Gay & Peter Hartlevs HILLARDS Charitable Trust TRUSTEES, ANNUAL REPORT & ACCOUNTS FY 2023 14 March 2024 Registered Charity 327879 Gay & Peter Hartley's Hillards Charitable Trust Trustees, Annual Report Reporting Period 1st January 2023 to 31st De￿rnber 2023 Name of Trust Gay & Peter Hartley's Hillards Charitable Trust Registered Charity number 327879 Address clo The Green House, 4(M) Shadwell Lane, Leeds LS17 8AW Contact Julia J Peers, Secretary to the Trustees Website vw.hillardstrust.o Presldent R C Hartley MBE, DL Trustees Sir Norman Bettison QPM, MA MBA (Chair) Peter A H Hartley CBE Simon R H Hartley MRICS Susan J H Hartley BA, MBA George S H Hartley Oscar P H Hartley Bsc Matthew H H Hartley MA (Hons) Investment Managers M&G plc, 10 Fenchurch Avenue, London EC3M SAG Bankers Handelsbanken, Lawnswood Business Park, tst Floor Gladstone House, Redvers Close. Leeds L516 6QY Independent Examiner Mr. Keith Horsley Governing Document Trust Deed dated 02.07.1988 Constitution Unincorporated Association Power to Appoint Trustees Peter A H Hartley CBE (Settlor) R C Hartley MBE, DL {Settlor) The Trust Deed stipulates a minimum of 3 Trustees and a maximum of 7 Training of trustees The Settlors write to new trustees outlining the history and objectives of the trust. The new trustee is provided with a pdf copy of the Charities Commission document outlining the responsibilitie5 and duties of trustees. Management The day to day business of the Trust is managed by the Secretary to the Trustees. The trustees meet at least twice a year to review applications. Custodian Trustee The Trustees do not act as custodian trustees Objectives Founded by Gay and Peter Hartley in 1988, Gay & Peter Hartley's Hillards Charitable Trust is a Leeds based charitable organisation that makes grants to local charities in 11 counties in North and Central England. Hillard5 was a family gr0￿ry busine55 founded by John Wesley Hillard in 1885. John Wesley was the grandfather of the Trust's Co-founder Peter Hartley. Hillards traded for 102 years until 1987. In 1972 it became a public Simited company trading on the London Stock Exchange. In 1987, after a fiercely contested battle, Hillards was taken overthrough one of the first hostile take-over bid5 in the UK. At thattime, Hillards plc employed more than 7,500 people across 40 supermarkets in 40 towns. Based on the public-spirited values of the companrfs founding family, the Trust's mission is to support social welfare opportunTties in the towns once served by Hillards Stores. The Trust makes grants to independent, local, non-profit, voluntary and community based charitable orEanisations that share the Trust's vision of enhancing social support in those communities. The Trust seeks to make grants specifically in 15 towns in West Yorkshire, 6 in South Yorkshire, 5 in Lancashire, 4 in North Yorkshire, 4 in Lincolnshire, 3 in Nottinghamshire, 3 in Derbyshire and 2 in Northamptonshire. The Trust also makes grants in Peterborough. Brownhills and Leicester. The Trust operates a webstte through which potential applications can be quickly checked for eligibility in accordance with the Trust's guidelines and restrictions. Summary of artivities FY 2023 Gay & Peter Hartley's Hillards Charitable Trust made 70 grants during the year with a total value of £75.950. Income was £87.733. In 2023 the Trustees made special one-off donations of £10,000 each to the Disaster5 Emergency Committee Turkey/Syria Earthquake Fund and The Leed5 Library Next Chapter Project. Publlc benefits In managing the assets of the Trust and in making donations forthe year ended 31st December2023. the Trustees have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission. Rnancial