Company Registration Number- 00995728 The Charity Registration Nijmber is 500687 STOKE-ON-TRENT FESTIVAL LIMITED Trustees Annual Report and Accounts Year Ended 30 June 2023
STOKE-ON-TRENT FESTIVAL LIMITED Report and accounts for the year endgd 30 June 2023 Cont&nts Page In¢om¢ and Expenditure account Balance Sheet Notes to the accounts Independent A¢¢ountant'$ Report
STOKE-ON-TRENT FESTIVAL LIMITED Statement of Financial Activities for the year ended 30 June 2023 SORP Rtrf Currant ygar Ljnretstricfrd Fund8 CurrentyBar R8strlctgd Funds current yèar Endowtnent Funds Currontyoar Total Fund¥ Pr5or Yoar Total Funds 202) 2023 2023 2023 2022 Income liicome & Endowments from., Donations 8nd legSeS Charltable activities Other trading activities Investments Separate material Item ol Incorne Other S01 122,468 1D5,017 122.468 fOS,017 181.972 65,625 S02 S03 S04 SOS S06 S07 228 228 23 Tolol In¢orne 227,713 227,713 247,620 Expendlture Expendlture on,. Raisin9 lunds Charltabla activlll&y Separate material expense11am Other Total expendlture S08 S09 S10 242,377 242,377 232.622 S11 S12 242,377 242.377 232,622 Not Incom•lloxpondltur*l beloro lax for thg reportlng perlod $13 114,6e41 114,6641 14,99B Tax payable Nel Incom6llexp6n¢Jilurel after lax before investment galnsllloss8sI S14 S15 Net gainslllossasl on inwslmènts S18 Net Ineomellexpendlturg) Exlr8ordinary items Transfers bglweon lund8 Othèr raeognlsèd gain$lll08se$l Gains and1os88s on revaluation of fixed assetsfor the charivs own use Other gainslllossèsl Net mtsvement in funds S17 S18 S19 114,8641 114,6641 14,998 S20 S21 S22 114,6641 114,6641 14,998 Reconclllatlon of funds:. Total fund5 brought fornard S23 87.377 87,377 72,379 Totsl funds eaffièd forward S24 72,713 72,713 87,377
STOKE-O T FESTIVAL LIMITED Balance Sheet as at 30 June 2023 SORP Notes Ref 2023 2022 Fixed assets Intangible assets Tangible assets Hèritage as8èts Inv8strnenls held 8s fixed assets A1 A2 A3 A4 Social tnvestments A4 Total flxed assets Current a$$ets SIoGks B1 Debtors B2 18,767 13,472 Inveslmenls held as current a3s818 C8sh 81 b8llk and in hand B3 84 207.683 226,450 187,272 200,744 Totel current asset8 Credltor$.' amounts falllng due wlthi one year C1 1153,7371 1113,3671 Nat currènt as$¢ts 72,713 87,377 Credilor3.' amounts falling due after mor8 than one year Provisions for conlingenl assets Nèt as8ats C2 C3 72,713 87.377 Dèfln&d b•nflt pn$lon scheme aosets Thè total n*1 a$$¢t8 01 the ch8rlty C4 72,713 87,377 Thè total net assets of the charlty ar• funded by the funds of the charlty, as follows:. Detall$ of Rostrfcted fund8 Restricted Revenue Fundg Re3lriGled Fixod Asset Funds D2 D2 25,000 25,000 Restricted Revaluation Reserve D4 25,OCX) 25.OQlO Unrestricted Funds Called up share capital Shere premitlm Unrestricted Revenue Funds Unreslricled Revaluation Reserve D3 47,713 62,377 D4 47.713 62.377 Deslgnatèd Funds Designated Revenue Funds Designated Fixed Asset Funds D3 D3 P8n8ion reserve D5 Total charity funds 72,713 87,377
The company was entitled to exemption from audit under s477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibilities for complying Wlth the requirements of the Companies Act with respect to accounting records and the preparatlon of accounts. These accounts have been prepared in accordance with the provlslons applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP. Dale of approval ddlmmtyyy Signed by one or Irusleesldirectors Dn behalf of all the Irusleesldire¢lors Print Name 2> 2* Dale ddlmmlyyy Signature of director authenlicaling accounts being sent lo Companies House Signature
STOKE-ON-TRENT FESTIVAL LIMITED Notes for the year ended 30th June 2023 l Accounting polleies Policies relating to the production of the accounts. B881s of prpparatlon and accounting ¢onventio The 8¢counls have been prepared on the accruals basis. Linder the historical cost convention. and in accordance with the Financial Reporting Standard 102, (effective 1st January 20161 and'FRS 102 SORP Islalemenl of Recommended Practlce fer Accounting and Reporting by Charili8sl 2015 las amended by the Bulletin issued in February 20161 published by the Charity Commission in England & Wales ICCEWI ,effective January 2016. (The SORPI, and in accordance with all applic8ble law in the ch&rily's juiisdiclion of reyislrallon. except that the oharlly has prepared the financl8181alem?n13 In accordance with the FRS 102 SORP (Statemenl ol Recommended Practice for Accounting and Reporting by Charities) 2015 las amended by the Bulletin issued in February 20161 in preleren¢e lo the previous SORP, Ihe SORP 2005, which h8s be8n withdrawn. noiwilhstanding the fact that the extant slalulory regulatlOn8. the Charities IAccounls and Reports) Regulations 2008 refer explicitly lo the SORP 2005. This has been done to accord with current best practice. 