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2024-09-30-accounts

INTERNATIONAL COUNCIL OF MUSEUMS (UNITED KINGDOM)

COMPANY REGISTRATION NO. 01683625 CHARITY REGISTRATION NO. 326410

TRUSTEES’ REPORT AND UNAUDITED ACCOUNTS

FOR THE YEAR ENDING 30 SEPTEMBER 2024

INTERNATIONAL COUNCIL OF MUSEUMS (UNITED KINGDOM)

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company Number

01683625

Registered Charity Number

326410

Registered Office

Kemp House 152 City Road London EC1V 2NX

Trustees/Directors

Dr Christian Baars Co-Chair Nick Marchand Co-Chair Claire Messenger Secretary Abeer Eladany Treasurer Maria Blyzinsky Blue Shield Liaison Arran John Rees Head of the Bursary Sub-Committee Hannah Crowdy Ordinary Member Duncan Dornan Ordinary Member Liz Johnson Ordinary Member Huaiyuan Ren Ordinary Member Nerys Rudder Ordinary Member Diane Gwilt Ordinary Member Natalie Urquhart Ordinary Member

Independent Examiner

Counterculture Partnership LLP 23 St Leonards Road Bexhill-on-Sea East Sussex TN40 1HH

INTERNATIONAL COUNCIL OF MUSEUMS (UNITED KINGDOM)

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TRUSTEES’ REPORT

FOR THE YEAR ENDING 30 SEPTEMBER 2024

The Trustees, who act as directors for the purposes of company law, present their report and financial statements for the year ended 30 September 2024.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Companies Act 2006 and ‘Accounting and Reporting by Charities: Statement of Recommended Practice – Accounting and Reporting by Charities (SORP (FRS102), second edition issued in January 2019)’.

OBJECTIVES AND ACTIVITIES

Principal Activities

The objects of the charity, as defined in the Memorandum and Articles of Association are: 1. To further anywhere in the world, but especially in the United Kingdom, the educational purposes of museums which are open on a regular basis to the public at large and which are not established as or part of commercial enterprises by promoting or assisting in the promotion of improvements in the organisation of and the services provided by museums and generally in the quality of museums and by fostering the use and enjoyment of museums by the public so as to promote the greater knowledge of an understanding among peoples; 2. To organise cooperation and mutual assistance between museums and between the members of the museum profession in different countries;

  1. To emphasise the importance of the role played by museums and the museum profession within each community and in the promotion of a greater knowledge and understanding among people.

Public Benefit

The following assessment of the public benefit delivered by ICOM UK is provided in accordance with the requirements of the SORP reporting and the conditions set by the Charity Commission.

The Trustees confirm that they have complied with the duty in Section 17(5) of the 2011 Charities Act to have due regard to public benefit guidance published by the Charity Commission.

ICOM UK delivers benefit to the public in the following ways:

  1. By facilitating professional collaboration and interaction between the UK and cultural heritage communities, ICOM UK supports the professional development aims of the world body of museums.

  2. By promoting intercultural dialogue and understanding, ICOM UK supports the general interests of the public by providing a channel and means for improved international political relations.

  3. By supporting the broader work of ICOM, ICOM UK is able to support work in the public interest such as the protection of cultural heritage at risk through disaster or conflict and the prevention or deterrence of illicit trade in cultural property.

  4. By providing a conduit for the exchange of professional expertise, ICOM UK supports improvement in the care and management of cultural heritage and collections, ensuring that they are accessible to and can be enjoyed by current and future generations.

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  1. By organising professional development opportunities for UK museums to share, network and learn about international work here and abroad, ICOM UK contributes to an essential programme of international exchange.

ACHIEVEMENTS AND PERFORMANCE

Membership

The 2023/24 membership intake was the second to be processed via the new membership hub on the ICOM UK website. The hub is for all ICOM UK information and membership processing. The 2024 membership target had been set at a 7% increase over the 2023 final figures. In 2024, membership reached a combined total of 3,456 (2023: 2,684) across all membership categories, summarised in the table below. The membership income target for 2024 had been £255,627; the actual membership income achieved was £292,926 (2023: £247,899 – an increase year on year of 3%).

