## **TRUSTEES’ REPORT** 

## **ST THOMAS MORE SCHOOL ASSOCIATION FOR THE 2023-24 FINANCIAL YEAR (1 SEPTEMBER 2023-31 AUGUST 2024)** 

This report provides an overview of St Thomas More School Association (STMSA) accounts for the 2023-24 financial year (FY23-24), which ran from 1 September 2023 to 31 August 2024. 

We opened the year with a balance of £16,191.52 (reconciled £16,577.32) in the Treasurer’s account and £9.07 in the Deposit Account. After applying all accruals and reversals at the end of FY23-24, income from fundraising over the financial year totalled **£18,013.68** , administrative costs were £614.66, resulting in a net total of £17,399.02. The total amount donated to the school was **£17,547.61** . The balance of the Treasurer’s account at the end of FY23-24 was £12,607.15. After all accruals and reversals, there was a reconciled balance of **£11,003.33** . The balance of the Deposit Account was **£5,027.69** . A full breakdown of these figures is outlined in the accounts that accompany this report. 

## **Fundraising activities and events** 

Our ongoing fundraising schemes and activities raised the following amounts, totalling £1,855.68: 

||Supermarket vouchers|£454.00|
|---|---|---|
||100 Club|£955.00|
||Your School Uniform|£590.27|
||Bag2School|£281.80|
||EasyFundraising|£32.38|
||General refreshment sales|£366.27|
||Party Equipment Hire|£20.00|



Thank you to Clare Trowbridge for continuing to run the 100 Club and Bag2School schemes, Sarah Hennis and Kritika Sharma for their continued running of the supermarket voucher scheme, and to all who participated and contributed towards these ongoing programmes. 

STMSA ran a number of fundraising events over the financial year, and these both generated a healthy income, totalling £12,888.63, and provided wonderful opportunities for pupils, parents, staff, governors, parish members and other members of the local primary school community to come together socially. 

||Quiz Night|£1,082.54|
|---|---|---|
||Glow Party|£600.83|
||Cinema Clubs|£498.88|
||Christmas Wreath Making|£676.60|
||Christmas Fair|£2,099.64|
||International Day Event (new event)|£368.04|
||St Patrick’s Day Event|£1,419.13|
||Easter Egg Hunt|£315.53|
||Father’s Day Beer Tasting Evening|£232.89|
||Summer Fair and Footballathon|£5,594.55|



Thank you to all of those who led and supported the organisation and running of these events, including Clare Trowbridge, Aisling Hilsdon, Marina Burke, Sarah Hennis, Cath Hammond, Terri-Ann Nichol, Christine Delaney, Nicole Brandwood, Alex Moshakis and Richard Smith. In addition, thanks go to class representatives who play a vital role in encouraging parents and carers to support and volunteer at events, and to all members of the school community who attended them. 

Other activities that generated funds included STMSA’s participation in Berkhamsted Rotary Club’s Santa’s Sleigh, Christmas Card sales, Mother’s and Father’s Day Gifts and Valentine’s Day and World Book Day. Thank you to all members involved in organising these activities, including Marina Burke, Sarah Hennis, Jacqueline Kelley, Clare Trowbridge, Cath Hammond and Terri-Ann Nichol. 

In addition, some year 5 pupils undertook some ring-fenced fundraising to restore the school pond, raising £845.82 toward a £1,800 target. Fundraising for this project continued in the 24-25 financial year. 

1 



## **Accruals and reversals** 

A net total of -£1,603.82 was accrued at the end of FY23-24, due to income and expenditure relating to the ongoing supermarket voucher scheme and 100 Club taking place in one financial year but relating to activity in another. Also contributing to this figure was bar stock of a value of £243.73, purchased in FY23-24 and carried over for use or sale at fundraising events during FY24-25. 

## **Grant-making** 

Funding dispersed to St Thomas More during FY23-24 totalled £17,547.61. Funds were allocated across the following areas: 

||Learning resources|£5,318.58|
|---|---|---|
||Educational enrichment|£6,125.00|
||School trips and travel|£5,644.50|
||Other|£459.53|



Particular highlights include a fully-funded school trip for every pupil in December 2023, a set of inclusive reading books, a large hay-barn style storage unit for the OPAL scheme, 50% of Forest School costs and a special EYFS Forest School series, and Science Week and Rocktopus music workshops. 

## **Movement of cash reserve into Deposit Account** 

In April 2024, the STMSA Committee voted to move our minimum cash reserve amount of £5,000 from the current account into the savings account so we could benefit from higher interest rates. 

## **Dispersing funding to St Thomas More** 

Going forward, during any given school year, the committee will look to disperse funding raised in spring and summer terms of the previous school year plus the autumn term of the current school year. This means that we can go into a new school year with available funding from the very beginning, and a good idea of what we will be able to financially disperse to school over the school year, meaning that the Chair(s) can start conversations with school about what we might fund as early as possible. 

In conclusion, we ended the 2023-24 financial year in a healthy financial position. Income for the financial year increased for the third year in a row and showed an 18 per cent increase on 22-23. 

