## **OAKHYRST GRANGE EDUCATIONAL TRUST**
## **REPORT AND FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED**
**31 AUGUST 2023**
**CHARITY NUMBER: 325043**
## **OAKHYRST GRANGE EDUCATIONAL TRUST ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023**
## **Contents**
## **Page:**
|1|Legal and Administrative Information|
|---|---|
|2 – 5|Report of the Trustees|
|6 – 7|Report of the Independent Auditors|
|8|Statement of Financial Activities|
|9|Balance Sheet|
|10|Cash Flow Statement|
|11 - 18|Notes forming part of the Financial Statements|
||The following pages do not form part of the Financial Statements|
|19 – 20|Detailed Summaries of Overhead Expenditure|
**_____________________________________________________________________________________**
## **OAKHYRST GRANGE EDUCATIONAL TRUST LEGAL AND ADMINISTRATIVE INFORMATION**
|**Trustees:**|P Collis|
|---|---|
||B Davis|
||L Rose (resigned July 2023)|
||P Clark (appointed July 2023)|
||G Lucas (appointed July 2023)|
||C Dickie (appointed July 2023)|
||J Cuisinier (appointed July 2023)|
||L Mewse (appointed July 2023)|
|**Charity Number:**|325043|
|**Charity Offices:**|Oakhyrst Grange School|
||Stanstead Road|
||Caterham|
||Surrey CR3 6AF|
|**Independent Auditors:**|McKenzies|
||Chartered Accountants|
||2 Station Road West|
||Oxted|
||Surrey RH8 9EP|
|**Bankers:**|Lloyds TSB Bank Plc|
||95 George Street|
||Croydon|
||Surrey CR9 2NS|
**_____________________________________________________________________________________** Page 1
## **OAKHYRST GRANGE EDUCATIONAL TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2023**
The trustees present their report along with the financial statements of the charity for the year ended 31 August 2023. The financial statements have been prepared in accordance with the accounting policies set out on page 11 and comply with the charity’s trust deed, applicable law and provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities (FRS 102).
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Constitution**
The Charitable Trust is constituted by Trust Deed dated 1 March 1974 under charitable number 325043.
## **Trustees**
Two trustees, P Collis and B Davis, have served throughout the year whilst L Rose resigned as a trustee in July 2023. At this time the following new trustees were appointed - P Clark, G Lucas, C Dickie, J Cuisinier and L Mewse. P Collis, P Clark, G Lucas, C Dickie and J Cuisinier served on the Governing Board of the school throughout the year whilst L Rose served up to July 2023 and L Mewse joined in March 2023.
The Board of Trustees is authorised to appoint new trustees to fill vacancies arising through the resignation or death of an existing trustee. All new trustees are advised of their responsibilities under charity law and training opportunities are made available for relevant issues relating to charity and employment law. The trustees hold meetings at least once in every school term and at such times as they shall from time to time decide. The trustees may convene a special meeting upon at least four days’ notice being given to the other trustees.
The trustees delegate the day to day responsibility for the charitable objectives to professional teaching staff.
## **Investment powers**
The Trust Deed authorises the trustees to make and hold investments using the general funds of the charity, but no such investments are presently held.
## **Risk management**
The trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the trust, and are satisfied that systems are in place to mitigate exposure to the major risks.
## **OBJECTIVES, ACTIVITIES AND PUBLIC BENEFIT**
The Charitable Trust’s objectives are to promote and provide for the advancement of education of children and young persons of either, or both sexes.
The school provides public benefit by:
- hiring out the two school halls to individuals and local organisations at very reasonable rates. The Cameron Hall has catering facilities and is regularly used by local families for private functions as well as members of the school community. The Fair Dene Hall in the Brookes Winterflood Annexe is used by local music groups for concerts.
- the school now being an established ABRSM Music Examination Centre with the facility being available to children from local state and private schools as well as our own pupils for this purpose on a termly basis.
- the school now being an established LAMDA Examination Centre with the facility being available to children from local state and private schools as well as our own pupils for this purpose twice annually.
- the school being a recognised Examination Centre for the Royal Academy of Dance.
**__________________________________________________________________________________** Page 2
**OAKHYRST GRANGE EDUCATIONAL TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2023 (CONTINUED)**
## **OBJECTIVES, ACTIVITIES AND PUBLIC BENEFIT (CONTINUED)**
- making our heated indoor swimming pool available at very reasonable rates for hire to local state schools, Scout groups and to local businesses that promote community swimming for mums, toddlers and children throughout the week.
