2023-03-31-accounts - The Newman Holiday Trust

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the newman holiday trust

changes lives

report and financial statements

for the period ended 31 March 2023

Registration number: 326429

	Contents
REFERENCE ANDADMIN		3
TRUSTEESREPORT		4
OURHOLIDAYPROJECTS IN2022-2023		6
TARGETCATCHMENTAREAS		6
MEETINGS		7
DETAILS OFTRUSTEES		7
INDEPENDENTEXAMINER'S REPORT		9
STATEMENT OFINCOME ANDEXPENDITURE		10
THEBALANCESHEET		11
NOTES TO THEACCOUNTS		12

Trustees	Dr Anand Chitnis
	Mr Edmund Couldrey
	Mr Mohan Gharial
	Mrs Nina Graham
	Mr Thom Harvey
	Dr Katherine Martin
	Mr Robert Nestor
	Mrs Judith Wardlaw
	Mr Nicholas White
Chairman	Dr Anand Chitnis
Treasurer	Mr Thom Harvey
Administrative address	Lowbrook Barn
	Lancaster Road
	Lancaster
	Lancashire
	LA2 6AL
Charity registration	326429
number
Principal Bankers	Barclays Bank
	Colmore Row
	Birmingham
	B3 2BY

Report of the Trustees for the year ended 31 March 2023

The Trustees present their annual report and financial statements of the charity for the year ended 31 March 2023. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s trust deed, the Charities Act 2011 and Accounting and the Charities Statement of Recommended Practice (second edition) and Financial Reporting Standard FRS 102.

Objectives and Activities

The Charity aims to provide fun filled residential holidays to Children with physical impairments, learning difficulties or other special needs.

The Charity targets Children whose families or local Social Services cannot typically provide them with a holiday. This means that Holidays are often provided for Children with very high care requirements or for Children from extremely deprived backgrounds.

Holidays are designed to involve activities intended to enhance the future development of the Children and to create further opportunities for personal growth. Holidays encourage participation in events to which the Children may not previously have been exposed. These experiences help to build confidence and optimism, as well as giving them exciting and positive experiences. The time away from home and their primary carers help them to develop and play a fuller role in society and prepare them to live as independently as possible in the future.

The families, guardians and carers of the Children receive valuable and rare respite in the knowledge that their child is being well cared for and that they can contact the Holiday Organisers at any time.

The Charity aims to provide cost-free Holidays and, accordingly, the Charity meets the full cost of all Holidays and no financial contributions are required from participants, their families, guardians or carers.

You can find more about our Charity at www.newmantrust.org and we encourage to read our latest annual magazine to stay up to date with all activities.

Public Benefit

The Trustees have given careful consideration to the Charities Commission’s general guidance on public benefit.

Volunteers

The Trustees express their heartfelt thanks for the extraordinary contribution of Newman Holiday Trust volunteers. The Charity has no paid staff and is entirely reliant on volunteers who deliver all aspects of the charity’s operations.

Looking back on 2022

Our activities in the summer of 2022 represented a significant increase on 2021, as we return to full operations following the Covid-19 public health emergency. The charity ran seven holidays (2021: three) supporting 132 children (2022: 29).

Our volunteers report that demand for our services is greater than ever before and we are pleased to return our provision to 2019 levels. The charity has retained its top ‘Outstanding’ OFSTED rating following this year’s inspection.

Looking ahead to 2023

Looking ahead to the summer of 2023, we anticipate running a full program of seven holidays supporting c.150 children and young people. After two years of much lower activity, we will be

investing particular attention to the recruitment of volunteers and ensuring that our holidays benefit those most in need.

Financial Review

At 31 March 2023 the Charity held funds of £279,000. This amounts to approximately of 22 months funding. These funds have accrued from the continued generosity of our donors and hard work of our volunteers who have continued fundraising activity during the pandemic.

Risk Management

The charity faces three principal risks:

Failing to recruit and retain a safe, reliable and committed team of volunteers to run our holidays
Losing access to appropriate and affordable venues to host our holidays
Fundraised income failing to cover the costs necessary to run the holiday’s safely

Reserves Policy

Our target level of funds is £215,000, representing 18 months. This level of funds allows us to plan and commit to holidays beyond a 12-month horizon and to invest in our partner venues facilities to ensure they are fully accessible, to expand our reach.

