Company registration number 02238053 (England and Wales)
Charity registration number 328154 (England and Wales)
ECTARC LIMITED
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 MARCH 2025
ECTARC LIMITED
LEGAL AND ADMINISTRATIVE INFORMATION
| Trustees | Ms R W Hughes MBE | |
|---|---|---|
| Mrs S Cheshire | ||
| Mr A Virgo | ||
| Country of incorporation | United Kingdom | 02238053 |
| (England and Wales) | ||
| Charity registration | England and Wales | 328154 |
| Registered office | Parade Street | |
| Llangollen | ||
| Nth Wales | ||
| LL20 8RB | ||
| Accountants | Mitchell Charlesworth | |
| 24 Nicholas Street | ||
| Chester | ||
| CH1 2AU |
ECTARC LIMITED
CONTENTS
| Page | |
|---|---|
| Trustees' report | 1 - 2 |
| Accountants' report | 3 |
| Statement of financial activities | 4 |
| Balance sheet | 5 |
| Notes to the financial statements | 6 - 14 |
ECTARC LIMITED
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT)
FOR THE YEAR ENDED 30 MARCH 2025
The trustees present their annual report and financial statements for the year ended 30 March 2025.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".
Objectives and activities
The charity's objects are the promotion, maintenance, improvement of education and training within Wales, elsewhere in the United Kingdom and in the regions of Europe. The charity will deliver this by organising and taking part in education and training projects and programmes which stimulate an interest and understanding of the cultures and languages of the countries and regions of Europe.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake. The trustees believe that the aims, objectives and services provided by the charity, reflected in the above paragraph, are compliant with the Charity Commission Guidance on Public benefit and the public benefit is further exemplified in the following statements of achievements and performance.
Achievements and performance
ECTARC's previous income streams have been significantly affected by external factors and are now no longer viable. Given the current state of the ELT industry in the UK, it appears unlikely that the organisation will be able to generate income in this area again.
After considering the impact of Brexit, the end of Erasmus+ funding, the closure of the nursery, and the likely expenditure required to maintain the building, the Trustees agreed that the most appropriate course of action would be to sell the property. An independent property adviser was appointed to undertake a Designated Advisor's report, which confirmed that disposal of the property would be in the best interests of the Charity. The building was subsequently sold to a cookery school in October 2024.
ECTARC's trading arm, Llangollen Day Nursery, was dissolved on 29 October 2024, having settled all outstanding obligations and concluded its legal existence. Equipment and resources were redistributed to other early years settings within Denbighshire.
Over several months, the Board explored all possible options for the future of the organisation. However, it was ultimately agreed that the Charity should be wound up. ECTARC's Accountant, who specialises in the closure of charities, has been appointed as an independent professional adviser and will oversee all further discussions of the Board. The distribution of remaining funds is subject to restrictions and must be made to charities operating within the Education and Arts sectors. ECTARC's remaining equipment and resources have been distributed to other settings within Denbighshire.
Following the Board's decision to wind up the Charity and distribute the remaining funds, the Chair wrote to the Charity Commission to seek guidance on the appropriate process. The Board is now in the process of identifying charities with comparable aims to receive the remaining funds.
Financial review
It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.
Following a surplus for the year of £15,068 (2024 - deficit £48,821) the level of unrestricted reserves at 30 March 2025 are £356,798 (2024 - £341,730). The surplus this year is due to the sale of the property in the year.
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ECTARC LIMITED
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)
FOR THE YEAR ENDED 30 MARCH 2025
The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.
Structure, governance and management
The charity is a company limited by guarantee (number 02238053) and registered charity (number 328154) which is governed by its Memorandum and Articles of Association. The registered office is Parade Street, Llangollen LL20 8RB. Effective governance is delivered by a board who are also trustees. They are responsible for formulating strategies and policies for the company as a whole.
The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:
Ms R W Hughes MBE
Mrs S Cheshire
Mr A Virgo
None of the trustees has any beneficial interest in the company. All of the trustees are members of the company and guarantee to contribute £1 in the event of a winding up.
New trustees are invited and encouraged to attend a series of short training sessions to familiarise themselves with the charity and the context within it operates. These are led by the Executive Director of the charity.