- having close links with St Mary’s Church, Caterham. The Reverend Frany Long from St Mary’s has worked closely with the school in organising both the Harvest Festival Service, donations from which were distributed to local care homes and the Carol Service in recent years and we have formed a friendly working relationship with the full time Priest Reverend Canon Trevor Mapstone. Money has been raised for the church roof appeal.
- having strong links with the local Rotary Club and Round Table which afford us the opportunity to assist them with the storage of their equipment. We also lend them our own equipment such as tables, benches and staging for their own fund raising events. The same arrangements are in place for the local Chaldon Fete.
- raising £1,319.18 for local, national and international charities. These included Read for Good, Royal British Legion, The Children’s Trust (Tadworth), The Trussel Trust and St Mary’s Church Lego Appeal for the church roof.
- providing school buildings, grounds and staff and (pensions for those staff) that would otherwise have to be provided by the state and thus having saved the state millions of pounds over the years which far exceeds any benefits that the school derives from charitable status.
## **ACHIEVEMENTS AND PERFORMANCE**
The Trustees consider that the performance of the Charity this year has been most satisfactory. The Trustees are constantly looking at ways to improve and maintain performance by working with the Headmaster with the School Development Committee as a guide.
The School continues to operate at virtually full capacity and there are waiting lists for entry into the Early Years for two years and beyond. This guarantees the future stability of the charity. Staff levels have been maintained in order to continue offering a broad range of subjects and curriculum initiatives.
The School has continued to develop its sporting profile with opportunities for our pupils to compete against other local schools, state and independent, and at Regional and National levels. This year the School have been able to run a full programme of clubs and activities. On the sporting front the School was hit with a large number of cancellations but at the same time managed to get some fixtures into the calendar and attended a number a number of tournaments.
The School’s U9s have had a fixture in football against Caterham Prep. The U9s have also had hockey fixtures for the girls against Aberdour, a combined boys and girls match against St David’s. On the cricket front the U9s competed against Aberdour School with mixed boys and girls teams. They also competed in the usual Inter-House Cricket competition. A selected team of U9 children competed in the ISA London South regional cross country and athletic competitions. Five children all qualified for the ISA National Cross Country finals in Nottingham. One child won a bronze medal.
In the U11 category there have been boys football fixtures and tournaments with Caterham Prep, Lingfield College and Banstead Prep and the girls had a football fixture with Hawthorns. The U11 girls competed in a netball fixture against Banstead Prep.
In hockey we had a girls’ hockey fixture against Aberdour and a tournament in Cranleigh. The boys had a fixture against Elmhurst, and they also competed in the ISA National Championships at the Lee Valley Stadium. The boys and the girls enjoyed a mixed hockey fixture against Essendene Lodge.
In cross country the U11s had a meeting with Hazelwood School. Cross country U11 boys and girls teams competed in the ISA London South Regional tournament and one child qualified for the National Finals. Both of the U9 and U11 cross country runners competed in the School’s annual Inter-House cross country event as did all of the younger children.
**_____________________________________________________________________________________** Page 3
**OAKHYRST GRANGE EDUCATIONAL TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2023 (CONTINUED)**
The U11 boys and girls cricketers had a mixed fixture against Aberdour and the U11 cricketers all played in the annual inter-house tournament.
Athletes competed in the ISA London South Regional Athletic championships at Walton on Thames but, unfortunately, none of the children qualified for the ISA Nationals this year.
The swimming coach arranged Years 3 to 6 swimming galas against Royal Russell, Reigate St Mary’s and Caterham schools. All of the children competed in their individual class inter-house swimming competitions. Years 4 to 6 boys and girls teams competed in the ISA London South Swimming Gala at the Beckenham Spa.
Five children qualified for the ISA National Finals at the Olympic Pool in London. One boy came away with a silver medal in the Year 4 individual freestyle event and one girl won a bronze medal in her second individual event of the gala. Two girls both won a bronze medal in the Year 6 girls’ freestyle relay.
Two teams made up of eight boys and girls from Year 6 took part in the “It’s a Fish Out” lifesaving competition for primary schools in Dorking. Four children competed in the ESSA Primary competition in Guildford and won silver medals.
