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2025-03-31-accounts

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SOUTHWARK DISTRICT SCOUT COUNCIL

Trustees Annual Report for the year from 1 April 2024 to 31 March 2025

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SOUTHWARK
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Reference and administration details Registered charity number: 314261

HQ registration number: 13904

HMRC Charities Reference Number: ZD00080

Principal address: Scout House, 254 Jamaica Rd, London SE16 4BD

President: Eric Thomas until 10 July 2025

vacant with effect from 10 July 2025

Vice Presidents: vacant

The District President and Vice Presidents are not Trustees and have no executive role

Names of the trustees who manage the charity

ear | Celia Wenban-Smith | District Lead Volunteer |S K__ | District YouthLead = —SsESCCC~‘“‘“‘s‘“‘“‘“‘C -Appointed -SteveFord | District Chair SSd SS Lindsay Wyles | District Treasurer —=—S—|”RResigned © October 2004 |DeeptiRamosTumes fe C~dSS peadivesto6 LAndy Melia AlfieFrancis ~«S int October 2094 |RebeccaChiles | SSSS~d Cnt 9 October 2024

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| LindaMoore Until 9 October 2024
Marlon Marton Bell |tts from 9 October 2024
John Condliffe tt from 9 October 2024
|FergusKingstonAshley Squire ||sss fromfrom 99 OctoberOctober 2024 2024
Re
|Co-opted
Simon Biasi District Treasurer From 15 July 2025 until the
next AGM
a
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Names and addresses of advisers
PrincipalBanks | |
[Bank | Barclays |—“‘“CS~~~™Y
National Savings &Investments sd|
Redwood Bank pT
Cambridge & CountiesBank | s—CisCisz
United Trust Bank pT
Bank(Campsite) |TSBO | —Cts—‘“CsSSSCSCsdz
Bank (Dulwich Lloyds Bank
ESU
Bank (Phoenix Barclays
ESU
Custodian Trustee | The Scout Association Trust Gilwell Park, Chingford, LONDON E4 7QW
Corporation
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The land and buildings vested in the District are held on its behalf by the Scout Association Trust Corporation.

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Representative member for Kay Francis Elected on 8 October 2024
the District at the Greater until next AGM
London South County Scout
Council
Local Training Manager for Kay Francis
the District
Campsite Warden Mick Moore until May 2025 and
then Darren Lodge
Scout House Warden Paul Wootton re
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Structure, governance and management

The District's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

The District has adopted in full the model constitution as laid out in Chapter 5 of The Policy, Organisation and Rules of The Scout Association.

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The District is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

The District is managed by the District Trustee Board, the members of which are the ‘Charity Trustees’ of the District Scout Council which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Trustee Board consists of the Chair, Treasurer together with the various Trustees (ex officio, elected at the last Annual General Meeting and co-opted since the last AGM) and meets every 2 months.

Members of the Trustee Board complete Being a Scouts Trustee learning within 6 months of joining the Board.

This District Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation’s policies and rules. Their support helps other volunteers run high-quality and safe programmes that give young people skills for life.

Risk and Internal Control The District Trustee Board has identified the major risks to which they believe the District is exposed. These have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:-

Reputational issues arising from adverse coverage

Any reputational risks are mitigated by the use of the Scout Association media team

Damage to building, property and equipment (Waylands, Campsite and Scout House and Explorer Units)

The District would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The District has sufficient buildings and contents insurance in place to mitigate against permanent loss. Premises audits are carried out on our buildings.

Finance

There are legal requirements upon trustees to ensure that district finances are correctly controlled and reported. The District is heavily dependent upon volunteers to ensure this is all done correctly. Financial risk management reviews are undertaken by the Trustee board on a regular basis, procedures around payments from district accounts are clearly established and any subsidy for district events is agreed by the Trustee board.

Reduction or loss of leaders The District is totally reliant upon volunteers to run and administer activities. Support and training are provided to reduce the risk of leaders leaving the District.

Injury to leaders, helpers, supporters and members The District, through the capitation fees, contributes to the Scout Association’s national accident insurance policy. Risk assessments are undertaken before all activities.

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Scouts
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Objectives and activities

The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

The Values of Scouting

As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We makea positive difference; we co-operate with others and make friends.

The Scout Method

Scouts is open to all. We have members (both youth and adult) from all ethnicities and include those with additional needs (developmental, physical, mental or other). We have sections in all areas of the District including areas of deprivation. We believe it’s a priority to reflect the diversity of the communities we are in.

