CHESTERFIELD PHILHARMONIC CHOIR
The Annual Report of the
Chesterfield Philharmonic Choir
1 August 2019- 31 July 2020

CHESTERFIELD PHILHARMONIC CHOIR
ANNUAL REPORTand FINANCIAL STATEMENTS
For the year ended
31 July 2020
CONTENTS
ANNUAL REPORT
Page
Reference and administrative information
Structure. governan￿ and management
Objectives and artivities
Achievements and performan
Financial review
10
Reserves policy
Financial Perforrnan
io
11
FINANCIAL STATEMENTS
Independent examinerfs report
13
Statement of financial artivities
14
Balance sheet
15
Notes
16

CHESTERFIELD PHILHARMONIC CHOIR
REFERENCE AND ADMINISTRATIVE INFORMATION
Charity name= The Chesterfield Philharmonic Choir.
Registered charity number." 500561.
Charity's principal address
Woodland Villas. 48 Queen Victoria Road, Sheffield, S17 4HT
Trustees
The trustees listed below have served in Offi￿ from the Annual General
Meeting in October 2019. as stated below.
The Management Committee comprises the following members:
Chairman
Mrs. Angela Walker
Secretary
Mrs. Brenda Penney
Treasurer
Dr. Mark Jap4iS
Musical Director
Mr. Steven Roberts
Choir Representative Mrs. Denise Phelps
Member
Prof. Miguel Camara
Member
Mr. Peter Jones
Member
Mrs. Lynda Mttchell
Member
Mrs. Dodie Rutherford
Member
Mr. Neil Abdy
Member
Mrs. Alison Sykes
Member
Miss Suzanne Ganderton (resigned May 2020)
Independent Examiner
Mrs. Deborah Bancroft, 34 Pennine Way. Loundsley Green, Chesterfield, S40
4ND
Bankers
Cafcash Limited, Kings Hill, West Malling, Kent ME19 4TA

CHESTERFIELD PHILHARMONIC CHOIR
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing Document
The charity is regulated by the Order of W July 2CM)2 made by the Charity Commission and the
Constitution and Rules adopted on 11 July 2002, as amended on 13th October 2016 and accepted
by the Charity Commission.
Pllanagement of the Charity
The Management Committee
The management commtitee is the goveming body of the Chesterfield Philhamonic Choir and
onsists of all the appointed trustees of the Chanty. which, under the constitution rules must number
al least six and no more than fv4elve. All trustees, with the exception of the Musical Director, seek
election I re*lection each year at the Annual General Meeting. At the Annual General Meeting on
17th October 2019, all the previous CoMm￿ee members stood for re-election and were re-appointed
unopposed, with no new nominations. The commtttee has functioned as a Gohesive and
hardworking team throughout the year. hoV￿ver. Suzanne Ganderton found it necessary to resign
in May 2020.
Five full cOrnM￿ee meetings w￿re heid between September 2019 and July 2020. From March 2020
all meelings have been held on Z¢Jom, all members being able to access this medium.
Attendance at these meetings was as follows: A. Walker {Chairrnan) 415,. M. Jatvis (Treasurer) 515..
B. Penney {Secretary) 415- S. Roberts (Musical Director) 515. D. Phelps (Choir Representative) 415..
N. Abdy 415", M. Camara 415", P. Jones 315,. L Mitchell 415", D. Rutherford 315; A. Sykes 515, At the
beginning of the pandemic, in particular, a core management group of the Chaimian, Treasurer
and Musical Director met at least monthly via Zoom to discuss the cu￿ent and foreseeable future,
issues and opportunities, financial implications. rearranging con￿rtS and other important issues,
undertook key pieces of work and reported to and involved the remainder of the committee in
regular meetings. This proactive strategy worked well and the choir has been kept going. both in
singing and in social contact throughout the spring and summer period and beyond the end of this
report year.
Financial Management
The committee reviewed financial matters at each full commrttee meeting. At each meeting the
Treasurer presented the current state of the charity's fInan￿S and a financial forecast for the
remainder of the year to Ihe Trustees and the implications were considered and discussed. Budget
forecasts are made on 8 conservative estimate of likely tickets sales and costs to ensure financial
viabilrty. This year the emphasis changed On￿ we ￿aSed in person rehearsals in March 2020, as
can be seen from the financial report. The committee considers the Reserves Policy when
detemiining the programme plans and cansequent expenditure implications throughout the year,
taking into account ongoing cash flow and that around COn￿rt events. Whilst not able to meet in
person attention to the change in emphasis of the financial management this year is evident in the
financial report.
The accounts are presented annually to the membership for discussion at the Annual General
meeting and are ratrfied following independent examination.
Risk Management
The Risk Management Strategy and PrO￿$S is overseen by a subcommittee, to identfy and
manage the various nsks to the Charity on an ongoing basis. The risks are grouped under Concert
and Choral Day, Rehearsal, and Business Management and reported to the whole committee at
fonnal meetings for discussion and appropriate action. Each commitlee member receives a copy
of the updated log following the group meetings The process uses an established model to identify
individual risks. their probabilrty and impact, countermeasures. progress and posstion and
ontingency planning.