2 Liability to taxatlon The Trustees Consider th81 the charity satisfies the lesls sel out in Paragraph 1 Schedul8 6 of the Flnance Act 2010 lor UK corpor81Ion lax purposes. Accordingly. the Charity is potentially exempt from laxalion in respect ol iricome or capilal gains received wilhin categorles covered by chapter 3 parl 11 01 Ihe Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to th6 extent Ih818u¢h income or gains are applied excluslvely on th& spe¢lflc Charllablg objec13 01 the charity and for no other purpose. Value Added Tax is not recoverable by the charity, and is therefore included In the relevant costs In the Slal&menl ol Financial Aclivilles. 3 Wlndlng up or dls$olution of thg ¢harity If upoii wiiiding up or dissolution of the charity thets reinain any 8ssel8, after the sa116faGlion of all debt8 and Ilabllilio$. the assets represented by the accLimulaled lund shall be transferred lo some other charitable body or bodies havlng similar obl¢cl8 lo the charlly, 4 Staff costs and emolumènts Numbers of full tlmé •mploy••s or full Ilme equlvalents 2023 2022 The average number of lolal staff ¢mployed In the year was The average number of part lime staff employed in the year was The 3veiage number of fijll lime slafl employed in Ihtr year was The estimated full Ilme equivalent number of all staff employed in the year was The estlmatsd equlvalent number olfull lime staff deploy¢d in dlfferent 8ctlvltles In the year was... Engaged on charitable 8Ctivilies Engagèd on publlcity a¢livilies Engaged on fundraising actlvllies Engaged on management and administration The estlmated full time equlvalent number of all staff employed as above 5 Debtors 2023 2022 Debtors 18,787 13.472 8 Creditors.. amounts falllng due wlthln on¢ year 2023 2022 Credito 153,737 113,367
STOKE-ON-TRENT FESTIVAL LIMITED Detailed analysis of income and expenditure for the year ended 30 June 2023 as required by the SORP This analysis is classified by conventional nominal descriptions and not by activitv. 7 Donations and Legacies Curreniyear Rtrstrittod PrrYar Unsiii¢d Tota Totsi Funds Funds Fund5 Funds 2023 2023 2023 2022 Revenue 8rants Irom governmènt and public bodrE5 Arts Co>uncil Stoke-on-Trent City CDuncll Total public sector revenue grants 20,000 6,750 26,750 20,000 6,750 26,750 Revenue grants and donatlons from non public bodies H3rding Trust Donations H Glb50n 75,000 I,ioo 3,000 79,100 75,000 I,ioo 3,000 79,100 173,372 Total Prlvate settor revenue srants 173,372 M•mbershlp subs¢rlptlon5 as donatlon5 Repayments REpayments Total Repayments Patrons & Glft Ald Patrons Gift Aid 7,800 8,818 16,618 7,800 8,818 16,618 8,600 8,600 Total Glft Ald Total Donatlons and Legacles SOI 122,468 122,468 181.972 Income from charltable activities- Trading Activities CuFrÈni year Currentyai CurreThl year Unrestrlcted Funds Funos FuDd5 Funds 20Z3 2023 2022 Primary purpose and anclllary trading Ticket Sales 105,017 105.017 105,017 105,017 65.625 65,625 Total Primary purpose and ancillary trading 9 Total Income from charltable actlvltles Cu¢ront vo¥r Current year Prirrf year Funds FuTrd5 Fund5 Fun&5 2023 2023 2023 2022 Total income from charitable tradin8 Total from charitable activities S02
