2022-12-31-accounts - Scientific Instrument Society

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SCIENTIFIC INSTRUMENT SOCIETY Report to the Charity Commission

2022

1. INTRODUCTION

OBJECTS

In the interest of the public benefit and education, the objects of the Society are the promotion and advancement of the knowledge of the history of scientific artifacts and their preservation.

POLICIES

The main policy of the Society is to provide the infrastructure to gain its objectives and in approved cases to provide financial assistance by which its members and others may benefit in some aspect of their activities whilst helping to achieve the objects of the Society.

To achieve this overall policy, the Society maintains a worldwide membership, issues the Bulletin of the Scientific Instrument Society, holds regular meetings and conferences, and contributes where appropriate to debate on issues concerning the objects of the Society. In terms of direct financial benefits, membership for students is subsidised and grants are made to individuals for research work related to the Society's aims.

GOVERNANCE

The society was formed in 1983 and is a registered UK charity, number 326733. It is regulated by a written constitution last amended in 2022 (to include this clause in 8.2 Should there be no other volunteers or nominations for one of the three time-limited positions, then that person may, should they so wish, remain in that position for the following year subject to approval at the AGM ). The appointment and induction of new trustees is carried out as appropriate to the needs and best interests of the society.

ORGANISATION

The controlling body of the Society is its Committee in which several members hold designated posts (e.g. Treasurer) and which includes up to seven ordinary members of the Society. Elected Members of the Committee are the Trustees of the Society during their terms of office. (The Committee may co-opt other members of the society but these co-opted members are not Trustees of the Charity.) There is an Executive Officer responsible for the day-to-day administration of the Society; this post is provided under contractual terms and is reviewed annually. No member of the Committee receives any remuneration for services to the Society but expenses may be paid in approved instances.

ACCOUNTING

The Society is not obliged to have a full audit of the accounts, and therefore the Committee has chosen to have the accounts examined. For this year the examination was carried out by Hunter & Co. Chartered Accountants.

Accountant Hunter & Co. Chartered Accountants 415 Blackburn Road, Bolton, BL1 8NJ Bankers Lloyds Bank plc, Commercial Banking, P.O. Box 1000, BX1 1LT

2. REVIEW OF ACTIVITIES

ANNUAL GENERAL MEETING

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Charity Report 2022

The 39[th] Annual General Meeting was held on Saturday 11[th] June 2022 at 2.30pm at The Science Museum, South Kensington, London and via Zoom.

The following elections were made:

Officers Chairman Charles Miller Vice Chairman David Howarth Treasurer David Howarth Editor Willem Hackmann Secretary Alison Boyle Meetings Secretary Louise Devoy Grants Stephen Burt

Ordinary Committee Members

Nicolás de Hilster (Website); Michael Stewart (Advertising and Marketing), Alex Rose, Neil Handley

OTHER MEETINGS

Unfortunately the planned study tour to Armagh Observatory in Spring was postponed but a summer trip to Italy went ahead in May visiting destinations in Turin (ASTUT, Scientific and Technological Archives - University of Turin, Museum of Physics of the University of Turin, Real Collegio Carlo Alberto of Moncalieri teaching collection of physics experiments,Turin Observatory and Milan, (Museum of Science and Technology Leonardo da Vinci (both the museum and collection stores),Brera Observatory and Poldi Pezzoli Museum(collection of 200 sundials, watches and clocks),Ambrosiana Library). There were a total of 13 delegates.

The Society’s AGM took place on Saturday 11[th] June via Zoom at the Science Museum, London, attended by 16 people. The meeting was followed by a curator led tour of the ‘Science City 1550-1800 gallery.

The Society continued with the monthly online lecture series for our members ‘Fireside Chats’, which proved to be a great way to stay connected with our international members. Eight talks took place with approximately 30-40 members attending each event. Our speakers spoke on a range of topics including Petrologic microscopes, William Herschel and the Universe and A celebration of commemorative sundials.

On Friday 4th November the Society’s 10[th] Gerard Turner Memorial Lecture in honour of the Society’s first President and founding Chairman took place at the Society of Antiquaries, London. This attracted an audience of 16 people to hear guest lecturer Dr Alison Morrison-Low speak about ‘Two Enlightenment Collections of Scientific Instruments in Hanoverian Britain’ . 20 attended in person and it was also live streamed on Zoom.

MEMBERSHIP

The annual membership subscriptions for the year 2022 were held the same as in 2021 and were as follows:

Residence in UK £55.00 (Family £63.00) Residence in Europe £70.00/$90 (Family £75.00/$100) Residence in Rest of World £75.00/$100 (Family £80.00/$120) Student rate £20.00 in UK & £32.00/$45 elsewhere

There were 382 members as at 31 December 2022, a slight increase on last year.

