**the newman holiday trust** _changes lives_ ## **annual report and accounts** for the period ended 31 March 2021 0 ## **Contents** |**Contents**|| |---|---| |**REFERENCE ANDADMIN**|**3**| |**TRUSTEESREPORT**|**4**| |**OURHOLIDAYPROJECTS IN2020-2021**|**5**| |**TARGETCATCHMENTAREAS**|**5**| |**EXPENDITURE**|**6**| |**MEETINGS**|**6**| |**DETAILS OFTRUSTEES**|**6**| |**INDEPENDENTEXAMINER'S REPORT**|**7**| |**STATEMENT OFINCOME ANDEXPENDITURE**|**8**| |**THEBALANCESHEET**|**9**| |**NOTES TO THEACCOUNTS**|**10**| 1 |**Trustees**|Dr Anand Chitnis| |---|---| ||Mr Edmund Couldrey| ||Mr Mohan Gharial| ||Mrs Nina Graham| ||Mr Thom Harvey| ||Dr Katherine Martin| ||Mr Robert Nestor| ||Mrs Judith Wardlaw| ||Mr Nicholas White| ||Mr Thomas Williams| |**Chairman**|Dr Anand Chitnis| |**Treasurer**|Mr Thom Harvey| |**Administrative address**|Lowbrook Barn| ||Lancaster Road| ||Lancaster| ||Lancashire| ||LA2 6AL| |**Charity registration**|326429| |**number**|| |**Principal Bankers**|Barclays Bank| ||Colmore Row| ||Birmingham| ||B3 2BY| 2 ## **Trustees Report** The Trustees present their report and accounts of The Newman Holiday Trust for the year ending 31[st] March 2021. ## **Public Benefit** When setting the objectives and planning the work of the charity for the year, the Trustees have given careful consideration to the Charities Commission’s general guidance on public benefit. The principal activity of the Trust is the provision of high quality activity-based holidays for children with special needs who, either for reasons of their care needs or their socio economic background would not otherwise receive a holiday in the year. All holidays are provided free of charge to children, their families or carers and local statutory services. ## Declaration The Statement of Income & Expenditure set out on page 8 of this report for the financial year ended on the above date, and the Balance Sheet at that date set out on page 9 are as approved by the trustees of the charity. Thom Harvey 24 January 2022 _Authorised to sign on behalf of all trustees_ 3 ## **Holiday Projects Summer 2020** The tables below provide a tabular summary of all the holidays and comparisons with our holiday projects in the previous year. |**Holiday**|**Summer 202**|**0**
**Summer 2019**|**0**
**Summer 2019**|**0**
**Summer 2019**|**% Yr/Yr**|**% Yr/Yr**| |---|---|---|---|---|---|---| ||**No. of**
**Children**
**Hol**
**Cost**|**Cost**
**per**
**Child**
**No. of**
**Children**|**Hol Cost**|**Cost**
**per**
**Child**|
**No. of**
**Children**|**Cost**
**Increase**| |**Scotland**|0
£0|-
22|£21,076|£1,033|-100%|-| |**London**|0
£3,123|
-
22|£14,504|£735|-100%|-| |**South East**|0
£0|-
22|£16,656|£833|-100%|-| |**South Central**|0
£0|-
22|£10,197|£539|-100%|-| |**West Midlands**|0
£250|-
22|£11,808|£612|-100%|-| |**North West**|0
£0|-
22|£16,462|£824|-100%|-| |**North East**|0
£0|-
22|£17,635|£877|-100%|-| |||||||| |**Joint Holiday**
**Expense**|-
£5,369|
-|£11,622|||| |||||||| |**Total**|**0**
**£8,742**|
**-**
**154**|**£119,960**|**£779**|**-100%**|**-**| * Costs per Child have been calculated for this report to include a proportion of the joint holiday expenses. The joint expenses covers areas that are costs related directly to holidays only such as holiday insurance and exclude all costs for the daily running of the charity. ## **Target Catchment Areas** The holiday locations reflect closely the catchment areas for most of the children that are taken on holiday. These tend to be around dense urban environments such as Manchester, Birmingham and Middlesbrough as can be seen on the diagram below. One venue is positioned to take children from throughout Scotland with families and social services responsible for bringing children to the venue. **----- Start of picture text -----**
Scotland
