Charity registration number: 313345
## Imago Mundi
Annual Report and Financial Statements
for the Year Ended 31 March 2024
## **Imago Mundi**
## **Contents (continued)**
|Reference and Administrative Details|1|
|---|---|
|Trustees' Report|2 to 3|
|Accountants' Report|4|
|Statement of Financial Activities|5|
|Balance Sheet|6|
|Notes to the Financial Statements|7 to 13|
## **Imago Mundi**
## **Reference and Administrative Details**
**Chairman** Prof W W E Bracke **Trustees** Prof W W E Bracke D Crouch Professor A V Postnikov Dr A C Hiatt Mr T W Harper Dr C Montaner Dr Z Török Mr P M Barber Professor R J P Kain Dr J R Akerman Dr S J Tyacke Dr M G Heinz Professor M H Edney Ms C Hofmann Mr A P Payne Mr N A Millea Dr M S Pedley Professor I J Demhardt Mr C J Fleet **Charity Registration Number** 313345 **Principal Office** 31 Sandringham Road London E10 6HJ **Accountants** Beresfords Chartered Certified Accountants 1-2 Rhodium Point Spindle Close Hawkinge Folkestone Kent CT18 7TQ
Page 1
## **Imago Mundi**
## **Trustees' Report**
The trustees present the annual report together with the financial statements of the charity for the year ended 31 March 2024.
## **Objectives and activities**
## _**Objects and aims**_
The charity's objective is to promote, foster and encourage the study of map history in all its branches.
## _**Objectives, strategies and activities**_
In order to achieve its objectives the charity produces a twice yearly journal of the history of cartography.
## _**Public benefit**_
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
## **Going concern**
There is a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason it continues to adopt the going concern basis in preparing financial statements.
The Trustees are aware of the necessity to seek clarification on British Library policy concerning the status of archives such as the Imago Mundi one, which is housed at the British Library. Clarification will help to create a set of principles for the archive in the future.
## **Structure, governance and management**
## _**Nature of governing document**_
The charity was converted to a Charitable Incorporated Organisation on 4th October 2023 and the governing document is the CIO - Foundation dated 4th October 2023.
## _**Recruitment and appointment of trustees**_
The management of the Charity is the responsibility of the Trustees who are elected and co-opted under the terms of the CIO Foundation.
## _**Induction and training of trustees**_
Trustees are recruited in line with the needs of the Charity and given relevant training.
## _**Arrangements for setting key management personnel remuneration**_
The Trustees consider the Board of Trustees as comprising the key management personnel of the Charity in charge of directing and controlling the Charity and running and operating the Charity on a day to day basis.
All Trustees give their time freely and no trustee remuneration was paid in the year.
Page 2
## **Imago Mundi**
## **Trustees' Report (continued)**
## **Statement of Trustees' Responsibilities**
The trustees are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.
The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
28/01/25
The annual report was approved by the trustees of the charity on .................... and signed on its behalf by:
......................................... Prof W W E Bracke Chairman and trustee
Page 3
## **Chartered Certified Accountants' Report to the Trustees on the Preparation of the Unaudited Statutory Accounts of Imago Mundi for the Year Ended 31 March 2024**
In order to assist you to fulfil your duties under the Companies Act 2006, we have prepared for your approval the accounts of Imago Mundi for the year ended 31 March 2024 as set out on pages 5 to 13 from the company's accounting records and from information and explanations you have given us.
As a practising member firm of the Association of Chartered Certified Accountants we are subject to its ethical and other professional requirements which are detailed at https://www.accaglobal.com/gb/en/member/standards/ rules-and-standards/rulebook.htm.
This report is made solely to the board of directors of Imago Mundi, as a body, in accordance with the terms of our engagement letter. Our work has been undertaken solely to prepare for your approval the financial statements of Imago Mundi and state those matters that we have agreed to state to the board of directors of Imago Mundi, as a body, in this report, in accordance with the requirements of the Association of Chartered Certified Accountants as detailed at http://www.accaglobal.com/gb/en/technical-activities/technical-resources-search/2009/ october/factsheet-163-audit-exempt-companies.html. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than Imago Mundi and its board of directors as a body for our work or for this report.
