THE HARROGATE DRAMATIC SOCIETY
Trustees Report and Financial Statements
31 May 2024
Charity No: 500318
THE HARROGATE DRAMATIC SOCIETY
ANNUAL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MAY 2024
The Harrogate Dramatic Society is governed by the Rules of the Society and is a registered charity (No. 500318). The objects of the charity are to educate the public in the dramatic arts and to further the development of public appreciation and taste in those arts. The address is Rear of 20 Regents Parade, Harrogate, HG1 5AW. The trustees for the year were:
Charity Trustees Chris Rawson - Chairman Alex Bird John Glyn Jones - Treasurer Sue Rawson - Vice Chair Mel James - Publicity Secretary Judith Howe Angela Ponsford Tony Fennerty
An Executive Committee elected at the Annual General Meeting governs the Society and all are automatically charity trustees. The Executive Committee nominates new trustees as necessary. The trustees have considered the induction and training requirements of trustees and ensure ongoing training needs are met.
Public Benefit
The trustees have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Society’s aims, objectives and activities and this report seeks to comply with that guidance by clearly explaining and illustrating how the charity delivers public benefit.
Activities and achievements
The Society has been fully functional again after the constraints of the Coronavirus Pandemic.
A full programme of productions – 3 in the Studio and one in the Main House – has occurred along with a full social & fund raising programme. In addition an entry was made to the Nidderdale Drama Festival and we presented entertainment, twice, at Mackenzies’s Smoke House. With Harrogate Civic Society we contributed to the War Memorial Centenary exhibition.
Two grants, for which the Society is most grateful, were obtained from North Yorkshire Council. One contributed towards the cost of costumes for our Main House production of “Shakespeare in Love”.
The other was used for Harrogate War Memorial and Vision Support Centre Centenary anniversary event. With Side by Side Concert Group, entertainment was provided at Russell Sergeant House for the visually impaired members, staff, volunteers and invited guests.
Throughout the year we have continued to hold either Zoom or in person Committee meetings.
The Society has made a profit in the year of £3,116 (2022/23 £4,445 loss).
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THE HARROGATE DRAMATIC SOCIETY
ANNUAL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MAY 2024 (cont’d)
Reserves Policy
The cash reserves as at 31 May 2024 were £48,865 (£43,059 - 2022/23) which are adequate to enable the Society to continue to carry out its planned productions.
The trustees are grateful for the support of the many volunteers who have enabled the Society to function successfully.
The trustees have approved this report.
………………………………….. John Glyn Jones for and on behalf of the Executive Committee 10 July 2024
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THE HARROGATE DRAMATIC SOCIETY
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE HARROGATE DRAMATIC SOCIETY
I report to the trustees on my examination of the accounts of The Harrogate Dramatic Society for the year ended 31 May 2024.
Responsibilities and basis of report
As the charity’s trustees, you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Act; or
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the accounts do not accord with the accounting records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached
Michael E Briggs FCA Crown Chambers Princes Street Harrogate
10 July 2024
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THE HARROGATE DRAMATIC SOCIETY
STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MAY 2024
| Notes INCOMING RESOURCES Activities for generating funds: Fundraising receipts Voluntary income HMRC gift aid Local lotto Incoming resources from charitable activities Box office receipts Programme sales & advertising Wardrobe Sponsorship & donations Subscriptions received Total incoming resources RESOURCES EXPENDED Charitable activities Venue hire Printing, royalties & production expenses Property expenses 1 Administration expenses 4 Total resources expended Net (expenditure)/income for the year Total funds brought forward Total funds carried forward |
2024 Total Funds £ 2,689 - 636 804 25,404 562 10 1,637 3,912 35,654 11,418 7,560 12,253 1,307 32,538 3,116 55,016 58,132 |
2023 Total Funds £ 1,786 1,147 570 863 13,269 262 580 - 2,978 |
|---|---|---|
| 21,455 | ||
| 8,682 3,994 11,726 1,498 |
||
| 25,900 | ||
| (4,445) 59,461 55,016 |
The statement of financial activities includes all gains and losses recognised in the year.
