THE HARROGATE DRAMATIC SOCIETY
Trustees Report and Financial Statements
31 May 2025
Charity No: 500318
THE HARROGATE DRAMATIC SOCIETY
ANNUAL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MAY 2025
The Harrogate Dramatic Society is governed by the Rules of the Society and is a registered charity (No. 500318). The objects of the charity are to educate the public in the dramatic arts and to further the development of public appreciation and taste in those arts. The address is Rear of 20 Regents Parade, Harrogate, HG1 5AW. The trustees for the year were:
Charity Trustees
Chris Rawson - Chairman Katie Andrew - Secretary John Glyn Jones - Treasurer Judith Howe - Vice Chair Mel James - Publicity Secretary Tony Fennerty Angela Ponsford Sue Rawson Rebecca Albro
An Executive Committee elected at the Annual General Meeting governs the Society and all are automatically charity trustees. The Executive Committee nominates new trustees as necessary. The trustees have considered the induction and training requirements of trustees and ensure ongoing training needs are met.
Public Benefit
The trustees have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Society’s aims, objectives and activities and this report seeks to comply with that guidance by clearly explaining and illustrating how the charity delivers public benefit.
Activities and achievements
Once again the Society has been fully active both dramatically, socially and with fund raising.
We have had a full programme of productions – three in the Studio and one in the Main House all at the Harrogate Theatre. In addition, we entered the All England Drama Festival competing initially in the first round held at Bridlington and as winners of that round we progressed to the second round in Sunderland. We also presented entertainment, twice at Mackenzie’s Smokehouse and also at Arkendale Village Hall.
Social and fund raising activities have resulted in our regular monthly coffee mornings, a quiz, Christmas gathering and afternoon tea to celebrate VE Day. All well attended and generating substantial funds for the Society.
Throughout the year we have continued to hold either Zoom or in person Committee meetings.
The Society has made a surplus in the year of £4,079 (2023/24 £3,116 surplus).
1
THE HARROGATE DRAMATIC SOCIETY
ANNUAL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MAY 2025 (cont’d)
Reserves Policy
The cash reserves as at 31 May 2025 were £48,821 (£48,865 - 2023/24) which are adequate to enable the Society to continue to carry out its planned productions.
The trustees are grateful for the support of the many volunteers who have enabled the Society to function successfully.
The trustees have approved this report.
………………………………….. John Glyn Jones for and on behalf of the Executive Committee 14 July 2025
2
THE HARROGATE DRAMATIC SOCIETY
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE HARROGATE DRAMATIC SOCIETY
I report to the trustees on my examination of the accounts of The Harrogate Dramatic Society for the year ended 31 May 2025.
Responsibilities and basis of report
As the charity’s trustees, you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Act; or
-
the accounts do not accord with the accounting records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached
Michael E Briggs FCA Crown Chambers Princes Street Harrogate
14 July 2025
3
THE HARROGATE DRAMATIC SOCIETY
STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MAY 2025
| Notes INCOMING RESOURCES Activities for generating funds: Fundraising receipts Voluntary income HMRC gift aid Local lotto Incoming resources from charitable activities Box office receipts Programme sales & advertising Wardrobe Sponsorship & donations Subscriptions received Total incoming resources RESOURCES EXPENDED Charitable activities Venue hire Printing, royalties & production expenses Property expenses 1 Administration expenses 4 Total resources expended Net (expenditure)/income for the year Total funds brought forward Total funds carried forward |
2025 Total Funds £ 2,016 102 592 618 29,538 1,096 50 1,343 3,400 38,755 11,454 7,464 13,912 1,846 34,676 4,079 58,132 62,211 |
2024 Total Funds £ 2,689 - 636 804 25,404 562 10 1,637 3,912 |
|---|---|---|
| 35,654 | ||
| 11,418 7,560 12,253 1,307 |
||
| 32,538 | ||
| 3,116 55,016 58,132 |
The statement of financial activities includes all gains and losses recognised in the year.
All incoming resources and resources expended derive from continuing activities.
4
THE HARROGATE DRAMATIC SOCIETY
BALANCE SHEET AS AT 31 MAY 2025
| Notes FIXED ASSETS 2 CURRENT ASSETS Debtors & prepaid expenditure Cash at bank 3 CURRENT LIABILITIES Sundry creditors Net current assets Net assets FUNDS Society Funds |
2025 £ £ 6,780 6,640 48,821 55,461 30 55,431 62,211 62,211 |
2024 £ £ 6,981 2,336 48,865 51,201 50 51,151 58,132 58,132 |
2024 £ £ 6,981 2,336 48,865 51,201 50 51,151 58,132 58,132 |
|---|---|---|---|
| 58,132 | |||
| 58,132 |
The notes on pages 6 and 7 form part of these accounts.
Approved by the trustees on 14 July 2025 and signed on their behalf by:
……………………… John Glyn Jones Treasurer
5
THE HARROGATE DRAMATIC SOCIETY
NOTES ON THE ACCOUNTS FOR THE YEAR ENDED 31 MAY 2025
| 1 PROPERTY EXPENSES Rent, rates & insurance Light & heat Repairs & renewals |
2025 £ 11,329 1,469 1,114 13,912 |
2024 £ 10,715 806 732 12,253 |
|---|---|---|
| 2 FIXED ASSETS Cost at 1 June 2024 Additions Disposals Balance at 31 May 2025 Depreciation Balance at 1 June 2024 Depreciation for year Balance at 31 May 2025 Book value at 31 May 2025 Book value at 31 May 2024 |
Fixtures & Fittings Costumes £ £ 1,497 5,000 - - - - 1,497 5,000 1,477 - 5 - 1,482 - 15 5,000 20 5,000 |
Tools £ 642 - - 642 641 - 641 1 1 |
Stage Equipment £ 6,643 - - 6,643 5,647 100 5,747 896 996 |
Electrical & Heating £ 2,054 - - 2,054 1,090 96 1,186 868 964 |
Total £ 15,836 - - |
|---|---|---|---|---|---|
| 15,836 | |||||
| 8,855 201 |
|||||
| 9,056 | |||||
| 6,780 6,981 |
6
THE HARROGATE DRAMATIC SOCIETY
NOTES ON THE ACCOUNTS FOR THE YEAR ENDED 31 MAY 2025 (cont’d)
| 3 CASH AT BANK Current account 4 ADMINISTRATION EXPENSES Printing, postage & stationery Sundry expenses Zoom subscription Festival expenses Website fees Bank charges Depreciation |
2025 £ 48,821 48,821 2025 £ 109 626 156 20 574 160 201 1,846 |
2024 £ 48,865 48,865 2024 £ 35 632 144 125 - 146 225 1,307 |
|---|---|---|
7
THE HARROGATE DRAMATIC SOCIETY
PRODUCTION ACCOUNTS FOR THE YEAR ENDED 31 MAY 2025
| HOME I’M DARLING:- Receipts Hire of venue Printing, royalties & other expenses Excess of income over expenditure HAUNTING OF HILL HOUSE:- Receipts Hire of venue Printing, royalties & other expenses Excess of income over expenditure WOMEN IN MIND:- Receipts Hire of venue Printing, royalties & other expenses Excess of income over expenditure ONE FLEW OVER THE CUCKOO’S NEST:- Receipts Hire of venues Printing, royalties & other expenses Excess of income over expenditure |
£ 936 957 8,610 3,140 936 2,012 972 1,355 |
£ 4,160 (1,893) |
|---|---|---|
| 2,267 | ||
| 20,429 (11,750) |
||
| 8,679 | ||
| 3,610 (2,948) 662 3,778 (2,327) 1,451 |
8