It is your duty to ensure that Imago Mundi has kept adequate accounting records and to prepare statutory accounts that give a true and fair view of the assets, liabilities, financial position and of Imago Mundi. You consider that Imago Mundi is exempt from the statutory audit requirement for the year.
We have not been instructed to carry out an audit or a review of the accounts of Imago Mundi. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the statutory accounts.
...................................... Beresfords Chartered Certified Accountants 1-2 Rhodium Point Spindle Close Hawkinge Folkestone Kent CT18 7TQ
Date:............................. 28th January 2025
Page 4
## **Imago Mundi**
## **Statement of Financial Activities for the Year Ended 31 March 2024**
|**Note**
**Income and Endowments from:**
Charitable activities
2
Investment income
3
Total income
**Expenditure on:**
Charitable activities
5
Total expenditure
Net income
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward
13
**Note**
**Income and Endowments from:**
Charitable activities
2
Investment income
3
Other income
4
Total income
**Expenditure on:**
Charitable activities
5
Total expenditure
Net income
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward
13|**Unrestricted**
**funds**
**£**
20,826
862
21,688
(20,927)
(20,927)
761
761
72,094
72,855
**Unrestricted**
**funds**
**£**
20,039
243
2,000
22,282
(21,896)
(21,896)
386
386
71,707
72,093|**Total**
**2024**
**£**
20,826
862|
|---|---|---|
|||21,688|
|||(20,927)|
|||(20,927)|
|||761|
|||761
72,094|
|||72,855|
|||**Total**
**2023**
**£**
20,039
243
2,000|
|||22,282|
|||(21,896)|
|||(21,896)|
|||386|
|||386
71,707|
|||72,093|
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2023 is shown in note 13.
The notes on pages 7 to 13 form an integral part of these financial statements. Page 5
## **Imago Mundi**
## **(Registration number: 313345) Balance Sheet as at 31 March 2024**
|||**2024**|**2023**|
|---|---|---|---|
||**Note**|**£**|**£**|
|**Fixed assets**||||
|Tangible assets|10|68|90|
|**Current assets**||||
|Debtors|11|2,114|13,353|
|Cash at bank and in hand||85,982|64,864|
|||88,096|78,217|
|**Creditors: Amounts falling due within one year**|12|(15,309)|(6,214)|
|**Net current assets**||72,787|72,003|
|**Net assets**||72,855|72,093|
|**Funds of the charity:**||||
|**Unrestricted income funds**||||
|Unrestricted funds||72,855|72,093|
|**Total funds**|13|72,855|72,093|
28/01/25
The financial statements on pages 5 to 13 were approved by the trustees, and authorised for issue on .................... and signed on their behalf by:
......................................... Prof W W E Bracke Chairman and trustee
The notes on pages 7 to 13 form an integral part of these financial statements. Page 6
## **Imago Mundi**
## **Notes to the Financial Statements for the Year Ended 31 March 2024**
## **1 Accounting policies**
## **Statement of compliance**
The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
## **Basis of preparation**
Imago Mundi meets the definition of a public benefit entity under FRS 102. The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
## **Going concern**
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
## **Income and endowments**
## _**Investment income**_
Dividends are recognised once the dividend has been declared and notification has been received of the dividend due.
## **Expenditure**
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
## _**Charitable activities**_
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
## **Governance costs**
These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustees meetings and reimbursed expenses.
Page 7
## **Imago Mundi**
## **Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)**
## **Taxation**
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
## **Tangible fixed assets**
Individual fixed assets costing £100.00 or more are initially recorded at cost.
## **Depreciation and amortisation**
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
**Asset class Depreciation method and rate** Office equipment 25% on reducing balance
## **Trade debtors**
Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.
## **Cash and cash equivalents**
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
## **Trade creditors**
are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.
are recognised initially at the transaction price and subsequently measured at amortised cost using the effective interest method.
## **Fund structure**
Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity.