The obligations of the board members:
-
The main documents which set out the operational framework for the charity including the Memorandum and Articles. - Resourcing and the current financial position as set out in the latest published accounts.
-
Future plans and objectives.
Statement of trustees' responsibilities
The trustees, who are also the directors of ECTARC Limited for the purpose of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The trustees' report was approved by the Board of Trustees.
..............................
Ms R W Hughes MBE
Trustee 03/16/2026 Dated: .........................
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ECTARC LIMITED
ACCOUNTANTS' REPORT TO THE TRUSTEES ON THE PREPARATION OF THE UNAUDITED STATUTORY FINANCIAL STATEMENTS OF ECTARC LIMITED FOR THE YEAR ENDED 30 MARCH 2025
In order to assist you to fulfil your duties under the Companies Act 2006, we have prepared for your approval the financial statements of ECTARC Limited for the year ended 30 March 2025, which comprise the statement of financial activities and the related notes from the charity’s accounting records and from information and explanations you have given us.
This report is made to the charity's trustees, as a body, in accordance with the terms of our engagement letter dated 24 May 2023. Our work has been undertaken solely to prepare for your approval the financial statements of ECTARC Limited and state those matters that we have agreed to state to the charity's trustees, as a body. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than ECTARC Limited and the charity's trustees as a body, for our work or for this report.
It is your duty to ensure that ECTARC Limited has kept adequate accounting records and to prepare statutory financial statements that give a true and fair view of the assets, liabilities, financial position and surplus of ECTARC Limited. You consider that ECTARC Limited is exempt from the statutory audit requirement for the year, and is not required to obtain an independent examiner's report.
We have not been instructed to carry out an audit or a review of the financial statements of ECTARC Limited. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the statutory financial statements.
Mitchell Charlesworth
Accountants 24 Nicholas Street Chester CH1 2AU 16/03/2016 Date: ............................
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ECTARC LIMITED
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 30 MARCH 2025
| Unrestricted | Unrestricted | ||
|---|---|---|---|
| funds | funds | ||
| 2025 | 2024 | ||
| Notes | £ | £ | |
| Income and endowments from: | |||
| Donations and legacies | 3 | 580 | 36,664 |
| Investments | 4 | 3,390 | 2,630 |
| Other income | 5 | 93,022 | - |
| Total income | 96,992 | 39,294 | |
| Expenditure on: | |||
| Charitable activities | 6 | 81,924 | 88,115 |
| Total expenditure | 81,924 | 88,115 | |
| Net gains/(losses) on investments | 11 | (1) | - |
| Net income/(expenditure) and movement in funds | 15,067 | (48,821) | |
| Reconciliation of funds: | |||
| Fund balances at 31 March 2024 | 341,730 | 390,551 | |
| Fund balances at 30 March 2025 | 356,797 | 341,730 |
All income and expenditure derive from continuing activities, and has come from unrestricted funds.
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ECTARC LIMITED
BALANCE SHEET
AS AT 30 MARCH 2025
| 2025 | 2024 | |||||
|---|---|---|---|---|---|---|
| Notes | £ | £ | £ | £ | ||
| Fixed assets | ||||||
| Tangible assets | 13 | 1,738 | 209,244 | |||
| Investments | 14 | - | 1 | |||
| 1,738 | 209,245 | |||||
| Current assets | ||||||
| Debtors | 15 | - | 1,991 | |||
| Cash at bank and in hand | 360,470 | 135,027 | ||||
| 360,470 | 137,018 | |||||
| Creditors: amounts falling due within one year | 16 | (5,411) | (4,533) | |||
| Net current assets | 355,059 | 132,485 | ||||
| Total assets less current liabilities | 356,797 | 341,730 | ||||
| The funds of the charity | ||||||
| Unrestricted funds | 17 | 356,797 | 341,730 | |||
| 356,797 | 341,730 |
The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 30 March 2025.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.
The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
03/16/2026
The financial statements were approved by the trustees on .........................
..............................
