## Ayscough Hall Trust Annual General Meeting 26[th] November 2022 at 5.00pm
The AGM of the Trustees of Ayscough Hall Trust was held in Ayscough Hall.
5 of the current trustees were present. Jacob Tomlinson and John Clarkson were unable to attend. There were 3 members of the general public present.
Agenda
Apologies Minutes of the AGM of 20[th] November 2021
Matters Arising
Chairman’s Report Financial Report Adoption
Election of Trustees. Note: Under the terms of the trust deed, all members of the committee shall retire from office at the AGM after the one at which they were appointed. Therefore, the present trustees, Ron Thomas, Alan Chantry, John Clarkson, Nicky Clarkson, Peter Fox, Jacob Tomlinson, and Gail Brocklesby retire.
Any Other Business
## 1. Apologies
None
## 2. Minutes of the AGM of 20[th] November 2021
Alan Chantry proposed that they be accepted as a true and accurate record. Seconded by Nicky Clarkson.
## 3. Matters Arising
Nicky Clarkson reported continued problems with our current bankers – Barclays – their list of signatories is out of date. The local branch of Barclays has now closed. We may look to change banks.
## 4. Chairman’s Report
Welcome to our Trustees 2022 AGM. Generally, I can report that overall, we have had another good year, recovering well after Covid. Some of our groups using the hall have said that they have lost some of their members but continue to successfully run their classes.
Many of the users report satisfaction with the hall and how pleasing it is to see changes and enhancements made to the hall. This has not been achieved without the help of my fellow committee members and I would like to express my thanks to them for their help.
John Clarkson was recently taken ill and our thoughts are with him and Nicky.
The ladies of Lee Street have continued looking after the plants and tubs outside the entrance, and we thank them for that.
Also, many thanks to Lisa, Jake’s wife, for her help earlier in the year looking after the parties.
Page 1 of 5
## 5. Financial Report
## INCOME
The 2021/2022 financial year has shown a very healthy income stream for the hall. This was helped to a certain degree by the very welcome donation of £10,500 from Conoco/Phillips and also by the final instalment of £2,667 ELDC Covid Grant. The greater proportion of total income, however, came from our regular hall users because, for the first time since 2020, the hall was open and available to hire all year round. This showed that the hall can be run at a sustainable level, even without the support from grants or donations from third parties.
This sustainability has recently allowed us a little more flexibility in our booking regime and we now no longer need to let the hall for party bookings, thus cutting out a major nuisance factor and reducing admin time with minimal loss of income.
We have lost only one regular hall user, the Sunday Spiritual Group, who returned to their own centre in the summer as planned. Also, there was no panto this year, but we look forward to the next production in January 2023.
Total income for the year: £30,606.29
## EXPENDITURE
Total outgoings were up on last year as we accelerated the upkeep and refurbishment of the hall and began some modernisation in the form of a new ventilation system. There is now a new category in the expenditure account, which shows new equipment separately from maintenance and repairs.
|Major outgoings this year included:||
|---|---|
|Window blinds from Ashley Blinds:|£2,342|
|Ceiling fans installed by GRS:|£1,480|
|Decoration of the ceiling by A Smith:|£1,620|
|Outside maintenance by M Hargreaves:|£1,750|
Purchases approved but not cashed before 31st October 2022: Trolley and tables: £745 Defibrillator: £1,490
Several other small purchases were made, including a selection of yoga equipment, new hand dryers and accessories for the toilets, a new AYSCOUGH HALL sign for the front, additional electrical sockets and the usual voucher for the flower lady.
Total outgoings for the year: £12,736.82
More financial detail is included in Appendix A & B
Ron Thomas thanked Nicky Clarkson for the excellent way the accounts were presented and for performing the Treasurer’s duties so efficiently.
Page 2 of 5
## 6. Adoption
Gail Brocklesby proposed that the Chairman’s and the Financial Reports be adopted. This was seconded by Alan Chantry.
## 7. Election of Trustees
All Trustees resigned. The 5 Trustees present offered themselves for re-election. Jacob Tomlinson and John Clarkson had previously confirmed their willingness to continue as Trustees. All 7 were then re-elected by a proposal from Stephanie Fox, this was seconded by Pam Holmes.
## 8. Any Other Business
The guttering is overflowing and/or leaking in several places. This was installed by DNN roofing in 2020. Several attempts to get the faults rectified by them have been unsuccessful. This will be taken at the next committee meeting.
The Chairman closed the meeting at 5.45pm.