These are my final annual accounts as I step down from the role of Treasurer at the AGM for 23-24, which will take place on 30 January 2025. I would like to thank all parents and staff involved in running events and ongoing activities for their time, efforts and expertise in carrying these out and contributing to the income that the STMSA has generated during FY23-24. In particular, I would like to express my thanks to former Chairs Aisling Hilsdon and Marina Burke, new Chairs Terri-Ann Nichols and Cath Hammond, Vice-Chair Sarah Hennis and Secretary Clare Trowbridge for their outstanding contribution and service to STMSA over the financial year, as well as all other Committee Members, volunteers and St Thomas more staff who have worked tirelessly to raise income that benefits and enriches the experience of all of the children within our school community. In addition, our grateful thanks, as ever, go to Peter FitzGerald for giving his time to auditing our accounts. 

Elizabeth Jaggs Treasurer, St Thomas More School Association 

26 January 2025 

2 



## **ST THOMAS MORE SCHOOL ASSOCIATION** 

## **FINAL ACCOUNTS FOR YEAR TO 31 AUGUST 2024** 

## Balance Sheet 

|**Current Assets**|||
|---|---|---|
|Bank Account|£11,003.33||
|Deposit Account|£5,027.69||
|Total||£16,031.02|
|**Represented by**|||
|Income and Expenditure Accounts B/F|£16,160.99||
|Income/Deficit for current year (includes deposit account interest)|(£129.97)||
|||£16,031.02|





## **ST THOMAS MORE SCHOOL ASSOCIATION** 

## **FINAL ACCOUNTS FOR YEAR TO 31 AUGUST 2024** 

## Bank Account Reconcilation 

Reconciled Bank Balance per Balance Sheet @ 01/09/23 £16,151.92 Income £41,433.53 Expenses (includes £5,000 transfer into deposit account) (£46,582.12) (£5,148.59) New balance @ 31/08/24 £11,003.33 Balance per bank statement @ 31/08/2024 £12,607.15 Less cheques not yet presented £0.00 Accruals and reversals relating to supermarket vouchers (£1,330.00) Accruals and reversals relating to 100 Club (£45.00) Accruals and reversals relating to bar stocks (£228.82) Add Lodgements not yet cleared £0.00 Reconciled Balance £11,003.33 **Difference £0.00** 



## **ST THOMAS MORE SCHOOL ASSOCIATION** 

## **FINAL ACCOUNTS FOR YEAR TO 31 AUGUST 2024** 

## Other Bank Balances 

Deposit Account @ 01/09/23 £9.07 Interest Received £18.62 Net transfer from Current Account on 25/04/24 £5,000.00 New Balance @ 31/08/24 £5,027.69 



## **ST THOMAS MORE SCHOOL ASSOCIATION** 

## **FINAL ACCOUNTS FOR YEAR TO 31 AUGUST 2024** 

## Income and Expenditure Account 

|**Income**||
|---|---|
|Administration|£0.00|
|Supermarket vouchers|£11,350.00|
|100 Club|£3,055.00|
|International Day Event|£369.00|
|Your School Uniform|£590.27|
|Xmas Fayre|£3,590.59|
|Xmas Cards|£272.27|
|Wreath Making|£1,636.12|
|Bag2School|£281.80|
|Father's Day Event|£625.00|
|Quiz Night|£2,061.83|
|Father's Day Gifts|£362.63|
|Rotary - Santa|£546.00|
|Easter Egg Hunt|£451.59|
|Easy Fundraising|£32.38|
|Other Items|£103.92|
|Refreshment sales|£579.55|
|Summer Fayre|£8,608.62|
|St Patrick's Day Event|£2,171.85|
|Book and Cake Sale (WBD)|£67.02|
|Cinema Club|£641.16|
|Glow Party|£1,150.87|
|Party Equipment Hire|£20.00|
|Mother's Day Shop|£511.32|
|Valentine's Day Event|£116.82|
|Year Five Pond Fundraiser|£845.82|
|Savings Account|£0.00|
|Bar Stock|£1,392.10|
|**Total Income**||



**£41,433.53** 



## **ST THOMAS MORE SCHOOL ASSOCIATION** 

## **FINAL ACCOUNTS FOR YEAR TO 31 AUGUST 2024** 

|**Expenses**|||
|---|---|---|
|Administration|£614.66||
|Supermarket vouchers|£10,896.00||
|100 Club|£2,100.00||
|International Day Event|£0.96||
|Your School Uniform|£0.00||
|Xmas Fayre|£1,490.95||
|Xmas Cards|£0.00||
|Wreath Making|£959.52||
|Bag2School|£0.00||
|Father's Day Event|£392.11||
|Quiz Night|£979.29||
|Father's Day Gifts|£209.60||
|Rotary - Santa|£0.00||
|Easter Egg Hunt|£136.06||
|Easy Fundraising|£0.00||
|Other Items|£103.92||
|Refreshment sales|£213.28||
|Summer Fayre|£3,014.07||
|St Patrick's Day Event|£752.72||
|Book and Cake Sale (WBD)|£27.82||
|Cinema Club|£142.28||
|Glow Party|£550.04||
|Party Equipment Hire|£0.00||
|Mother's Day Shop|£54.22||
|Valentine's Day Event|£4.91||
|Year Five Pond Fundraiser|£0.00||
|Bar Stock|£1,392.10||
|**Total Expenses**||**£24,034.51**|
|**Surplus / (Deficit)**||**£17,399.02**|
|Less: Donations to School||£17,547.61|
|Transfer from Bank Account to Deposit Account||£5,000.00|
|Funds / (Deficit) to carry forward||(£148.59)|