Ms R W Hughes MBE
Trustee
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ECTARC LIMITED
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 MARCH 2025
1 Accounting policies
Charity information
ECTARC Limited is a private company limited by guarantee incorporated in England and Wales. The registered office is Parade Street, Llangollen, LL20 8RB, Nth Wales.
1.1 Basis of preparation
The financial statements have been prepared in accordance with the charity's governing document, the Companies Act 2006, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The accounts have been prepared under the historical cost convention, modified to include certain financial instruments at fair value. The principal accounting policies adopted are set out below.
1.2 Going concern
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3 Charitable funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.
1.4 Income
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
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ECTARC LIMITED
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 MARCH 2025
1 Accounting policies
(Continued)
1.5 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.
All expenditure is accounted for on an accruals basis and has been included under expense categories that aggregate all costs for allocation to activities. Where costs cannot be directly attributed to particular activities they have been allocated on a basis consistent with the use of the resources.
Costs of generating voluntary income are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities, Other resources expended are those incurred in connection with administration of the Charity. Governance costs relate to the compliance with constitutional and statutory requirement. There are no material support costs and therefore they have no been disclosed separately.
1.6 Tangible fixed assets
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
Freehold land and buildings 0% (see below) Property Improvements 10% Reducing balance Plant & Machinery 25% Reducing balance
Freehold land and buildings are not depreciated. The reason for this being, the trustees consider the residual value of the property to be similar to the purchase price as the building is kept in a good state of repair. Any depreciation calculated would be immaterial.
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
1.7 Fixed asset investments
Fixed asset investments are initially measured at transaction price excluding transaction costs, and are subsequently measured at fair value at each reporting date. Changes in fair value are recognised in net income/(expenditure) for the year. Transaction costs are expensed as incurred.
A subsidiary is an entity controlled by the charity. Control is the power to govern the financial and operating policies of the entity so as to obtain benefits from its activities.
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ECTARC LIMITED
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 MARCH 2025
1 Accounting policies
(Continued)
1.8 Impairment of fixed assets
At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
1.9 Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
1.10 Financial instruments
The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
Basic financial assets
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
Basic financial liabilities
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
Derecognition of financial liabilities
Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.
1.11 Employee benefits
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
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ECTARC LIMITED
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 MARCH 2025
2 Critical accounting estimates and judgements
In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
3 Income from donations and legacies
| Unrestricted | Unrestricted | |
|---|---|---|
| funds | funds | |
| 2025 | 2024 | |
| £ | £ | |
| Donations and gifts | 580 | 36,664 |
| Donations and gifts | ||
| Other | 580 | 36,664 |
| 580 | 36,664 | |
| Grants | ||
| - | - | |
| Income from investments | ||
| Unrestricted | Unrestricted | |
| funds | funds | |
| 2025 | 2024 | |
| £ | £ | |
| Interest receivable | 3,390 | 2,630 |
4 Income from investments
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ECTARC LIMITED
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 MARCH 2025
5 Other income
| Unrestricted | Unrestricted | ||
|---|---|---|---|
| funds | funds | ||
| 2025 | 2024 | ||
| £ | £ | ||
| Net gain on disposal of tangible fixed assets | 93,022 | - | |
| 6 | Expenditure on charitable activities | ||
| Total | Total | ||
| 2025 | 2024 | ||
| £ | £ | ||
| Direct costs | |||
| Staff costs | 42,243 | 45,394 | |
| Depreciation and impairment | 579 | 1,035 | |
| Heat and light | 11,394 | 13,951 | |
| Printing, postage, stationery and advertising | 51 | 865 | |
| Telephone and internet | 5,026 | 5,386 | |
| General expenses | 5,726 | 12,081 | |
| Loss on foreign exchange | 7 | - | |
| 65,026 | 78,712 | ||
| Share of support and governance costs (see note 7) | |||
| Governance | 16,898 | 9,403 | |
| 81,924 | 88,115 | ||
| Analysis by fund | |||
| Unrestricted funds | 81,924 | 88,115 | |
| 7 | Support costs allocated to activities | ||
| Total | Total | ||
| 2025 | 2024 | ||
| £ | £ | ||
| Governance | 16,898 | 9,403 |
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ECTARC LIMITED
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 MARCH 2025
| 7 | Support costs allocated to activities | (Continued) | |
|---|---|---|---|
| 2025 | 2024 | ||
| Governance costs comprise: | £ | £ | |
| Accountancy | 5,179 | - | |
| Legal and professional | 11,719 | 4,522 | |
| Independent examiners fee | - | 4,881 | |
| 16,898 | 9,403 | ||
| 8 | Net movement in funds | 2025 | 2024 |
| £ | £ | ||
| The net movement in funds is stated after charging/(crediting): | |||
| Fees payable to the charity's accountant: | |||
| - for the independent examination of the charity's financial statements | - | 4,080 | |
| - for other financial services | 5,179 | 801 | |
| Depreciation of owned tangible fixed assets | 579 | 1,035 | |
| Profit on disposal of tangible fixed assets | (93,022) | - |
9 Trustees
Two of the trustees received reimbursed travel expenses during the year being a total of £282 (2024 - £63).