## Appendix A
Page 3 of 5
|||**Ayscough Hall Trust**|**Ayscough Hall Trust**|**Ayscough Hall Trust**|||
|---|---|---|---|---|---|---|
||INCOME & EXPENDITURE ACCOUNT||||||
|YEAR ENDED 31ST OCTOBER 2022||||YEAR ENDED 31ST OCTOBER 2021|||
|**Income**|£|£||**Income**|£|£|
|Gail BrocklesbyDance School|6,213.00|||Gail BrocklesbyDance School|477.00||
|Louth Tai Chi|1,020.00|||Louth Tai Chi|48.00||
|WednesdaySequence Dance|1,236.00|||WednesdaySequence Dance|-||
|SaturdaySequence Dance|1,074.00|||SaturdaySequence Dance|-||
|Children's ballet|1,062.00|||Children's ballet|336.00||
|Adele Lee Extend Exercise|1,008.00|||Adele Lee Extend Exercise|264.00||
|Kate McConnon Pilates|1,812.00|||Kate McConnon Pilates|132.00||
|Parties,one-off events|300.00|||Parties,one-off events|492.00||
|Spiritual Meetings|840.00|||Spiritual Meetings|330.00||
|Sue Waller Yoga|1,077.00|||Sue Waller Yoga|456.00||
|Rama Yoga|396.00|||Rama Yoga|156.00||
|U3A Pilates|1,284.00|||U3A Pilates|828.00||
|Karate|-|||Karate|108.00||
|ELDC Covid Grant|2,667.00|||ELDC Covid Grant|19,003.21||
|Conoco/Phillips Donation|10,500.00||||-||
|COIF interest|117.29|||COIF interest|2.75||
|||30,606.29||||22,632.96|
|**Expenditure**||||**Expenditure**|||
|ELDC|213.04|||ELDC|45.77||
|Gas|1,404.23|||Gas|849.00||
|Electricity|281.26|||Electricity|166.04||
|Water|255.39|||Water|205.22||
|Website|155.79|||Website|74.21||
|Cleaner,materials,window cleaner|803.98|||Cleaner,materials,window cleaner|436.80||
|Repairs & Maintenance|3,972.24|||Repairs & equipment|252.32||
|NFU insurance|727.20|||NFU insurance|703.50||
|Firestop|63.20|||Firestop|44.07||
|Postage and stationery|149.12|||Postage and stationery|25.21||
|Gift voucher,refunds|50.00|||Gift voucher,refunds|86.00||
|New Equipment|4,661.37|||Kitchen|5,002.81||
|||12,736.82||||7,890.95|
||||||||
|Excess of Income over Expenditure||17,869.47||||14,742.01|
||||||||
## Appendix B
Page 4 of 5
|||||||||||
|---|---|---|---|---|---|---|---|---|---|
||**BALANCE SHEET AS AT 31ST OCTOBER 2022**|||||**BALANCE SHEET AS AT 31ST OCTOBER 2021**||||
|||||||||||
||||£|||||£||
|||||||||||
|||||||||||
|**Current A**|**ssets**||||**Current Asse**|**ts**||||
|||||||||||
|Cash at Barclays Bank|||46,803.18||Cash at Barclays Bank|||29,051.00||
|Cash at COIF deposit fund|||19,940.37||Cash at COIF deposit fund|||19,823.08||
|||||||||||
|||||||||||
|||||||||||
||||66,743.55|||||48,874.08||
|||||||||||
|**Reserves**|||||**Reserves**|||||
|||||||||||
|Balance as at 1st November 2021|||48,874.08||Balance as at 1st November 2020|||34,132.07||
|||||||||||
|Add Excess of Income over Expenditure|||17,869.47||Add Excess of Income over Expenditure|||14,742.01||
|for theyear|||||for theyear|||||
|||||||||||
||||66,743.55|||||48,874.08||
|||||||||||
## END OF DOCUMENT
Page 5 of 5
## **BALANCE SHEET AS AT 31ST OCTOBER 2022**
## **BALANCE SHEET AS AT 31S**
£
**Current Assets** Cash at Barclays Bank 46,803.18 Cash at COIF deposit fund 19,940.37 66,743.55 **Reserves** Balance as at 1st November 2021 48,874.08 Add Excess of Income over Expenditure 17,869.47 for the year 66,743.55
## **Current Assets**
Cash at Barclays Bank Cash at COIF deposit fund
## **Reserves**
Balance as at 1st November 2020 Add Excess of Income over Expenditure for the year
## **ST OCTOBER 2021**
£
29,051.00 19,823.08 48,874.08
34,132.07 14,742.01 48,874.08
## **Ayscough Hall Trust**
## INCOME & EXPENDITURE ACCOUNT
|YEAR ENDED 31ST OCTOBER 2022
**Income**
£
Gail Brocklesby Dance School
6,213.00
Louth Tai Chi
1,020.00
Wednesday Sequence Dance
1,236.00
Saturday Sequence Dance
1,074.00
Children's ballet
1,062.00
Adele Lee Extend Exercise
1,008.00
Kate McConnon Pilates
1,812.00
Parties, one-of events
300.00
Spiritual Meetings
840.00
Sue Waller Yoga
1,077.00
Rama Yoga
396.00
U3A Pilates
1,284.00
Karate
-
ELDC Covid Grant
2,667.00
Conoco/Phillips Donation
10,500.00
COIF interest
117.29
**Expenditure**
ELDC
213.04
Gas
1,404.23
Electricity
281.26
Water
255.39
Website
155.79
Cleaner, materials, window cleaner
803.98