CHESTERFIELD PHILHARMONIC CHOIR
The sub-committee met fomially on one occasion this year and undertook a complete review and
utMJated all risks. revising impact and probability as appropriate.
In 2019-20 members and attendan￿ were: Neil Abdy (Chair) 111. Angela Walker 111, Marf( Jarvis
011, Lynda Mitchell 111 and Peter Jones 111.
Importantly, when considenng a possible retum to limtted number in person rehearsals from
September 2020 onwards, a separate risk assessment was undertaken and coordinated with the
rehearsal venue risk assessment. At the time of reporting, we have not yet been able to start in
person rehearsals, bLrt this risk assessment is a live document and will be reviewed and revised,
as necessary, dependent on cu￿ent condtiions locally and nationally relevant to Covit*19. when in
person rehearsals are able to resume.
OBJECTIVES AND ACTIVITIES
Objects of the Charity
The objects of the Chartty, as set out in the Rules. shall be the rehearsal and public perfomiance
of a wide range of music in order to enhance the musical skills, knowledge and appreciation of
members. participants and audiences.
Activities of the Charity
In considering and agreeing the activtties of the choir. the trustees are mindful of the Charity
Commission's guidance on public benefit.
This year has been a tale of halves.. the first six months as nonnal then a radical change in
March 2020, when activities became mainly online and via the weekly nevtsletter, requiring very
different skills and ways of communicating. completely new to the maiorrty of members. The choir
normally delivers four con￿rtS and a choral workshop each year in the Chesterfield area. In this
reporting year we managed to give the Aulumn and Christmas concerts as nomal and were within
two weeks of perfomiing the Spnng coll￿rt when the first national lockdown happened Further
concerts are perfomied by invitation, both locally and elsewhere when we give an 'away' con￿rt,
this year at Bolsover Castle for English Heritage again, attracting their biggest ever Christmas
concert audience. Twelve choir members also undertook a video recorded recrtal of Christmas
Carols in Bolsover Castle for English Hentage, which is on their national website and YouTube
channel. All in person rehearsals and con￿rtS from March 2020 were postponed I cancelled and
the Choral Day postponed until June 2021.
The concert programme develoFEd by the Musical Director for the current reporting year was both
exciting and challenging for the thoir and audien￿, but only two concerts were achieved. The
educational activity for the audien￿ is delivered through programme notes and introduction to the
pieces dunng the con￿rtS by the Musical Director and guest professional musicians. These
contributions and the range of music is appreciated by audience members and choir alike and very
much adds to the enjoyment of the concert. The audien￿ at the Bolsover Castle Christmas
Con￿rt, in particular. engaged enthusiastically in discussion viith the Musical Director.
We nomia15y rehearse weekly between September and the beginning of July, mixing technical
exercises to enhance vocal sknlls wtth leaming vocal parts for the chosen GOn￿rt ple￿s. and
refining these to concert perf0mlan￿ standard. When we do eventually retum to in person singing
as a choir there will have to be a lot of work on re-establishing singing vol￿S again. Singing on
Zoom, whilst a worthwhile weekly activrty to socially keep the choir members together as well as
singing to ourselves on mute. is just not the same as hearing and blending wrth other voices around
us.

CHESTERFIELD PHILHARMONIC CHOIR
ACHIEVEMENTS AND PERFORMANCE
Chaimian's Statement
53 Season
This report is, as always, addressed to members of the Choir and the general public. It is made on
behalf of the trustees. and its purpose is to set OLrt how the activities of the Choir over the last year
met the objectives of its constitution and the requirements to maintain the Choirfs charitable status.
The fulfilment of the objects and strategic objectives is amply demonstratgj in the activities reported
this year, despite the Covid -19 pandemic.
Identifiable Benefts. The three concerts undertaken betw&n September and December 2019
demonstrate a wide range of music rehearsed and performed to a high standard, as usual. In March
2020 very few had even heard of Zoom. We ceased meeting as a whole choir before the national
lockdown was announced and Iy40 weeks before our Spring con￿rt. when it was clear which way
things were heading and wrth the health and safety of our (mainly aged over 60) membership
paramount. The March cOn￿rt was postponed until November. but by the end of July this was
looking increasingly doubfftil and in the end was cancelted. The Choral Day was postponed until
June 2021 and the 80+ participants already registered were infomed and given the choice of
retaining their booking for the following year, donating their fee to the named charity or having a
refund. We ended up with 65 members looking forward to coming in 2021 to sing Brahms
'Requiem', chosen by the participants at last yearfs ChGral Day_ At the time of reporting at the end
of July we were looking forward to taking our music to our communty by carol singing in town at
Christmas and giving our Christmas concert at Bolsover Castle again.
A key factor in the conts"nuing success of the choir is the strong sense of community, wrth members
from many walks of life and trom a wide geographical area and this has been particularly important
during the first national Covid lockdown. Although the majority are over 60, we do have yOL*nger
members. For some older members, this may be the only occasion when they get OLrt and socialise
each week. When the pandemic hit in March 2020. preserving the communily and friendship within
the choir and supporting our more vulnerable members became my priorFty, in conjunction with the
Musical Director and Treasurer. in particular. and the whole commrtlee. The potential mental and
physical health benefrts of choral singing and belonging to a choir are well researched and
documented in the academic lrterature and clear in the strong sense of community and caring for
each other evident in the choir." we had to act quickly and be proacttve in keeping the choir together
and to manage the choir business in this unprecedented situation.
The challenge encountered was one of rearranging existing concerts, the Choral day and other
commitments in a fast moving, largely unpredictable situation. never encountered before and in
continuing choir activities by a variety of means to ensure we had contact with everyone. The initial
key worft was done by the Chairman. Musical Director and Treasurer, meeting fortnightly then
monthly on Zoom and in regular discussion with the full commtttee. This was invaluable in reaching
key decisions, trying to keep up with the everchanging reports and research regarding amateur
choral singing, attending Making Music webinars on a varbety of key pandemic related amateur
music maknng topics. DCMS guidan￿ etc. and planning to move forward. We also made the key
decision at the outset to continue to pay our MD. depLty MD and accompanist.
Zoom quickly became part of our lives for committee and weekly choir meetings and has been very
well used. We can also see its potential in future for committee meetings, rehearsing when the
winter weather predudes us from travelling and meeting etc. Initially, we continued to rehearse the
Rutter'Requiem' and Jenkins 'Stabat Mater., thinking that we would perfom tt later in the year, but
it soon became clear that thbs would not be the case. we needed a change and the focus changed

