## THE HARROGATE DRAMATIC SOCIETY Trustees Report and Financial Statements 31 May 2021 Charity No: 500318 ## THE HARROGATE DRAMATIC SOCIETY ANNUAL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MAY 2021 The Harrogate Dramatic Society is governed by the Rules of the Society and is a registered charity (No. 500318). The objects of the charity are to educate the public in the dramatic arts and to further the development of public appreciation and taste in those arts. The address is Rear of 20 Regents Parade, Harrogate, HG1 5AW. The trustees for the year were: ## **Charity Trustees** Chris Rawson - Chairman Alex Bird - Secretary John Glyn Jones - Treasurer Sue Rawson - Vice Chair Paul Dunstan - Publicity Secretary John Colston - Membership Secretary Judith Howe Judi Kenley Mark Nicholls An Executive Committee elected at the Annual General Meeting governs the Society and all are automatically charity trustees. The Executive Committee nominates new trustees as necessary. The trustees have considered the induction and training requirements of trustees and ensure ongoing training needs are met. ## **Public Benefit** The trustees have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Society’s aims, objectives and activities and this report seeks to comply with that guidance by clearly explaining and illustrating how the charity delivers public benefit. ## **Activities and achievements** The impact of the Coronavirus pandemic has resulted in the cessation of our planned programme of productions, fundraising and social activities during the year and also our proposed special 75[th] anniversary celebrations. Approval has been given for the funding, which had been received from North Yorkshire County Council under the County Councillors Locality Budget (Cllr Mike Chambers £500 and Cllr Jim Clark £2,500) to be carried forward over into the next financial year for next season’s activities. Likewise approval has been received for part funding from the National Lottery grant (£665) to be carried over and used for the purchase of equipment for our new and exciting “Filming & Streaming” work which HDS members have been actively engaged in developing this year. A small number of workshop sessions and some social activities for our Members and Friends have been held using Zoom. Members and Friends were invited to make donations towards the Harrogate Theatre Seat Appeal and sufficient money was raised to allow the Society to fund two seats. Although other social and fundraising activities have been limited the society has achieved a profit for the year of £12,176 (2019/20 £14,459 profit). The Society has benefitted from Covid-19 grants received from Harrogate Borough Council, for which the Society is most grateful, and also from monies raised from the sale of our special 75[th] Anniversary Recipe Book. We have received a small grant from Cllr Mike Chambers of £500 for a joint initiative with VISION SUPPORT HARROGATE DISTRICT for activities in 2021 to help celebrate their 100[th] Anniversary. Throughout the year we have continued to hold regular ZOOM Committee Meetings as well as our AGM and, in addition, have ensured that appropriate measures have been 1 taken, both in the running of the Society and in relation to health and safety matters for our premises at Regent Parade, so that we are COVID compliant and to remain in a strong position for the future. ## THE HARROGATE DRAMATIC SOCIETY ANNUAL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MAY 2021 (cont’d) ## **Reserves Policy** The cash reserves as at 31 May 2021 were £51,555 _(£38,834 - 2019/20)_ which are adequate to enable the Society to continue to carry out its planned productions. The trustees are grateful for the support of the many volunteers who have enabled the Society to function successfully. The trustees have approved this report. ………………………………….. John Glyn Jones for and on behalf of the Executive Committee xxxxxxxxxxx 2 THE HARROGATE DRAMATIC SOCIETY INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE HARROGATE DRAMATIC SOCIETY I report to the trustees on my examination of the accounts of The Harrogate Dramatic Society for the year ended 31 May 2021. ## **Responsibilities and basis of report** As the charity’s trustees, you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Act; or - the accounts do not accord with the accounting records; or - the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached Michael E Briggs FCA Crown Chambers Princes Street Harrogate xxxxxxxxxxxxxx 3 ## THE HARROGATE DRAMATIC SOCIETY STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MAY 2021 |Notes
INCOMING RESOURCES
