Trustees’ Annual Report for the period 2022/23
From September 1[st] 2022 To August 31[st] 2023
Charity name: Grove Schools’ Parent Teacher Association
Charity registration number: 325009
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To provide and maintain close links to parents, children and teachers; to promote the general welfare of the Grove Schools, The Grove Junior School and The Grove Infant & Nursery School. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Fundraising and organising social events involving parents, children and school staff. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | In planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers
Other
Achievements and Performance
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SORP reference
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| Achievements and Performance | Achievements and Performance | Achievements and Performance |
|---|---|---|
| SORP reference | ||
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | A total distribution of £28,876.22 was made to the two schools. The schools used the funds to purchase a variety of items, such as Ipads, a 3 year license for an online Maths programme, reading resources, various workshops and a contribution towards a new Reception play trail. The money was raised through numerous events, highlights include an autumn ball, halloween disco, Christmas activities, quiz night, movie nights, fun run and summer festival. |
Additional information (optional) You may choose to include further statements where relevant about:
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Charity made a good profit for the year and held a substantial amount in the bank at year end. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The funds raised in the 22/23 financial year will be available for the schools to spend in 23/24, plus both schools have unspent funds that were available in the previous year due to delayed projects. |
| Amount of reserves held | Para 1.22 | Monetary assets as at 31stAugust 2023 were £58,948.27 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional) You may choose to include further statements where relevant about:
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Election |
Additional information (optional) You may choose to include further statements where relevant about:
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
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Charity name Grove Schools’ Parent Teacher Assoication
Other name the charity uses
Registered charity number 325009
Charity’s principal address Dark Lane
Harpenden
Hertfordshire
AL5 1QB
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Names of the charity trustees who manage the charity
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Kathryn Howley Chair Resigned 01/10/22
2 Helen Kierney Chair Appointed 01/10/22
Sara Farmer Treasurer / Vice
3
Chair
4 Stephan Burn Secretary Resigned 01/11/22
5 Louise Judkins Secretary Appointed 01/11/22
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– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
|
|---|---|
| Sara Farmer | |
Treasurer |
|
| 04/06/2024 | |
| 04/06/2024 |
The Grove Schools' Parent Teacher Association
Accounts for the year ended 31st August 2023
| Charity Number 325009 Restricted Unrestricted 2023 2023 £ £ Income Trading Activities Second Hand Uniform 0.00 674.42 Proceeds from other fundraising activities 0.00 57,784.74 Hire of Equipment 0.00 0.00 Contributions to the PTA (including Gift Aid) 0.00 1,104.17 Interest 0.00 589.49 Total 0.00 60,152.82 Payments Charitable and Other Expenditure Purchase of School Uniform 0.00 0.00 Fundraising Activities 0.00 23,536.10 Insurance Membership 0.00 0.00 Miscellaneous Expenses 0.00 437.98 Total 0.00 23,974.08 Total Raised for the year ended 31st August 2023 Other Payments Distribution to The Grove Infant & Nursery School 2,727.86 12,105.00 Distribution to The Grove Junior School 4,665.55 9,377.81 Total 7,393.41 21,482.81 Net Receipts for the year Bank balances as at 31st August 2022 Cash and Bank Balances as at 31st August 2023 Statement of Assets and Liabilities as at 31st August 2023 Monetary Assets Cash in current account as at 31st August 2023 Cash in notice account as at 31st August 2023 Cash in Hand as at 31st August 2023 Other debtors Total Liabilities Miscellaneous Liabilities Other Assets Stock of uniform at cost price held for resale Items held for functional use by the charity and or occasional hire: iZettle card readers, BBQ, Event shelters - costs not recorded |
Total 2023 £ 674.42 57,784.74 0.00 1,104.17 589.49 60,152.82 0.00 23,536.10 0.00 437.98 23,974.08 36,178.74 14,832.86 14,043.36 28,876.22 7,302.52 51,645.75 58,948.27 2023 £ 6,238.78 52,589.49 120.00 0.00 58,948.27 0.00 0.00 |
2022 £ 855.48 44,773.68 0.00 1,268.05 0.00 46,897.21 0.00 10,455.84 0.00 703.16 11,159.00 35,738.21 5,024.00 5,075.00 10,099.00 25,639.21 26,006.90 51,645.75 2022 £ 51,645.75 0.00 0.00 0.00 51,645.75 0.00 0.00 |
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