## **ST THOMAS MORE SCHOOL ASSOCIATION** 

## **FINAL ACCOUNTS FOR YEAR TO 31 AUGUST 2024** 

## **Event Profit and Loss Account** 

||Income|Expenditure|Profit / (Loss)|
|---|---|---|---|
|Administration|£0.00|(£1,851.31)|(£1,851.31)|
|Supermarket vouchers|£13,575.00|(£13,309.20)|£265.80|
|100 Club|£2,865.00|(£2,100.00)|£765.00|
|Your School Uniform|£556.89|£0.00|£556.89|
|Xmas Fayre|£4,251.35|(£1,512.14)|£2,739.21|
|Xmas Cards|£424.90|£0.00|£424.90|
|Wreath Making|£2,158.46|(£745.43)|£1,413.03|
|Bag2School|£200.00|£0.00|£200.00|
|Amazon Smile|£115.49|£0.00|£115.49|
|Quiz Night|£1,078.87|(£672.42)|£406.45|
|Rotary - Santa|£466.00|£0.00|£466.00|
|Easter Egg Hunt|£412.80|(£105.00)|£307.80|
|Other Items|£438.00|(£438.00)|£0.00|
|Other Donations|£120.00|£0.00|£120.00|
|Sports Day|£83.42|(£31.07)|£52.35|
|Summer Fayre|£7,805.15|(£3,391.74)|£4,413.41|
|St Patrick's Day Event|£944.43|(£290.81)|£653.62|
|Book and Cake Sale (WBD)|£400.22|(£170.00)|£230.22|
|Cinema Club|£924.56|(£171.43)|£753.13|
|Glow Party|£1,170.30|(£549.24)|£621.06|
|Party Equipment Hire|£10.00|(£57.50)|(£47.50)|
|Tea Towels|£660.88|(£428.47)|£232.41|
|Mother's Day Shop|£438.53|(£57.96)|£380.57|
|Coronation Event|£431.01|(£226.33)|£204.68|
|Bar Stock|£709.42|(£709.42)|£0.00|
|TOTAL|£40,240.68|(£26,817.48)|£13,423.21|
|Donations to school||(£16,049.30)|(£16,049.30)|
|Net income / deficit|||(£2,626.09)|





## **ST THOMAS MORE SCHOOL ASSOCIATION** 

## **FINAL ACCOUNTS FOR YEAR TO 31 AUGUST 2024** 

## **Donations to School** 

|**Learning resources**||||
|---|---|---|---|
|Inclusive reading book set|18/09/2023|Paid direct to supplier|£995.00|
|Classroom resources|21/11/2023|STM127|£700.00|
|Haybarn storage|01/07/2024|STM134|£2,741.00|
|EYFS resources|01/07/2024|STM137|£822.58|
|Footballs|01/07/2024|Paid as expense|£60.00|
|||**Subtotal**|**£5,318.58**|
|**Educational enrichment**||||
|Forest School - autumn term|21/11/2023|STM125|£1,260.00|
|Rocktopus workshop|18/01/2024|STM129|£1,040.00|
|Forest School - 1st half spring term|18/01/2024|STM130|£630.00|
|Forest School - 2nd half spring term|18/03/2024|STM132|£525.00|
|Science Week workshops|18/03/2024|STM133|£800.00|
|Forest School - summer term|01/07/2024|STM135|£1,050.00|
|Forest School - EYFS|01/07/2024|STM136|£820.00|
|||**Subtotal**|**£6,125.00**|
|**School trips and travel**||||
|Christmas trips (all years)|21/11/2023|STM126|£3,544.50|
|Contribution to trips (all years)|18/01/2024|STM128|£2,100.00|
|||**Subtotal**|**£5,644.50**|
|**Other**||||
|Petty cash for school office|15/09/2023|Paid in cash|£115.00|
|Contribution to Yr 6 party|15/07/2024|Paid direct to supplier|£344.53|
||||**£459.53**|
|||**Total Donations to School**|**£17,547.61**|





ST THOMAS MORE SCHOOL ASSOCIATION
I have reviewed the financial statements and accounts of the St Thomas More
School Association for the year ended 31 August 2024 and find that they
represent fairly in all material aspects the f inancial position of the Association
at that date. I have reviewed the cash position and the years accounting
transattions all of which are completely satisfartory.
I would like to commend the Association's treasurer on the detailed and fully
documented accounts.
Peter D Fitzgerald FCCA
February 8 2025