Caring & Sharing Trust Reglstered Charity Number327001 Caring & Sharing Trust Annual Report and Accounts 202312024 CARING & SHARING TRUST ANNUAL REPORT AND ACCOUNTS 202312024 LEGAL STATUS: REGISTERED CHARITY REGISTERED CHARITY NUMBER: 327001 DATE OF REGISTRATION: NOVEMBER 1985 GOVERNING DOCUMENT: CONSTITUTION GOVERNING BODY. TRUSTEES (MANAGEMENT GROUP) AREA OF OPERATION: NATIONAL AIMS AND OBJECTIVES.. To provide "treatment, help andlor relief by any and every charitable means of those suffering from mental andlor physical disabilities. ADDRESS: COThON'S FARMHOUSE 28 WHISTON ROAD COGENHOE NORTHAMTONSHIRE NN7 1NL TELEPHONE: 01604 891487 The above number is a 24 hour service although opening hours are from 9.00am to 5.00pm Mondays to Fridays. EMAIL: admin@cottonsfarmhouse.org WEB: www.cottonsfarmhouse.org Aims and Objectives The Trust's current main objective is to maintain the services that its Arts-based Day Centre offers to people with learning disabilities. Providing support for families in their role as carers also remains an important objective, especially with the UK in lockdown. In fulfilling these objectives, the Caring and Sharing Trust recognises its responsibilities in terms of safeguarding its beneficiaries and, to this end, has appropriate policies in place regarding recruitment of staff and volunteers as well as the general safeguarding of vulnerable adults and children. Annual Report and Accounts for 202312024 as approved on 20th September 2024 Signed Lena Davis Trustee THE YEAR'S ACTIVITIES During the course of the year, Caring and Sharing continued to provide a whole range ofArts-Based therapy Programmes for adulty who have learning disabilities. Activities in the Trust's Art Studio and Theatre-in-a-Barn have included painting, drawing, craftwork, and lots of music and singing. Many of the artworks produced were proudly on display throughout the year as part of an on-going exhibition at Cotton's Farmhouse. All of these programmes have been designed to help participants to develop their social and communication skills and to explore their emotions. Many of the artworks produced have been of a truly collaborative nature with the whole team taking part. This is important in fostering friendships, co-operation, and sense of belonging. And of, course, lots of fun, laughter and pure enjoyment have been at the centre of all that goes on in the Art Studio and Theatre-in-a-Barn. Supporting Families and Carers Once again, this was an important area of work throughout the year with Caring And Sharing doing everything possible to support the needs of parents and carers. This service becomes even more crucial as parents themselves start to age, develop their own health issues, and maybe even require care in their own right. Maintaining close and frequent communication can make a real difference as well as providing a telephone help line. Providing Information Caring and Sharing has continued to operate the Northamptonshire learning Disability web site, northammptonshirelearningdisability.org which provides information on all sorts of services and opportunities which are on offer specifically for the families and cares of people with learning disabilities. Ir Noithamptonshire 14, LearningDisability Resources for people ￿'1th leaniiii? disabilities - a Cai'ino &, Sliarino I'iust lliebsite TRUSTEES: C ORCHARD, L. DAVIS, I. HOLLAND Continuing Trustees have the power to appoint additional Trustees to a maximum of 9 Trustees in total. In addition, continuing Trustees shall appoint new trustees or a new trustee whenever the number of Trustees is reduced to less than 3. It is important for trustees to stay abreast of developments, and this is particularly important in a time of changing legislation. Fortunately, there is a wealth of information available, especially through the internet, provided by organisations like the Charity Commission. This has been used as the base of induction for any new trustees as well as issues specific to the Caring & Sharing Trust. Trustees work closely with senior staff within a management group which has responsibility for management and staffing issues including appointments and conditions. This group is also responsible for setting the broad direction of care programmes. ACCOUNTANTS: ANTHONISZ NEVILLE REGISTERED AUDITORS CHARTERED ACCOUNTANTS ST 1 FLOOR 105 - 111 EUSTON STREET LONDON NW12EW BANKERS: BARCLAYS BANK PLC ASHTON HOUSE BUSINESS CENTRE PO BOX 3261 497 SILBURY BOULEVARD MILTON KEYNES MK9 2ZU Financial Report The accounts for the year ended 31103120234are attached to this report. Over the year, direct charitable expenditure amounted to almost 95 % of total expenditure and applied to the pursuance of the Trust's aims and objectives as set out in the body of this report. Once again, this demonstrates a high level of efficiency in terms of targeting reSoUr￿S where they do the most good. While costs are still rising, fundraising is certainly becoming harder as the Trust competes with so many other worthy causes at the same time as the public businesses have fewer