Rethm As at 31st De￿mber 2023 the Tnjst's assets were £1.544.854. The T￿￿ has no reset As it is forseen that the Trust'5 a55ets will alway5 Stgnificantly exceed its liabilities. there is no policy on holding reserve However. the trustees aim to (rtstribute net income aris1r￿ in a Calendar year in which it was generated. Income that is not distributed in arry one year Is retslned as income to be distributed In future year5. Dedaratlon The Trustees dedare that they have approved the TriLStee5' Report as preserrted above as well as the Accounts and that thls report Is signed on thelr behalf. Signatwe POSItk￿ Chair Name Gay & Peter Hartlews HILLARDS Charitable Trust FY 2023 ACCOUNTS 14 March 2024 Page I **Gay and Peter Hartley's Hillards Charitable Trust** ## **BALANCE SHEET FY 2023** ||**2023**
**1,544,854**
**1,472,477**
1,160,101
312,376
**72,377**
63,230
9,147
**1,544,854**
**2,600**
600
2,000
**69,777**
60,735
9,042
**1,472,477**|**2022**
**1,574,745**
**1,507,910**
1,188,017
319,893
**66,835**
41,385
25,450
**1,574,745**
**6,100**
600
5,500
**60,735**
64,415
-3,680
**1,507,910**| |---|---|---| |**Total Assets**||| |**Listed Investments (market value)**
No. 1 Account
No. 2 Account
**Cash balance held at bank**
No. 1 Account
No. 2 Account||| |**Total Liabilities & Investments**||| |**Liabilities**
Accountancy fees
Unpresented cheques (notes 1-2)
**Undistributed income**
Period 02-07-1988 to 31-12-2022
Year ended 31 December 2023
**Investment Portfolio**||| Page 2 **Gay and Peter Hartley's Hillards Charitable Trust** ## **INCOME STATEMENT FY 2023** **----- Start of picture text -----**
2023 2022
Total Income 87,733 85,168
Investment Income 87,733 85,168
No. 1 Account 69,121 67,100
No. 2 Account 18,612 18,068
Bank interest 0 0
No. 1 Account 0 0
No. 2 Account 0 0
Other income 0 0
None 0 0
Deduct Total Expenses & Grants 78,691 88,848
Deduct - Administrative expenses (notes 4-8) 5,241 3,913
Salary & other employee costs 1,452 1,040
Inspection & accountancy 600 600
Office 1,749 911
Website development 1,440 1,152
Trustees expenses 0 0
Sundry expenses 0 210
Deduct - Grants 73,450 84,935
No. 1 Account 43,480 63,470
No. 2 Account 32,470 23,465
Unpresented cheques more than one year old (2,500) -2,000
Surplus/(deficit) income 9,042 -3,680
**----- End of picture text -----**
Page 3 **Gay and Peter Hartley's Hillards Charitable Trust** ## **INVESTMENT & INCOME SCHEDULE FY 2023** **----- Start of picture text -----**
UNITS COST INCOME VALUE
No.1 Account 1,165,742 69,121 1,160,101
M & G Charifund 80,844 1,162,327 69,121 1,160,101
SPK Sonic Redemption 2.94 3,415 -
No.2 Account 314,145 18,612 312,376
M & G Charifund 21,769 312,934 18,612 312,376
SPK Sonic Redemption 1.03 1,211 -
TOTAL PORTFOLIO 1,479,887 87,733 1,472,477
CHANGE IN PORTFOLIO VALUE FY 2023
2023 2022
Starting Balance at 1 January 1,507,910 1,596,854
No. 1 Account 1 January 2023 1,188,017
No. 2 Account 1 January 2023 319,893
Add: Adjustment 0 0
Profit/(loss) on realisation of investments 0 0
Unrealised profit/(loss) on investments (35,433) (88,944)
Ending balance at 31 December 1,472,477 1,507,910
**----- End of picture text -----**
Page 4 **Gay and Peter Hartley's Hillards Charitable Trust** **0** **0** ## **GAIN/LOSS ON INVESTMENTS - REALISED** **Realised profit/(loss) FY 2023 PROCEEDS COST GAIN/(LOSS) No. 1 Account 0 Disposals 0 0** None **Acquistions 0** None **No. 2 Account 0 Disposals 0 0** None **Acquistions 0** None ## **Realised profit/(loss) since date acquired** ## **GAIN/LOSS ON INVESTMENTS - UNREALISED** **Unrealised profit/(loss) in 2023 (35,433)** No. 1 Account (MV 2023 - MV 2022) -27,916 No. 2 Account (MV 2023 - MV 2022) -7,517 **Unrealised profit/(loss) since date acquired (7,410)** No. 1 Account (MV 2023 - BV) (5,641) No. 2 Account (MV 2023 - BV) (1,769) Page 5 **Gay and Peter Hartley's Hillards Charitable Trust** ## **DONATIONS FY 2023** **----- Start of picture text -----**