None of the trustees of the charity hold paid positions.
10 Employees
The average monthly number of employees during the year was:
| 2025 | 2024 | |
|---|---|---|
| Number | Number | |
| Number of administrative staff | 2 | 2 |
| Employment costs | 2025 | 2024 |
| £ | £ | |
| Wages and salaries | 42,243 | 45,394 |
There were no employees whose annual remuneration was more than £60,000.
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ECTARC LIMITED
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 MARCH 2025
10 Employees
(Continued)
Remuneration of key management personnel
None of the staff are considered to be "key management personnel", this is because all decisions are made by the Trustees.
None of the Trustees hold paid positions within the charity.
11 Gains and losses on investments
| Unrestricted | Unrestricted | |
|---|---|---|
| funds | funds | |
| 2025 | 2024 | |
| Gains/(losses) arising on: | £ | £ |
| Sale of investments | (1) | - |
12 Taxation
The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.
13 Tangible fixed assets
| Tangible fixed assets | ||||
|---|---|---|---|---|
| Freehold land | Property | Plant & | Total | |
| and buildings | Improvements | Machinery | ||
| £ | £ | £ | £ | |
| Cost | ||||
| At 31 March 2024 | 204,453 | 28,986 | 89,271 | 322,710 |
| Additions | - | - | 52 | 52 |
| Disposals | (204,453) | (28,986) | - | (233,439) |
| At 30 March 2025 | - | - | 89,323 | 89,323 |
| Depreciation and impairment | ||||
| At 31 March 2024 | - | 26,461 | 87,006 | 113,467 |
| Depreciation charged in the year | - | - | 579 | 579 |
| Eliminated in respect of disposals | - | (26,461) | - | (26,461) |
| At 30 March 2025 | - | - | 87,585 | 87,585 |
| Carrying amount | ||||
| At 30 March 2025 | - | - | 1,738 | 1,738 |
| At 30 March 2024 | 204,453 | 2,526 | 2,265 | 209,244 |
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ECTARC LIMITED
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 MARCH 2025
| 14 Fixed asset investments Cost or valuation At 31 March 2024 Disposals At 30 March 2025 Carrying amount At 30 March 2025 At 30 March 2024 Other investments comprise: Notes Investments in subsidiaries 15 Debtors Amounts falling due within one year: Prepayments and accrued income 16 Creditors: amounts falling due within one year Other taxation and social security Trade creditors Other creditors |
Other investments £ 1 (1) - - 1 2025 2024 £ £ - 1 2025 2024 £ £ - 1,991 2025 2024 £ £ 388 409 1,873 41 3,150 4,083 5,411 4,533 |
|---|---|
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ECTARC LIMITED
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 MARCH 2025
17 Unrestricted funds
The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.
| At 31 March | Incoming | Resources | Gains and losses |
Gains and losses |
At 30 March | |
|---|---|---|---|---|---|---|
| 2024 | resources | expended | 2025 | |||
| £ | £ | £ | £ | £ | ||
| General funds | 341,730 | 96,992 | (81,924) | (1) | 356,797 | |
| Previous year: | At 31 March | Incoming | Resources | Gains and losses |
At 30 March | |
| 2023 | resources | expended | 2024 | |||
| £ | £ | £ | £ | £ | ||
| General funds | 390,551 | 39,294 | (88,115) | - | 341,730 |
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ECTARC LIMITED
Parade Street, Llangollen, North Wales, LL20 8RB
Mitchell Charlesworth 24 Nicholas Street Chester CH1 2AU
Dear Sirs
This letter is provided in connection with your independent examination of the accounts of ECTARC Limited for the year ended 30 March 2025.