Individuals 2023 2024 Institutions 2023 2024
Regular 1382 1671 I 11 19
Retired 642 749 II 14 15
Student 558 918 III 15 16
Supporting 10 10 IV 17 24
V 10 8
VI 25 26
Total 2592 3348 92 108

ICOM UK Annual General Meeting 2024

ICOM UK’s AGM took place online, 12:00 – 14:00 (UK time) on 5 July 2024. The papers and draft minutes are available on the ICOM UK website.

Following the AGM, presentations were given on two projects with which ICOM UK has been involved:

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2024 ICOM UK Conference

The 2024 ICOM UK Conference took place at Ulster Museum in Belfast on 12 April 2024. The theme of the conference was ‘ Common Ground: the role of museums in divided communities ’ (programme: https://www.eventbrite.co.uk/e/2024-icom-uk-conferenceregistration-757653129907?aff=oddtdtcreator; a summary was published here: https://uk.icom.museum/2024-icom-uk-conference-common-ground/). The conference was organised in partnership with the National Museum Directors’ Council (NMDC), National Museums Northern Ireland, with support from the British Council, Barker Langham, ICOM Ireland, the Irish Museums Association, and Northern Ireland Museums Council.

International Museum Day 2023

IMD 2023 took place on 18 May 2024 and the theme selected by ICOM was ‘Museums for Education and Research.’

SAREC-funded project: Digitisation of Kyiv-Pechersk Lavra Archives

This project – a collaboration between ICOM UK, the National Preserve ‘Kyiv-Pechersk Lavra’ and the University of the West of England (UWE) in Bristol with support from the ICOM SAREC fund – was completed and a full report posted on the ICOM UK website in May 2024. The project’s aim was to create a digital catalogue and inventory of the National Preserve’s monuments, collections and archive materials. Digitisation will improve access, safeguard the collections, create proof of ownership and record the condition of objects and buildings during a time when cultural heritage in Ukraine is under threat from war.

Webinar series in collaboration with the V&A Culture in Crisis programme

In June and July 2024, ICOM UK and the V&A Culture in Crisis team collaborated on a new webinar series, Preserving the Past: Strategies for Heritage in Crisis . The series focussed on different threats to heritage collections (fire, flood and earthquakes) and featured international and UK-based specialists. Speakers were:

Recordings of the webinars can be accessed via the V&A Culture in Crisis website.

International Workshop at the Belvedere Museum, Vienna, 23 May 2024

ICOM UK in collaboration with the Ukrainian Institute and with support from the ERSTE foundation, hosted a Workshop to test the first draft text of the new ‘Museum Guide to Decolonisation – focussed on Ukraine’. The event was held at the Belvedere Museum in Vienna with participants from Austria (Belvedere), Germany (Albertinum, Museum Ludwig), Latvia (Art Museum RIGA BOURSE), Poland (Muzeum Pałacu Króla Jana III w Wilanowie), UK (British Museum) as well as Ukraine (Khanenko Museum, National Art Museum of Ukraine,

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Kharkiv Literature Museum, Jam Factory). The workshop findings were used to develop the new museum guide to Ukraine.

Student and Emerging Professionals

Museum Talk Series (Online)

6th March 2024: Mediating Cultural and Economic Values: Western Art Museum’s IP Licensing in China. Jiahui Liao (PhD researcher in Culture, Media, and Creative Industries at King’s College London).

24th July 2024: Beyond the Museum: exploring tangential careers in the cultural sector. Emily Primmer-Pyke (Cultural communications professional and freelance podcast producer based in London).

11th September 2024: Carving Passion to Purpose: Interpreting LGBT/Queer Histories in Heritage Collections. Indigo Dunphy-Smith (Visitor Services, Interpretation, Research and Engagement freelancer)

ICOM UK Conference Workshop Session

April 2024, ICOM UK Annual Conference, Belfast. S&EP Breakfast with museum professionals from the Ulster Museum.

Board Business

The AGM and Board meetings take place in accordance with the operating procedures set out in the Governing Document (Memorandum and Articles of Association). Board meetings are minuted and the minutes are reviewed at each subsequent meeting.

The Board of Trustees met on a quarterly basis in October 2023, February 2024, May 2024, July 2024 and September 2024, and at an additional informal meeting during the conference in Belfast. With trustees located across the UK, online board meetings are efficient in terms of time and cost, but the trustees recognise the benefits of meeting in person at least once a year. Board meetings were held online.

