2022-03-31-accounts

Company No. 850300 Charity No. 313310

THE ASSOCIATION OF MEDICAL SECRETARIES, PRACTICE MANAGERS, ADMINISTRATORS AND RECEPTIONISTS LIMITED (AMSPAR)

(A company limited by guarantee)

Report and Accounts

For the year ended 31 March 2022

Tavistock House South Tavistock Square London WC1H 9LN

AMSPAR Chief Executive's Introduction to the Report of the Directors

For the Year Ended 31 March 2022

The Financial Year for 21-22 saw the COVID – 19 pandemic continue. Whilst it continued to pose problems it did cast a spotlight on the Healthcare professions. This was marked by an increase in training demands and AMSPAR continues to meet these needs through its core objectives:

Education:

To maintain and enhance the qualifications in relevant Ofqual Frameworks and other national frameworks in the UK.

To expand the accessibility of the qualifications and number of registrations.

All AMSPAR / City & Guilds qualifications have been accredited to the QCF which is regulated by Ofqual. The suite consists of:

• •The Level 5 Diploma in Primary Care and Health Management

• •The Level 5 Certificate in Primary Care and Health Management

• •The Level 5 Award in Primary Care and Health Management

• •The Level 3 Diploma in Medical Administration

• •The Level 3 Certificate in Medical Administration

• •The Level 3 Certificate in Medical Terminology

• •The Level 3 Award in Medical Word Processing

• •The Level 3 Award in Medical Principles for the Administrator

• •The Level 3 Award in Legal Aspects of Administration

• •The Level 2 Diploma in Medical Administration

• •The Level 2 Certificate in Medical Administration

• •The Level 2 Award in Medical Terminology

We added the Level 5 Award accredited through ILM in preparation for the transfer of both the L5 Certificate and Diploma to the same AB

Non-regulated qualifications were made available through our on-line provision: Basic Medical Terminology and the Award in Health Service Administration.

Membership:

To recruit new members and retain current ones.

To provide support and promote their role

Support for members continues to develop through provisions hosted on the AMSPAR Health Academy.

Administration:

Costs were again kept to a minimum and, with the assistance of the BMA, we were able to re-locate to a less expensive office at Tavistock House.

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AMSPAR

Report of the Directors

For the Year Ended 31 March 2022

The directors present their report and accounts of the company for the year ended 31 March 2022

Legal and administrative information Charity name: AMSPAR (Association of Medical Secretaries, Practice Managers, Administrators & Receptionists Limited) Charity registration number: 313310 Company registration number: 850300 Registered office and Tavistock House North, Tavistock Square, London operations address: WC1H 9LN Elected Council President Myra Upton Vice Presidents Barbara Graham Treasurer Steve Williams Chief Executive and Secretary Tom Brownlie Independent Examiner Harry Nicolaou FCA of Harry Nicolaou & Co Limited, 21 Brendon Way, Enfield EN1 2LF Bankers NatWest Bank, 10 Marylebone High Street, London W1A 1FH Solicitors Stephenson Harwood, 1 St Paul's Churchyard, London EC4M 8SH

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AMSPAR

Report of the Directors

For the Year Ended 31 March 2022

Structure, governance and management

Governing document

The organisation is a charitable company limited by guarantee, incorporated on 27 May 1965 and registered as a charity on 21 June 1965. The company was established under a Memorandum of Association which established the objects and powers of the charitable company. It is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £1.

Recruitment and appointment of members of Council

The directors of the company are also charity trustees for the purposes of charity law and under the company's Articles are known as members of Council. Under the requirements of the Articles of Association any two members of the company within a region may nominate another member of that region to serve on Council and confirmed by the members at the Annual General Meeting. Other than the office bearers, who are required to offer themselves for re-appointment on an annual basis, a member of Council is elected to serve for a term of three years after which they must be re-elected at the next Annual General Meeting.

Induction and training of members of Council

Trustees are elected directly from the membership and they therefore have prior knowledge of the history and purpose of AMSPAR. On election a trustee is provided with an induction pack, minutes of prior meetings and a mentor.

Risk management

Council has conducted a review of the major risks the charity faces. Where appropriate systems and procedures have been established to mitigate those risks. In particular a Quality Assurance Framework has been developed to ensure standards set by Ofqual are achieved and maintained.

Organisation structure

The charity's Council meet at least four times a year and are responsible for the strategic policy and direction of the charity. At present Council has three elected members from a variety of professional backgrounds relevant to the work of the charity.

