accounts under section 145 of the 2011 Act
(ii) follow the procedures laid down in the General Directions given by the Charity Commissioners under section 145(5) of (iii) state whether any particular matters have come to our attention.
## **Basis of Independent Examiners' Report**
Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examinatio review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also incl consideration of unusual items or disclosures in the accounts , and seeking explanations from the Trustees concerning such mat procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given a the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.
## **Independent Examiners' Statement**
In connection with our examination no matter has come to our attention:
1 which gives reasonable cause to believe that in any material respect the requirement:
- (a) to keep accounting records in accordance with section 130 of the 2011 Act and
(b) to prepare accounts which accord with the accounting records and comply wit accounting requirements of the 2011 Act.
has not been met or
2 to which in our opinion attention should be drawn in order to enable a proper understanding of the accounts to be rea
Stuart Boulton Rugby CV23 9LD Dec-24
Brian Jacks Rugby CV22 6EB
Page 4 of 19
## **THE ROTARY CLUB OF RUGBY BENEVOLENT FUND Summary of Financial Activities for the period ended 30th June 2024**
|**Income**
Grants and Donations received (1)
Fund Raising (2)
Investment Income
**Total Income**
Expenditure on Raising Funds (2)
Donations made (3)
**Total Outgoings**
**Net Funds Retained in the year**
**Balance Sheet**
Cash at Bank (4)
Debtors (5)
**Total Assets**
Creditors (6)
Funds of the Charity (7)
**Total Liabilities**|**2024**|
|---|---|
Page 5 of 19
## **THE ROTARY CLUB OF RUGBY BENEVOLENT FUND**
## **Summary of Financial Activities for the period ended 30th June 2024**
## **Note 1 - Grants and Donations Received**
|**Note 1 - Grants and Donations Received**|||||
|---|---|---|---|---|
|1060 DG (Bwengu - desks, benches)
1060 DG (Extra Mile - Careers)
1060 District Grant Ukrainian Support
1060 District Grant (Dictionaries)
Carol Concert
Dunchurch Pantomime
End Polio Now
Frugal Lunch
Geoff Sanders memorial (RNLI)
Heart of England Coop (Father Christmas)
Music Festival
Other Rotary Clubs re Youth
Paul Gilbert Memorial (Youth)
Personal Donations
Polio Camps (Table Top collection)
RC Russelsheim Gift
Recycling
Refugee Toys
RGBF (Dictionaries)
RGBF (Disabled Sports)
Rotary Club of Rugby General Fund
Rotary Club Rugby Members (RFUK)
WaterAid|**Restricted**
**Funds**
**Unrestricted**
**Funds**
**Total**
**2024**|||**Total**
**2023**|
||**£**
-
-
-
600
-
-
306
-
-
-
-
225
94
622
-
-
877
1 000
3 000
5 000
520
20|**£**
-
-
-
-
44
250
-
255
-
150
-
143
-
-
122
-
-
-
-|**£**
**-**
**-**
**-**
**600**
**44**
**250**
**306**
**255**
**-**
**150**
**-**
**225**
**-**
**236**
**622**
**-**
**122**
**877**
**1 000**
**3 000**
**5 000**
**520**
**20**|**£**
240
311
1 635
-
-
250
-
-
205
-
1 000
185
795
278
-
817
180
-
1 000
3 000
-
30|
||||||
||**12 264**
**964**
**13 228**
**9 926**||||
Page 6 of 19
## **THE ROTARY CLUB OF RUGBY BENEVOLENT FUND**
## **Summary of Financial Activities for the period ended 30th June 2024**
## **Note 2 - Income from Charitable Activities and Costs**
|100 CLUB
Autumn Ball & Dance
BikeFest
Centenary Books
Cheese & Wine evening