STOKE-ON-TRENT FESTIVAL LIMITED Detailed analysis of Income and expenditure for the year ended 30 lune 2021 as required by the SORP 2015 10 Investment income CurrÈnt year Current VEar Prioryear Unrestrtted Toial Total Funds Fund$ Funds FurAs 2023 2023 2023 2022 Bank Interest Receivable Total Investment income 504 228 228 228 23 23 2Z8 11 Support costs for charitable activitles Current yÈ3r Ro5tricted Tot41 Fund5 Funds FurA5 2023 20Z3 2023 2022 Volunteer costs Volunteor5' expenses Admini5tratlve overheads Telephone, fax and internet 2,471 Posta6e 5,501 Software licences and expenses 3,096 Advertising and marketing 54,058 Sundry expenses 3,660 Administration 12,500 Profe5slonal fees pald to advlsors other than the audltor or eK3miner Professional Charges 3,191 Flnanclal costs Credit card charges Bank charges Support costs before reallocation Less support costs reallocated to speclflc actlvltles To Costs of ralslng funds 1,872 1,872 2.766 2,471 5,501 3,096 54,058 3,660 12,500 2,292 4,855 3,772 60,938 647 12,000 3,191 3,206 4,242 288 90,879 4,242 288 90,879 3,942 296 94,914 190,8791 90,879 194,9141 The basls of allocation of costs between activities is described under accounting pollcies 12 Expendlture on raising fund5 and costs of investment mana8ement Curreni year CrIent ytèr PrDryear Funds Fund5 Funds FuDd5 2023 2023 1023 2022 Con)mlssions payable C05t of fundraising activities Reallocated from support costs Total fundraising cost5 S09 13,938 137,560 90.879 242,377 13.938 137,560 90,879 242,377 10,719 126.989 94,9141 232,622
Independent Examinerfs Report to the Trustees of Stoke-on-Trent Festival Ltd for the period ended 30th June 2023 I report on the accounts of the Charity. Re5pectivÉ rèsponsibilities of Trustees and examiner The CharitV5 Trustees are responsible for the preparation of the account5. The Charity's Trustees consider that an aLsdit Is not required for this year under section 144121 of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under sectlon 14S of the 2011 Act. follow the procedures laid down in the general directions given by the Charity Commissioners Under sectlon 1451Sllbl of the 2011 Act,. and state whether particulai matters have come to my attention. Basls of Independent examiner's report My examlnation was carrled out in accordance with the general directions glven by the Charity Commission. An cxaminatior¢ includes a review of the accounting retords kopt by the Charity and a comparlson of the accounts presented with th05e re¢ord5. It also includes conslderation of any unusual items or disclosure5 In the account5 and seeking explanations from you as Trustees concernlng any such matters. The procedures undertaken do not provlde all the evidence that would be required in an audit, and consequently no opinlon is glven as to whether the actounts present a 'true and falr vlew, and the report Ss limlted to thtsse matter5 Set out in the statement below. Independent examlner's statement In connection wlth my examination, no matter ho5 come to my attention. l. Which gives me reasonable cause to believe that in any material rc5pect the requirements: to keep accountlng records in accordance with section 130 of the 2011 Act,. and to prepare accounts which accord with the accounting records and comply wlth the accounting requiremcnts of the 2011 Act. ave not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the account9 to be reached. Signed...,.,..... Glenn Par Glenn Parkes & C The Manse Temple Street Stoke-on-Trent ST4 4NW , ACPA Ltd
STOKE-ON-TRENT FESTIVAL LIMITED Company ReElStration NtJmber- 00995728 th Trustees, Annual Report for the year ended 30 June 2023 The Trustees present their Report and Accounts for the year ended 30, June 2023, whlch also comprises the Directors, Report required by the Companie5 Act 2006. Reference and admlnlstratlve details The charlty name. The legal name of the charity is'.- STOKE-ON-TRENT FESTIVAL LIMITED The charity is also known by Its operating name, STOKE-ON-TRENT FESTIVAL The charlty's areas Dpemtlon and UK chorltoble registratlon. The charlty is registered in England & Wales with the Charity Commission in England & Wales ICCEWI with charity number 500687. Leqal Structure of the charity The 8overning document of the charlty Is the Memorandum and Articles of Assoclatlon establishlng the company under company legislation. By operation of law all trustees are dlrectors under the Companie5 Act 2006 and Bll directors are trustees under Charitles leglslation and have responsibilities, as such. under both company and charity legSslatlon. Oble¢ts and attlvlties of the charltv ThepurpgsE of the chG¢rity 175 set out In Its governlng document. TO FOSTER AND PROMO"fE THE KNOWLEDGE, UNDERSTANDlhlG AND APPRECIATION OF THE ARTSAMONG THE INHABITANTS OF STOKE-ON-TRENT AND THE SURROUNDING AREA. Method of preparation of actounts- Small company provlslons The financial statements are set out on pages 12 to 20. The flnancial statements have been prepared implementing the FRS SORP Istatement of Recommended Practice for Accounting and Reporting by Charities) 2015 las amended by the Bulletin Issued in Febru3ry 20161 and in èccordance with the Financial Reporting Standard 102, (effective I" January 20161 These financial Statements have been prepared in accordance with the provisions in Part 15 of the Companies Art 2006, applicable to companies subject to the small companles regime.