CHESTERFIELD PHILHARMONIC CHOIR
lo new music, some known. some unknown, that could be rehearsed and sung in one or
evenings alongside a recording of it. Between 30 and 40 members have joined the weekly Zoom
meetings, when we have not only sung, bLrt chatted, shared news. laughed a lot and had a couple
of quiz nights. Apart from the benefrts of meeting and chatting together, we are getting to know
each other so much better, across the choir and not just in our immediale Section. 11 has also
enabled the Musical Director and Accompanist to get to know us better and VI￿ versa.
A very Spe￿al Ihank you. to Steven. our Musical Director. for facilitating and leading the weekly
gatherings. His enthusiasm and wide-ranging professional skills and personalrty and weekly
Corona Chronicles blog have been key in leading the choir through the first four months of the
pandemic.
Not everyone wants to or is able to join in the Zoom., four ofthe ninety memtErs do not have intemet
ac￿sS. The Membership Secretary has kept in regular contact with those we do not see on Zoom,
as have other members. For those members who do not have intemet access, four members who
live nearby have volunteered to print off and take the weekly notices and infomation. Steven's blog
I Corona Chronicles and other contnbLrtions to ly)th keep them in touch wrth the choir and also
check on them and have a socially dIStan￿d chat. The weekly notices I newsletter has gone out
to all members by email and has been much appreciated from the regular posftive feedback and
thanks re￿Ived. This will continue as long as it needs to in the forthcoming season.
Special mention must be made of the communty spirit shown by some of our members. Firstly.
Neil Abdy. one of the committee membe[5, who offered to shop for anyone who needed it and he
went weekly to the supemarket to queue. shop and deliver for eldedy, vulnerable members during
the lockdown. Secondly, David and Bronwen Humphrey, Christine Richardson, Kate Hale and Nina
Nelson for weekly printing the choir newsletter, musical directorfs blog and other information and
visiting our four eldedy members who do not have intemet a￿$s.
The membership: This year we have again recruited new members. In order to maintain and
enhance the qualty of perfomiance, the informal, individual audition policy is maintained and is the
only cnteria for choir membership. Rehearsing in a school for children with special needs ensures
that Ihe facilrties are wheelchair friendly. The total membership slood at 92 in July 2020 an increase
of three since the previous report. Sadly, we also have to record the death of retired long standing
member. past Chaiman and Patron, joy￿ Davey.
It will be interesting to see whether the pandemic has any positive or negative effect on the numbers
who eventually retum or decide to join us. To date there are Ihree potential new members who
have joined us on Zoom each week. Keeping the membership engaged is going to be a challenge
rf this siluation goes on for very long. which is seeming increasingly likely at the time of reporting.
Non-singing invofvement of supporters is a vrtal element of choir presentation to the public,
specifically in the cOn￿rt Front of House Team, in webstte management, photography and help
with erecting and dismantling the choi¢s staging for concerts. This team working is important in the
effort for putting on con￿rtS and other events and all work effi￿ently. Cleady, these roles have not
been in such high demand this year. but our website manager has kept the Y￿bsIte up to date.
Promotion of the Choir. The wider public includes all those who attend our concerts, informal
singing events and choral day. From a civic perspective the current Mayor and Mayoress I Consort
are invited to every contsrt and are able to attend most, which promotes the choir and our quality
of performance at the highest level locally. We actively market and promote our concerts, principally
in the catchment area of those within reasonable travelling distan￿. with attractive and eye-
catching flyers and posters. produced by a local business at a redU￿d cost. A regular display is
mounted in the Main Library foyer for a month prior lo each con￿rt, to advertise our con￿rtS and
activities in an area which has a high footfall. Promoting the choir in the local newspaper and free
magazines, wtdely distnbuted to households in and around the tovm, is important in letting the