All incoming resources and resources expended derive from continuing activities.
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THE HARROGATE DRAMATIC SOCIETY
BALANCE SHEET AS AT 31 MAY 2024
| Notes FIXED ASSETS 2 CURRENT ASSETS Debtors & prepaid expenditure Cash at bank 3 CURRENT LIABILITIES Sundry creditors Net current assets Net assets FUNDS Society Funds |
2024 £ £ 6,981 2,336 48,865 51,201 50 51,151 58,132 58,132 |
2023 £ £ 6,971 5,020 43,059 48,079 34 48,045 55,016 55,016 |
2023 £ £ 6,971 5,020 43,059 48,079 34 48,045 55,016 55,016 |
|---|---|---|---|
| 55,016 | |||
| 55,016 |
The notes on pages 6 and 7 form part of these accounts.
Approved by the trustees on 10 July 2024 and signed on their behalf by:
……………………… John Glyn Jones Treasurer
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THE HARROGATE DRAMATIC SOCIETY
NOTES ON THE ACCOUNTS FOR THE YEAR ENDED 31 MAY 2024
| 1 PROPERTY EXPENSES Rent, rates & insurance Light & heat Repairs & renewals |
2024 £ 10,715 806 732 12,253 |
2023 £ 10,516 812 398 11,726 |
|---|---|---|
| 2 FIXED ASSETS Cost at 1 June 2023 Additions Disposals Balance at 31 May 2024 Depreciation Balance at 1 June 2023 Depreciation for year Balance at 31 May 2024 Book value at 31 May 2024 Book value at 31 May 2023 |
Fixtures & Fittings Costumes £ £ 1,497 5,000 - - - - 1,497 5,000 1,470 - 7 - 1,477 - 20 5,000 27 5,000 |
Tools £ 642 - - 642 641 - 641 1 1 |
Stage Equipment £ 6,643 - - 6,643 5,536 111 5,647 996 1,107 |
Electrical & Heating £ 1,819 235 - 2,054 983 107 1,090 964 836 |
Total £ 15,601 235 - |
|---|---|---|---|---|---|
| 15,836 | |||||
| 8,630 225 |
|||||
| 8,855 | |||||
| 6,981 6,971 |
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THE HARROGATE DRAMATIC SOCIETY
NOTES ON THE ACCOUNTS FOR THE YEAR ENDED 31 MAY 2024 (cont’d)
| 3 CASH AT BANK Current account 4 ADMINISTRATION EXPENSES Printing, postage & stationery Sundry expenses Zoom subscription Bank charges Depreciation |
2024 £ 48,865 48,865 2024 £ 35 757 144 146 225 1,307 |
2023 £ 43,059 43,059 2023 £ 66 924 144 139 225 1,498 |
|---|---|---|
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THE HARROGATE DRAMATIC SOCIETY
PRODUCTION ACCOUNTS FOR THE YEAR ENDED 31 MAY 2024
| THE CRIPPLE OF INISHMAAN:- Receipts Hire of venue Printing, royalties & other expenses Excess of income over expenditure SHAKESPEARE IN LOVE:- Receipts Hire of venue Printing, royalties & other expenses Excess of income over expenditure MOTHER:- Receipts Hire of venue Printing, royalties & other expenses Excess of income over expenditure THE MECHANICALS:- Receipts Hire of venues Printing, royalties & other expenses Excess of income over expenditure |
£ 936 1,068 8,610 5,278 936 843 936 371 |
£ 3,984 (2,004) |
|---|---|---|
| 1,980 | ||
| 17,019 (13,888) |
||
| 3,131 | ||
| 3,385 (1,779) 1,606 3,115 (1,307) 1,808 |
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