STOKE-ON-TRENT FESTIVAL LIMITED Company Registration Number- LK)995728 Trustees, Annual Report for the year ended 30th June 2023 The principal operating address and telephone number of the charity are:. 415 PICCADILLY ARCADE HANLEY, STOKE-ON-TRENT STAFFORDSHIRE, STII IDL The registered office of the charity for Companie5 Act purpose515 the same as the operating address shown above 01782 206000 The Trustees In offlce on the date the report was approved were:_ C F SMART M N LLOYO DR F D MORINI SA ROBINSON B LPIDGEON D BLAKE-ROBERT The followlng persons served a5 Tru5tee5 durlng the year ended 30, June 2023:. The trustees who served a5 a trustee in the reporting period were as shown above, and there were no changes during the year, or in the period between the year end and the approval of the accounts. C F SMART M N LLOYD DR F D MORINI S A ROBIN50N B LPIDGEON D BLAKE-ROBERT
STOKE-ON-TRENT FESTIVAL LIMITED Company Registration Number- 0995728 Trustees, Annual Report for the year ended 30, Junè 2023 Statement of the Dlrectors Trustee's Responslbllltles The charlS trustees are responsible for the preparation of the accounts in accordance with the terms of the Companie5 Act 2006, the Charities Act 2011 and the Charities (Accounts and Reports) Rogulations 2008. Notwithstanding the explicit requirement in the statutory regulation5, the Charities IAccounts and Reports) Regulations 2008, to prepare the financial statements i accordance with the SORP 20D5, in view of the fact that the 50RP 2005 has been withdrawn, the Trustees determined to interpret this responsibility as requlrlng them to follow current best practice and prepare the accounts according to the FRS 102 SORP1Statement of Recommended Practice for Accounting and Reporting by Charities) 2015 las amended by the Bulletin issued in February 20161. In particular, the Companies Act 2006 and charlty law requlre the Board of Trustees to prepare financial statements for each flnanclal year whlch glve a true and falr vlew of the state of affalrs of the charlty as at the end of the flnancial year and of the surplu5 or deficit of the chority. In preparSng those flnanclal statement5 the Board 15 required to:_ To prepare the accounts in accordance with Unlted Klngdom Generally Accepted Accountlng Practice Iunlted Klngdom Account5ng Standards and appllcable lawl. Select suitable accounting policies and apply them conslstentlv,. Make Judgements and estlmates that are reasonable and prudent,. Prepare the flnanclaS statements on the going concern basis unless Itls Inappropriate to presume that the charity will continue in buslness; State whether applicable accountlng standards and 5tatement5 of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statcments; The law requires that the trustees must not approve the accounts L¢r)less they are satisfied that they glve a true and fair vlew of the state of affaiT5 of the charity and of the surplus or deflcit of the th8rity for the year. The Trustees are also responslble for malntaining adequate accounting records which disclose with reasonable accuracy at any tlme the financial position of the charity and whlch are sufflclent to show and explain the charity's transactions and enable them to ensure that the financial statements comply with the Companies Act 2006 and comply with regulations made under the Charities Att. They are also responsible for safesuardin8 the assets of the charity and hence for taking rea50noble Steps for the prevention and detection of fraud and other irregularities. The Trustees are also responsible for the contents of the Trustees, report and the statutory responsibility of the Independent Examiner in relation to the Trustees, report is limited to examining the report and ensuring that, on the face of the report, there are no material inconsistencies with the flgures disclosed in the flnancial statements.