CHESTERFIELD PHILHARMONIC CHOIR
tovmsfolk know of our existence. Our webstie is kept up to date with news, latest con￿rtS and
events, videos and photographs of our activities and we are very grateful to David Oliver for that
servi￿. Other choirs and singers from across the UK and beyond use the v￿bSIte. not least to
access our library ot music to hire.
All this requires high qualty marketing and publicty. In assessing priorities in this regard, the focus
at the end of this year and for the forthcoming season is on social media,. Twitter. Facebook, and
Instagram, widely used by all ages. Whilst we have appointed a willing volunteer committee
member to the role. there is a real challenge in maintaining and developing the wider publicity,
through a team approach_ This social media focus is ongoing and only just really starting.
Setting ticket pri￿S at a level we consider to be competitive is a challenge and, whilst a COn￿rt is
rarely self-funding, our objective is to cover as much of the cost as we can with income from ticket
sales. The advan￿ sale of tickets helps signfficantly in forecasting attendan￿ numbers which, in
turn, allows us to forecast programme numbers. thereby minimising unnecessary costs. However,
can￿lIatIOn of the final hvo concerts of the season means that season ticket holders will be able
to use the season ticket for the next ly40 concerts. when concerts are once again pennissible.
External Promotion: as already discussed above. the choir membership is largely derived from
the local community in and around Chesterfield and tt is vttal that the choir effectively engages with
the local community and other projects that raise the choir's profile. Christmas is always a popular
time to engage with communty acttvtties and fonned much of our addtb'onal activity this year.
We again participated in the sixth annual Chesterfield Parish Church Christmas Tree Festival for
two weeks in late November 2019. alongside many other trees presented by over one hundred and
twenty different organisations wtthin the communty; this is a￿vaYS an ideal opportunty to promote
the choir in an entirely different context and. in effect, is fr￿ publicity for us, with over 16,000
visitors to the church in two weeks. Prime position in front of the pulpit Tnade our tree visible along
the length of the nave as well as close up. A donation to the Church in recognition of the work that
gaes into the Festival has been made. The tree was again decorated by Kate Hale with a theme
and decorations of her own design and making.
45 members once again perfomied a Christmas cOn￿rt for English
Heritage in the Stables at Bolsover Castle on De￿rnber 19th 2019_
It was cold, but a very enjoyable evening, wrth the audien￿ number
being the most ever and we have been invrted back again this year,
which we are also looking fO￿ard to. Prior to the concer( as a
promotion tool, 12 memters of the choir vthh MD Steven Roberts,
were invited to record a video of Christmas carols for the English
Heritage YouTube site in the Great Hall of the castle and we were
very pleased with the final production.
As discussed last year, the choir recorded choral contrtbutions for We Persuade Ourselves We
Are Immortal, with Gary Cobain of Amorphous Androgynous. a complex undertaking in a musical
genre completely new to us and are still waiting to hear the finished production and how our
contributions fit in wth the whole work. We are keen to find out and experience the sense of
achievement in another first for the choir. as well as it being an excellent way of publicising the
range of music participated in and performed.
Another casualty of the pandemic was Altrincham Choral Society's 75th anniversary concert, Elgar's
'Dream of Gerontius. in The Bridgewater Hall, Manchester, in July, in which the choir was due to
participate.
On a more pos"rtive note, the choir has long been associated with Chesterfield Parish Church,
commonly known as the church wrth the Crooked Spire and perfom)ed there many times over the
past 50 years. The choir attracts many visitors from all over the world. with its historic heritage and

CHESTERFIELD PHILHARMONIC CHOIR
famous ￿lSted spire. In April 2020 the choir was invtied to become the Choir in Residence for
period of three years, a prestigious honour and ex￿lIent publicity, but to date we have not been
able to perfom) because of Covid restrictions.
Performance
Somewhat Gurtailed this season, with only I￿0 main concerts perfomied, the expected high
standard of performance was achieved at the Autumn and Christmas concerts and the Chrislmas
Concert for English Herrtage at Bolsover Castle after much hard and dedicated work by both the
Musical Director and the choir. There has been a small increase in the overall numbers of members,
so essential to giving the thoir Conffiden￿ in perfO￿nan￿ in tackling challenging works.
The Autumn concert was entitled 'The Heavens are Telling.. a selection of well-known and not so
well-known choruses, including works by Bach, Brahms, Handel, Parry and Mozart. Well known
and loved ple￿$ such as 'Zadok the Priest,. 'Jesu. Joy of Man's Desiring,, 'How lovely is thy
dwelling place,, 'Laudate Dominum, and 'The heavens are Telling, We￿ interspersed with lesser
known and new ple￿S to choir and audien￿ alike, culminating in a concert which was both much
enjoyed and educational in introducing new works. In the rehearsal time available there was much
hard work in leaming new music and perfecting it to cOn￿rt standard. with a real sense of
satisfaction on the evening.
As is now our established pattem for a family frFendty and public transport a￿ssIble concert, the
Sunday aftemoon Christmas Concert featured the choir, accompanied by our regular accompanist,
Liz Heath, with the traditional audience participation carols accompanied by Dr. Paul Nash on the
organ. This cOn￿rt attracted a good audien￿, but not as many as usual. perhaps because this
year we did not have a guest choir. which, in itsew, brings addtiional audien￿ members. However.
this was a much*njoyed aftemoon. attended by the Mayor and Mayoress of Chesterfield.
Summary
All in all, a remarkable season, in which the commrttee and choir members have worked together
to achieve Suc￿ss, albeit for halfthe year in circumstances totally unexpected and unprecedented.
As always, members have tseen generous wrth their time and commitment to the choir. not least in
supporting other members. We have recrutted new member5 bLrt need to attract more, mainly to
perform those choral works wth orchestra. which require a bigger choir. Desprte being proactive in
keeping in touch with all members we do not know the outcome after the pandemic of how many
will relum". our hope and expectation is that any loss of membership will be minimal after the
considerable effort made by the Musical Director and committee to lead the choir through the
pandemic to date.
Benefit and detriment
The Charity Commission require that we tnust balance the benefft against any detriment or harm
that might arise from our organisation carying OLrt our aims. The trustees have not been able to
identify any detriment or hami. only benefrt as demonstrated in the report.
Governance
The trustees have worked hard this year to ensure the Choi¢s smooth running for face-to-face
rehearsals and concerts and more re￿ntlY online through Zoom, with regular fomial and informal
meetings to ensure continuing effective management of the charity. sin￿ the beginning of the
pandemic disruption, in particular, a great deal of work tEhind the s￿neS has ensured Choir
members can rehearse and meet together and be kept in touch via weekly newsletters, on Zoom.
phone calls and visits to those members not on the intemet. At the end of the season the emphasis
is on developing a new risk management tool for when retum to Covid secure in person rehearsals
is possible and further developing our social media presence in innovative ways. Most significantly
we had to delay the hokling of our planned Annual General Meeting at which these reports are

