## The Charles Close Society for the Study of Ordnance Survey Maps 

_Registered Charity 327618_ 

Sycamore Cottage Chapel Lane Harmston Lincoln LN5 9TB 

## **Trustees' Annual Report 1.3.2021 to 28.2.2022** 

The charity is managed by trustees, of whom the following were in office during the year: Gerry Zierler (chairman) Rob Wheeler (Hon. Secretary) Nick Krebs (Hon. Treasurer) Stephen Braim (Hon. Membership Secretary) Bernard Anderson Andrew Darling John Davies Stuart Dennison Alexander Kent John King Ashley Lawrence Richard Oliver Anne Taylor. 

It is a society governed by a constitution adopted 12.5.1984 and amended on 30.5.2015.  Trustees are elected by members of the society at its annual general meetings. 

Its object is to advance the education of the public by promoting interest in and research into the maps, plans and other activities of the Ordnance Surveys of Great Britain and Ireland and by publishing the results of such research. 

During the year it has published three issues of _Sheetlines_ with numerous informative articles.  It maintains in print an extensive range of cartobibliographies of various Ordnance Survey map series.  It maintains a website which provides the public _gratis_ with an immense amount of information, including past issues of _Sheetlines_ .  Further publications are in hand and publication is expected during the next two years. 

Trustees have regard to the guidance on public benefit issued by the Charity Commission when exercising any powers or duties to which the advice would be relevant.  They maintain a risk register and review it regularly.  They have discussed the code of governance issued by the Charity Commission: departures from that code in respect of selection and length of service of trustees were considered unavoidable given the difficulty of persuading members to put their names forward.  There have been no 'serious incidents' as defined by the Charity Commission. 

The reserves policy aims to protect the core work of the Society during periods of lower income, for example reduced membership, publications sales or interest rates. The reserve enables up-front payments, for example printing costs prior to publication; protects against adverse events, for example expenditure on professional services if volunteers are not forthcoming; and enables 'missed opportunity' funding, for example rescuing at-risk map collections. The required level of reserve has been calculated at £28,000.  At 28 Feb 2022 they stood at £58,000, the excess being intended for various capital projects in support of the charity's object. Approved by the trustees at their meeting on 15.10.2022. 



**CHARLES CLOSE SOCIETY** 

## **Accounts for the period 1st March 2021 to 28th February 2022** 

Figures for the above financial year are shown in normal type; those for the previous financial year are shown in _italic_ type. 

## **A. RECEIPTS AND PAYMENTS ACCOUNT** 

## **1. GENERAL FUND** 

|**Receipts**<br>£<br>Subscriptions ¹ ²<br>6648.85<br>Subscriptions for next year ²<br>2711.26<br>Donations, legacies, etc<br>Gift Aid Repayments ³<br>Interest 5<br>Excess of payments over receipts<br>**2. PUBLICATIONS FUND**<br>**Receipts**<br>Sale of publications ²<br>The First OS Map<br>261.17<br>OS in the 19th Century<br>144.85<br>Mapping the Windmill<br>19.22<br>Concise Guide (3rd edn)<br>1036.30<br>Old Series to Explorer<br>97.80<br>1”Engraved Maps<br>108.63<br>Popular Maps<br>46.20<br>_Classic Maps:_LPT<br>19.02<br>_Classic Maps:_York<br>20.73<br>_Classic Maps:_Crystal Palace<br>23.65<br>_Classic Maps:_Leicester<br>24.85<br>_Classic Maps:_Cambridge<br>14.35<br>_Classic Maps:_Hereford<br>9.71<br>1:25 000<br>48.14<br>1” Fifth Edition<br>4.37<br>1” New Popular<br>14.58<br>1” Scot Popular<br>7.56<br>Sankey<br>0.00<br>10-mile<br>0.00<br>Projections & Origins<br>7.08<br>1”Seventh Series<br>42.68<br>Military Maps<br>43.49<br>1” Seventh Series sheet 137<br>0.00<br>1” Third Edition Colour<br>50.37<br>1” New Series<br>0.00<br>_Sheetlines_binders<br>18.42<br>Interest 5<br>**3. DIGITISATION FUND**<br>**Receipts**<br>Interest<br>**4.   ‘MAPS FROM THE PAST’ FUND**<br>**Receipts**<br>Interest|£<br>_£_<br>_6623.57_<br>_4118.92_<br>9360.11<br>49.30<br>1925.50<br>53.26<br>2754.90<br>14143.07<br>_222.53_<br>_198.43_<br>_90.41_<br>_1276.55_<br>_177.16_<br>_164.88_<br>_52.03_<br>_243.52_<br>_4.67_<br>_34.79_<br>_20.11_<br>_9.71_<br>_14.35_<br>_82.12_<br>_21.64_<br>_14.37_<br>_21.86_<br>_0.00_<br>_46.60_<br>_20.83_<br>_51.28_<br>_43.49_<br>_0.00_<br>_51.41_<br>_7.77_<br>_57.03_<br>2063.17<br>18.05<br>.<br>2081.22<br>27.08<br>.<br>27.08<br>1.81<br>.<br>1.81|_£_<br>_10742.49_<br>_617.24_<br>_1762.75_<br>_265.50_<br>_314.90_<br>_13702.88_<br>_2927.54_<br>_151.71_<br>_._<br>_3079.25_<br>_-_<br>_._<br>-.<br>_-_<br>_._<br>.|**Payments**<br>£<br>_Sheetlines_<br>Printing<br>5375.00<br>Delivery, p&p, edit<br>3846.43<br>_Sheetlines_Index<br>Net cost of AGM 4<br>Papers, leaflets, comp slips<br>Insurance<br>Computer software, internet site, etc<br>Archive and rare map scanning<br>Cartographic awards/donations<br>Hon Officers’ expenses<br>Miscellaneous<br>**Payments**<br>Transfer of stock in storage<br>Publicity leaflets<br>Post and pack<br>New publications (in preparation)<br>Intermediate Scales<br>Small Scales<br>Excess of receipts over payments<br>**Payments**<br>Digitisation of map<br>Excess of receipts over payments<br>**Payments**<br>Excess of receipts over payments|£<br>_£_<br>_5380.00_<br>_4190.12_<br>9221.43<br>1470.00<br>395.00<br>415.00<br>515.02<br>377.35<br>196.20<br>1000.00<br>319.07<br>234.00<br>.<br>14143.07<br>588.29<br>0.00<br>636.40<br>96.92<br>166.91<br>592.70<br>2081.22<br>3.60<br>23.48<br>27.08<br>1.81<br>1.81|_£_<br>_9570.12_<br>_1370.00_<br>_1151.80_<br>_58.70_<br>_507.08_<br>_356.32_<br>_83.52_<br>5_0.00_<br>_321.34_<br>_234.00_<br>_._<br>_13702.88_|
|---|---|---|---|---|---|
||||||_0.00_<br>_77.00_<br>_355.26_<br>0.00<br>0.00<br>_2646.99_<br>_3079.25_<br>_-_<br>_-._<br>_-._<br>_-._<br>_-._|





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