resources to give. Facing risk: In previous years, the Caring & Sharing Trust has identified two potential areas of risk in the ability to pursue its charitable objectives. Firstly, the Trust has become increasingly reliant on local authority funding in recent years. While this has given a good deal of stability to the Trust's activities, it also represents potential financial vulnerability. This is exacerbated by the current threat of significant cuts in government expenditure both nationally and locally. In addition, the economic outlook in the UK makes it harder to make up any shortfalls by increasing voluntary income. Secondly, reductions in spending by local authorities along with cuts in services could have a significant effect on the demand for Caring and Sharing's services. The move to give people with learning disabilities their own 'personal budgets, is likely to have a big impact on the nature of services provided throughout the care sector. The risks to property, fixtures and equipment, as well as public and employers liability, have also been assessed and adequate insurance policies put into place. Responding to risk: Policy for Reserves: In response to these areas of risk, the Caring & Sharing Trust has highlighted the importance of suitable reserves which play a key role in ensuring the continuity of service which means so much to all the people with learning disabilities who benefit from those services. The importance of reserves is also significant in the Trust's ability to respond quickly to changing needs. With these factors in mind, the Caring & Sharing Trust has reviewed its policy for reseNes and considers that holding reserves equivalent to 24 months operating costs remains a prudent target. The current level of reserves is around 16 months. Fundraising Policy As well as a robust policy on reserves, The Caring & Sharing Trust continues to pursue an active fundraising policy, recognising the importance of developing independent sources of funding, donations, events, etc. Investments. The investment of reserves has been reviewed and, although the continuing low interest rates mean that investment income has been significantly reduced, the Trust considers that funds should be kept in the safest of financial institutions. With this in mind, reserves are maintained in an interest bearing account to maintain maximum flexibility. The Annual Report and Accounts have been produced in accordance with Charities SORP FRS 102 FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 FOR CARING AND SHARING TRUST Registered Charity No: 327001 CARING AND SHARING TRUST INDEX TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Pages tatement of Tr(istees' Respnnsiblliti•s Independenl Examlner's Report Statement of Flnanclal Actlvitles Balance Sheet Statement of Cash Flows Notes to the Flnanclal Statements 6-11 CARING AND SHARING TRUST FOR THE YEAR ENDED 31 MARCH 2024 Statement of Trustees, Respon51bllltias The trustees are responsible for preparing a trustees, annual report and financial statements In accordance wlth applicable law and Uiiited Kin8duiii ALLuuiiliiig Sldiiddids FRS 102. The Law applica ble to charities in England and Wale5 requlres the trustees to prepare financlal statements for each flnèncial year whlch 8ive a true and fair view of the state of affairs of the charily and of the incornlng resources and applicatlon of resource5 of the charity for that period. In preparin8 the financial statement5. the trustees are required to.. select suitable accountin8 policies and then apply them cot)sistently• observe the methods and principles In the Charlties SORP FRS 102 make Judgements and estimates that are reasonable and prudent; stale whether applicable accountlng standards have been followed, 5ubjecl to any material departures d15c105ed and explained In the financial statements; prepare the financial statements on a 8oln8 concern basls unless it is inappropriate to presume that the charity will contlnue in operation. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any tlme the flnancial p051tlon of the charily and to enable thèm to ensure that the flnancial statemènts comply with the Chèrlties Act 2011, the Charity (Accounts and Reports) Re8vlalions and the provisions of the Trust deed. The trustees are responsible for 5afe8uarding the assets of the charity and hence for taklng reasonable steps for the prevention and detection of fraud and other irregularlties. The Trustees are responslble for the maintenance and integrity of the charlty and financial Informatlon included on the charity's website in accordance with le8islatlon in the United Kin8dorn governing the preparatlon and disseminatlon of financial statements. This r ort was approved by the trustees on 20th September 2024 and signed on their behalf by.. L. Davis Trustee Page 1 CARING AND SHARING TRUST INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2024 I report on the accounts of the trust for the year ended 31 ' March 2024 which comprise the slatement of Financial Attivities, the Balance Sheet, the statement of Lash