Croquet afternoon
Disaster EC Appeal Pakistan Flood
Dogs4Good
EPN/P4P+
Golf Tournament
Houlton Fun Day
Lunch Donations (raffle, net)
Mugs & plates
Myton Hospice Tree of Light
Myton Hospice Xmas Raffle
PCUK (Rotary Ride)
President's Garden Party
Quiz
Race Night
Reindeer sale
Sainsburys Scheme
Santa's Grotto
ToyBox
Xmas Car Park
Xmas Cards
Miscellaneous Small Transactions||||**Net 2024**
**Net Income**|
|---|---|---|---|---|
||**Restricted Funds 2024**|**Unrestricted Funds 2024**|||
||**Income**
**Costs**|**Income**|**Costs**||
||**£**
**£**
**£**
150
1 945
-
-
991
243
-
-
5
-
-
-
240
-
-
-
455
-
-
609
-
882
412
882
92
-
-
-
-
892
489
314
4 869
192
567
315
-
-
-
-
584
199
584
-
-
1 761
-
-
-
-
-
438
-
-
-
-
-
-
-
-
1 005
-
-
98
214
(214)
**9 225**
**1 117**
**8 869**||**£**
900
631
42
-
-
-
-
-
412
-
288
-
-
199
721
-
-
-
-
-|**£**
**1 195**
**359**
**201**
**5**
**-**
**240**
**-**
**455**
**609**
**939**
**92**
**604**
**175**
**4 677**
**567**
**315**
**-**
**772**
**1 040**
**-**
**438**
**-**
**-**
**1 005**
**98**
**-**|
||||**3 193**|**13 785**|
Page 7 of 19
## **THE ROTARY CLUB OF RUGBY BENEVOLENT FUND Notes to the Statement of Financial Activities for the year to 30th June 2024**
|**Note 3 - Donations Made**
1060 District Governor's Charity
Bilton Infants School
Bradby Club
Bwengu
City Gates Academy
Disaster EC Appeal Pakistan Flood
Dictionaries 4 Life
Dogs4Good
Eastlands Primary School
EPN/P4P, RFUK/POL
Extra Mile
Futures Unlocked
Gift of Years
GCW
Guatemala Literacy Project
Hill Street Centre
Inner Wheel
May Blossom Community Farm
Myton Hospices (Xmas Raffle)
Myton Hospice (Tree of Life)
OurJay
PCUK (Rotary Ride)
Peace Poles
Percival Guildhouse
Polio Camps
Potters Village
Purple Community
RC Russelsheim
Refugee Toys
Rotary Club of Lutterworth
Rotary Foundation
Rugby Dementia Support
Rugby Food Bank
RNLI from Geoff Sanders funds
Special Needs Football
Sports for the Disabled
St Andrews Disabled Toilet
Stand Up and Build
Talking Newspapers
ToyBox
Travel Scholar
Ukraine Refugee Support
Water Aid
Young Carers
Youth Events
International
% International|**2024**||**2023**|
|---|---|---|---|
||**Restricted**
**Unrestricted £**|**Total**|**Total**|
||-
200
100
92
158
-
-
-
-
-
-
1 600
619
455
220
915
85
-
-
100
-
-
-
-
-
250
-
-
1 600
755
-
500
567
-
4 677
256
-
-
315
-
-
-
1 500
600
450
-
-
-
-
-
877
-
458
-
570
-
-
-
-
-
-
-
35
2 210
-
-
-
1 500
-
-
-
-
-
800
-
20
-
-
220
548
**17 759**
**5 494**|**200**
200
**100**
-
**250**
100
**-**
750
**-**
1 065
**-**
1 300
**2 219**
2 219
**455**
320
**220**
-
**1 000**
1 005
**-**
986
**100**
-
**-**
-
**-**
237
**250**
**1 600**
-
**755**
1 132
**500**
-
**567**
500
**4 933**
4 675
**-**
1 250
**315**
256
**-**
50
**1 500**
-
**600**
500
**450**
-
**-**
500
**-**
300
**877**
-
**458**
-
**570**
1 000
**-**
1 500
**-**
100
**-**
140
**35**
-
**2 210**
2 126
**-**
-
**1 500**
-
**-**
1 500
**-**
400
**800**
1 600
**-**
2 775
**20**
30
**220**
250
**548**
393||
|||**23 253**
**29 159**||
|||4 620
7 250
20%
25%||
Page 8 of 19
## **THE ROTARY CLUB OF RUGBY BENEVOLENT FUND Notes to the Statement of Financial Activities for the year to 30th June 2024**
## **Note 4 - Bank Accounts**
|**Benevolent ac**
**Benevolent CCLA**
**Sainsburys**
**Disabled Sport**
**Disabled Sport CCLA**
**Rotary Tree of Light**
**Santa Fun Run**|**2024**
**2023**
**£**
**£**
6 713
9 580
13 617
8 114