Repairs & Maintenance
3,972.24
NFU insurance
727.20
Firestop
63.20
Postage and stationery
149.12
Gift voucher, refunds
50.00
New Equipment
4,661.37
Excess of Income over Expenditure|YEAR ENDED 31ST OCTOBER 2022
**Income**
£
Gail Brocklesby Dance School
6,213.00
Louth Tai Chi
1,020.00
Wednesday Sequence Dance
1,236.00
Saturday Sequence Dance
1,074.00
Children's ballet
1,062.00
Adele Lee Extend Exercise
1,008.00
Kate McConnon Pilates
1,812.00
Parties, one-of events
300.00
Spiritual Meetings
840.00
Sue Waller Yoga
1,077.00
Rama Yoga
396.00
U3A Pilates
1,284.00
Karate
-
ELDC Covid Grant
2,667.00
Conoco/Phillips Donation
10,500.00
COIF interest
117.29
**Expenditure**
ELDC
213.04
Gas
1,404.23
Electricity
281.26
Water
255.39
Website
155.79
Cleaner, materials, window cleaner
803.98
Repairs & Maintenance
3,972.24
NFU insurance
727.20
Firestop
63.20
Postage and stationery
149.12
Gift voucher, refunds
50.00
New Equipment
4,661.37
Excess of Income over Expenditure|£
30,606.29
12,736.82
17,869.47|YEAR ENDED 31ST OCTOBER 2021
**Income**
£
Gail Brocklesby Dance School
477.00
Louth Tai Chi
48.00
Wednesday Sequence Dance
-
Saturday Sequence Dance
-
Children's ballet
336.00
Adele Lee Extend Exercise
264.00
Kate McConnon Pilates
132.00
Parties, one-of events
492.00
Spiritual Meetings
330.00
Sue Waller Yoga
456.00
Rama Yoga
156.00
U3A Pilates
828.00
Karate
108.00
ELDC Covid Grant
19,003.21
-
COIF interest
2.75
**Expenditure**
ELDC
45.77
Gas
849.00
Electricity
166.04
Water
205.22
Website
74.21
Cleaner, materials, window cleaner
436.80
Repairs & equipment
252.32
NFU insurance
703.50
Firestop
44.07
Postage and stationery
25.21
Gift voucher, refunds
86.00
Kitchen
5,002.81|YEAR ENDED 31ST OCTOBER 2021
**Income**
£
Gail Brocklesby Dance School
477.00
Louth Tai Chi
48.00
Wednesday Sequence Dance
-
Saturday Sequence Dance
-
Children's ballet
336.00
Adele Lee Extend Exercise
264.00
Kate McConnon Pilates
132.00
Parties, one-of events
492.00
Spiritual Meetings
330.00
Sue Waller Yoga
456.00
Rama Yoga
156.00
U3A Pilates
828.00
Karate
108.00
ELDC Covid Grant
19,003.21
-
COIF interest
2.75
**Expenditure**
ELDC
45.77
Gas
849.00
Electricity
166.04
Water
205.22
Website
74.21
Cleaner, materials, window cleaner
436.80
Repairs & equipment
252.32
NFU insurance
703.50
Firestop
44.07
Postage and stationery
25.21
Gift voucher, refunds
86.00
Kitchen
5,002.81|
|---|---|---|---|---|
||213.04
1,404.23
281.26
255.39
155.79
803.98
3,972.24
727.20
63.20
149.12
50.00
4,661.37|||45.77
849.00
166.04
205.22
74.21
436.80
252.32
703.50
44.07
25.21
86.00
5,002.81|
||||||
22,632.96
7.890.95
14,742.01
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examlner's Report
R•port to th• trustees1
members of
Ayscw4pE HALL C14Alii Y TiugT
31 2ozz
On accounts for the •r
ended
Charlty no
{If any)
ooI¥I
S•t out on 98
I port lo tho Irustees on my examination of the accounts of the above
charity (Ihe Trust") for the year ended 31 /( o I Z O
ResponsibSlwtles and As the charity Iruslees of the Trust. you are responsible for the preparation
basi$ of report of the accounts in accordance with the requirements of the Chanties Act
2011 ("Ihe Act'l.
I report in respect of my examinalion of the Trust's accounts carried out
under section 145 oflhe 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 14515llb} of the Act.
I have completed my examination. I confimi that no material matters have
come to my attention {other than that disdosed below ") in nneCtIOn vitth
the examination which gives me cause to believe that in, any material
respect..
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord wth the accounting records
Independent
examinerfs statement
I have no concems and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable
proper understsnding of the accounts to be aChed.
' Please d8let8 tho words in the brackets if thgy do not apply.
Signed".
Date:
IL
L(£7)21
Name:
IrLkKJ To4¥KJ
Relevant professional
qualification(s) or body
(if any):
Address:
Etttsj T
trUTH, LINCouhJSHiri
LMI( ohJ
October 2018