CHESTERFIELD PHILHARMONIC CHOIR
presented from Odober 2020 to 28th January 2021. Vthilst not ideal, we had initially hoped a short
delay would allow us to meet fa￿ta fa￿. but the introduction of the second national lockdown
prevented that and the AGM was held via Zoom with 55 members attending. Considering the
cirCumstan￿S this was an exceptional tumout and showed the strength of support for the Charity
and its activtlies.
Sincere Thanks
Sincere thanks go to our Musical Director. accompanist, committee members, Front of House team,
website manager and photographers for their continued support. We are fortunate to have a
hardworking, efficient and experienced committee, not only in the experience of committee roles,
but in the transferable knowledge and sk]'Ils brought from cu￿ent and previous professional roles
for the benefrt of the choir. The work goes on continuously behind the S￿neS. with many voluntary
hours put in to ensure effective choir management. Sincere thanks also to the choir members who
support the commrttee and each other.
steven brings a wide range of experience in a range of musical genres and musical theatre and
skilfully encourages us in rehearsal to not only leam but to believe in our abiltty to perform to a high
standard. That comes to fruition in all concerts. in the programming and design of each concert, all
very different, and showcasing the choir at tis best. from skilled musical leadership of the highest
qualty. This year has included the skills of leading rehearsals on Zoom from home. so that
members can fully participate in singing and other activities_ The resuttanl enthusiasm and keeping
that weekly presence and engagement is one of the comerstones of strategic development as we
manage the disruption of the pandemic.
Thank you all
Awards
The Jim Goldsmith Awards: the committee decided that these would not be awarded this year.
Life Membership - None awarded this year.
Looking Ahead
All the Trustees, Choir Members. Front of House team and other supporters must take pleasure
and accept recognition of their contribution to a su￿sSful part season of concerts. The choir has
risen to the occasion for every cOn￿rt and given generously of their time and commitment. We
continue to build upon the real sense of community that has been so evident again this year. Having
said that, every member knows the significant challenges a￿ayS ahead of us and the need to
address them as individual and as a whole choir and l am confident that the strong sense of
communty, enjoying our music making, pride in what we are and can achieve be￿en us will
enable us to reach our goals and exceed our expectations.
COVID- 19 Update: April 2021
The above report was written in January 2021 prior to our AGM. The devastation of Covid-19 in
the spring of 2020 has had a significant impact, causing cancellation of ￿hearSalS. postponement
and rearrangement of both the spnng and summer concerts and Choral Day, which will then have
an impact on the following season_ Considerable effort and video meeting time has been put in by
the Chairman. Treasurer and musi￿7 Diredor in managing the present and future, although the
fLrture of when we can tEgin meeting together. singing, rehearsing and perfomiing is still very
￿n￿rtain at this stage. We must be flexible and follow govemment guidan￿. When we begin to
meet again as a whole choir will also depend on govemment guidan￿ and, crucially, when
individual members feel safe and confident to meet again, as the majority are over 60 and an
estimated 50% over 70. A survey of members has indicated that all but fv40 are wishing to retum