There has been a very full programme of peripatetic Ballet, Modern Dance and LAMDA teaching. 46 ballet dancers took their ballet examinations successfully. A total of 47 pupils enjoyed Modern Dance lessons. In LAMDA we had some excellent results; all 30 children passed their examinations with 24 distinctions and 6 merits.
63 individual peripatetic music lessons were delivered each week during the academic year in the following instruments: piano, violin, viola, flute, fife, guitar, cello, tenor horn and singing. Subsidised ensemble groups were run for the following – Guitar, Violin, Orchestra and a free Chamber choir. During the year orchestral pupils attended an Orchestral Day and Concert at Woldingham School. The School was able to hold and host Form Assemblies, Class Concerts, Year 5 & 6 Easter and Remembrance Services and the Nativity Play as well as the Harvest Festival and Carol Services at St. Mary’s Church. The summer term was rounded off with a very successful production of Chitty Chitty Bang Bang.
## **FINANCIAL REVIEW**
## **Results for the year**
The incoming resources for the year ended 31 August 2023 were £1,661,994 and the outgoing resources amounted to £1,690,692 resulting in deficit for the year of £28,698.
## **Reserves policy**
It is the policy of the charity to maintain unrestricted funds at a level which is in excess of 12 months unrestricted expenditure. This provides sufficient funds to cover management and administration and support costs. Unrestricted funds amounted to £2,164,62 at the year end.
## **FUTURE DEVELOPMENTS**
We have started to update the changing and toilet facilities within the older building to make sure that they are appropriate for a modern school; this is an ongoing development with further phases being planned.
We will also continue to further upgrade the infrastructure for our IT provision including extending the capacity of our broadband. Once this is in place, we will be able to roll out a wider ICT curriculum and this will also assist in our curriculum monitoring of pupil progress.
We are continuing to review and update our assessment, recording and monitoring processes in order to work towards best practice in these areas. The profiling of pupil progress and the consequent data analysis across the whole school is a major factor in curriculum development going forward. Closer links with all of the Senior Schools that our pupils go on to attend need to be enhanced. This,too, is an ongoing process of considerable importance.
**___________________________________________________________________________________** Page 4
**OAKHYRST GRANGE EDUCATIONAL TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2023 (CONTINUED)**
We continue to seek ways to offer community benefit for the use of our grounds and facilities in consultation with other schools and community groups. Going forward we look to encourage greater use of our woodlands and outdoor spaces for Forest Schools based activities. Local sports coaches and sports development companies will continue to be offered access for holiday activities. Closer links with individual local sporting clubs will be an important ongoing development.
We are investigating the use of an area of land behind our swimming pool for the potential installation of a temporary classroom.
During the year the Trustees and the Board engaged solicitors to review the current legal structure and governance arrangements of the Trust and the School to ensure that they remain in line with current legislation and best practice and are now proceeding with their recommendations to update the Trust to a Charitable Incorporated Organisation. It is expected that this exercise will be completed during the next year.
## **Statement of trustees’ responsibilities**
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial period which give a true and fair view of the charity’s financial activities during the year and of its financial position at the end of the year. In preparing these financial statements, the trustees are required to:
- a) select suitable accounting policies and apply them consistently;
- b) observe the methods and principles in the Charities SORP (FRS 102);
- c) make judgements and estimates that are reasonable and prudent;
- d) state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements;
- e) prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **Approval**
This report was approved by the trustees and signed on their behalf by:
P Collis Trustee 3 June 2024
_____________________________________________________________________________________ Page 5
## **OAKHYRST GRANGE EDUCATIONAL TRUST INDEPENDENT AUDITORS’ REPORT TO THE TRUSTEES**
## **_____________________________________________________________________________________**
## **Opinion**
We have audited the financial statements of Oakhyrst Grange Educational Trust for the year ended 31 August 2023, which comprise the Statement of Financial Activities, the Balance Sheet, the Cash Flow Statement and the related notes. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102, The Financial Reporting Standards applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).
In our opinion the financial statements:
- give a true and fair view of the state of the affairs as at 31 August 2023 of the charity’s incoming resources and application of resources for the year;
- have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and
- have been prepared in accordance with the requirements of the Charities Act 2011.
## **Basis of opinion**
We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the Charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient to provide a basis for our opinion.
## **Conclusions relating to going concern**
In auditing the financial statements, we have concluded that the trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.
Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the Charity’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.
Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.
