TREASURER’S REPORT
ST THOMAS MORE SCHOOL ASSOCIATION FOR THE 2022-23 FINANCIAL YEAR (1 SEPTEMBER 2022-31 AUGUST 2023)
This report provides an overview of St Thomas More School Association (STMSA) accounts for the 2022-23 financial year (FY22-23), which ran from 1 September 2022 to 31 August 2023.
We opened the year with a balance of £19,203.41 (reconciled £20,840.30) in the Treasurer’s account. After applying all accruals and reversals at the end of FY22-23, income from fundraising over the financial year totalled £15,274.52 . After a spend of £1,851.31 on administration, this resulted in a net total of £13,423.21 in funds raised. The total amount donated to the school was £16,049.30 . The balance of the Treasurer’s account at the end of FY22-23 was £16,191.52. After all accruals and reversals, there was a reconciled balance of £16,577.32 . A full breakdown of these figures is outlined in the accounts that accompany this report.
Fundraising activities and events
Our ongoing fundraising schemes and activities raised the following amounts, totalling £1,855.68:
| • | Supermarket vouchers | £265.80 |
|---|---|---|
| • | 100 Club | £765.00 |
| • | Your School Uniform | £556.89 |
| • | Bag2School | £200.00 |
| • | Amazon Smile | £115.49 |
| • | Party Equipment Hire | -£47.50 |
Amazon took the decision to wind down its Amazon Smile scheme during FY22-23, with a final payment made in May 2023. STMSA began a new party equipment scheme during FY22-23, which involved an initial outlay, but which has begun to yield income in FY23-24. Thank you to Clare Trowbridge for continuing to run the 100 Club and Bag2School scheme, Sarah Hennis and Kritika Sharma for running the supermarket voucher scheme, and Aisling Hilsdon for initiating the party equipment hire scheme during FY22-23, and to all of those who participated and contributed towards these ongoing programmes.
STMSA ran a number of fundraising events over the financial year, benefiting from a total return to inperson events, this being the first full financial year with no pandemic restrictions since FY18-19. These events both generated a healthy income, totalling £11,742.61, and provided wonderful opportunities for pupils, parents, staff and governors to come together socially.
| • | Quiz Night | £406.45 |
|---|---|---|
| • | Glow Party (new event) | £621.06 |
| • | Cinema Clubs | £753.13 |
| • | Christmas Wreath Making | £1,413.03 |
| • | Christmas Fair | £2,739.21 |
| • | World Book Day Book and Cake Sale | £230.22 |
| • | St Patrick’s Day Event | £653.62 |
| • | Easter Egg Hunt | £307.80 |
| • | Coronation Party | £204.68 |
| • | Summer Fair and Footballathon | £4,413.41 |
Thank you to all of those who led and supported the organisation and running of these events, including Clare Trowbridge, Aisling Hilsdon, Marina Burke, Sarah Hennis, Cath Hammond, Terri-Ann Nichol, Tash Brine, Christine Delaney and Nicole Brandwood. In addition, thanks go to class representatives who play a vital role in encouraging parents and carers to support and participate in events, and to all members of the school community who attended them.
Other activities that generated funds included STMSA’s participation in Berkhamsted Rotary Club’s Santa’s Sleigh, Christmas Card and Tea Towel sales, a Mother’s Day Shop and Sports Day. STMSA was also fortunate to receive a small number of unsolicited donations.
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Accruals and reversals
A net total of £425.40 was accrued at the end of FY22-23, due to income and expenditure relating to the ongoing supermarket voucher scheme and 100 Club taking place in one financial year but relating to activity in another. Also contributing to this figure was bar stock of a value of £472.49, purchased in FY22-23 and carried over for use or sale at fundraising events during FY23-24.