CHESTERFIELD PHILHARMONIC CHOIR
when it is safe to do so, all are fully or partly vaccinated. except the two not yet eligible, but they
soon will be, which gives added Confiden￿ to our risk assessment and management and
Confiden￿ to other members. There are also financial implications. which the Treasurer has made
reference to the in the Financial Review below_
The most important asped asfaras the members are concemed is missing the weekly singing and
the community of the choir and fn"endships" the psychological and emotional aspects of being a
choir member. We are trying to address those issues with a weekly newsletter. suggestions of
resources to try, the musical directors blog, musical qurzzes, items submitted by choir members,
suggestions of music to listen to etc. Jonathan Scott, our Vice President and exceptionally gifted
pianist and organist, is giving fortnightly YouTube concerts. either from his home or from venues
such as the Bridgewater Hall, to lift our spirits. The commlttee is meeting via intemet video link and
we are undertaking online chats, weekly rehearsals led by the MD and accompanist and vocal
technique training sessions for the choir WEth the Deputy MD. all via Zoom. Four older, more
vulnerable members not on the intemet are being kept informed by other younger members living
near them, by printing things out and taking to them weekly. which also enables them to chat and
check they are well. Offers to do shopping etc since April last year have been taken up and, again.
a way of keeping a check and communicating wrth our elderly and more vulnerable members. We
didn't see this coming but are rising to the challenge as a whole choir. l am confident that the
strength ofthe choir community. the bonds of friendship and the love of singing will see us emerge
even stronger in the fLrture.
FINANCIAL REVIEW
Reserves Policy
The Trustees maintain a Reserves Policy vthich was reviewed and updated in 201 &19. The policy
provides a frameworkfor managing the charity's finances and planned expendrture through seeking
to..
ensure financial continuity in the event of a large variation in income.
mainlain a positive cash flow, particularly before concerts.
meet standing contractual fonward commitments. including notice periods for the Musical
Director and the accompanist.
cover specific future projects as they are agreed. Such projects may be high profile, high-
Gost concerts, or other activilies the trustees (commrttee) choose to undertake to raise the
profile of the choir.
We aim to maintain a minimum reserve level of £8,500 at the end of each financial year. Where a
concert programme with greater than average costs is planned in the following season, or a single
higher cost cOn￿rt is planned eady in the season, before annual membership fees have been
collected, we may set a higher level temporarily. Prior to any cOTr￿rt or major expense, the reserve
level should be sufficient to cover the costs of the cOn￿rt or activty wrthout income from ticket
sales, as well as on-going contractual payments. The policy also identrfies actions for the trustees
to ensure that it is adhered to. The next review is planned in a year.
Initial budget forecasts for the year were used to ￿an concert expenditure and the impact of actual
income and expenditure for each Gon￿rt on forecasts was considered at each committee meeting.
Financial Perfomiance
This year has been unique in the changes to our planned activtties due to the Covid-19 pandemic,
impacting significantly on both expendtture and income_ However, the timing of restrictions, the
need to cancel concerts and the choral day in the second half of the year has not had a major
impact on our end year position,. forecast originally ai £33,900, we ended the year wtih cash funds
of £34,819.
10-

CHESTERFIELD PHILHARMONIC CHOIR
Set against this V￿ now have credrtors of £1.416 represents.ng tickets sold for our Choral Day and
season ticket holders, who have paid for events that we have not been able to hold. While we
originally hoped that these creditors would get the benefrt from their tickets during 2020-21, it is
now possible that we will have to defer them a further year due to the continuing pandemic.
With the benefft of £775 prepayments carried forward from deferred COn￿rt venue deposits and
hire our net worth at the end of the year was £34.178. representing a surplus of £9,586.
Our income for the year was £30.250 and our expenditure £20,664 Income was boosted by ticket
income from our very profitable Lesley Garratt concert in late June 2019. re￿iVed in August. We
also collected full membership fees before our aciivities were curtailed by the pandemic.
Of our four planned Con￿rtS, only tsvo were delivered" Autumn and Christmas. Both showed a
surplus". ALrtumn generating £313 and Christmas £1.152, including £350 from Ihe raffle of our ever-
popular Christmas hampers filled with donations from choir members. A summary of the income
and expenditure for each of these events is shown below. We also received £500 for making a
promotional Christmas video for English Herttage, wth a further £5CQ for a Christmas Concert in
Bolsover Castle.
CONCERTINCOMEAND EXPENDITURE
2019-20
Christmas
Autumn
Covid-19 Response
The start of national lockdown from the third week in March 2020 meant thal we were not able to
hold our Spring con￿rt. Fortunately, most of our tickets sales are taken on the door, and prior
sales had been paid by cheques that had not been presented and were destroyed, this meanl that
we had no need to refund anybody. However, we had paid in advance for the hire of the venue, a
sum of £675 retained by the venue to be used against future concerts. along with deposits for future
concerts that have been cancelled. The late noti￿ for Can￿llIng the COn￿rt meant that we had
incurred some other unrecoverable costs. induding printing of publicity posters and orchestral
music hire. Totalling £1,176 these costs have been absorbed and are offset by other savings.
Advance ticket sales for our Choral Day needed more direct action. Everyone was offered the
opportunity for a refund, to have their ticket carried over to the next year or to offer the ticket fee as
a donation to the Brain Tumour Trust. our chosen chanty for the Choral Day. In the event over 800
of registered participants (69 individuals) carried their tickets forward. £76 was offered as
donations, £104 was refunded and £116 of unpresented cheques were destroyed.
The committee also recognised that season ticket holders who had paid for four cOn￿rtS. would
not get full value from their tickets. We agreed that all season tickets should be honoured against
two future concerts when they were held. The outstanding value of these tickets of £228 has been
included with the advance ticket sales from the Choral Day as credriors totalling £1.416.
11