We confirm that the following representations are made to the best of our knowledge and belief, having made such inquiries of management and staff as we considered necessary to satisfy ourselves that each of the following representations can properly be made.
General
We have fulfilled our responsibilities as trustees, as set out in the terms of your engagement letter dated 26 May 2023 under the Companies Act 2006, for the preparation of the accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) for being satisfied that they give a true and fair view and for making accurate representations to you.
All accounting records and relevant information have been made available to you for the purpose of your independent examination and all transactions undertaken by the charitable company have been properly recorded in the accounting records and are reflected in the accounts.
All other records and related information, including minutes of all trustees and members meetings, have been made available to you. We have provided unrestricted access to persons within the entity from whom you have deemed it necessary to request information.
We confirm that the accounts are free of material misstatements, including omissions.
Internal Control and Fraud
We acknowledge our responsibility for the design, implementation and maintenance of internal control systems to prevent and detect fraud.
We have disclosed to you all information in relation to fraud or suspected fraud that we are aware of affecting the entity involving management or employees who have a significant role in internal control or others where fraud could have a material effect on the accounts.
We have also disclosed to you all information in relation to allegations of fraud, or suspected fraud affecting the entity’s accounts communicated by current or former employees, analysts, regulators or others.
P a g e | 2
Laws and Regulations
We confirm that we are not aware of any possible or actual instance of non-compliance with those laws and regulations which provide a legal framework within which the charitable company conducts its business and which could affect the accounts.
The charitable company has complied with all aspects of its contractual agreements that could have a material effect on the accounts in the event of non-compliance.
Accounting Estimates
Significant assumptions used by us in making accounting estimates, including those measured at fair value, are reasonable.
Assets and Liabilities
The charitable company has satisfactory title to all assets, and there are no liens or encumbrances on the charitable company’s assets except as disclosed in the accounts.
We have recorded or disclosed, as appropriate, all liabilities both actual and contingent, and have disclosed in the notes to the accounts all guarantees given to third parties.
The carrying value and where relevant the fair value measurements and classification of assets and liabilities are properly reflected in the accounts and there are no plans or intentions that may materially alter this.
Loans and Arrangements
The charitable company has at no time during the year entered into any arrangement, transaction or agreement to provide credit facilities (including loans, quasi loans or credit transactions) for trustees, nor to guarantee or provide security for such matters.
Legal Claims
We have disclosed all known actual or possible litigation and claims that have been, or are expected to be received and such matters, as appropriate, have been properly accounted for and disclosed in the accounts.
Related Parties
Related party relationships and transactions have been appropriately accounted for and disclosed in the accounts. We have disclosed to you all relevant information concerning such relationships and transactions and are not aware of any other matters that require disclosure in order to comply with the requirements of company law or accounting standards.
Subsequent Events
All events since the balance sheet date which require disclosure or which would materially affect the amounts in the accounts have been adjusted or included in the accounts.
P a g e | 3
Going Concern
We believe that the charitable company’s accounts should be prepared on a going concern basis on the grounds that the current and future sources of funding or support will be more than adequate for the charitable company’s needs. We have considered a period of twelve months from the date of approval of the accounts.
We believe that no further disclosures relating to the charitable company’s ability to continue as a going concern need to be made in the accounts.
Grants and donations
All grants, donations and other income, the receipt of which being subject to specific terms or conditions, have been notified to you. There have been no breaches of terms or conditions in the application of such income.
Regulatory matters
We are not aware of any matters of material significance that should be reported to the Charity Commission.
There have been no other communications with the Charity Commission or other regulatory bodies during the year or subsequently concerning matters of non-compliance with any legal duty.
Yours faithfully
Signed on behalf of the board of trustees by:
………………………………
Mrs R W Hughes MBE
Trustee
03/16/2026