Page 8
## **Imago Mundi**
## **Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)**
## **2 Income from charitable activities**
|History of cartography income
**3**
**Investment income**
Interest receivable and similar income;
Interest receivable on bank deposits
**4**
**Other income**
Bank compensation received
**5**
**Expenditure on charitable activities**
**Note**
Printing, postage and stationery
Editorial expenses
Other costs
Bank charges
Depreciation of office equipment
Governance costs
6|**Unrestricted**
**funds**
**General**
**£**
20,826
**Unrestricted**
**funds**
**General**
**£**
862
**Unrestricted**
**funds**
**General**
**£**
-
20,375
-
85
23
444
20,927|**Total**
**2024**
**£**
20,826
**Total**
**2024**
**£**
862
**Total**
**2024**
**£**
-
**Total**
**2024**
**£**
-
20,375
-
85
23
444
20,927|**Total**
**2023**
**£**
20,039|
|---|---|---|---|
||||**Total**
**2023**
**£**
243|
||||**Total**
**2023**
**£**
2,000|
||||**Total**
**2023**
**£**
110
20,615
697
-
30
444|
||||21,896|
Page 9
## **Imago Mundi**
## **Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)**
## **6 Analysis of governance and support costs**
## **Governance costs**
|Accountancy fees|**Unrestricted**
**funds**
**General**
**£**
444
444|**Total**
**2024**
**£**
444
444|**Total**
**2023**
**£**
444|
|---|---|---|---|
||||444|
## **7 Net incoming/outgoing resources**
Net incoming resources for the year include:
|Depreciation of fixed assets|**2024**
**£**
23|**2023**
**£**
30|
|---|---|---|
## **8 Trustees remuneration and expenses**
During the year the charity made the following transactions with trustees:
## **Professor R J P Kain**
£Nil (2023: £550) of expenses were reimbursed to Professor R J P Kain during the year.
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year. No trustees have received any other benefits from the charity during the year.
Page 10
## **Imago Mundi**
## **Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)**
## **9 Taxation**
The charity is a registered charity and is therefore exempt from taxation.
## **10 Tangible fixed assets**
|**Cost**
At 1 April 2023
At 31 March 2024
**Depreciation**
At 1 April 2023
Charge for the year
At 31 March 2024
**Net book value**
At 31 March 2024
At 31 March 2023|**Office**
**equipment**
**£**
5,117
5,117
5,027
22
5,049
68
90|**Total**
**£**
5,117|
|---|---|---|
|||5,117|
|||5,027
22|
|||5,049|
|||68|
|||90|
Page 11
## **Imago Mundi**
## **Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)**
## **11 Debtors**
|**11 Debtors**||||
|---|---|---|---|
|Other debtors
**12 Creditors: amounts falling due within one year**
Trade creditors
Accruals
**13 Funds**
**Balance at 1**
**April 2023**
**£**
**Unrestricted funds**
General
72,094
**Balance at 1**
**April 2022**
**£**
**Unrestricted funds**
General
71,707
**14 Analysis of net assets between funds**
Tangible fixed assets
Current assets
Current liabilities
Total net assets|**Incoming**
**resources**
**£**
21,688
**Incoming**
**resources**
**£**
22,282|**2024**
**£**
2,114
**2024**
**£**
444
14,865
15,309
**Resources**
**expended**
**£**
(20,927)
**Resources**
**expended**
**£**
(21,896)
**Unrestricted**
**funds**
**General**
**£**
68
88,096
(15,309)
72,855|**2023**
**£**
13,353|
||||**2023**
**£**
420
5,794|
||||6,214|
||||**Balance at 31**
**March 2024**
**£**
72,855|
||||**Balance at 31**
**March 2023**
**£**
72,093|
||||**Total funds at**
**31 March**
**2024**
**£**
68
88,096
(15,309)|
||||72,855|
Page 12
## **Imago Mundi**
## **Notes to the Financial Statements for the Year Ended 31 March 2024 (continued)**
|Tangible fixed assets
Current assets
Current liabilities
Total net assets|**Unrestricted**
**funds**
**General**
**£**
90
78,217
(6,214)
72,093|**Total funds at**
**31 March**
**2023**
**£**
90
78,217
(6,214)|
|---|---|---|
|||72,093|
Page 13