Board meetings are organised with a standing agenda, and meeting papers are prepared and distributed in advance of each meeting.

ICOM UK had a conversation with Steph Scholten (ICOM Executive Board member) about the concerns from UK members over safety when travelling to the 2025 General Conference in Dubai, due to the United Arab Emirates’ legislative position on LGBTQ rights; following this conversation, ICOM UK was assured that ICOM members would not be at risk during this conference.

During the 2023 membership year, ICOM UK experienced a data breach. During transfer of member data from ICOM UK to ICOM, a duplication of a single membership number in the membership data spreadsheet had resulted in data misalignment. Consequently, when logging into their membership area on the ICOM website, two ICOM UK members were not seeing their own information, but that of another ICOM member, respectively. Once aware of this situation, ICOM UK informed the ICOM Membership Department in Paris, all members affected, the Information Commissioner’s Office (ICO), and the Board. The reason for this problem was identified and rectified with the help of the ICOM Membership Department. A risk assessment and the conversation with the ICO resulted in the conclusion that the breach was not reportable because there was no risk to individuals, no member data were available publicly at any time, and remedial actions were taken as soon as practicably possible. The Board progressed the work on converting to a CIO (Charitable Incorporated Organisation (Association Model). Following the previous year’s rejection by the Charity Commission of our CIO conversion application, Edmund Connolly was commissioned to help resolve some issues which had caused the previous application status to be declined. Edmund Connolly prepared a new application for submission to the Charity Commission. This process was ongoing at year end.

In implementing the new Strategic Plan, the Board decided to set up three new Working Groups (one each for our thematic working areas of Heritage Protection, Sustainability, and Decolonisation), in addition to the existing Students & Emerging Professionals, and Conference Working Groups; new Terms of Reference were agreed for these Working

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Groups. In addition, the Board agreed to set up a Risk & Governance Subcommittee in addition to the already existing Bursaries Subcommittee.

The Bursaries Subcommittee undertook a review of the bursaries, which constitute one of ICOM UK’s important membership benefits. The proposal of a considerably improved offer to members, including an increased budget for bursaries, was approved at the September 2024 Board meeting, to be prepared for public launch in early 2025.

The Board prepared the introduction of a new membership system for the start of the 2025 membership year to streamline the previously laborious manual processing of membership applications, and the introduction of automatic membership renewal from the 2026 membership year onwards. The implementation of this system was undertaken by ICOM UK’s Administration Manager, Katie Hardgrave, and supported by ICOM UK’s web developer, We Dig Media.

ICOM UK undertook a membership survey in 2024. The results indicated that, next to the membership card, networking, bursaries, knowledge sharing and professional development were regarded as important membership benefits. More than half the respondents were active in ICOM’s International Committees. Three quarters of respondents supported an increase in the membership fee, with a larger proportional increase in institutional over individual categories.

In line with the results of the membership survey and an AGM decision, as well as enhanced benefits through an improved bursaries offer, the Board decided to increase the membership fees for the 2025 membership year for the first time since 2018 (raising Individual and Supporting membership fees by 5% and Student, and Retired and Institutional fees by 8%).

ICOM UK Bursary Scheme

ICOM UK supported six members with bursaries throughout the 2023-2024 financial year, awarding a total of £4,914. These included:

Reports from the bursary awardees can be found on the ICOM UK website: https://uk.icom.museum/resource/travel-bursary-reports/.

Student Placements

ICOM UK continued to support the future generation of museum professionals and offered student placements. As ICOM UK does not have a fixed office, the opportunity to host remote placements is valued, and ICOM UK hosted a student from the University of Manchester. Rebecca Jackson (MA Heritage Studies) joined us as a Conference Assistant to assist with the preparation of the Belfast conference.

Communications

The new website launched in November 2022 continued to be one of the main routes of communication with members in 2023/24. In addition, ICOM UK continued to curate a weekly news email sent directly each week to all members; these news items were also

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posted on social media. Trello continued to be used for planning and scheduling posts to the website and social media.

An opinion piece was published in the Museums Journal , July/August 2024: ‘New decolonialism guide will facilitate the contextualisation of Ukrainian heritage’ jointly with the Ukrainian Institute.