## **Other information**
The trustees are responsible for the other information. The other information comprises the information included in the annual report, other than the financial statements and our auditor’s report thereon. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.
Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information; we are required to report that fact. We have nothing to report in this regard.
## **Matters on which we are required to report by exception**
We have nothing to report in respect of the following matters in relation to which the Charities (Accounts and Reports) Regulations 2008 require us to report to you if, in our opinion:
_____________________________________________________________________________________ Page 6
**OAKHYRST GRANGE EDUCATIONAL TRUST INDEPENDENT AUDITORS’ REPORT TO THE TRUSTEES (CONTINUED)**
## **_____________________________________________________________________________________**
- the information given in the Trustee’s Annual Report is inconsistent in any material respect with the financial statements; or
- the charity has not kept sufficient accounting records; or
- the charity’s financial statements are not in agreement with the accounting records and returns; or
- we have not received all the information and explanations we require for our audit.
## **Responsibilities of trustees**
As explained more fully in the Statement of Trustees’ Responsibilities set out on page 5, the trustees are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of the financial statements that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, the trustees are responsible for assessing the charity’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the Trustees either intend to liquidate the charity or cease operations, or have no realistic alternative but to do so.
## **Auditor’s responsibilities for the audit of the financial statements**
We have been appointed as auditors under the Charities Act 2011 and report in accordance with regulations made under that Act.
Our objectives are to obtain reasonable assurance about whether the charity financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.
Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The specific procedures for this engagement and the extent to which these are capable of detecting irregularities.
A further description of our responsibilities is available on the Financial Reporting Council’s website at: www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report.
## **Use of our report**
This report is made solely to the Charity’s Trustee, as a body, in accordance with part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the parent charity’s trustees those matters we are required to state to them in an auditors’ report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the parent charity and the parent charity’s trustees as a body, for our audit work, for this report, or for the opinions we have formed.
McKenzies Chartered Accountants Statutory Auditors 2 Station Road West Oxted Surrey RH8 9EP
3 June 2024
_____________________________________________________________________________________
Page 7
**OAKHYRST GRANGE EDUCATIONAL TRUST STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2023**
|||||**Total Funds**|**Total Funds**|
|---|---|---|---|---|---|
|**Incoming Resources**|**Notes**|**Unrestricted**|**Restricted**|**2023**|**2022**|
|||**Funds**|**Funds**|**£**|**£**|
|**Incoming resources from generated**||||||
|**funds:**||||||
|Voluntary Income Received|2|-|-|-|-|
|Activities for Generating Funds|3|3,127|-|3,127|3,179|
|**Incoming resources from charitable**||||||
|**activities:**||||||
|Fees and Grants Receivable||1,383,009|-|1,383,009|1,359,451|
|Other Income|5|260,759|-|260,759|282,915|
|**Other incoming resources:**||||||
|Interest Receivable||15,099|-|15,099|932|
|||_______|_______|_______|_______|
|**Total Incoming Resources**||||||
|||1,661,994|-|1,661,994|1,646,477|
|||_______|_______|_______|_______|
|**Resources Expended**||||**2023**|**2022**|
|||||**£**|**£**|
|**Costs of Generating Funds:**||||||
|**Fundraising Trading :**||||||
|Cost of Goods sold and other costs||-|-|-|-|
|**Charitable activities:**||||||
|**Direct Charitable Expenditure:**||||||
|Teaching Staff Wages and Salaries|9|1,053,326|-|1,053,326|984,263|
|**Other Expenditure:**||||||
|Management and Administration|6|608,233|-|608,233|519,767|
|**Governance costs**|7|29,133|-|29,133|8,103|
|||_______|_______|_______|_______|
|**Total Resources Expended**||1,690,692|-|1,690,692|1,512,133|
|||_______|_______|_______|_______|
|**Net Movement in Funds for the Year**||(28,698)|-|(28,698)|134,344|
|Total Funds Brought Forward||2,193,326|-|2,193,326|2,058,982|
|||_______|_______|_______|_______|
|**TOTAL FUNDS CARRIED FORWARD**||2,164,628
_______|-
_______|2,164,628
_______|2,193,326
_______|
The notes on pages 11 to 18 form part of these financial statements.