CHESTERFIELD PHILHARMONIC CHOIR
There have been some posrtive financial benefits from not meeting face to face from April. Hire of
our rehearsal venue (£980) was waived for the summer tem, and the predicled loss on the
cancelled summer concert of £900 was avoided. Offset against this are some small addrtional costs
from taking out a Zoom Li￿nCe for our accompanist so that on-line rehearsals could take place
more effectively.
Throughout lockdown we continued to pay our acmmpanist and meet the fees of our Musical
Director and newly appointed deputy Musical Director while they continued to provide serviGes
supporting the choir to meet through on-line rehearsals and events. Steven Roberts, our Musical
Director who is also a trustee re￿iVed fees of £5.120 during the year to cover the costs of delivering
rehearsals and concerts, this in¢luded a fee for managing the English Heritage recording and a
small inflation linked increase. No other trustees recetved any payments except in repayment of
costs incurred for purchases.
Desprie the curtailment of our year, we have still reTrived considerable other income through our
patrons and other donations (£1,300), fundraising through coffee and lea sales, book sales and
monthly raffles1£1,004) and gfft aid on a woportion of our membership charge (£1,838).
Notwithstanding all the difficulties and changes we have ended the year in a strong financial
position. with our cash funds slightly higher than forecast at the beginning This has given us
sound platfomi to continue delivering a full programme of faCe-to-fa￿ rehearsals and concerts
once the pandemic has receded and we are once again allowed to meet. In the interim we continue
to make payments to our Musical Director. deputy musical director and accompanists while
delivering on-line rehearsals and recording5. Wrth the likelihood of at best one concert in the next
rinancial year, limited rehearsal costs, otherthan Zoom li￿n￿s, and a small number of rehearsals
in an altemative venue that will allow for social distancing we expect to be in a similar position al
the end of nexl year ready to start afresh with renewed vigour and more than enough resources to
support an ambstious and educational programme for the benefft of the residents of Chesterfield
and NE Derbyshire.
Mrs. Angela Walker,
Chairman
9 Seplember 2021
12-

CHESTERFIELD PHILHARMONIC CHOIR
INDEPENDENT EXAMINER'S REPORT
to the Trustees of
Chesterfield Philham)onic Choir
I report to the charity trustees on my examination of the accounts of the C￿sterfield Philhamionic
Choir for the year ended 31 July 2020.
Responsibilities and basis of report
As the chartty trustees of the Trust. you are responsible for the preparation of the accounts in
accordan￿ with the requirements of the Chartlies Art 2011 (the Aci.).
I report in respert of my examination of the Trust's accounts carried OLrt under section 145 of the
2011 Act and in carying out my examination I have followed all the applicable Directions given by
the Chanty Commission under section 145(5)(b) of the Act.
Independent examine￿$ statement
I have completed my examination. I confimi that rKJ material matters have come to my attention in
connection with the examination gsving me cause to believe that in any material respect..
accounting records were not kept in respect of the Trust as required by section 130 of the
Act., or
2. the accounts do not accord wrth those records; or
3. the accounts do not comply wrth the applicable requirements con￿MIng the fom and
content of accounts set out in the CharFties (Accounts and Reports) Regulations 2008 other
than any requirement that the accounts give a Irue and fair view which is not a matter
considered as part of an independent examination.
I have no COn￿r￿S and have come across no other matter5 in connection wtth the examination lo
which attention should be dravm in this report in order to enable a proper understanding of the
accounts to be reached.
Mrs D Bancroft
34 Pennine Way
Loundsley Green
Chesterfield
Derbyshire
S40 4ND
9 September 2021
13-

CHESTERFIELD PHILHARMONIC CHOIR
STATEMENT OF FINANCIAL ACTIVITIES
for the year ended 31 July 2020
2019
INCOMING RESOURCES
UnrestrÉcted Fur¥J3
Vduntary Income
11.774
1.391
14,215
3.787
17,048
21.152
Total Unrestricted Funds
39,154
Restrkcted Funds
ErWJo¥ffl￿nI
Total in¢om1￿j resources
b.2X)
39.154
RESOURCES EXPENDED
Costs of werating furxts
Costs of geT￿rating voknrtary incry
Fundrai$iThJ tradiry."tods of goods sokl arwj (ts¢¢¢ts
Charitsble activities
CovefflarKe
162
62
20.320
Total re50urce5 expended
20.581
34,C*2
Net incolnin￿Out￿1￿j rewjrces
5.072
PECONCILIAnON OF FUNDS
12
Total funds brwJhifward
Total furmls cartied for*ard
24,S¥2
34.261
19.520
24.592
14-

CHESTERFIELD PHILHARMONIC CHOIR
BALANCE SHEEr
al 31 Juty 2020
2019
Fixed assets
Current assets
Cash al 8ank aNI ￿ har¥J
Prepayments
34.819
24.492
10
35.671
Net Current assets
24.5tr2
35.677
24.592
Creditors: amounts falling due within year
1.416
Totsl assets
34.261
24,592
Creditors: amounts fallh¥J due after￿)
Pro¥i8KYts forliabUit*s arwj charges
34.261
24.592
Funds of the Charity
Restricted Funds
Endovmient Funds
Unrestrlctsd funds
12
34.261
24.592
Totri thwity
34261
24.592
and sKJned on its beha￿On 9 Septerr*2(r21 ty
Ang818 Walker Ichairnwil
15-