Partnerships and Advocacy

ICOM UK had official meetings with the following sector partners:

ICOM UK signed a new Memorandum of Understanding with Barker Langham, with clearly defined benefits and commitments for each side.

We represented ICOM UK at the 2024 ICOMAM conference by opening this conference during an evening reception at the Tower in London and welcoming the international delegates to the UK.

The papers for the ICOM Advisory Council and Ordinary General Assembly meetings are available for all ICOM members to access on the ICOM website.

STRUCTURE, GOVERNANCE AND MANAGEMENT

The International Council of Museums (United Kingdom) is a charitable company limited by guarantee and established under its Memorandum and Articles of Association (as amended by Special Resolution on 1 May 1996). In the event of the company being wound up every member of the charity undertakes to contribute such amount as may be required (not exceeding £1).

Trustee Recruitment and Appointment - Process

ICOM UK follows ICOM (‘Statutes’ and ‘Internal Rules’) and ICOM UK (‘Memorandum of Association’) guidelines for trustee recruitment. New trustees may be appointed as trustee positions become available, trustees reach the end of their term, an elected officer position (i.e., Chair or Co-Chair, Secretary, Treasurer, Head of the Bursary Sub-Committee, Blue Shield Liaison) becomes available, or if specific expertise is required on the Board. Available positions are advertised with a role description with a timetable for recruitment that aligns with the AGM, at which new trustees are appointed by the Board. In accordance with ICOM rules, the Chair or Co-Chair is nominated by the ICOM UK trustees.

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Trustee Appointments and Resignations

In addition to trustees representing Scotland and Northern Ireland, we appointed new representatives for Wales and, for the first time, for the UK’s so-called Overseas Territories, making the Board more representative of our membership and diverse.

The following trustees retired from the Board at the 2024 AGM: Jane Henderson (co-opted as Wales Representative) and Jane Knowles (Secretary).

Christian Baars was re-elected as Co-Chair for a second term.

Huaiyuan Ren was re-appointed as Students and Emerging Professionals Representative for a second term.

Diane Gwilt was appointed as Wales Representative.

Natalie Urquhart was appointed as Overseas Territories Representative.

Contractors

ICOM UK’s long-standing contractors, Louise Bevan (Membership) and Dana Andrew (Executive Director) both left the organisation in November 2023; we are very grateful for more than ten years’ service by each of them. The timing of this event (at the start of the new membership year) bore a risk of a potential significant income drop resulting from a delay in processing membership applications.

Following a rapid review of the administrative model by the two Co-Chairs, it was decided to combine some administrative elements of the previous Executive Director’s role with those of the Membership Manager and create the role of Administration Manager. Katie Hardgrave was appointed into this role in a timely manner based on an agency contract in January 2024. For the first four months, the focus of this work was on membership administration; later in the year, Katie Hardgrave supported the introduction of a new membership administration system and setting up a new Microsoft account for nonprofit organisations (free of charge, allows central and secure data storage as well as ten individual email addresses).

To add capacity in a transition phase for combining the ongoing restructure of the organisation with a strategic review of governance and administration, an Interim Strategic Director (Kate Arthurs) was appointed in February 2024 with a specific dedicated remit to develop and implement strategic initiatives and set strategic priorities. This appointment was initially for six months and was then extended for a further six months. During this time, Kate Arthurs delivered a review of ICOM UK’s Strategic Objectives (presented to the membership at the 2024 AGM) and plan for their delivery, a review of our strategic partnerships, new and deepened relationships (including with British Council and Museums Association), prepared a Communications Strategy, and prepared a joint initiative with British Council on international working in the museum sector.

In the role of Communications Assistant, Jemma Jarman ensured that news items were posted weekly on the website, in the weekly member newsletter, and on social media. This support meant that, in 2023/24, we were able to increase our communication substantially.

Declaration of Interests

The following conflicts of interest were declared in accordance with the operating procedures set down by the Governing Document:

Risk Management

Responsibility for the review and management of risks to ICOM UK rests with the Trustees and is dealt with in the normal course of business.

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Related Parties

The charity is associated with the UK Committee of the International Council of Museums (ICOM), and undertakes activities which further the profile and engagement with ICOM by the UK museum profession.