Page 8
**OAKHYRST GRANGE EDUCATIONAL TRUST BALANCE SHEET AS AT 31 AUGUST 2023**
||**Notes**|**2023**||**2022**||
|---|---|---|---|---|---|
|||**£**|**£**|**£**|**£**|
|**Fixed Assets**||||||
|Tangible Assets|10||1,466,606||1,428,407|
|**Current Assets**||||||
|Debtors|11|77,151||61,007||
|Cash at Bank and In Hand||936,028||1,016,410||
|||_______||_______||
|||1,013,179||1,077,417||
|**Creditors:**Amounts falling due within||||||
|one year|12|(315,157)||(312,498)||
|||_______||_______||
|**NET CURRENT ASSETS**|||698,022||764,919|
||||_______||_______|
|**TOTAL ASSETS LESS CURRENT**||||||
|**LIABILITIES**|||2,164,628||2,193,326|
||||_______||_______|
|**Funds**||||||
|**Unrestricted Funds**|||2,164,628||2,193,326|
|**Restricted Funds**|4||-||-|
||||_______||_______|
||||2,164,628
_______||2,193,326
_______|
Approved by the trustees and signed on their behalf by:
P Collis Trustee
3 June 2024
The notes on pages 10 to 18 form part of these financial statements.
____________________________________________________________________________________ Page 9
## **OAKHYRST GRANGE EDUCATIONAL TRUST STATEMENT OF CASH FLOW FOR THE YEAR ENDED 31 AUGUST 2023**
**__________________________________________________________________________________**
|**2023**
**Cash Flows from Operational activities**
Net Deficit/Income for the financial year
(28,698)
Adjustments for:
Depreciation of assets
110,157
Income deferred in year
124,668
Deferred income released
(96,196)
Interest receivable
(15,099)
Decrease / (increase) in debtors
(16,144)
Increase / (decrease) in creditors
(25,814)
**Cash from operations**
52,874
Interest paid
-
Income taxes paid
-
**Net cash generated from operational activities**
52,874
**Cash Flows from Investing activities**
Payments to acquire tangible fixed assets
(148,355)
Interest received
15,099
**Net cash from investing activities**
**(**133,256)
**Cash flows from financing activities**
**Net cash used in financing activities**
-
**Net (decrease) / increase in cash and cash equivalents**
(80,382)
**Cash and cash equivalents at beginning of the year**
1,016,410
**Cash and cash equivalents at the end of the year**
936,028|**2022**
134,344
89,425
96,196
(148,407)
(932)
(13,118)
52,429
209,937
-
-
209,937
(51,699)
932
(50,767)
-
159,170
857,240
1,016,410|
|---|---|
___________________________________________________________________________________
Page 10
**OAKHYRST GRANGE EDUCATIONAL TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023**
## **1. Accounting Policies**
## Basis of preparation of financial statements
The financial statements are prepared under the historical cost convention and in accordance with applicable accounting standards. In preparing the financial statements the charity follows best practice as laid down in the Accounting and Reporting by Charities : Statement of Recommended Practice applicable to charities in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on the 16 July 2014.
## Tangible fixed assets for use by the charity and depreciation
Tangible fixed assets for use by the charity are stated at cost less depreciation. Assets less than £100 are not capitalised.
Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
|Freehold property|-|2% per annum on cost|||
|---|---|---|---|---|
|Furniture and equipment/minibus|-|20%/25%
per
annum|
reducing|balance|
|||basis/cost|||
|Computer equipment|-|33% per annum on cost|||
|Swimming pool and play sports area|--|4%, 10%, 15%, 20% per|annum on cost||
|Improvements to property|-|10 years SL|||
|Hard surface, play sports area||15%/4% SL|||
## Incoming resources
Donations are accounted for as received by the charity. Fees and grants receivable are credited to the fund accounts in the period to which the fees relate. Deferred income represents fees paid in advance. An acceptance deposit is held through the whole of the period that a pupil is at the school and is refunded once the final term’s fees prior to the pupil leaving have been satisfied. The income from fund-raising ventures is shown gross, with the associated costs included in fund-raising costs. No permanent endowments have been received in the period.
## Resources expended
Charitable expenditure comprises direct expenditure including direct staff costs attributable to its activities. Indirect expenditure on management and administration of the charity includes all expenditure not directly related to the charitable activity or fund raising ventures. This includes the costs of running the premises. Fund-raising expenditure comprises costs incurred in inducing people and organisations to contribute financially to the charity’s work. This includes the cost of staging special fund-raising events. Governance costs include those costs incurred in the governance of its assets and are associated with constitutional and statutory requirements.