Grant-making
Funding to St Thomas More dispersed during FY22-23 totalled £16,049.30. This included c. £6,250 that was committed for items and activities that were agreed in FY21-22 but not paid for until FY22-23, as noted in last year’s Treasurer’s report. In discussion with the school, we have agreed to decrease the cash reserve (the lowest we are able to go to in the bank account without incurring financial risk) from £7,500 to £5,000. Funds were allocated across the following areas:
| • | Learning resources | £6,983.52 |
|---|---|---|
| • | Educational enrichment | £3,333.60 |
| • | School trips and travel | £4,652.08 |
| • | Estate improvements | £680.10 |
Particular highlights include a fully-funded school trip for every pupil in December 2022, the top 50 reading books for each class in the school, significant contributions towards the costs of new chromebooks and Forest School, workshops in Science Week and an Author Day.
Administrative expenditure
There was increased expenditure on administrative items in FY22-23, most significantly a new shed, which has provided much needed storage for event items, and that will, over time, reduce expenditure on re-usable items. We also invested in a candy-floss machine, which, after use at three events, has already more than paid for itself in income generated. Other administrative items included usual subscriptions and fees, a new i-zettle machine to increase our capacity to take card payments at largescale events, and marketing materials.
In conclusion, we ended the 2022-23 financial year as we started: in a healthy financial position. Income for the financial year is back up to pre-pandemic levels, with an increase of 32% on the previous financial year, clearly demonstrating that in-person events and activities are critical to maintaining steady levels of fundraising income. In addition, we have further eaten into some of the surplus that had built up in the bank account, and we have discussed ideas with the school during the current financial year that will serve to reduce the remaining surplus further.
I would like to thank all parents and staff involved in running events and ongoing activities for their time, efforts and expertise in carrying these out and contributing to the income that the STMSA has generated during FY22-23. In particular, I would like to express my thanks to outgoing co-Chairs Marina Burke and Aisling Hilsdon for their outstanding contribution and service to STMSA over the past two years, as well as all other Committee Members who have worked tirelessly to raise income that benefits and enriches the experience of all of the children within our school community.
Elizabeth Jaggs Treasurer, St Thomas More School Association
12 January 2024
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STTHOMAS MORE SCHOOLASSOCIATION I have reviewed the financial statements and accounts of the St Thomas More School Association for the year ended 31 August 2023 and find that thev represent fairly in all material aspects the financial position of the Association at that date. I have reviewed the cash position and the years accounting transactions all of which are completely satisfactory. I would like to commend the Association's treasurer on the detailed and fully documented accounts. Peter D Fitzgerald FCCA February 5 2024
ST THOMAS MORE SCHOOL ASSOCIATION