PLANS FOR FUTURE PERIODS

Major activities planned for 2024-25 are:

Financial Review

ICOM UK’s financial position remains stable. More than 90% of income was from membership fees. The most significant threats for 2024-25 are any potential deterioration in the Sterling to Euro exchange rate, the cost-of-living situation and any forthcoming recession in the UK, the impact of budget reviews and redundancy consultations across the

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sector, and any political instability or change in the UK that impacts DCMS. An increase in membership subscription fees was appropriate at this time given the uncertainty across the sector, and was approved at the 2024 AGM.

Reserves

ICOM UK holds reserves of approximately 19% of annual turnover, deemed to be sufficient to manage any short-term cash flow fluctuations. These funds are held in ICOM UK’s Savings Account. On 30 September 2024, ICOM UK held £57,492 as reserves in the Savings Account.

STATEMENT OF TRUSTEES’ RESPONSIBILITIES

The trustees, who are also the directors of International Council of Museums (UK) for the purpose of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company Law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources,

including the income and expenditure, of the charitable company for that year. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

Signed on behalf of the company directors:

C Baars Co-Chair

M. Blyzinsky Co-Chair

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INTERNATIONAL COUNCIL OF MUSEUMS (UNITED KINGDOM)

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF INTERNATIONAL COUNCIL OF MUSEUMS (UNITED KINGDOM)

I report to the trustees on my examination of the financial statements of International Council of Museums (United Kingdom) (the charity) for the year ended 30 September 2024.

Responsibilities and basis of report

As the trustees of the charity (and also its directors for the purposes of company law), you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006.

Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the Companies Act 2006 and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011. In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the Charities Act 2011.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Tom Wilcox

Counterculture Partnership LLP 23 St Leonards Road Bexhill-on-Sea East Sussex TN40 1HH Date: ............................

INTERNATIONAL COUNCIL OF MUSEUMS (UNITED KINGDOM)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2024

1 Accounting policies

Charity information

International Council of Museums (United Kingdom) is a private company limited by guarantee incorporated in England and Wales. The registered office is 124 City Road, London, EC1V 2NX.

1.1 Accounting convention

International Council of Museums (United Kingdom) is a private company limited by guarantee incorporated in England. The registered office is Kemp House, 152 City Road, London, EC1V 2NX.

The financial statements have been prepared in accordance with the charitable company's memorandum and articles of association, the charities Act 2011 and " Accounting and Reporting by Charities: Statement of Recommended Practice - Accounting and Reporting by Charities (SORP (FRS102), second edition issued in January 2019)", the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

The charity meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives unless the funds have been designated for other purposes.

Designated funds comprise funds which have been set aside at the discretion of the trustees for specific purposes. The purposes and uses of the designated funds are set out in the notes to the financial statements.

Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.

1.4 Income

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

INTERNATIONAL COUNCIL OF MUSEUMS (UNITED KINGDOM)

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2024

1 Accounting policies

(Continued)

1.5 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.

1.6 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

1.7 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

INTERNATIONAL COUNCIL OF MUSEUMS (UNITED KINGDOM)

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 30 SEPTEMBER 2024

Current financial year
Unrestricted
Unrestricted
Restricted
funds
funds
funds
general
Designated
2024
2024
2024
Notes
£
£
£
Income from:
Donations and grants
3
4
-
40,703
Charitable activities
4
303,139
-
-
Investments
5
832
-
-
Total income
303,975
-
40,703
Expenditure on:
Charitable activities
6
298,009
-
16,272
Total expenditure
298,009
-
16,272
Net income and movement in
funds
5,966
-
24,431
Reconciliation of funds:
Fund balances at 1 October 2023
68,654
5,000
17,862
Fund balances at 30 September
2024
74,620
5,000
42,293		 Total
2024
£
40,707
303,139
832
344,678
314,281
314,281
30,397
91,516
121,913		 Total
2023
£
10,639
249,399
580
260,618
256,689
256,689
3,929
87,587
91,516

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

INTERNATIONAL COUNCIL OF MUSEUMS (UNITED KINGDOM)