Our Main activities

The District is entirely run by volunteers and is responsible for:

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Our properties

Scout House, Jamaica Road SE16 4BD

On 18 July 2017 the District signed a 999 year lease with Bermondsey Residential Limited for The New Scout Hall SE16 4BD. The lease is tenant repairing (for a £1 premium and a peppercorn rent) and with a service charge. The property can only be used asa place for Scouting Activities and a community centre with class D1 of the use of classes order.

The valuation provided in August 2015 of the market value of the leasehold interest of the Scouts accommodation was of the order of £1.5 million.

Waylands Campsite, Westerham

This is a freehold campsite which allows the District to run District camps and hikes.

Public benefit statement

The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Achievements and Performance

The census in January 2025 showed the number of young people supported fell by 3% from 2024, to 853. Looking at this in more detail, the biggest impact was from the closure of two beaver sections, due to a lack of volunteers available to run them. Offsetting this was a small 2% growth in scout section numbers and a 14% gain in explorer numbers — our explorer numbers have now almost doubled in the last 4 years.

In October 16 teams of scouts and explorers took part in the district Torchlight challenge event and scouts and explorers from 7 groups and units participated in an ambitious district hike along the North Downs Way in November, with one group making it 28km before the daylight ran out! Thanks to lan Gravatt, Emily Sterz and Juliet Kemp for making these events happen.

The 7" Camberwell ran their usual brilliant district fireworks display in November, with an excellent turn out from many groups. Cubs and Scouts District camps were run as usual in May 2025 with a focus on enabling groups with less leader support to get their Cubs and Scouts camping.

Many of our older scouts attended a Paddlesports training camp in June, run by the Top Awards team as part of the effort to encourage scouts to make the move up to Explorer units. Our Explorer Scouts have had many opportunities to extend their skills in hiking, camping | and canoeing — with around 20 separate nights away events over the year. They are | encouraged to enrol for the Duke of Edinburgh Awards and King’s Scout Award and training for expeditions continued. They achieved 9 bronze, 3 silver and 3 gold awards as well as 5

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Chief Scouts Diamond awards and 5 Chief Scout’s Platinum awards. The District would like to thank the County Top Awards team for their huge support in making this happen.

Young Leaders have continued to participate in the District Young Leader scheme, including attendance at regular training sessions. Numbers have again risen substantially this year with over 60 young leaders providing their skills and enthusiasm to nearly all groups in the District. Thanks to Rebecca Chiles, James Manley and Sabiene Cross for their work with the Young Leaders.

Across the district within groups, an enormous range of events has taken place, including around 50 nights away experiences across dozens of different campsites, boats and tunnels! All this has taken place while the introduction of a new national membership system has brought challenges for many, in particular to the group lead volunteers. We are grateful to everyone who has worked through this and especially to Kay Francis and Juliet Kemp, who have been tireless in supporting other leaders through the change.

We also thank all the leaders in the District for their continued dedication to running so many amazing activities for young people.

International trips

International trips give the young people the opportunity to represent our District at a major event, meet Scouts from all over the world and learn about a different culture. The District supports these Scouts and Explorers with various fundraising events to help them cover the cost of the trip.

The District looks forward to the next selection round for the 26" World Scout Jamboree in Poland in August 2027.

Financial review

The attached examined accounts form an integral part of this Report. Detailed financial updates are presented regularly to the District Trustee Board.

The accounts are prepared on a receipts and payments basis.

Reserves policy

The District's policy on reserves is to hold sufficient unrestricted resources to continue the charitable activities of the District should income and fundraising activities fall short. The need for substantial reserves was illustrated during the COVID pandemic.

The District Trustee Board considers the minimum reserves that should be maintained to allow for difficult financial circumstances in the District should include adequate reserves for

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And these are the reasons for reserves to be higher than the normal. Any reserves outside this absolute minimum will be used for the development of Scouts in Southwark.

Investment policy

Charities are required to set out their investment objectives in an investment policy which they should keep under regular review: the investment policy should be the starting point for any trustee board discussion on investments. The District has adopted a low risk strategy to the investments of its funds and cash is held at call or short/medium term notice using only mainstream banks or building societies, no other investments exist. The District Trustee Board regularly monitors the level of bank balances and the interest rates received to ensure the District obtain the maximum value and income from its banking arrangements. This does involve using accounts that require a period of notice before funds may be withdrawn, before doing so the District Trustee Board considers the cashflow requirements.