FINAL ACCOUNTS FOR YEAR TO 31 AUGUST 2023
Balance Sheet
| Current Assets | ||
|---|---|---|
| Bank Account | £16,577.32 | |
| Deposit Account | £9.07 | |
| Total | £16,586.39 | |
| Represented by | ||
| Income and Expenditure Accounts B/F | £19,212.43 | |
| Income/Deficit for current year (includes deposit account interest) | (£2,626.04) | |
| £16,586.39 |
ST THOMAS MORE SCHOOL ASSOCIATION
FINAL ACCOUNTS FOR YEAR TO 31 AUGUST 2023
Bank Reconcilation
----- Start of picture text -----
Bank Balance per Balance Sheet @ 01/09/22 £19,203.41
Income £40,240.68
Expenses (£42,866.78) (£2,626.09)
New balance @ 31/08/23 £16,577.32
Balance per bank statement @ 31/08/2023 £16,151.92
Less cheques not yet presented £0.00
Accruals and reversals relating to supermarket vouchers £193.30
Accruals and reversals relating to 100 Club £30.00
Accruals and reversals relating to bar stocks £202.10
Add Lodgements not yet cleared £0.00
Reconciled Balance £16,577.32
Difference £0.00
----- End of picture text -----
ST THOMAS MORE SCHOOL ASSOCIATION
FINAL ACCOUNTS FOR YEAR TO 31 AUGUST 2023
Other Bank Balances
Deposit Account £9.02 Interest Received £0.05 Less: Net transfer to Current Account New Balance £9.07
ST THOMAS MORE SCHOOL ASSOCIATION
FINAL ACCOUNTS FOR YEAR TO 31 AUGUST 2023
Income and Expenditure Account
| Income | ||
|---|---|---|
| Administration | £0.00 | |
| Supermarket vouchers | £13,575.00 | |
| 100 Club | £2,865.00 | |
| Your School Uniform | £556.89 | |
| Xmas Fayre | £4,251.35 | |
| Xmas Cards | £424.90 | |
| Wreath Making | £2,158.46 | |
| Bag2School | £200.00 | |
| Amazon Smile | £115.49 | |
| Quiz Night | £1,078.87 | |
| Rotary - Santa | £466.00 | |
| Easter Egg Hunt | £412.80 | |
| Other Items | £438.00 | |
| Other Donations | £120.00 | |
| Sports Day | £83.42 | |
| Summer Fayre | £7,805.15 | |
| St Patrick's Day Event | £944.43 | |
| Book and Cake Sale (WBD) | £400.22 | |
| Cinema Club | £924.56 | |
| Glow Party | £1,170.30 | |
| Party Equipment Hire | £10.00 | |
| Tea Towels | £660.88 | |
| Mother's Day Shop | £438.53 | |
| Coronation Event | £431.01 | |
| Bar Stock | £709.42 | |
| Total Income | £40,240.68 |
ST THOMAS MORE SCHOOL ASSOCIATION
FINAL ACCOUNTS FOR YEAR TO 31 AUGUST 2023
| Expenses | ||
|---|---|---|
| Administration | £1,851.31 | |
| Supermarket vouchers | £13,309.20 | |
| 100 Club | £2,100.00 | |
| Your School Uniform | £0.00 | |
| Xmas Fayre | £1,512.14 | |
| Xmas Cards | £0.00 | |
| Wreath Making | £745.43 | |
| Bag2School | £0.00 | |
| Amazon Smile | £0.00 | |
| Quiz Night | £672.42 | |
| Rotary - Santa | £0.00 | |
| Easter Egg Hunt | £105.00 | |
| Other Items | £438.00 | |
| Other Donations | £0.00 | |
| Sports Day | £31.07 | |
| Summer Fayre | £3,391.74 | |
| St Patrick's Day Event | £290.81 | |
| Book and Cake Sale (WBD) | £170.00 | |
| Cinema Club | £171.43 | |
| Glow Party | £549.24 | |
| Party Equipment Hire | £57.50 | |
| Tea Towels | £428.47 | |
| Mother's Day Shop | £57.96 | |
| Coronation Event | £226.33 | |
| Bar Stock | £709.42 | |
| Total Expenses | £26,817.48 | |
| Surplus / (Deficit) | £13,423.21 | |
| Less: Donations to School | £16,049.30 | |
| Funds / (Deficit) to carry forward | (£2,626.09) |
ST THOMAS MORE SCHOOL ASSOCIATION
FINAL ACCOUNTS FOR YEAR TO 31 AUGUST 2023
Event Profit and Loss Account
| Income | Expenditure | Profit / (Loss) | |
|---|---|---|---|