Despite the higher level of funds held at the end of this period, the charity remains cautious about the outlook for 2023-24, it is anticipated that total expenditure will exceed funds raised in the next financial year. This is due to a lower level of fundraising activity following the pandemic and sharp increases in some of our venue costs. We anticipate it may be necessary to relocate some of our holidays to lower cost venues. This process can take in excess of 12 months.

The Trustees are satisfied the Charity has in place appropriate financial and budgetary controls that ensure it remains a going concern.

No Trustees received remuneration in the year (2022: none) and there are no paid staff members (2022: none).

Holiday Projects Summer 2022

The tables below provide a tabular summary of all the holidays and comparisons with our holiday projects in the previous year.

Holiday	Summer 2022	Summer 2022	Summer 2021	Summer 2021	Summer 2021	% Yr/Yr	% Yr/Yr
	No. of Children Hol Cos	t Cost per C	No. of hildren	Hol Cost	Cost per Child	No. of Children	Cost Increase
		Child
Scotland							-
	15 £27,5	97 £1,840	0	£0	-	-

London							-5%
	16 £18,3	95 £1,150	9	£10,938	£1,215	78%

South East							-
	20 £22,8	44 £1,142	0	£0	-	-

South Central							216%
	21 £13,5	85 £647	10	£2,047	£205	110%

West Midlands	20 £10,5	78 £529	0	£0	-	-	-
North West							-4%
	22 £17,6	63 £803	10	£8,405	£840	120%

North East							-
	18 £20,4	79 £1,138	0	£0	-	-




Joint Holiday Expense	- £6,89	7	-	£10,218

Total							315%
	132 £138,0	38 £1,045	29	£31,608	£1,090	355%

Costs per Child have been calculated for this report to include a proportion of the joint holiday expenses. The joint expenses covers areas that are costs related directly to holidays only such as holiday insurance and exclude all costs for the daily running of the charity.

Target Catchment Areas

The holiday locations reflect closely the catchment areas for most of the children that are taken on holiday. These tend to be around dense urban environments such as Manchester, Birmingham and Middlesbrough as can be seen on the diagram below. One venue is positioned to take children from throughout Scotland with families and social services responsible for bringing children to the venue.

----- Start of picture text -----
Scotland
Tees and Tyneside
Manchester
Birmingham
Greater London
Somerset & Wiltshire
Oxfordshire
----- End of picture text -----

Meetings

Trustees

The Trustees met formally on two occasions to conduct normal management and administration activities. These included the following areas:

Annual review of Trust Strategy 2. Setting the fundraising target and strategy, and managing its delivery
Tracking and monitoring of Trust finances
Planning, agreeing and managing the delivery of the holiday projects

Details of Trustees

The trustees at the end of the year stood as follows:	The trustees at the end of the year stood as follows:
Rt. Rev. Philip Pargeter:	Patron
Dr Anand Chitnis:	Trustee, Chairman
Mr Edmund Couldrey:	Trustee
Mr Mohan Gharial:	Trustee
Mrs Nina Graham:	Trustee
Mr Thom Harvey:	Trustee, Treasurer
Dr Katherine Martin:	Trustee
Mr Robert Nestor:	Trustee
Mrs Judith Wardlaw:	Trustee
Mr Nicholas White:	Trustee

Notice of Financial Interest

The Trustees have no other personal financial interests in the Trust’s activities.

Trustees’ responsibilities in relation to the financial statements

The charity trustees are responsible for preparing a trustees’ annual report and financial statements in

accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity and of the

incoming resources and application of resources, of the charity for that period. In preparing the financial

statements, the trustees are required to:

select suitable accounting policies and then apply them consistently;
observe the methods and principles in the applicable Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable accounting standards have been followed, subject to any material departures that must be disclosed and explained in the financial statements;
prepare the financial statements on the going concern basis unless it is inappropriate to presume

that the charity will continue in business.

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy

at any time the financial position of the charity and to enable them to ensure that the financial statements

comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the

provisions of the Trust deed. They are also responsible for safeguarding the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website in accordance with legislation in the United Kingdom governing the preparation and dissemination of financial statements.