-
-
3 118
2 328
2 054
1 954
0
0
-
0|
|---|---|
||**25 503**
**21 976**|
|**Note 5 - Debtors**
Presidents Garden party takings
Autumn Ball prepayment
Frugal Lunch 2024
Houlton Fun Day receipts
Youth payments (other clubs)
June Lunch Raffle
**Note 6 - Creditors**
President's Garden party bills
Fellowship owed to General Fund
Fine China payment
Golf Day food
**Note 7 - Restricted Funds**
Sports for Disabled
Global Grant
Gilbert Memorial Fund
Satellite Transfer Fund
Polio Camps
Debtors (restricted)
Creditors (restricted)
Restricted Funds of the Charity|**Restricted**
**Unrestricted**
**£**
**£**
-
-
-
60
255
92
-
69
69
**230**
**315**
**Restricted**
**Unrestricted**
**£**
**£**
-
-
-
10
37
29
29
**66**
**39**
**2024**
**£**
5 172
7 500
561
461
22
230
(66)
**13 881**|**2024**
**2023**
**£**
**£**
-
317
60
84
255
92
69
69|
|---|---|---|
|||**545**
**401**|
|||**2024**
**2023**
**£**
**£**
-
796
10
37
57|
|||**104**
**796**|
||||
Page 9 of 19
Page 10 of 19
ended 30th June
e and foster:
ess of all useful serve society;
community life;
rld fellowship of
cal, national and
ating those risks.
level of ongoing f the Rotary Club
Page 11 of 19
and other deposit
ed, reviewed and se of emergency aised during any
the state of ments the that are opriate to hat the ime the he Trustees are n of fraud and
donation from s received from eable future.
Page 12 of 19
d for this year
f the 2011 Act
on includes a udes tters. The as to whether
d th the
ached
Page 13 of 19
**Total £** 9926 22849 261 **33036** 6001 29159 **35160 -2124** 21976 401 **22377** 796 21581 **22377**
Page 14 of 19
Page 15 of 19
**Net 2023 Net Income £ 2 295 245 126 23 80 - 919 350 820 712 - 1 229 18 4 675 590 256 495 799 464 40 399 448 350 1 000 - 1 16 334**
Page 16 of 19
Page 17 of 19
Page 18of 19
## **Notes for the Examiners**
## 1. Summary of Balance Sheet & P&L FY24 v FY23
## **Balance sheet**
|**Balance sheet**||
|---|---|
|Cash at bank
Debtors
Creditors
Net Worth
Change in FY24|FY23
FY24
25 503
£
21 976
£
545
£
401
£
104
£
796
£|
||25 943
£
21 581
£|
||4 363
£|
**Income & Expenditure**
|**Income & Expenditure**||
|---|---|
|Interest received
Grants & Donations Received
Fundraising Activities (net)
Donations Made
Surplus retained|604
£
13 228
£
13 784
£
23 253
£|
||4 363
£|
Change in FY24 - P&L £ 0
## 2. Donations made
For the purpose of these accounts, the following have been treated as donations made by RCRBT
a) purchasing dictionaries for local schools
b) net cost of running the Sports for Disabled event
c) costs of running all Youth Events (the contribution form other RC's has been treated as dominations received)
d) profit sharing when the event has been run jointly with another organisation e.g. Inner Wheel (100 Club, Sainsbury's Scheme, Quiz) and RC Lutterworth (Golf Day)
e) cost of sponsoring a child at Special Needs Football day
## 3. Miscellaneous Transactions
Council agreed to restrict £7500 from the Benevolent a/c for a Global Grant application for toilet blocks in Malawi. This suum was to made up of a £5000 donation from the RCR General Fund and £2500 from the Travel Scholarship fund (restricted to educational purposes overseas). However, the Travel Scholarship Fund had insufficient money leftover. This net zero transaction reserves unreserved funds in the Benevolent Trust a/c for the Global Grant and balances the Reserved Funds of the charity at 30/06.24