| Administration | £0.00 | (£1,851.31) | (£1,851.31) |
| Supermarket vouchers | £13,575.00 | (£13,309.20) | £265.80 |
| 100 Club | £2,865.00 | (£2,100.00) | £765.00 |
| Your School Uniform | £556.89 | £0.00 | £556.89 |
| Xmas Fayre | £4,251.35 | (£1,512.14) | £2,739.21 |
| Xmas Cards | £424.90 | £0.00 | £424.90 |
| Wreath Making | £2,158.46 | (£745.43) | £1,413.03 |
| Bag2School | £200.00 | £0.00 | £200.00 |
| Amazon Smile | £115.49 | £0.00 | £115.49 |
| Quiz Night | £1,078.87 | (£672.42) | £406.45 |
| Rotary - Santa | £466.00 | £0.00 | £466.00 |
| Easter Egg Hunt | £412.80 | (£105.00) | £307.80 |
| Other Items | £438.00 | (£438.00) | £0.00 |
| Other Donations | £120.00 | £0.00 | £120.00 |
| Sports Day | £83.42 | (£31.07) | £52.35 |
| Summer Fayre | £7,805.15 | (£3,391.74) | £4,413.41 |
| St Patrick's Day Event | £944.43 | (£290.81) | £653.62 |
| Book and Cake Sale (WBD) | £400.22 | (£170.00) | £230.22 |
| Cinema Club | £924.56 | (£171.43) | £753.13 |
| Glow Party | £1,170.30 | (£549.24) | £621.06 |
| Party Equipment Hire | £10.00 | (£57.50) | (£47.50) |
| Tea Towels | £660.88 | (£428.47) | £232.41 |
| Mother's Day Shop | £438.53 | (£57.96) | £380.57 |
| Coronation Event | £431.01 | (£226.33) | £204.68 |
| Bar Stock | £709.42 | (£709.42) | £0.00 |
| TOTAL | £40,240.68 | (£26,817.48) | £13,423.21 |
| Donations to school | (£16,049.30) | (£16,049.30) | |
| Net income / deficit | (£2,626.09) |
ST THOMAS MORE SCHOOL ASSOCIATION
FINAL ACCOUNTS FOR YEAR TO 31 AUGUST 2023
Donations to School
Learning resources
| Classroom resources | 23/09/2022 STM076 | £99.94 |
|---|---|---|
| Year one outdoor learning | 23/09/2022 STM076 | £497.71 |
| Top 50 reading books for each year | 26/09/2022 Paid direct to supplier | £2,885.00 |
| EYFS outdoor learning | 30/11/2022 STM090 | £723.85 |
| EYFS outdoor learning | 09/12/2022 STM093 | £236.52 |
| Chromebooks | 25/01/2023 STM100 | £2,000.00 |
| Mathletics subscription | 02/05/2023 STM118 | £540.50 |
| Subtotal | £6,983.52 | |
| Educational enrichment | ||
| Author day | 22/03/2023 STM113 | £453.60 |
| Science Week workshops | 24/04/2023 STM117 | £780.00 |
| Forest School - 1st half of Summer term | 19/05/2023 STM122 | £1,050.00 |
| Forest School - 2nd half of Summer term | 17/07/2023 STM124 | £1,050.00 |
| Subtotal | £3,333.60 | |
| School trips and travel | ||
| Water day - summer 2022 | 23/09/2022 STM076 | £165.49 |
| Pantomime (Yr1-6) | 05/10/2022 STM082 | £1,210.00 |
| Santa's magical experience (EYFS) | 04/11/2022 STM086 | £657.00 |
| Coaches to panto (minus VAT refunded for Santa's magical experience) | 16/11/2022 STM089 | £490.47 |
| Contribution to Young Voices coach (Yr5) | 16/12/2022 STM094 | £150.00 |
| Coach to Santa's magical experience | 21/12/2022 STM095 | £245.00 |
| Annual Travel Scheme | 25/01/2023 STM100 | £229.12 |
| Coaches for summer school trips | 24/05/2023 STM123 | £1,505.00 |
| Subtotal | £4,652.08 | |
| Estate improvements | ||
| Plants for school tidy up | 26/09/2022 Paid as expense | £50.00 |
| EYFS fence repairs | 27/01/2023 STM101 | £620.00 |
| School tidy expenses | 02/05/2023 Paid as expense | £10.10 |
| Subtotal | £680.10 | |
| Other | ||
| Petty cash for school office | 12/09/2022 Paid in cash from uniform sale | £100.00 |
| Contribution to Yr 6 party | 24/04/2023 Paid direct to supplier | £300.00 |
| £400.00 |
Total Donations to School £16,049.30