A scheme of delegation is in place and the day to day responsibility for the provision of the services rests with the Chief Executive. He manages the operations of the charity, supervises the staff team and ensures that the team continue to develop their skills and working practices.

Objects

The principal objects of the charity are:

• to raise the professional standards of those who are and those who aspire to be Medical Secretaries, Practice Managers, Administrators and Receptionists and support them in attaining high levels of expertise and effectiveness by improving their knowledge and skills.

• to develop and provide a clear framework of qualifications which will be valued and recognised by Health Care Employers as key indicators of competence.

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AMSPAR

Report of the Directors

For the Year Ended 31 March 2022

Activities, achievements and performance, financial review and plans for the future

A detailed review of the above matters is provided in the Chief Executive's introduction to this report. The trustees, in planning the activities for the year, have had due regard to Charity Commission guidance on public benefit.

Reserves policy

Free reserves (those funds not tied up in fixed assets) are held to ensure the continuity of educational services to registered students and to ensure the long term viability of the charity. Having considered the projected income and potential risks the charity faces, the Council are of the opinion that a level approximating to three months total expenditure is necessary to ensure that the charity continues to meet its obligations on an ongoing basis. This equates to £54,000 at current levels of expenditure. There has been a large increase in the surplus for the year and the reserves carried forward at the year end have turned-around from a deficiency of £36,380 last year to a surplus of £26,621.

This report has been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime.

Approved by Council on …………………………………..……………... and signed on its behalf by:

…………………………………...

Myra Upton President

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Independent Examiner's report to the Directors of THE ASSOCIATION OF MEDICAL SECRETARIES, PRACTICE MANAGERS, ADMINISTRATORS AND RECEPTIONISTS LIMITED

I report on the accounts of the company for the year ended 31 March 2022 set out on pages 6 to 11.

Respective responsibilities of trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

• examine the accounts under section 145 of the 2011 Act;

• to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and

• to state whether particular matters have come to my attention.

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements:

• to keep accounting records in accordance with section 386 of the Companies Act 2006; and

• to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities

have not been met.

Harry Nicolaou FCA Of Harry Nicolaou and Co Limited Chartered Accountants 21 Brendon Way Enfield EN1 2LF

………………………………

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AMSPAR

Statement of Financial Activities (including Income and Expenditure Account)

For the Year Ended 31 March 2022

		2022	2021
		Total	Total
	Note	funds	funds
		(Unrestricted)	(Unrestricted)
		£	£
INCOME from:
Charitable activities:
Education		403,068	139,706
Membership subscriptions		11,932	10,834
Merchandising and other income		294	7
Investments - bank interest		2	1
Total income		415,296	150,548
EXPENDITURE on:
Charitable activities		352,295	143,468
Total expenditure	2	352,295	143,468
Net income and net movement in
funds	3	63,001	7,080
Reconciliation of funds
Total funds brought forward - deficiency		(36,380)	(43,460)
Total funds carried forward surplus/deficiency		26,621	(36,380)

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AMSPAR

Company No. 850300 Balance Sheet

As at 31 March 2022
	Note	2022	2021
		£	£
Fixed assets
Tangible assets	7	1	1
		1	1
Current assets
Debtors	8	13,293	12,754
Cash at bank and in hand		67,707	33,283
		81,000	46,037
Creditors: amounts falling due within one year	9	(18,964)	(37,418)
Net current liabilities		62,036	8,619
Creditors: amounts falling due after one year	10	(35,416)	(45,000)
Net liabilities		26,621	(36,380)
Unrestricted funds
General funds - deficiency		26,621	(36,380)
Total deficiency		26,621	(36,380)

The directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006 and that members have not required the company to obtain an audit in accordance with section 476 of the Act.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

The accounts have been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime.

Approved by Council on ………………………………….………………... and signed on its behalf by:

…………………………………... …………………………………... Myra Upton Steve Williams President Treasurer

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AMSPAR

Notes to the Accounts

For the Year Ended 31 March 2022

1. Accounting policies The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and in the preceding year.

• (a) The accounts (financial statements) have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

The charity constitutes a public benefit entity as defined by FRS 102.

• (b) All income is recognised once the charity has entitlement to the income, there is sufficient certainty of receipt and so it is probable that the income will be received, and the amount of income receivable can be measured reliably.

• (c) Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that a settlement will be required and the amount of the obligation can be measured reliably.

• (d) Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them allocated on staff activity levels for each activity.