THE SIS BULLETIN

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Charity Report 2022

Four issues of the Bulletin were published on time during the year. This continues to be the Society’s main vehicle for achieving its objectives.

THE WEBSITE

The website continued to be developed as an increasingly important vehicle of communication.

RESEARCH GRANTS

The Society has agreed as a means of furthering its objectives to award a number of grants to assist research in its field of study on a regular basis. Details were published in the Bulletin, on the website and by direct communications to academic departments. 11 applications were received and 5 awards were made for the 2022 awards. Grants are paid when applicants have carried out the relevant work but are accrued to our accounts at the time the application is approved. 5 were paid this year.

SUPPORT FOR PUBLICATIONS

The Society has a policy of making advance purchases, on behalf of members, of important reference works which can secure the publication of specialised works In 2022 no purchases were made.

3. FINANCIAL RESERVES

The Society has no income from investments as such but has sums deposited in an interest-bearing savings account. This capital acts as a source for charitable activities and a reserve against uncertainties. The Society is not active in 'fund-raising' but receives small donations from time to time. Conferences are essentially self-supporting and any surplus is directed to furthering the Society’s objectives.

The Society supports student membership at reduced rates and seeks to promote specific items to achieve its aims rather than the general distribution of its charitable assets. Thus sums are made available from time to time for research, publications, etc., all requiring such sums to be available when required.

The reserves policy may therefore be stated as the maintenance of sums on deposit to provide a source for major charitable activities and a reserve against uncertainties, any income from which is directed towards the running costs of the Society.

Figures given for levels of reserves relate only to that money which is currently available for use by the trustees. As at 31 December 2022 the Society's net unrestricted funds amounted to £29,964.

4. RISK ASSESSMENT

A full risk assessment was carried out during 2008. The Committee reviews this on an annual basis and is once again able to confirm that the few risks to which the charity is exposed have been identified and suitable precautions are in existence.

5. ADMINISTRATION

The Committee met on five occasions during the year.

Our Executive Officer for the past 5 years has been Mrs. Sarah Cavalier. All enquiries should be addressed to: The Scientific Instrument Society, The Old School House, School Lane, Stadhampton, Oxfordshire, OX44 7TR E-mail info@scientificinstrumentsociety.org

The Society has a website at www.scientificinstrumentsociety.org

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Charity Report 2022

6. FULFILLMENT OF CHARITABLE OBJECTIVES

As detailed above the Society continues to fulfill its objectives by publishing its learned journal on time four times a year; by holding lectures on appropriate topics which are open to the public and in the case of the Annual Lecture without charge; by arranging and organising study tours, by supporting the publication of educational books in its field of interest and by the award of research grants.

7. DUTY OF TRUSTEES

The Trustees confirm that they have complied with the duty in section 17(5) of the Charities Act 2011 to have due regard to the guidance published by the Charity Commission.

8. ADOPTION

This Report was adopted unanimously by the Committee in its meeting on Saturday 11[th] June 2022.

Charles Miller

Chairman of Committee of Trustees

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Charity Report 2022

REGWERED CHARiTY.NUMBEIL. 326733 REPORT OF THE TRLSTEES A1} Ui%AUDITED FIYANCIAL STAT£.IIENTS FOR THE YEAR ENDED 31 DECEMBER 2022 FOR SaL%TIFIC INSTRU.MENr socirry Ilun*r& Co. 415 Bl4ckFxEm R(wJ

SCIEhTIFIC INSTRLTrIEYf s(ThTY CONTENTS OF THE FIliknYCIAL STATEMEYTS FOR THE YLIR ENDED31 DECEMBER21122 R¢iKffl ofthe tnwee5 BalarKe shttt 5t07

SCIENTIFIC INsfRUMENT SIKIKTY REPORT OF THE TRUSTEFS FOR THE YEAR ENDED 31 DECEMBER2022 The trustees prtsem dKir tr{ with the finwKiaJ of the drity for the year 31 tknEÉr 2022. The Chariti Issu in Mar¢h 2LM)5. REFERENCE AND ADMINisfRATIVE DETAILS R¢gistered ChTity Dumber 326733 Prfnesp418ddr¢ss Sarah Cavalier The Old SclKx)l How¢ S¢[ LAne Sknjhmpton Oxfordshitt OX44 Tr Trust Mr Chades Mill Dr Willcrn Hkmann Mr David Howarth Dr Louis¢ Devoy Dr All% Boyle Mr MI¢1¢1 Stew Dr Stepkn Burt tkNicolas de HiLst¢r thNeil Handley Dr Alex Rose - apwinted I l/f422 . apw)intyJ l U6Y22 Independent ¢umi•er Ian Hutker ICAEW Hunt¢r& Co. 415 Bla¢kbJrn Ro&J Bolton BLI 8NJ STRbcfuRE. GOVERNANCE AND MANAGEME Governing documrnt Ri$k .. aDd St1 on its behalfby..