## Value added tax
Value added tax is not recoverable by the charity and as such, is included in the relevant costs in the Statement of Financial Activities.
___________________________________________________________________________________
Page 11
**OAKHYRST GRANGE EDUCATIONAL TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023 (CONTINUED)**
## **1. Accounting Policies (continued)**
## Fund accounting
Restricted funds are subject to specific restrictions imposed by the donor or by the nature of the appeal.
General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the trust and which have not been designated for other purposes. The trust holds no designated funds.
## Pension costs
The trust operates defined benefits and defined contribution schemes. Employer contributions payable for the period are charged in the statement of financial activities for the period.
|**2. Voluntary Income Received**|||**2023**|**2022**|
|---|---|---|---|---|
||||**£**|**£**|
|Grants/donations received|||-|-|
||||_______|_______|
|**3. Activities for Generating Funds**|||**2023**|**2022**|
||||**£**|**£**|
|Gross Proceeds from School Play and Book Fair|||3,127|3,179|
||||______|______|
||||3,127|3,179|
||||_______|_______|
|**4. Restricted Funds**|**Balance 1**|**Movement in**|**Funds**|**Balance at**|
||**September**|**incoming**|**resources**|**31 August**|
||**2022**|**resources**|**expended**|**2023**|
|The annual depreciation charge for fixed assets acquired is||charged to the funds. The effect||of the policy|
|will be to reduce the fund to zero over the useful economic lives of the fixed assets concerned.|||||
||**£**|**£**|**£**|**£**|
|Grant received:|||||
|Fair Dene Educational Trust re new Arts|-|-|-|-|
|Suite|||||
||______|______|______|______|
|Total Restricted Funds|-
_______|-
_______|-
_______|-
_______|
_____________________________________________________________________________________
Page 12
## **OAKHYRST GRANGE EDUCATIONAL TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023 (CONTINUED)**
|**5. Other Income**
**2023**
**£**
Lunch Receipts
90,368
Hall Hire
1,715
Pool Hire
38,466
ASC & BC Food Receipts
2,373
Archery Club
1,051
Ballet Lessons
4,217
Badminton Lessons
620
Modern Dance Club
4,527
Football Club
4,640
Early Bird
1,224
Insurance Received
71
After School Club
17,129
Hockey Club
1,572
Sundry Income
29,001
Tennis Income
3,394
Outings Receipts
26,967
Athletics Club
1,606
Science and Nature Club
1,645
Church Service and Charity Collections
987
Otters Swim Club
4,849
Competitive Swim Club
2,820
PTA (subscriptions)
2,778
Registration Fee
4,800
Music Receipts
1,718
Woodland Club
2,628
Girls’ Sport
535
Cricket Club
428
Spanish Club
1,319
Chess Club
-
IT Coding Club
1,643
Construction Club
1,970
Design and Technology
1,226
Netball Club
828
Arts and Crafts
1,259
Knitting Club
385
_______
260,759
_______
**6. Management and Administration**
**2023**
**£**
Establishment Expenses
338,027
Financial Expenditure
2,156
Other Administrative Costs
268,050
_______
608,233
_______|**2022**
**£**
86,889
1,837
40,122
1,370
822
3,726
549
4,797
3,835
542
51,631
11,517
1,420
25,210
4,650
17,937
1,695
913
3,632
4,384
2,033
2,036
2,300
1,478
2,299
1,625
361
1,105
484
1,716
-
-
-
-
-
_______
282,915
|
|---|---|
||_______
**2022**
**£**
301,807
1,738
216,222
_______
519,767
_______|
___________________________________________________________________________________
Page 13
## **OAKHYRST GRANGE EDUCATIONAL TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023 (CONTINUED)**
|**7. Governance Costs**
**2023**
**£**
Audit Fees
9,659
Legal and Professional Charges
19,474
**_______**
**_**
29,133
_______
**8. Net Movement in Funds for the Year**
**2023**
**£**
The net movement in funds for the year is stated after charging:
Depreciation of tangible fixed assets – for use by the Charity
110,157
Audit Fees
9,659
_______
**9. Staff Costs**
**2023**
**£**
Wages and Salaries
851,712
Employer’s National Insurance
74,998
Non-Teaching Staff Pension contributions
27,203
Teachers’ Pension contributions
99,413
**_______**
1,053,326
_______|**2022**
**£**
8,103
-
**______**
8,103
_______
**2022**
**£**
89,425
8,103
_______
**2022**
**£**
800,971
68,867
21,888
92,537
**_______**
984,263
_______|
|---|---|
|The average weekly number of staff employed calculated as full-time equivalent during the year were as|The average weekly number of staff employed calculated as full-time equivalent during the year were as|The average weekly number of staff employed calculated as full-time equivalent during the year were as|
|---|---|---|
|follows:|||
||**2023**|**2022**|
|**Average number employed including Trustees:**|**Number**|**Number**|
|Trustees|8|3|
|Teachers|13|13|
|Teaching support|7|7|
|Caretaker|2|2|
|Catering|2|2|
|Administration|4|3|
||**_______**|**_______**|
||36|30|
______________________________________________________________________________
Page 14
**OAKHYRST GRANGE EDUCATIONAL TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023 (CONTINUED)**
Teachers’ pension contributions represent employer contributions paid into the teachers’ state funded final salary scheme. Non-teaching staff pension contributions represent employer contributions paid into money purchase schemes. These funds are held independently from those of the trust.