STATEMENT OF FINANCIAL ACTIVITIES (CONTINUED) INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 30 SEPTEMBER 2024

Prior financial year
Unrestricted
Unrestricted
Restricted
funds
funds
funds
general
Designated
2023
2023
2023
Notes
£
£
£
Income from:
Donations and grants
3
376
-
10,263
Charitable activities
4
247,899
-
1,500
Investments
5
580
-
-
Total income
248,855
-
11,763
Expenditure on:
Charitable activities
6
240,618
-
16,071
Total expenditure
240,618
-
16,071
Net income/(expenditure) and movement in funds
8,237
-
(4,308)
Reconciliation of funds:
Fund balances at 1 October 2022
60,417
5,000
22,170
Fund balances at 30 September 2023
68,654
5,000
17,862		 Total
2023
£
10,639
249,399
580
260,618
256,689
256,689
3,929
87,587
91,516

INTERNATIONAL COUNCIL OF MUSEUMS (UNITED KINGDOM)

STATEMENT OF FINANCIAL POSITION

AS AT 30 SEPTEMBER 2024

Notes
Current assets
Cash at bank and in hand
Creditors: amounts falling due within
one year
12
Net current assets
The funds of the charity
Restricted income funds
13
Unrestricted funds - general
14
Unrestricted funds - Designated
15		 2024
£
123,828
(1,915)		 £
121,913
42,293
74,620
5,000
121,913		 2023
£
97,083
(5,567)		 £
91,516
17,862
68,654
5,000
91,516

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 30 September 2024.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the trustees on .........................

.............................. Dr Christian Baars Trustee

Company registration number 01683625 (England and Wales)

INTERNATIONAL COUNCIL OF MUSEUMS (UNITED KINGDOM)

STATEMENT OF FINANCIAL POSITION (CONTINUED) AS AT 30 SEPTEMBER 2024

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 Income from donations and grants

Unrestricted
Restricted
funds
funds
2024
2024
£
£
Donations and gifts
4
-
Grants
-
40,703
4
40,703
Grants
ICOM UK - Grant
-
-
British Council
-
40,703
-
40,703		 Total
Unrestricted
Restricted
funds
funds
2024
2023
2023
£
£
£
4
376
-
40,703
-
10,263
40,707
376
10,263
-
-
10,263
40,703
-
-
40,703
-
10,263		 Total
2023
£
376
10,263
10,639
10,263
-
10,263

4 Income from charitable activities

Unrestricted
Restricted
funds
funds
2024
2024
£
£
Total
Subscriptions
291,301
-
Conference income
11,838
-
303,139
-		 Total
Unrestricted
Restricted
funds
funds
2024
2023
2023
£
£
£
291,301
238,047
-
11,838
9,852
1,500
303,139
247,899
1,500		 Total
2023
£
238,047
11,352
249,399

INTERNATIONAL COUNCIL OF MUSEUMS (UNITED KINGDOM)

STATEMENT OF FINANCIAL POSITION (CONTINUED)

AS AT 30 SEPTEMBER 2024

5 Income from investments

Unrestricted Unrestricted
funds funds
2024 2023
£ £
Interest receivable 832 580
6 Expenditure on charitable activities
Total Total
2024 2023
£ £
Direct costs
Membership dues to ICOM 202,072 173,676
Conference expenditure 33,030 23,396
Travel Bursaries 5,650 4,236
Management and administration 66,560 46,719
Website development - 2,165
Other governance costs 1,837 4,673
Other freelance contractor fees 2,886 -
Charitable donations 331 -
312,366 254,865
Share of support and governance costs (see note 7)
Governance 1,915 1,824
314,281 256,689
Analysis by fund
Unrestricted funds - general 298,009 240,618
Restricted funds 16,272 16,071
314,281 256,689

Governance costs includes independent examiners fees of £1,915 (2023: £1,824).