I)EPENDE]ITEXAMThTRS REPORT TO THE TRusfELS OF SCIEI%TIFIC INSTRL,%IEYT s(lTy I repon ott the for the ye#reDded 31 De¢embcr-•OL? 1c 8r¢ sd P8e5 thr to Rcspon8lblll¢les and bath of re1 As tht. charity's triL4lee5 you 4re rqwible for the pTVrati of I]nts In xc(Akn Mith th rquimts of th¢ Ch8rtÈies Act 2011 Ilh¢ ALY. I have examined >i)w charit)'s acc(yJnts &s requi 5ELthn 145 of the chariti Art 2011 (Ihe AetJ In carrwnB out my examiwon I have follow1 the Dill given by the Cirfnrni1 sectM)n 14515Xb} of the 2011 Act. My role 15 to sialeNh¢ther any mall¢rsbfft ccfflx tOttLY8tWuty 8iViti8 me ¢4use tobe]ieve: that a¢¢ouJJiitigrccoTd8 kept as rcquited b). secti(m 130 of thc A¢" ( thAI the acc(x]nis do Mt aword with t]xv records: or thatth¢ 8¢¢ounts not compl)" with &counuo8 requiretwjts ofthe A¥t or Ind¢pendent exanth5 St8teDKyI¢ I hav¢ complet¢d my cxominaiion 8t Pthe CoThxy in w of & m•ttth5 11) to 14) lith 8knc In nn¢rtson with following th¢ of the Cknty. clymml I hair rK) mattcrs that rquir¢ draTr%'in8 to your teIK. tan Hwtter ICAEW Flunter & Co. 415 B]Rckburn Ro*J Bolio BLI 8NJ 14.1-23

SCIEIITIFIC INSTRLIIEKr soctrry STATEMEYT OF FINLICIAL ACI11"ITIES FOR THE YEAR ETr+TIED 31 DECEMBER 2022 21122 Tot81 funds Tothl fvn IlCOMIliG RLSOLRCLS fr•m genernled funds VoltsTht4ry incorne A¢tiYities for 8¢518 fiu lttvestm¢nt iti¢on 2A075 24.365 187 Total lTh¢omI row•re•• 31.149 31,149 24J52 RESOURCES EXPLYDED Ch4rlible mlvltl C¢)nfercncc¥5 Fpcnd11W¢ GDv¢rnaAte to L731 29,13S 2.731 29,135 624 ?7.fA9 624 314 314 29,919 ET Ii%CO.MINGI{OUTGOING) RESOURCES BEFORE TRAFISFEKS [11} (lJ411 15,367) 528 {528) (813) (S28) (iJ41) (5 J67) RECONCILL4TIOI OF FLThDS Totsl fvnds broMt forw•rd XTn 31J05 36.672 TOTAL FUliDS CARIUED FORIIARD

SCIEYTJFIC INSTRUME SIKIETY BALAf*CE SHEET AT 31 DECEMI BER21122 2022 Totsl fund$ 2021 funds fund CURRENf ASSETS Stwk5 tkbtOTS lJ27 245 34,772 33.432 36.957 CREDYfoRS Amounts falling within ¢XLe ye•r (A735) {&735) 15.652) NET CURREIYf ASSETS 31J05 TOTAL A&SETS LESS CURREYr LIABILrriES 31JOS NET ASSE15 31,305 R(ted fund8 29964 30.777 528 TOTAL FUNIXS 29.964 31J05 ehalf by.. . and w¢ SI on its £Th8Aes 1]ler.Ta Mr David Howarth.TnL#e¢