75,950
No. 1 Account 43,480 No.2 Account 32,470
**----- End of picture text -----**
|**No. 1 Account**|**43,480**|**No.2 Account**|**32,470**| |---|---|---|---| |Doncater Foodbank|1,000|Merchant Adventurers, York|350| |The Space at Field Lane|1,000|SSAFA South Yorkshire|150| |St Giles Food Share|270|SSAFA|500| |Burntwood Be a Friend|1,000|Yorkshire Air Ambulance|500| |Dementia UK|500|Yorkshire Aid Convoy|500| |Meanwood Valley Urban Farm|1,000|DEC - Turkey Syria Eartquake Appeal|10,000| |Forget Me Not Children's Hospice|1,000|Friends of Swinderby School|1,000| |St Paul's Methodist Church|1,000|Alzheimer's Society|500| |Lincoln and Lindsey Blind Society|1,000|IEA|500| |RAF Benevolent Fund|1,000|Breast Cancer Now|500| |A Bit of a Break|1,000|Soil Association|500| |Kubatana|860|The Leeds Library|10,000| |Beat Autism|1,000|Yorkshire Heart Centre|500| |The Bridge Homelessness to Hope|1,000|Boston Spa Methodist Church|500| |The John Fielding School PTA|1,000|Leeds Jewish Welfare Board|1,000| |Purple Patch Arts|1,000|Oakfield Community|1,000| |PHAB|1,000|Leeds Hospital Charities|1,000| |Emerge Hub CIO|850|Wheel Power - Pinderfields Hospital|1,000| |Centenary Methodist Church, Boston|1,000|Macmillan Nurses|500| |New Parks Community Mission Food Bank|1,000|ZANE|450| |Community Food and Wellbeing Hub CIO|1,000|Macmillan Cancer Support|250| |Mexborough Community Hub|1,000|British Heart Foundation|250| |Gwennie's Getaways|1,000|Andy's Man Club|220| |Gateway (York) CIO|1,000|Ampleforth Abbey Trust|500| |Bipolar UK|1,000|Leeds Jewish Welfare Board|300| |Peasholme Charity|1,000||| |Edlington Hill Top Centre Associates|1,000||| |St Peter's Church, Bentley|1,000||| |MedEquip 4 Kids|1,000||| |Emmanuel Coffee Shop|1,000||| |Active Independence|1,000||| |Big Futures Foundation|1,000||| |Wakefield Hospice|1,000||| |St Gemma's Hospice|1,000||| |Ilkley and District Good Neighbours|1,000||| |_Carried forward_|_33,480_|_Carried forward_|_32,470_| Page 6 **Gay and Peter Hartley's Hillards Charitable Trust** ## **DONATIONS FY 2023 (Cont'd)** ## **No. 1 Account** |**No. 1 Account**|| |---|---| |_Brought forward_|_33,480_| |React|1,000| |Restore (York) Limited|1,000| |Spark Burntwood|1,000| |No Way Trust|1,000| |The Island|1,000| |Scarboccia|1,000| |Westwood 2015|1,000| |Boston Scout Trust|1,000| |Baildon Imagination Library|1,000| |Handicapped Children's Action Group|1,000| ## **No. 2 Account** _Brought forward 32,470_ **Total 43,480** **Total 32,470** Page 7 **Gay and Peter Hartley's Hillards Charitable Trust** ## **NOTES FY 2023** |**1.**
**Unpresented cheques 2023**
The following cheques had not been presented as at 31 December 2023
**No. 1 Account**
Peasholme Charity
React
**No. 2 Account**
None
**2.**
**Unpresented cheques paid after the year end**
**No. 1 Account**
None
**No. 2 Account**
None
**3.**
**Unpresented cheques more than one year old**
**No. 1 Account**
Bahar Women's Association #0367
Friends of Heatherwood School #0394
**No. 2 Account**
IEA #0203
The following cheques, that had not been presented as at 31
December 2023, have now been paid
The following cheques were written and sent in the year ended 31
December 2022. They had not been presented by 31 December
2023 and it is assumed they will not now be presented.|**1.**
**Unpresented cheques 2023**
The following cheques had not been presented as at 31 December 2023
**No. 1 Account**
Peasholme Charity
React
**No. 2 Account**
None