• (e) Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include independent examination fees and costs linked the strategic management of the charity. Governance costs which cannot be allocated directly are apportioned on an appropriate basis.

• (f) Fixed assets are stated at cost less accumulated depreciation. Items of furniture and equipment are capitalised when the purchase price exceeds £2,000.

• Depreciation is provided at rates calculated to write off the cost of each asset over its expected useful life. The rate used for furniture and equipment is 33 1/3% on the reducing balance.

• (g) Trade and other debtors are recognised at the settlement amount due after any trade discounts offered. Prepayments are valued at the amount prepaid after taking account of any trade discounts due.

• (h) Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

• (i) Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. The charity holds no restricted funds.

• (j) Rentals payable under operating leases are charged to the Statement of Financial Activities (SOFA) as incurred over the term of the lease.

• (k) Pension costs charged in the SOFA represent contributions payable to the employees' individual personal pension schemes by the charity in the year. These pension contributions terminated during the year and were replaced by workplace pension scheme contributions.

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AMSPAR

Notes to the Accounts

For the Year Ended 31 March 2022

2. Total expenditure

2.	Total expenditure
					2022	2021
					£	£
			Education &
			membership		Charitable	Charitable
			services	Governance	activities	activities
	Direct cost of charitable activities
	Staff costs (Note 5)		35,209	3,912	39,121	41,862
	Membership services		1,080	-	1,080	540
	Examination costs		293,909	-	293,909	83,992
	Conference and meetings		30	270	300	-
	Telephone, postage, printing & stationery		2,241	249	2,490	1,900
	Support costs
	Premises costs		11,308	1,257	12,565	9,806
	Purchase, hire and maintenance of office
	equipment		530	28	558	3,187
	Subscriptions, publications and sundries		55	14	69	119
	Independent examination	and accountancy fees	-	2,000	2,000	1,800
	Depreciation		-	-	-	-
	Bank charges		175	19	194	262
	Loan interest		9	-	9	-
	Total expenditure		344,546	7,749	352,295	143,468
3.	Net income
					2022	2021
					£	£
	This is stated after charging:
	Depreciation				-	74
	Independent examiner's
	remuneration:	Independent examination services			1,100	1,000
		Accountancy services			900	800

4. Payments to trustees (directors) and related party transactions

No remuneration has been paid to the trustees (2021 £nil) and no expenses (2021 nil) were reimbursed to them.

Steve Williams, a trustee of the charity is also a shareholder in Amerequus Limited which delivers the DPCHM training for the charity. The amount paid to Amerequus Limited in the year amounted to £269,929 (2021 £94,036) and the amount outstanding at the year end was £nil (2021 £29,759).

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AMSPAR

Notes to the Accounts

For the Year Ended 31 March 2022

5. Staff costs and numbers

Staff costs were as follows: Salaries and wages Social security costs Pension costs Payroll processing costs Travelling expenses No employee received emoluments of more than £60,000. The average weekly number of employees during the year was 2.	2022 £ 37,221 - 1,385 246 269 39,121	2021 £ 39,875 - 1,681 306 -
		41,862

6. Taxation

The charitable company is exempt from corporation tax on its charitable activities.

7. Tangible fixed assets

	Office
	furniture &
	equipment
	£
Cost
At 1 April 2021	12,059
Additions in year	-
Disposals in year	-
At 31 March 2022	12,059
Depreciation
At 1 April 2021	12,058
No remuneration has been paid to the trustees (2021 £nil) and no expenses (2020 n	-
At 31 March 2022	12,058
Net book value
At 31 March 2022	1
At 31 March 2021	1

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AMSPAR

Notes to the Accounts

For the Year Ended 31 March 2022

8.	Debtors
		2022	2021
		£	£
	Trade debtors	10,309	12,754
	Prepayment	2,984	-
		13,293	12,754
9.	Creditors due within one year
		2022	2021
		£	£
	Taxation and social security	327	148
	Loan	9,593	-
	Other creditors	339	31,210
	Accruals	8,705	6,060
		18,964	37,418
10	Creditors due after one year
		2022	2021
		£	£
	Loan	35,416	45,000
11.	Operating lease commitments
	The total future minimum lease payments under non-cancellable leases at 31 March 2022 are
	as follows:
		2022	2021
		£	£
	Not later than one year	-	8,901
	Later than one year and not later than five years	-	46,960
		-	55,861
12.	Pension costs

The charity participates in a workplace pension scheme (which is a defined contribution scheme) for members of staff. The pension costs for the year amounted to £1,385 (2021 £1,681).

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