SCITh7IFIC INsTRLTh1 ETy )()TES TO THE FJNthCL4L STATEMENTS FOR THE YE,IR EDED 31 DECEMBER 21122 ACCOVhTINCi POLICIFS Th¢ financiaj ha Tryored historic81 cl1 crnv¢ntiLn alhl in 0[dance wilh thc Finan¢iHI Rw¢ing standa for Smaller Enliiies (eft¢ctiv¢ .tyil 2(XI8k the C1wiites .4ci 2011 and ihe Incomlng resourr All incomiti8 resOWL aTe incltyknl OD the Ststement of Fin¢181 Arfillties the cbarity ts legally entided relaied to the category. Illre costs be direaly wKular 18diD8S hllve be¢a &lloratvJ to&tivitKs on a ba515 consiswyrt ith th¢ u8c of rLwu S¢o¢k¥ strks are vtr11 gt the knver of Tedi5able valK all¢r nMkin8 th allowance for obsolth and slthv mD¥iii8 Itrm5. Th¢ clwrity ij ¢x¢mpt frll tsx its chJTitsbk 1ville& ACTIVITIES FOR CENERAMG FUN 2022 2021 LNVLSTMLIT LNCOME 21J22 2021 187 TRUSTEFS, REMUNERATIO]% Ahl> BENTFrrs ertw 31 tkc¢mir 2021 . Trnstets, cxpen 31 DecemtrrJ)21 .

SCIEhTIFIC INSTrLI4IENt s(Ty iyrES TO THE MANcL STATEMEhTS. COIIIINUED FOR THE YEAR EI)ED 31 DECEMBER 2022 STOCKS 2022 Stocks DEBTORS: LMOUNtS FALLThG DLT WITHIN OryEYEAR 2•22 ?021 Trade dcbtot5 Lxher debtorn 127 i2) 127 Il8 lJ27 245 CREDITORS: AMOL Yrs FALL1c DLE WITHIN OYE YEAR 21122 2021 735 5.652 FUhTh Nrt Transftn At 1.122 Dth At31.1222 Unrtstrl¢ted (kneral fuud (iJ41) 29,964 Re5trlcted Bung¢ Award Fu1 ($28) 31J•5 {iJ41} 29,964 31.149 {iJ41) TOTAL FUliDS 31.149 (32Ag0) {lJ41)

sCIEFIc INsTrLTrlE SOCIETY OTES TO THE FINATr4CL4L STATEMET&- COhTINUED FOR THE YEAR ENTrED31 DECEMBER 21122 .mO%'EmET Ili FUNtkS- emdttwed Comprdves for m•ven#i Al 1.121 rlldS At 31.1221 3S1Qb ISJ67) M777 Ratrkled Bunge Award Fund (1.036) TOTAI. FUNDS 36ffjn (¥167) 31J1I5 Rewurces Movement in Gellernl twjd (29.919) (SJ67) TOTAL FUNDS 24JS2 (299191 (5J67} TTllSfers vemtni I At31.1222 (kt)eral fund 3S108 29,964 BUD8¢ Award Fund (iJ64) 72 I708) 29904 A uJryeTht ye4r 12 nmmth and ryior ye4r l? Tr5 0)IDed DNement ID funds Ilded ID the above ar¢ follo". Iwe•rnkng Rewr¢es Moyemrnt In funth rtnerdl fund 5&701 {409) 5S701 (6W) (&708

sctKNTIFIC INSTRLTrIENT SIKIETY DETAILED STATEMENf OF FIliANCIAL ACTivrriFS FOR THE YEAR EI%DED31 DECEMBER 2922 2022 ?021 IriCOMlliC REWLT¢CES Volunlry Income Gift aid Sub5CriPtior Publi¢&tio]K8 Advens Soles sulld. net of CLK Pok¢ tx)ok 5ales-nrt 831 1&763 875 18.630 82 4.778 35 24.365 Attivhles for Fnet¥thg Conferen¢ Invejtmtnt on¢omt Dcp05it a111 iniLrye5t 187 Totsl resotyrru 31,149 24.55? RESOIJRCES EXPELYDED Cb•rltsbk ¢dvltk• Confemiees Bulletin Committ¢¢ expenses Executive officer orr< wsts Cffants Wcb sitc telafrd ¢osts Insurancc and ¢harges Wrc&th don81ion 1731 16.399 135 315 1.912 1134 316 1.770 320 365 31166 29.295 A¢¢out)lan¢y 624 3289 29,919 'vt e4dIthre (lJ41 15.367)

REGWERED CHARiTY.NUMBEIL. 326733 REPORT OF THE TRLSTEES A1} Ui%AUDITED FIYANCIAL STAT£.IIENTS FOR THE YEAR ENDED 31 DECEMBER 2022 FOR SaL%TIFIC INSTRU.MENr socirry Ilun*r& Co. 415 Bl4ckFxEm R(wJ

SCIEhTIFIC INSTRLTrIEYf s(ThTY CONTENTS OF THE FIliknYCIAL STATEMEYTS FOR THE YLIR ENDED31 DECEMBER21122 R¢iKffl ofthe tnwee5 BalarKe shttt 5t07