**2.**
**Unpresented cheques paid after the year end**
**No. 1 Account**
None
**No. 2 Account**
None
**3.**
**Unpresented cheques more than one year old**
**No. 1 Account**
Bahar Women's Association #0367
Friends of Heatherwood School #0394
**No. 2 Account**
IEA #0203
The following cheques, that had not been presented as at 31
December 2023, have now been paid
The following cheques were written and sent in the year ended 31
December 2022. They had not been presented by 31 December
2023 and it is assumed they will not now be presented.|**2,000**| |---|---|---| |||**2,000**| |||1,000
1,000
**0**
0
**0**
0
0
**2,500**| |||1,000
1,000
500| Page 8 **Gay and Peter Hartley's Hillards Charitable Trust** ## **NOTES FY 2023 (Cont'd)** |**Total - Notes 4 to 8**
**4.**
**Accountancy fees**
Provision for fees for y.e. 31/12/23
**5.**
**Salaries & employee expenses**
Salaries
**6.**
**Office expenses**
Leeds City Council Tax
Trustee's Zoom subscription
Postage
Subscriptions
Legal fees
**7.**
**Website maintenance and development costs**
Rejuvenate
**8.**
**Sundry expenses**
None||**5,241**
**600**
600
**1,452**| |---|---|---| |||1,452
**1,749**| |||797
144
70
90
648
**1,440**| |||1,440
**0**
0| Page 9 **Gay and Peter Hartley's Hillards Charitable Trust** ## **INCOME/DISTRIBUTION CALCULATOR FY 2023** ## **(£)** ## **No. 1 ACCOUNT** ## **As of 31 December 2023** |||**Cumulative**| |---|---|---| |||**Balance**| |**OPENING BALANCE **Undistributed Income all prior years 01-01-23|32,470|**32,470**| |**DEDUCT **Provisions for known/Unknown expenses|-6,315|**38,785**| |Office of the Secretary||| |Office expenses, rates etc
-||| |Accountancy||| |Website maintenance||| |Provision for cheques prior years||| |Cheques y.e. 31.12.22 not presented
-2,000||| |Adjustment 2022
-4,315||| |**ADD/DEDUCT**QUARTERLY CASHFLOW
Q1
Dividend 28-02-23|10,510|**49,295**| |Distributions and expenses q.e. 31/03/23|20,326|**28,969**| |Q2
Dividend 31-05-23|19,402|**48,371**| |Distributions and expenses q.e. 30/06/23|1,976|**46,395**| |Q3
Dividend 31-08-21|16,573|**62,968**| |Distributions and expenses q.e. 30/09/23|12,497|**50,471**| |Q4
Dividend 15-12-21|22,636|**73,107**| |Distributions and expenses q.e. 31/12/23|12,477|**60,630**| |**CLOSING BALANCE Net Undistibuted Income at 31 December 2023**||**60,630**| ## **Charifund dividend schedule** |**# Charifund units held by No. 1 Account**|**# Charifund units held by No. 1 Account**|80,844| |---|---|---| ||_Dividend/unit_|_Dividend paid_| |28 February interim|0.13|10,510| |31 May interim|0.24|19,402| |31 August interim|0.205|16,573| |15 December Final|0.28|22,636| Page 10 **Gay and Peter Hartley's Hillards Charitable Trust** ## **INCOME/DISTRIBUTION CALCULATOR FY 2023** ## **(£)** ## **No. 2 ACCOUNT** ## **As of 31 December 2023** ||||**Cumulative**| |---|---|---|---| ||||**Balance**| |**OPENING BALANCE **Undistributed Income all prior years 01-01-23||24,278|**24,278**| |**DEDUCT **Provisions for known/Unknown expenses||-172|**24,450**| |Unknown expenses/distribution float|-||| |Office of the Secretary|-||| |Office expenses, rates etc 2022|328||| |Accountancy|-||| |Website maintenance|-||| |Cheque y.e. 31/12/22 not presented|-500||| |**ADD/DEDUCT**QUARTERLY CASHFLOW
Q1
Dividend 28-02-23|**ADD/DEDUCT**QUARTERLY CASHFLOW
Q1
Dividend 28-02-23||2,830|**27,280**| |---|---|---|---|---| |Distributions and expenses q.e. 31/03/23|||13,445|**13,835**| |Q2
Dividend 31-05-23|||5,224|**19,059**| |Distributions and expenses q.e. 30/06/23|||14,000|**5,059**| |Q3
Dividend 31-08-23|||4,463|**9,522**| |Distributions and expenses q.e. 30/09/23|||5,200|**4,322**| |Q4