One employee received remuneration of more than £60,000 in the year.
No remuneration was paid to the trustees in the year and no trustees’ expenses reimbursed.
_______________________________________________________________________________ Page 15
## **OAKHYRST GRANGE EDUCTIONAL TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023 (CONTINUED)**
## **10. Tangible Fixed Assets for use by the Charity**
|**Freehold**
**Property**
**£**
**Improvements**
**to Property**
**£**
**Swimming**
**Pool**
**£**
**Hard Surface**
**Play Sports**
**Area**
**£**
Cost
At 1 September 2022
325,075
881,518
536,902
469,849
Additions
-
92,794
4,626
-
Disposals
-
-
-
-
_______
_______
_______
_______
At 31 August 2023
325,075
974,312
541,528
469,849
_______
_______
_______
_______
Depreciation
**2% COST**
**10% COST**
**4 & 20%**
**COST**
**4,10,15,20%**
**COST**
At 1 September 2022
124,032
352,586
222,051
133,708
Charge for the year
6,101
40,069
23,945
22,056
Depreciation on
disposals
-
-
-
-
_______
_______
_______
______
At 31 August 2023
130,133
392,655
245,996
155,764
_______
_______
_______
______
Net Book Value
31 August 2023
194,942
581,657
295,532
314,085
_______
_______
_______
_______
31 August 2022
201,043
528,932
314,851
336,141
_______
_______
_______
_______
__________________________________________________________________________|**Playing**
**Fields**
**£**
**F&E/**
**Minibus**
**£**
**Computer**
**Equipment**
**£**
**TOTAL**
**£**
15,390
250,651
61,167
2,540,552
-
45,604
5,332
148,356
-
-
-
-
_______
_______
_______
_______
15,390
296,255
66,499
2,688,908
_______
_______
_______
_______
**20% WDV**
**/ COST**
**33% COST**
-
225,065
54,703
1,112,145
-
12,698
5,288
110,157
-
-
-
-
_______
_______
_______
_______
-
237,763
59,991
1,222,302
_______
_______
_______
_______
15,390
58,492
6,508
1,466,606
_______
_______
_______
_______
15,390
25,586
6,464
1,428,407
______
_______
_______
_______
____________________________________________|
|---|---|
Page 16
## **OAKHYRST GRANGE EDUCATIONAL TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023 (CONTINUED)**
|**11. Debtors**|**2023**|**2022**|
|---|---|---|
||**£**|**£**|
|Debtors|10,345|8,531|
|Prepayments|66,806|52,476|
||_______|_______|
||77,151|61,007|
||_______|_______|
|**12. Creditors:**Amounts falling due within one year|||
||**2023**|**2022**|
||**£**|**£**|
|Sundry Creditors|84,539|101,863|
|Accruals|105,950|114,439|
|Deferred Income (note 13)|124,668|96,196|
||_______|_______|
||315,157|312,498|
||_______|_______|
|**13. Deferred Income**|||
||**2023**|**2022**|
||**£**|**£**|
|Balance at 1 September 2022|96,196|148,407|
|Amounts released to incoming resources|(96,196)|(148,407)|
|Amount deferred in the year|124,668|96,196|
||_______|_______|
|Balance at 31 August 2023|124,668
_______|96,196
_______|
Deferred income comprises fees received in advance of future accounting periods.