-i<e-on-Trent Festival Limited Year ended 315t March 2023 Trustees Annual Report l am pleased to report that we 'clawed back, and attracted some of our'Lost to Covid, customers in the season to June 2023. However, it has not been easy and there is still a reluctance for our pre- Covid audience to return to live concerts. Speaking to other orchestral managements this is a trend that is replicated across the country. Couple that with the Cost of Living crisis and high inflation, along with the fall in disposable income, the marketplace remains very tough! A full series of eight orchestr35 concerts were programmed but we only included four piano recitals as this seemed to work better for the 2021122 season. Orchestral ticket sales recovered from the very low levels of the previous season but were still lower than we hoped for. However, the Piano Masters Season tickets drooped again. Fortunately, as we made a surplus in the 2021/2022 5ea50n, so the deficit of £14,664 had been covered by the additional Arts Council England 'Covid' grants from 2021/22. The financial position is still ok as we had £72,213 in our funds to carry forward. Grant Aid was substantially lower than in 2021122. Single ticket sales improved for both series and we noticed that some customers who were previous season ticl<et holders were returning and buying single tickets for concerts and recitals. Ticl<et prices were increased to 3 range of £19.00 to £36.00 as agreed and they are considerable cheaper than Birmingham or Manchester. Festival Friends Donations are down and therefore Grant Aid will be lower. All Charitable organisations are reporting a fall in their income and don't feel that it is going to improve in the short term. Patrons Numbers are slightly down. Unfortunately, a coupSe passed away including Geoffrey Snow who has been a wonderful supporter over the past twenty years. We are still working hard to encourage new customers to upgrade to Patronage from season ticket status.
Finance We made an expected deficit last season, as we predicted at last year's AGM. However, we are still in 3 good position going forward, especially with the two year ACE grant. However, donations were 16% down. Again many charities are reporting a fall in income Educatlon This work has been slowly rebu ilding following Covid in the previous season. The Halle's 'Come Play With, concert took place in July last year. However, we are no longer involved in the presentation of this event which has been taken over by City Learning Trust who manage the 4 schoo15 in the city. We are now working on a couple of projects with the City Music Service, one of which took place at the last Halle concert. A flute choi r performed pre concert at the Victoria Hall. However, the City Music Service have no funding at all 50 we have to pick up all the costs and f inance this work. Grants After all the additional Covid funding from ACE we are back to a normal position where we have to apply on an annual basis. Our ACE grant ran out in Summer 2022. We made a new application last summer for a £90,000 grant over 2 years from 1st September 2023 and l am pleased to announce that this bid was successful. It is the largest ACE grant that we have been awarded. The situation with Stoke City Council however is far more difficult, You may recall that we have been receiving a 'benefit i n kind of, £12,000 per annum through 5 free hires at the Victoria Hall. The clause in the ATG management contract allowed thi5 but it has been removed in ATG'S four vear contract extensions. This effectively means that we have no grant currently from the local authority, However, we persuaded the Victoria Hall manager to allow this deal to continue for the current 23 24 season. It is a conversation to be had for next season. Michael Lloyd Chair ?5" 03