Declaration

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity trustees

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Steve Ford Celia Wenban-Smith
|ChairSSS ‘District Lead Volunteer
Date (5 Tiny 24925
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Long Service, Good Service and District Level Awards

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Long Service Awards (more than 25 years)
James Chatwin PO
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[50years Cid Jonims CrossFell Lr
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Commissioners Commendation

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Chief Scout’s Commendation for Good Service
|GarrettMears | JamesMcEwan | s—“‘“CSSCSC~sS
Stephen Holt Emily Sterz PO
a lan Gravatt Po
Award for Merit
Celia Wenban-Smith |LianneMurray | —Ci—‘CisOY
JamesRebeccaChamberlain Alistair Cantla |rrrrrt—(isCiCSY
Chiles Brendan O’Rourke |rrrrtti(‘sSCSsSCY
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Bar to the Silver Acorn

Silver Wolf

District awards presented at our AGM on 8 October 2024 Peggy Dowling Cup Roy Webber pO District Shield 24 Southwark |ti—‘(SSCSisS Ca

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Census of Membership of Southwark District at 31 January 2025
YOUTH MEMBERSHIP PO
Squirrel Scouts Po
|CubScouts ee —“—stsCS~sYSC“‘CSCSS~~~~~
Scouts 7
Explorer Scouts
Network Members Po
TOTAL YOUTH MEMBERSHIP 8|
TOTAL ADULT ROLES 81
TOTAL MEMBERSHIP po104 |
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Scouts
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SOUTHWARK DISTRICT SCOUT COUNCIL Schedule of Registered Scout Groups & District Explorer Scout Units Scout Groups No Squirrel Dreys, 12 Beaver Colonies, 14 Cub Packs and 14 Scout Troops as at 31 January 2025 15t Southwark 2™¢ Southwark 3" Southwark 3 Camberwell 5" Camberwell 7" Camberwell 8" Camberwell 14" Bermondsey 16" Bermondsey 20" Bermondsey 23" Camberwell 25" Camberwell 34th Camberwell 30" Southwark

Explorer Scout Units Dulwich Explorer Scout Unit Phoenix Explorer Scout Unit Docklands of Rotherhithe and Albion Explorer Scout Unit

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Notes to the Accounts for the Year Ended 31st March 2025

These accounts have been prepared in accordance with the Scout Factsheet on accounting and auditing requirements and with the (FRS 102) Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

The accounts for the current year and the prior period comparatives are on a receipts and payments basis with a statement of assets and liabilities at the year end.

The figures are an aggregation, not a consolidation with the Explorer Scout Units and premises run by the District.

The District previously owned the freehold of Scout House, 252 Jamaica Road SE16 4BD. Scout House was officially opened on 26 May 1951. The freehold of the building was sold in April 2017 in exchange a 999 year lease on a newly redeveloped building on the site and a release of funds. The rent payable under the 999 year lease is a peppercorn. The new Scout Hall was handed over to the District in September 2020, and became available for use in May 2021.

Equipment has been included in these accounts at insurance valuation or cost.

Phoenix Explorer Scout Unit purchased 8 canoes and a trailer from Southwark Council for £6,750 in 2017. Since then the canoe equipment has been added to. With effect from 9 June 2024 the canoes were made available to Greater London South Scout Council (registered charity number 303883) in order to run canoe training, events and expeditions which in some way support the development of young people in Scouting. The is no charge for this arrangement but Greater London South Scout Council maintains and insures the canoes. Cc) Stocks of consumable items have been valued at the lower of cost and net realisable value. d) Donations are accounted for when received. Where the receipt of a grant is certain it is included when this is known, otherwise it is included when received. Donated goods are recorded at their fair value. e) The District has no employees. All roles within the District are undertaken by volunteers. f) The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.

g) Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Designated funds are funds set aside by the trustees for particular purposes.