7

Support costs allocated to activities
Governance costs
Analysed between:
Total		 2024
£
1,915
1,915		 2023
£
1,824
1,824

INTERNATIONAL COUNCIL OF MUSEUMS (UNITED KINGDOM)

STATEMENT OF FINANCIAL POSITION (CONTINUED) AS AT 30 SEPTEMBER 2024

8
Net movement in funds
2024
2023
£
£
The net movement in funds is stated after charging/(crediting):
Fees payable for the independent examination of the charity's financial
statements
1,915
1,824
9
Trustees
No trustees received any emoluments during the year (2022: none).
The number of trustees paid expenses were 6 (2023: 6).
One or more trustees were reimbursed expenses during the current and prior year.
The total expenses reimbursed to trustees were £2,097 (2023: £3,619).
10
Employees
There were no employees during the year (2023: none).
2024
2023
Number
Number
Total
-
-
There were no employees whose annual remuneration was more than £60,000.
11
Taxation
The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.
12
Creditors: amounts falling due within one year
2024
2023
£
£
Accruals and deferred income
1,915
5,567		 2024
£
1,915		 2023
£
1,824

INTERNATIONAL COUNCIL OF MUSEUMS (UNITED KINGDOM)

STATEMENT OF FINANCIAL POSITION (CONTINUED) AS AT 30 SEPTEMBER 2024

13 Restricted funds

The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.

At 1 October Incoming Resources At 30
2023 resources expended September
2024
£ £ £ £
British Council 17,165 40,703 (16,272) 41,596
ICOM Special Project Grant (SAREC Ukraine) 697 - - 697
17,862 40,703 (16,272) 42,293
Previous year: At 1 October Incoming Resources At 30
2022 resources expended September
2023
£ £ £ £
British Council 22,170 - (5,005) 17,165
ICOM Special Project Grant (SAREC Ukraine) - 10,263 (9,566) 697
Museums Galleries Scotland - 1,500 (1,500) -
22,170 11,763 (16,071) 17,862

Purposes and restrictions in relation to the funds:

British Council Grant - This is open to members and non members. It enables recipients to undertake international visits to build reciprocally international projects and partnerships through sharing skills, expertise and experience. 50% of the funding in each round is ring-fenced for travel to ODA countries. The grants cover international and local transport, visas accommodation and subsistence. The grants cannot be used to attend international conferences and events. In accordance with the grant contract, a sum from the fund was allocated as a general administration fee to ICOM UK to cover contractor time to administer the grant and associated programmes of activity. In accordance with the grant contract, defined sums were also allocated in 2021-22 to the annual ICOM UK Working Internationally Conference.

ICOM Special Project Grant (SAREC Ukraine) - This was a project funded by the ICOM Strategic Allocation Review Committee. In September 2022 ICOM advertised an open call to support museums and museum professionals in Ukraine. This Special Grants round was a pilot effort; outcomes were assessed as a model for response to future emergency responses in other regions of the world. ICOM UK (jointly with partners ICOM Ukraine, National Preserve “Kyiv-Pechersk Lavra” and University of the West of England (UWE Bristol) successfully applied to undertake digitalization of the Preserve’s archive materials kept in its archive and collection. The total project budget was €23,462.67; ICOM SAREC provided €11,944.00, UWE provided €8,701.67 in equipment, in-kind support was €2,852 (between Kyiv-Pechersk Lavra, UWE, ICOM UK). All funding was restricted to purposes dedicated to this project.

Museums Galleries Scotland - ICOM UK applied for with, and was awarded by, Museums Galleries Scotland a grant of £1,500 for the 2023 ICOM UK Conference in Glasgow.

INTERNATIONAL COUNCIL OF MUSEUMS (UNITED KINGDOM)

STATEMENT OF FINANCIAL POSITION (CONTINUED) AS AT 30 SEPTEMBER 2024

14 Unrestricted funds

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

At 1
General funds
Previous year:
At 1
General funds		 October
2023
Incoming
resources
Resources
expended
At 30
September
2024
£
£
£
£
68,654
303,975
(298,009)
74,620
October
2022
Incoming
resources
Resources
expended
At 30
September
2023
£
£
£
£
60,417
248,855
(240,618)
68,654

15 Unrestricted funds - Designated

These are unrestricted funds which are material to the charity's activities.

At 1
Travel bursaries
Previous year:
At 1
Travel bursaries		 October
2023
At 30
September
2024
£
£
5,000
5,000
October
2022
At 30
September
2023
£
£
5,000
5,000

Designated funds:

Travel Bursaries - A fund designated to provide travel grants for ICOM UK members in the UK and Overseas tterritories to attend relevant international conferences and meetings. An agreed sum (currently £5,000) is drawn annually from ICOM UK’s membership income for the fund.