Approved by the trustees on 4 November 2023 and signed on their behalf by:

Thom Harvey, Treasurer

Independent examiner’s report to the trustees of the Newman Holiday Trust

I report on the accounts of the Trust for the year ended 31 March 2023, which are set out on pages 10 to 113.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to:

examine the accounts under section 145 of the 2011 Act;
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
to state whether particular matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements:
to keep accounting records in accordance with section 130 of the 2011 Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Name: Mr P Dennison Relevant professional qualification or body: Partner, CWR Accountants ACA FCCA Address: CWR Accountants Lancaster Business Park, 20 Mannin Way, Lancaster LA1 3SW Date: 30/01/2022

Newman Holiday Trust

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023

2023 Total Unrestricted Notes £ INCOME FROM Donations Voluntary income Donations 87,933 Fundraising 48,453 Investments Investment income 705 Interest 529 Total Income 137,620 Expenditures on Raising funds Costs of generating voluntary income 7,901 Charitable activities Direct Holiday Expenditure 4 131,141 Holiday Overheads 5 6,476 Other Support Costs 6 421 TOTAL EXPENDITURE 145,939 NET OPERATING INCOME (8,319) Unrealised (losses)/gains on investment assets - Net income/(expenditure) and net movements in funds (8,319) Fund balances brought forward 287,171 FUND BALANCES CARRIED FORWARD AT 31 MARCH 2023 278,852	2022 Total Unrestricted £ 46,880 49,248 535 -
	96,663
	2,360 22,790 10,541 6,970
	42,661 54,002 -
	54,002 233,169
	287,171

Newman Holiday Trust

BALANCE SHEET AT 31 MARCH 2023

2023 Total Unrestricted Notes £ Current assets Investments 15,746 Cash at bank 7 265,996 Prepayments 1,682 Total Current Assets 283,424 Current Liabilities Creditors (4,572) Net assets 8 278,852 Funds Unrestricted 278,852 Restricted - 8 278,852	2022 Total Unrestricted £ 15,746 271,958 9,548 297,252 (10,081)
	287,171
	287,171 -
	287,171

Newman Holiday Trust

NOTES TO THE ACCOUNTS AT 31 MARCH 2023

1. Basis of Accounting

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) issued on 16 July 2014 and Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and Charities Act 2011.

The Trustees consider that there are no material uncertainties about the Trust's ability to continue as a going concern.

The Trust holds 1000 M&G Charifund Investment Units. Given the value of these assets to the Trust, the Trustees deem it appropriate to reflect these investments on the balance sheet.They are recorded at their market value at the balance sheet date, which is standard accounting treatment for an asset of this type. Movements in market value are reflected separately within 'other gains and losses' in the statement of income and expenditure.

2. Donations Regular Donations School and Church Groups Charitable Trusts & Corporate Supporters All of the above donations are from non recurring sources 3. Fundraising Affiliiate Schemes Volunteer Lead Fundraising 4. Direct Holiday Expenditure Food and Accommodation Transport Off-site Entertainments On-site Entertainments Sanitary, Medical and Sundries Holiday Specific Administration	2023 £ 1,603 - 86,330 87,933 2023 £ 284 48,169 48,453 2023 £ 94,641 12,169 8,291 9,377 5,939 724 131,141	2022 £ 1,323 3,037 42,520
		46,880
		2022 £ 279 48,969
		49,248
		2022 £ 18,762 98 0 2,369 1,561 -
		22,790

5. Holiday Overheads General Holiday Administration CSCI/ OFSTED registration fees Holiday insurance T-Shirts Holiday/Volunteer Assessment Costs Volunteer Training and Meetings 6. Support Costs Newsletters and Leaflets 7. Cash at Bank - Accounts Summary At 31 March the Charity held the following centrally managed accounts: Barclays Current Account Lodge Grinkle Park (Closed) National Savings (Closed) Barclays Savings Co-Op Main	2023 £ 1,463 499 2,091 - 641 1,782 6,476 2023 £ 421 421 2023 £ 40,612 329 0 0 88,653 136,402 265,996	2022 £ 792 875 1,956 6,668 250 -
		10,541
		2022 £ 6,970
		6,970
		2022 £ 129,335 329 13,579 0 4,546 124,169
		271,958

8. Statement of movement on funds

Unrestricted fund Restricted fund	At 31/3/22 Income Expenditure Gains & losses At 31/3/23 287,171 137,620 (145,939) - 278,852 - - - -
	287,171 137,620 (145,939) - 278,852