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Notes to the Accounts for the Year Ended 31st March 2025

2 Restricted Funds

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||||||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Movement|in|Resources| |Balonea|Balance| |1st AprilF|:|:|31st| |2024|Transfer|Incoming|Outgoing|March| |2025| |£|Ez|£|£|£| |Canoe|Fund|(|Phoenix|ESU)|(1,319)|1,933|120|(734)|0| |Minibus|Fund|(|Phoenix|ESU)|3,674|0|4,896|(7,278)|1,292| |Canoe|Training|Fund|(Phoenix|ESU)|400|400| |Duke|of|Edinburgh|Award|Fund|(Phoenix|ESU)|319|0|0|0|319| |Grants|received|(DORA|ESU)|287|(287)|0| |World|Scout Jamboree|-|third|party|0|0|0|0|0| |0| |3,361|1,933|5,016|(8,299)|2,011| |3|Designated|Funds| |———|Movement in Resources|Balance| |1st April|31st| |2024|Transfer|Incoming|Outgoing|March| |2025| |£|£|£|£|£| |Explorer Scout|Units|-|note|a|13,241|(1,933)|53,066|(41,629)|22,745| |Amounts|held|on|behalf|of Scout|Groups|0|0|0|0|0| |International|Fund|- WSJ|2023|33|0|0|0|33| |0| |13,274|(1,933)|53,066|(41,629)|22,778| |a|- The|Explorer Scout|Unit|either|holds|its|funds|in|the|District|account,|in|its|own|bank|accounts|or with| |partnered|group|in|accordance|with|Scout Association|guidance|and|as|such|money|held|there|is|used|to| |fully|support|the|respective|Unit.| |4|Unrestricted|Funds| |Balance|Movement in Resources|31st| |pak|Transfer|—Incomin|bine|nasties| |2024|mu|9|Outgoing|2025| |£|£|£|£|£| |Campsite|- Waylands|(note|a)|54,638|25,901|(16,497)|64,042| |Gangshow|(note|b)|6,391|6,391| |Scout Active|Support Group|1,148|1,148| |Network|875|875| |Held|for|Explorer|Unit|set|up|801|801| |National|Savings|income|bonds|(note|d)|25,000|25,000| |Funds|held|on|notice|accounts|225,000|5,047|230,047| |General|reserve|of current assets|(note|c)|28,384|61,383|(57,366)|32,401| |Net current assets|- general fund|342,237|0|92,332|(73,863)|360,705|

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4 Unrestricted Funds

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a - the campsite holds its own bank accounts and as such money held there is used to fully support the campsite.

b - if no gangshow is held before 19 September 2026 this allocation will cease.

c - the reserves are held at a higher level due to the fact that Scout House and the Campsite have to be run and maintained as well as the minibus and canoe kit. The trustees hold a schedule of reserve requirements.

d - the NSI savings bonds (£25,000 in both the year ended 2024 and the year ended 2025) have been reclassified in the year to form part of unrestricted funds. Previously they were considered investment assets and excluded from this disclosure. The trustees consider that the NSI savings bonds represent unrestricted funds as they may be spent or applied at the discretion of the trustees to further the charity's purposes. The brought forward balance of unrestricted funds at at 1 April 2024 has been amended in this disclosure and in the statement of receipts and payments to include this amount.

5 Trustees Remuneration and Expenses

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|||||| |---|---|---|---|---| |2025|2024| |£|£| |Remuneration|paid|to Trustees|0|0| |Expenses|Reimbursed|to Trustees|3,794|2,469| |Number of Trustees|Reimbursed|5|6|

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Trustees were reimbursed for necessary out of pocket expenses spent on District business at agreed rates, and for expenditure made by them on behalf of the District. No Trustees have donated back to the District any part of the expenses claimed by them, either during the year or since the year end.

income received from Trustees 1,335 0 Number of Trustees 1 0

Trustees have paid for the the use of rooms or equipment on the same basis as any other hirer

6 Independent Examiner Fees

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||||| |---|---|---|---| |2025|2024| |£|£| |Examiner fees|750|720| |Fees|for other services|0|0| |750|720|

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Southwark District Scout Council Receipts and Payments Account

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Receipts and paymentsPamfrom [even [|saa |
2024/25 2023/24
Unrestricted Designated Restricted Total funds Total funds
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Southwark District Scout Council Receipts and Payments Account