Tees and Tyneside
Manchester
Birmingham
Greater London
Oxfordshire
Home Counties
**----- End of picture text -----**
4 ## **Expenditure** The Trust’s activities in 2020 were severely impaired by the impact of the Covid-19 public health crisis. The Trustees of the Newman Holiday Trust took the difficult decision to cancel our summer 2020 holiday programme. This decision dramatically reduce the costs incurred in the year, although a number of administrative and overhead costs such as statutory registration costs persisted throughout the period. The surplus generation in the year is anticipated to cover increased costs of working in 2021 as the Trust endeavours to maximise number of holiday places it can safely deliver. The voluntary nature of all personel working for the trust allow a very low organiation cost with the majority of funds being spent directly on holiday costs. We are extremely grateful to our volunteers who continued to contribute their time and energy during this difficult period. No Trustees received remuneration in the year (2020: none) and there are no paid staff members (2020: none). ## **Meetings** ## _**Trustees**_ The Trustees met formally on two occasions to conduct normal management and administration activities. These included the following areas: 1. Considering the impact of the Covid-19 public health crisis 2. Annual review of Trust Strategy 3. Setting the fundraising target and strategy, and managing its delivery 4. Tracking and monitoring of Trust finances 5. Planning, agreeing and managing the delivery of the holiday projects ## **Details of Trustees** |**Details of Trustees**|**Details of Trustees**|| |---|---|---| |The trustees at the end of the year stood as follows:||| |Rt. Rev. Philip Pargeter|:|Patron| |Dr Anand Chitnis|:|Trustee, Chairman| |Mr Edmund Couldrey|:|Trustee| |Mr Mohan Gharial|:|Trustee| |Mrs Nina Graham|:|Trustee| |Mr Thom Harvey|:|Trustee, Treasurer| |Dr Katherine Martin|:|Trustee| |Mr Robert Nestor|:|Trustee| |Mrs Judith Wardlaw|:|Trustee| |Mr Nicholas White|:|Trustee| |Mr Thomas Williams|:|Trustee| ## **Notice of Financial Interest** Mr Thomas Williams is a director of OMM Ltd. who manufacture clothing and sports goods. The Trust purchases Newman Holiday Trust branded t-shirts for holidays and fundraising. Mr Williams and OMM Ltd. made no charge for this work and only cost prices were charged evidenced through copies of supplier invoices. The Trustees have no other personal financial interests in the Trust’s activities. 5 ## **Independent examiner’s report to the trustees of the Newman Holiday Trust** I report on the accounts of the Trust for the year ended 31 March 2021, which are set out on pages 7 to 10. ## **Respective responsibilities of trustees and examiner** The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the 2011 Act; - to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and - to state whether particular matters have come to my attention. ## **Basis of independent examiner’s report** My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below. ## **Independent examiner’s statement** In connection with my examination, no matter has come to my attention: - (1) which gives me reasonable cause to believe that in any material respect the requirements: - to keep accounting records in accordance with section 130 of the 2011 Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or - (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Name: Mr P Dennison Relevant professional qualification or body: Partner, CWR Accountants ACA FCCA Address: CWR Accountants Lancaster Business Park, 20 Mannin Way, Lancaster LA1 3SW Date: 24/01/2021 6 ## **Newman Holiday Trust** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021** |**2021**