Flows and related notes set out on pages 3 to 11. Respectlve Responslbllltles 01 Trustees and Exumlner The charitW5 trustees are responsible for the preparation of the accounts. The Charity's irustee5 conslder that an audit is not required for thls year under section 144121 of the Charitie5 Act 2011 Ithe 2011 Act) and that an Independent examlnation is needed. It is my responsibility to: examine the accounts under section 145 of th@ 2011 Act- to follow the procedure5 laid down in the General Directions given by the Charity Commlsslon under section 145ISllbl of the 2011 Act; and to state whether partlcular matters have come to my attention. Bosls OJ Independent Examlner's Report My examlnlnatlon was carried out In accordance wlth General Oirertions 8iven by the Char+ty Commission. An examinatlon Includes a revlew of the accounting records kept by the charlty and comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seekln8 explanatlons from you as trustees concernln8 any such matters. The procedure5 undertaken do not provide all the evidence thèt would be required in an audit, and consequently no opinion Is given as to whether the accounts present a 'true and fair, vlew and the report 15 limlted to those matters set out in the statement below. Independent Exomlners Stqtement In the course of my examination, no matter has come to my attention.. l. Whlch 8ives me reasonable cause to believe that in, èny material respect, the re9uiiements= to keep accounting records with section 130 of the 2011 Act.. and to prepare account5 which accord with the accountin8 records and comply with the accountin8 requirements of the 2011 Act,. have not been met. or 2. to which. in my opinion, attention should be drawn In order to enable a proper understandln8 of the accounts to be reached. ILO NDAKH ANTHONISZ NEVILLE LLP Chortered Accountonts IOS-111 Euston Street London trIWI 2EW Date: 20th September 2024 Page 2 CARING AND SHARING TRUST STATEMENT OF FINANCIAL ACTIVITIE5 YEAR ENDED 31 MARCH 2024 UNRESTRicfED FUNDS RESTRICTED FUNDS TOTAL FUND5 TOTAL FUNDS INCOME AND ENDOWMNETS FROM Notes 2024 . Donations and le8acies Other tradln8 artlvitles - Income from Invesrments 50,038 50.038 20.662 5,716 60 119 119 Income from charitable activities 68,239 68,239 77,368 Total Intome and endownments 118,397 118,397 103,806 Exp•ndltur¢ on: Raisin8 funds Chailtable actlvitles Total expendlture 10,115 181,812 191,927 10,115 181.812 191,9Z7 9.720 173.882 183,602 Net incom¢l{expendtture 173,531} 173,531} 79,796 Other 8ainsllosses Net movement IA lunds 173,5311 (73,531) 79,797 Total IL*nds brouBht forward 313.536 313.536 393.333 Total funds carrled forward 240,005 240,005 313,536 There were no re¢ognised 8alns tsr1055e5 for 2024 or 2023 other than those Included In the Statement of Flnanclal Activities. Page 3 CARING & SHARING TRUST 8AiANCE SHEET AS AT 31 MARCH 2024 UNRESTRicfED FUNDS RESTRICTED FUNDS TOTAL FUNDS TOTAL FUNDS FIXED ASSETS Notes 30?4 21121 Flxtuies & Equipment Compvter Equlpmenl Motor Vehides 325 484 424 325 434 645 566 424 Total Flxed Assets 1.233 1,233 1,645 CURRENT ASSETS Investment- Hlgh Interest Oeposlt Oank Current Accounl Community Bank Account Umbrella 100 Club- Bank Account Buslnes5 Premium Account Bank account 2 Debtor5 1,190 1.190 1,1 74 26,562 159.555 26.S62 159,555 15.984 242.555 435 4,905 51.113 721 4,963 51.511 595 4,963 51.511 595 Total Current Assets 244.376 244,376 316.887 CURRENT LIABILITIES Credltors falling due within one year Deferred Income io 13 5,604 5,604 4,996 5,604 5,604 4,996 Net Currenl Assets 238,772 238,772 311,891 TOTAL NEf ASSErs 240.005 240,005 313,536 REPRESENTEQ 8Y ReseNe5 8rou8hl Forward Net Resouwces In Year 313,536 173,5311 313,536 173,5311 393.333 .79,797 RESERVES CARRIED FORWARD 240,005 240,005 313,S36 The notes at pa8e$ 6 to 11 form part of these account5. L. Davis Trustee Date.. Pa9e 4 CARING & SHARING TRUST STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2024 TOTAI FUNDS TOTAL FUND5 Note5 2024 Net Cash used in operatin8 activities 16 (72,0221 f80,335J Cash flows from Inve5tlng actlvltles: Purchase of tangible asset Ftnance cost Finance income N•t Cash provid•d by Inv•stln8 actlvitlo5 483 119 3611 486 60 426 Cash flows from fSnanc5n8 actlvltles: Receipt of expendable endowment Net Cash provlded by financlng activitles Change In Cash and cash equlvalents In the year (71386) (80, 762) Cash and cash equlvalent brou8ht forward 316,166 396.928 Cash and ¢ash equlvalent5 carrled forward 243,780 316,166 Page 5 (YIRING AND SHARING TRU5r NOTÉS TO THÈ FINAPICIAL STATEMENTS YEAR EIIDED 31 MARCH 2DZ4 ACCOUNTING POLICIES 1.1 fl*sls olpT*p•f•ibn 01 •¢rouTht% Iht lirtinckl sia¢trnenis been prepared on the •¢¢iv•ls b•¥5 undel the h15toiic* cost conventlon and In accordance wsfh Ihe Ctsrllle5 SORP IFRS 2021 & FRS 102 ano In •ccordanctwllh Cb•riTies Acl 1011 las bmended by 1hechartt￿SA¢t 2￿}. rhe pl$￿1P￿tIC(DUOIID8 poIIoE5 adopied in Ihe Pfepar•iion 01 the Iinèndal sl¥t•rnetsi% Jre 15 lollows- 1.2 Gtslnicon¢wn Th• TN5tP•5¢0mSil¢rthal Ihefe ir? no m•teilJl uncert•iTrtle3•bout the trust's •bility to