Activities for generating funds: Fundraising receipts
Voluntary income
HMRC gift aid
Local lotto
Covid grant
Incoming resources from charitable activities
Box ofce receipts
Programme sales & advertising
Wardrobe & scripts
Sponsorship
Subscriptions received
Total incoming resources
RESOURCES EXPENDED
Charitable activities
Venue hire
Printing, royalties & production expenses
Property expenses
1
Administration expenses
4
Total resources expended
Net (expenditure)/income for the year
Total funds brought forward
Total funds carried forward|2021
Total
Funds
£
1,248
918
698
941
18,565
-
-
-
500
2,629
25,499
-
241
11,429
1,653
13,323
12,176
47,888
60,064|2020
Total
Funds
£
2,233
3,642
534
876
10,000
17,787
348
200
1,054
2,911| |---|---|---| |||39,585| |||8,382
5,303
10,748
693| |||25,126| |||14,459
33,429| |||47,888| The statement of financial activities includes all gains and losses recognised in the year. All incoming resources and resources expended derive from continuing activities. 4 ## THE HARROGATE DRAMATIC SOCIETY BALANCE SHEET AS AT 31 MAY 2021 |Notes
FIXED ASSETS
2
CURRENT ASSETS
Debtors & prepaid expenditure
Cash at bank
3
CURRENT LIABILITIES
Sundry creditors
Net current assets
Net assets
FUNDS
Society Funds|2021
£
£
6,597
1,912
51,555
53,46
7
-
53,46
7
60,064
60,06
4|2020
£
£
6,787
2,267
38,83
4
41,10
1
-
41,10
1
47,888
47,88
8|2020
£
£
6,787
2,267
38,83
4
41,10
1
-
41,10
1
47,888
47,88
8| |---|---|---|---| ||||47,888| ||||47,88
8| The notes on pages 6 and 7 form part of these accounts. Approved by the trustees on xxxxxxxxxxxx and signed on their behalf by: ……………………… John Glyn Jones Treasurer 5 ## THE HARROGATE DRAMATIC SOCIETY NOTES ON THE ACCOUNTS FOR THE YEAR ENDED 31 MAY 2021 |1
PROPERTY EXPENSES
Rent, rates & insurance
Light & heat
Covid compliance repairs
Repairs & renewals
2
FIXED ASSETS
Cost
Additions
Disposals
Balance at 31 May 2020
Depreciation
Balance at 1 June 2019
Depreciation for year
Balance at 31 May 2020
Book value at 31 May
2021
Book value at 31 May
2020|Fixtures
& FittingsCostumes
£
£
1,49
7
5,000
-
-
-
-
1,49
7
5,000
1,42
9
-
18
-
1,44
7
-
50
5,000
69
5,000|2021
£
2020
£
9,735
9,753
416
739
1,005
-
273
256
11,42
9
10,748
Stage
Electrical
Tools
Equipment& Heating
Total
£
£
£
£
642
6,01
8
1,59
4
14,75
1
-
-
-
-
-
-
-
-
642
6,01
8
1,59
4
14,75
1
641
5,19
5
700
7,965
-
82
89
189
641
5,27
7
789
8,154
1
741
805
6,597
1
823
894
6,787|2020
£
9,753
739
-
256| |---|---|---|---| ||||10,748| ||||14,75
1| ||||7,965
189| ||||8,154| ||||6,597| ||||6,787| 6 ## THE HARROGATE DRAMATIC SOCIETY NOTES ON THE ACCOUNTS FOR THE YEAR ENDED 31 MAY 2021 (cont’d) |3
CASH AT BANK
Current account
4
ADMINISTRATION EXPENSES
Printing, postage & stationery
Sundry expenses
Covid expenses (Zoom)
Depreciation|2021
£
51,55
5
51,55
5
2021
£
778
542
144
189
1,653|2020
£
38,834| |---|---|---| |||23,908| |||2020
£
35
444
-
214| |||693| 7 ## THE HARROGATE DRAMATIC SOCIETY PRODUCTION ACCOUNTS FOR THE YEAR ENDED 31 MAY 2021 |**I NEVER THOUGHT IT WOULD TURN OUT LIKE THIS:-**
Receipts and script income
Hire of venue
Printing, royalties & other expenses
Excess of expenditure over income
**TREASURE ISLAND:-**
Receipts and script income
Hire of venue
Printing, royalties & other expenses
Excess of expenditure over income
**TOURING SHOW:-**
Receipts
Hire of venue
Printing, royalties & other expenses
Excess of income over expenditure|£
-
91
-
148
-
47|£
(35)
91| |---|---|---| |||56| |||(10)
148| |||138| |||-
47| |||47| 8