**Total**
**Unrestricted**
**Notes**
**£**
**INCOME FROM**
Donations
Voluntary income
Donations
30,377
Fundraising
67,362
Investments
Investment income
530
Interest
33
**Total Income**
**98,302**
**Expenditures on**
Raising funds
Costs of generating voluntary income
241
Charitable activities
Direct Holiday Expenditure
**4**
5,664
Holiday Overheads
**5**
3,366
Other
Support Costs
**6**
4,009
**TOTAL EXPENDITURE**
**13,280**
**NET OPERATING INCOME**
85,022
Unrealised (losses)/gains on investment assets
-
**Net income/(expenditure) and net movements in funds**
**85,022**
Fund balances brought forward
**148,147**
**FUND BALANCES CARRIED FORWARD**
**AT 31 MARCH 2021**
**233,169**|**2020**
**Total**
**Unrestricted**
**£**
24,822
73,510
695
-| |---|---| ||**99,027**| ||2,390
108,528
18,440
3,685| ||**133,043**
(34,016)
-| ||**(34,016)**
**182,163**| ||**148,147**| ## **Newman Holiday Trust** ## **BALANCE SHEET AT 31 MARCH 2021** |**2021**
**Total**
**Unrestricted**
**Notes**
**£**
**Current assets**
Investments
15,746
Cash at bank
**8**
219,239
Prepayments
500
**Total Current Assets**
235,485
**Current Liabilities**
Creditors
(1,920)
Accruals and deferred income
(396)
**Net assets**
**9**
**233,169**
**Funds**
Unrestricted
233,169
Restricted
-
**9**
**233,169**|**2020**
**Total**
**Unrestricted**
**£**
15,746
131,886
750
148,382
(235)| |---|---| ||**148,147**| ||148,147
-| ||**148,147**| ## **Newman Holiday Trust** ## **NOTES TO THE ACCOUNTS AT 31 MARCH 2021** ## **1. Basis of Accounting** The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16 July 2014, the Charities Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 as amended in 2014. The Trust holds 1000 M&G Charifund Investment Units. Given the value of these assets to the Trust, the Trustees deem it appropriate to reflect these investments on the balance sheet.They are recorded at their market value at the balance sheet date, which is standard accounting treatment for an asset of this type. Movements in market value are reflected separately within 'other gains and losses' in the statement of income and expenditure. |**2. Donations**
Charitable Trusts & Corporate Supporters
All of the above donations are from non recurring sources
**3. Fundraising**
Helper Lead Fundraising
**4. Direct Holiday Expenditure**
Food and Accommodation
Transport
Off-site Entertainments
On-site Entertainments
Sanitary, Medical and Sundries
Holiday Specific Administration
**5. Holiday Overheads**
General Holiday Administration
CSCI/ OFSTED registration fees
Holiday insurance
T-Shirts
Holiday/Volunteer Assessment Costs
Volunteer Training|**2021**
**£**
30,377
**30,377**
**2021**
**£**
67,362
**67,362**
**2021**
**£**
2,376
330
205
462
0
2,291
**5,664**
**2021**
**£**
645
874
1,847
-
-
-
**3,366**|**2020**
**£**
24,822| |---|---|---| |||**24,822**| |||**2020**
**£**
73,510| |||**73,510**| |||**2020**
**£**
79,528
6,506
11,032
6,112
4,492
858| |||**108,528**| |||**2020**
**£**
1,956
1,374
1,781
3,026
381
9,922| |||**18,440**| |**6. Support Costs**|||**2021**||**2020**| |---|---|---|---|---|---| ||||**£**||**£**| |Newsletters and Leaflets|||4,009||3,685| ||||**4,009**||**3,685**| |**7. Cash at Bank - Accounts Summary**|||**2021**||**2020**| |At 31 March the Charity held the following centrally managed accounts:|||**£**||**£**| |Main Cheque|||109,116||96,902| |Lodge|||329||329| |Grinkle Park|||13,578||13,578| |National Savings|||4,546||4,513| |Co-Op Main|||91,670||58,823| ||||**219,239**||**174,145**| |**8. Statement of movement on funds**|||||| ||**At 31/3/20**|**Income **|**Expenditure**|**Gains & losses **|**At 31/3/21**| |Unrestricted fund|148,147|98,302|(13,280)|-|233,169| |Restricted fund|-|-||-|-| ||**148,147**|**98,302**|**(13,280)**|**-**|**233,169**|