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from
Receipts and payments
—— iar 2024/25 Rpsunctea Total funds Total2023/24 funds
Payments £ £ £ £ £
[Charitable Payments SSO SSSSCSOSOS~S ———__.| |...
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in relation to closedgroups, | —~S~S es WO iiveny |
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RepairsandRenewals —SSC«dESSCSC
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activities SCdSC‘“‘(NSNCON”CN’SCDS | CC S
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idE=C“‘é‘(é#(N#N”'S ES ©ES Fs | Cd
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expeditions |ES 0 EY |
NonresidentialeventsSC«dTSSSC
~‘“‘“‘~é‘“C ees 5eee Dae |ers
|Uniforms andbadges SidYSSSCS~~~ Ps
Top | Re ee | 1,552 |
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~SS Ea |eee ee
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ae dECWLSC(“‘#$’Y._ 7,278 |
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[Fundraising Sub total 0,927| «628| | | _120,855 |
Fundraising expenses |S SOE 2DE 8sas |
costs SSC
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Donations SS
~=“‘‘“RSC‘“‘(SSCOC#‘#@BG | i |
|ESUactivities dd bo | 4,282 |
C=“‘iUSSO#‘“CO“(C(T(CSNCQS Lyf 1.
[Otherfundraising costs SCdTSCSCS
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Sub total eesSdrae SORE |TS | ee|
purchases, etc.
Asset and investment | 4n00]
Net of
Transfersreceipts/(payments) [5283] [26,622] [tad
Cash fundsbetweenlast year fundsend ES 0 Sc) cy Pe| _ 25,000]
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Statement of assets and liabilities at the end of the year
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2024/25
2023/24
Unrestricted
Designated
Restricted
Totalfunds
Totalfunds
funds
funds
funds
£
£
£
£
£
Bankcurrentaccount
[GashiFioats
ssCOFFFT
Totalcashfunds
360,704
22,780/
2,010
County/Area/District/Group
CampingfeesduefromSrdparties
Membership subscriptions paid overto
Bars
GoCardless but not yet paid to us ( net of
collection fees)
Membership subscriptions forthis period
paid in April (net ofcollection fees)
fees and trips
Other Sra pariydebtors
Prepayment in relation tocamping
activitiesie
eS)aas)eT
Subtotal
ee
aie
1,247
4,517
Investmentassets
Es
©
charity's own use
Land and buildings - Scout House
(leasehold)
Land andbuildings
-Camp Site
i.
120000};
==-
Motor vehicles
Scoutingequipment,furnitureete
Scoutingequipment
atcampsite
Canoe fundequipment
eS
Sub total
Liabilities
Camping deposit received in relation tothe
158,087
a
i
ss ars)<<D
Debisdus fotheCountyiArea
Expenses incurred but notinvoiced
RS
Subscriptions not yetpaid
Loan =deta
Other liabilities
Sub total
i:i
TotalNet Assets 498,853
29,708
554,486
537,123
Contingent liabilities andfuture obligations
—sess——-———/——]—/—]
Theabove receiptsandpaymentsaccountandstatementofassetsandliabilitieswereapproved bytheTrusteeson15th
July2025 andsigned ontheirbehalfby
Signature
PrintName
CeliaWenban Smith
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Page 15

Independent Examiner's Report to the Trustees of the SOUTHWARK DISTRICT SCOUT COUNCIL

| report on the accounts of the Council for the year ended 31st March 2025 on pages 10 to 15 which comprise the Receipts and Payments Account and related notes.

This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. Mywork has been undertaken so that | might state to the charity’s trustees those matters | am required to state to them in an Independent Examiner's report and for no other purpose. To the fullest extent permitted by law, | do not accept responsibility to anyone other than the charity and the charity's trustees for my examination work. Respective responsibilities of Trustees and Examiner As the charity trustees you are responsible for the preparation of the financial statements. You consider that the audit requirement of Section 144(2) of the Charites Act 2011 Act (The 2011 Act) does not apply.

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It is my responsibility to:
a Examine the accounts (under Section 145 of the 2011 Act);
a To follow the procedures laid down in the General Directions given by the Charity Commission (under
Section 145(5)(b) of the 2011 Act); and
a To state whether particular matters have come to my attention.
Basis of Independent Examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination
includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. it
also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees
concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and
setconsequenout in t hely nostatement opinionbelow.is given as to whether the accounts present a ‘true and fair view' and the report is limited to those matters
Independent Examiner's statement
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that in any material respect the requirements:
a to keep proper accounting records are kept (in accordance with Section 130 of the 2011 Act); and
x requirementsto prepare accounts which accordof the 2011 Act with the accounting records and comply with the accounting
have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached,
3.notwhichbeen givesmet. me reasonable cause to believe that in any material respect the accounting rules of the District's constitution have
Pa Yo,
en
John Lambourne FCA
For and on behalf of
Latham Lambourne Limited
Chartered Accountants
18 Woodlands Park, Bexley, Kent DA5 2EL
2-/bSee26
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