Dividend 15-12-23|||6,095|**10,417**| |Distributions and expenses q.e. 31/12/23|||1,270|**9,147**| |**CLOSING BALANCE Net Undistibuted Income at 31 December 2023**||||**9,147**| ## **Charifund dividend schedule** |**# Charifund units held by No. 2 Account**|**# Charifund units held by No. 2 Account**|21,769| |---|---|---| ||_Dividend/unit_|_Dividend paid_| |28 February interim|0.13|2,830| |31 May interim|0.24|5,224| |31 August interim|0.205|4,463| |15 December Final|0.28|6,095| Page 11 ## **Analysis of Cashflow FY 2023 (£)** ## **Anticipated Cash vs Actual Cash held at 31.12.23** |Cash balance held at bank 31.12.22
Income FY 2023
Add back Unpresented cheques
Deduct - Expenses
Deduct - Donations
Deduct Cheques written FY 2022 but presented FY 2023
**Anticipated Cash held at 31.12.23**
Actual cash held at 31.12.23 (per Bank Statement)
Difference between Actual and Anticipated Cash held|**No 1. Account**
41,385
69,121
2,000
3,796
43,480
2,000
**63,230**
63,230
0|**No 2. Account**
25,450
18,612
0
1,445
32,470
1,000
**9,147**
9,147
0| |---|---|---| Page 12 Gay & Peter HartleVs HILLARDS Charitable Trust Record of Office Holders Updated 14th March 2024 |**President**|||| |---|---|---|---| |R. C. Hartley MBE, DL|26.09.2019|present|4.5 yrs| |**Chairman**|||| |Peter A H Hartley CBE|02.07.1988|31.03.2001|13 years| |Simon R H Hartley|31.03.2001|14.08.2014|13 years| |Adam C H Hartley|14.08.2014|02.03.2021|6.5 years| |R C Hartley MBE, DL|02.03.2021|21.10.2021|0.5 years| |Sir Norman Bettison QPM, MA, MBA|21.10.2021|present|2.1 years| |**Secretary**|||| |R. C. Hartley MBE, DL|02.07.1988|01.04.1996|8 years| |Rebecca C Phillips|01.04.1996|31.03.2001|5 years| |Julia J Peers|01.05.2001|01.10.2017|16.5 years| |Christopher J Hindle|01.01.2018|05.04.2023|5.25 years| |Julia J Peers|06.04.2023|present|0.75 years| |**Investment Managers**|||| |Rensburgs|01.01.1992|31.03.2001|9 years| |Broadbridge|01.01.1992|31.03.2001|9 years| |Merrill Lynch|31.03.2001|31.12.2006|5 years| |S G Hambro - team 1|01.01.2007|30.06.2011|5 years| |S G Hambro - team 2|01.07.2011|31.12.2015|4.5 years| |M&G|01.01.2016|present|8 years| |**Accountants**|||| |R C Hartley/KPMG|1988|1992|5 years| |Bob Cropper FCA|1993|2010|18 years| |Keith Horsley|2011|present|13 years| ## **Independent Examiner's Report** ## **Report to the Trustees of Gay & Peter Hartley's Hillards Charitable Trust** **On accounts for year ended** 31.12.2023 **Registered Charity No.** 237879 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31-12-2023. **Respoinsibilities and basis** As the charity's trustees, you are responsible for the preparation of the **of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. |**Independent Examiner's**|I have completed my examination. I confirm that no material matters have| |---|---| |**Report**|come to my attention in connection with the examination which gives me| ||cause to believe that in any material respect:| ||the accounting records were not kept in accordance with section 130 of| ||the Charities Act; or| ||the accounts did not accord with the accounting records; or| ||
the accounts did not comply with the applicable requirements| ||concerning the form and content of accounts set out in the Charities| ||(Accounts and Reports) Regulations 2008 other than any requirement| ||that the accounts give a ‘true and fair’ view which is not a matter| ||considered as part of an independent examination.| ||I have no concerns and have come across no other matters in connection with| ||the examination to which attention should be drawn in this report in order to| ||enable a proper understanding of the accounts to be reached.| |**Signed**|**Date**
10-Aug-24
Kbrosdeiy| |**Name**|Keith Horsley| |**Address**|98 Green Lane, Cookridge, Leeds LS16 7HF|