## **14. Capital Commitments and Contingent Liabilities**
At 31 August 2023 the School had no capital commitments authorised and contracted for but not provided for in the accounts (2022 £nil). There were no contingent liabilities at 31 August 2023 (2022 £nil).
## **15. Post Balance Sheet Events**
There were no post balance sheet events requiring disclosure in respect of the year ended 31 August 2023.
## **16. Taxation**
The Trust is a registered charity and is therefore exempt from taxation on income and gains.
**__________________________________________________________________________________**
Page 17
**OAKHYRST GRANGE EDUCATIONAL TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023 (CONTINUED)**
## **17. Related Party Transactions**
During the year certain members of the Board had relatives with pupils at the School. These related party transactions were carried out on a normal commercial basis.
||**Unrestricted**|**Restricted**|**Total**|**Total**|
|---|---|---|---|---|
|**18. Net Assets By Fund**|||**2023**|**2022**|
||**£**|**£**|**£**|**£**|
|Fixed Assets|1,466,606|-|1,466,606|1,428,407|
|Current Assets|1,013,179|-|1,013,179|1,077,417|
|Current Liabilities|(315,157)|-|(315,157)|(312,498)|
||_______|_______|_______|_______|
|Net Assets|2,164,628
_______|-
_______|2,164,628
_______|2,193,326
_______|
**______________________________________________________________________________**
Page18
## **OAKHYRST GRANGE EDUCATIONAL TRUST DETAILED OVERHEAD EXPENDITURE ANALYSIS FOR THE YEAR ENDED 31 AUGUST 2023**
|Establishment Expenses
**2023**
**£**
Cleaning and Laundry
43,504
Catering Purchases
53,074
Grounds Maintenance
17,600
Insurance
30,710
Power, Light and Heat
56,760
Maintenance, Repairs and Renewals
43,618
General Rates
20,130
Refuse Collection
6,022
School Requisites
38,293
Swimming Pool Maintenance
10,335
Water Rates
12,614
Catering wages/ kitchen assistant
Health and Safety
-
5,367
_______
338,027
_______
Financial Expenditure
**2023**
**£**
Bank Charges and Loan Interest
2,156
_______|**2022**
**£**
33,974
48,953
11,406
35,357
57,438
36,682
19,149
5,119
32,435
9,761
10,362
404
767
_______
301,807
_______
**2022**
**£**
1,738
_______|
|---|---|
## **This page does not form part of the Financial Statements.**
**_____________________________________________________________________________________**
Page 19
## **OAKHYRST GRANGE EDUCATIONAL TRUST DETAILED OVERHEAD EXPENDITURE ANALYSIS FOR THE YEAR ENDED 31 AUGUST 2023**
|Management and Administration Expenses
**2023**
**£**
Advertising and Brochures
150
Athletics Club Teacher
1,560
Ballet Teacher
4,254
Cricket Club Teacher
280
Computer Expenses
44,629
Fire Maintenance
7,374
Depreciation
110,157
Domain Names
410
Donations Paid Out
987
Gratuities
314
Tree Maintenance
2,815
Locum Teachers
2,568
Minibus Expenses
8,159
Modern Dance Teacher
2,195
Music Teachers
2,880
Milk Subsidy Administration Fees
1,254
Otters Swimming Coach
6,101
Outings
22,101
Performing Rights’ Costs
441
Parents and friends of OGS
2,778
PPE
-
Hall Hire
60
Board expenses
1,460
Printing, Postage and Stationery
9,766
School Inspection costs
2,573
School Play and Production Expenses
2,471
Security costs
3,517
Staff recruitment costs
1,100
Payroll Services
415
Subscriptions, Seminars and Courses
12,117
Uniform
1,582
Professional Football Coach
3,623
Telephone
2,860
Tennis Coaching
3,442
Travel Expenses
947
Woodlands Club Assistant
710
_______
268,050
_______|**2022**
**£**
1,801
1,680
3,499
245
33,575
955
89,425
381
3,632
625
3,624
5,400
2,907
2,125
2,750
1,712
4,572
17,781
362
2,036
441
-
-
4,949
2,353
3,310
2,920
1,006
420
8,832
797
3,872
3,033
4,200
402
600
_______
216,222
_______|
|---|---|
## **This page does not form part of the Financial Statements.**
_____________________________________________________________________________________ Page 20