CHESTERFIELD PHILHARMONIC CHOIR
NOTES ON FINANCIAL STATEMENTS
for the year ended 31 Juty 2020
Basis of preparation
Basis ofaGwwrf
These accounts have pryred on Ihe 01h￿t￿￿1YJSt lexc*pt Ihai investrne￿ are Sh¢￿ at ttL4tket Val￿
in act0rfan￿ ￿1th..
and ￿thAcC￿￿￿ry Standards."
atKI wth ch￿itti Aci 1993.
Change in bas￿ 01 acciytsntiThJ
ChangEtrJ previo￿ a¢courts
There has teen m that￿ lo aLrrMrt sEar5.
Accounting Pollcles
INCOMING RESOURCES
Recognttion of Incoming Resou
These are indLKJed in Stalenient of FU￿nCl81 ISOFAI %kn..
trustees are ￿tIlla1￿ re(￿￿e￿ res￿￿￿..: afKI
Incoming resources with related expÈndiivre
Vvhpre incotning resour￿$ have [￿ated ex￿1th las fiuxlraw or the ￿COMINj
and relaleil exkETr1itwe arÈ telxKt￿ gr05s SOF
Grants and Donatio
Grants donalxjrs are (wty tr* SOFA *thEn d*rityhas WKxxKIitKfftal enblknnenlto ts resour￿.
Tax reclaims on donations arKI gifts
Incorning resoLrn from tax redairns are in ts SoFAal ts same trne a5 IIE grft to rdate
Gifts In Klnd
Grfts in kirKI a￿ accoun￿ forat a reasonabk estimate Dfth&r vth lo ts (kntityor ttE arroyJftt aduty realised.
Gffts in kiThJ for Sa￿ or are in the ac￿￿nts as gits so&J byttE L*anty.
Donated sèrvices and facllrt
These ale onty indu(led m irtccthirYJ teS(XJ￿ (wrth an eQtha￿nt rewJrw expetKledl %tse the benefft
lo charity is reasOna￿oUanbfiab￿.fi￿sUfd￿* aThJ material. TIE ¥alLE on resowces Is
the estimated Wal￿ to ￿ charityoftrE rThvY.
Investment Incorn•
This Is indthjed in a(XXMwtsYAw teceivabk.
EXPENDITURE AND LIABIUTIES
anyVAT. can￿1 be reco¥wed.
ASSETS
Tangiblofixod as50ts for u88 tythe chaity
These we captahsed rfIFwizn be ￿ed fty n￿re than J*ar. atKI ¢y)5t at kn1£5W.
They are valued at Cost LY. rfgffted. atthe vak* trj tharity￿ re￿Pt.
Stocks
Sl(th at of Djsl aThl marketvahE.
16-

CHESTERFIELD PHILHARMONIC CHOIR
NOTES ON FINANCIAL STATEPAENTS
forthe year onded 31 Juty 2020
Anaty5is of incoming reSou￿e$
Voluntary iTh¢ome
2020
2019
SubscrpI￿r
l>anls
Donatiorts 8fKJ beq￿ts
In(￿me Tax repaKI
4.042
1,567
1.838
3.2 A￿¥￿18$ for9W￿?￿n9 frJnd%
Sale aThJ ￿re of m
Fundraising raffle5
Sale of Unrfortns
AdvÈttisiry sundry
212
938
1.622
571
636
3.767
75
11K)
1.391
Bank interest recw¥&J
37
20
3.4 Charttsble Activrlios
sa￿ ofti(*ets aTr1 prcgramr￿S
VETTEbers luitim fees
Refreshrnents
Donations
&JrKJry irtotne
12,526
3.215
81
15.470
2.328
17,IM8
Restricted Funds
There *tre m restrKied furxls re(?1￿ in 2tr20 2019
Endowmonts
TTrEre*￿ rn eTrJthkn in 2020 aThJ 2019
Anatysis of resources expended
6.1 Costs of gtneratirwJ voluntary irK¢
2020
2019
154
Surxlries
95
129
162
Fundralslng tradlny ¢tssts
Adtnini%trabon
Purchases
Soual
Unrforrns
167
727
899
17-

CHESTERFIELD PHILHARMONIC CHOIR
NOTES ON FINANCIAL STATEMENTS
forthe year ended 31 Juty 2020
Charilabkn Act6¥6￿
202
2019
minisltatb
Concerts
Donati￿$
RetrwrsaL4
Mus1cal threc*or and Deputy
Pnnling
Surthes
2.042
6215
1.262
15,638
125
6,Q87
5,350
3.882
5,620
708
20.320
FlxÈd a55ets
There are no f￿ed assets any rEshJL4qI ¥ak
Credbtors dugw6thin one y￿r
2020
2019
1.416
Gc•vfrmance costs
IndepeThYem inspefthn i& *0 wo¥thl f￿e ofd4gryJe.
10
Prgpaym8nts
2019
CorKert HaH Hire
775
Itxi
11 Payments to T1￿&t￿eS
2019
RemurÉratM)n-
Expprws
Total
5.120
5.350
5.120
5,350
. Fees ￿re pabj lo sieven a tr￿Ste
12 Ac¢umulated Fund
202
2019
01 A￿USt 2019
Net itKomiTYJ resour￿ forts
24.592
19.520.00
5,072.(M>
31 J￿2020
24 592.00
18-