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2021-07-31-accounts

Charity Registration England and Wales No. 313123 OSCR No. SC042473

Company Incorporated by Royal Charter RC000805 (England and Wales)

The Association for Science Education

Trustees’ Annual Report and Group Financial Statements

For the Year Ended 31 July 2021

The Association for Science Education

Trustees’ Annual Report and Group Financial Statements

CONTENTS

Page
Legal and administrative information 3
Trustees’ Annual Report 4-33
Statement of Trustees’ Responsibilities 34
Independent auditors’ report 35-37
Consolidated Statement of financial activities 38
Charity Statement of financial activities 39
Consolidated and Charity Balance sheets 40
Consolidated Statement of cashflows 41
Notes to the financial statements 42-53

The Association for Science Education

Trustees’ Annual Report for the year ended 31 July 2021

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees who Richard Needham - Elected by Membership and Chair of Trustees (resigned 31
served during the December 2020)
year and up to the Ali Redmore - Elected by Membership and Chair of Trustees (appointed 31 December
date of approval of 2020)
the financial Roger McCune MBE - Appointed Member, Association Treasurer
statements: Bryan Berry - Appointed Member
Maggie Hannon – Appointed Member (Trustee rep on Q&A Committee)
Daniel Sandford Smith – Elected by Membership
Susan Burr – Elected by Membership
Simon Quinnell – representing Education Group and immediate past Chair
Leigh Hoath – representing Education Group
Manoj Chitnavis – co-opted Trustee
Cerian Ayres – representing Education Group (appointed 1 August 2021)
Jane Turner – Chair of the Association and Trustee (appointed 1 August 2021)
Geoff Mackey – elected by Membership (appointed 1 August 2021)
Patron HRH The Prince Philip, Duke of Edinburgh, KG,PC, KT, GMBE, FRS (until 9 April 2021)
President Prof Sir John Holman KBE
Chair of the Simon Quinnell (1 August 2020 – 31 July 2021)
Association
Jane Turner (1 August 2021 – 31 July 2022)
Chief Executive Hannah Russell
Officer
Charity number: 313123
OSCR number: SC042473
Royal Charter
incorporation
number: RC000805 (England and Wales)
Principal address College Lane
Hatfield
AL10 9AA
Auditors HW Fisher LLP
Acre House
11-15 William Road
London
NW1 3ER
Bankers NatWest Plc
35, Town centre
Hatfield
AL10 0JU

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The Association for Science Education Trustees’ Annual Report for the year ended 31 July 2021

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The Association for Science Education Trustees’ Annual Report for the year ended 31 July 2021

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The Association for Science Education Trustees’ Annual Report for the year ended 31 July 2021

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The Association for Science Education Trustees’ Annual Report for the year ended 31 July 2021

Left to right: Hannah Russell (Chief Executive), Jane Turner (Chair-Elect), Simon Quinnell (Chair of the Association), Janice Griffiths (Immediate-past Chair) and Helen Harden (incoming Chair-Elect)

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The Association for Science Education Trustees’ Annual Report for the year ended 31 July 2021

Tribute to HRH Prince Philip, the Duke of Edinburgh

In 2020-2021 we were saddened by the passing of our patron, His Royal Highness Prince Philip, the Duke of Edinburgh.

The progress of science and technology – and their importance to the health, security and prosperity of the nation – were a lifelong passion of Prince Philip, who generously undertook to be patron and supporter of many charities and organisations in this field, including the ASE. His Royal Highness had been an ardent supporter of the Association for Science Education for more than 50 years and played a valued role in the growth and success of the organisation since the inception of our current incarnation in 1963, when the Science Masters’ Association and the Association of Women Science Teachers merged to create the Association as it is today.

In an address given at the inaugural ASE Conference in that year, when his patronage began, His Royal Highness said: “The structure of a modern industrial society consists of a series of overlapping interdependent functional groups. Each member of these groups needs a certain amount of scientific education. For some, a highly specialised scientific knowledge is essential for their work; others only need background understanding of the scientific method and the present state of scientific knowledge. Whatever may be the arguments about the relative merits of science and the humanities, it seems quite clear that, in this day and age, no-one can do valuable work in any academic subject, in research, or in industry and commerce without at least some basic knowledge of science.”

The Prince's commitment to the cause of excellence in science education endured, and he was kind enough to join us as guest of honour at the opening of our current Headquarters in 2008. His humour and passion were remembered by all present, as was his pride in his ASE tie – and his admonition of those gentlemen present who were not similarly attired!

In a letter to the Association to mark our 50th anniversary in 2013, he wrote: “Times have changed, but our national prosperity remains in the hands of our scientists and engineers. Their potential can only be discovered and nurtured within an inspiring and challenging system of science education.”

We could not agree more as we mourn the loss of a true friend of the Association.

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The Association for Science Education Trustees’ Annual Report for the year ended 31 July 2021

Honorary Treasurer’s Annual Report 2020/21

On behalf of Trustees, I am delighted to report that our finances have improved significantly over the past year. The impact of COVID-19 has been significant on the ASE as has been the case with many charities. We benefited during the year from a generous bequest and this has assisted us to build up our unrestricted reserves to the target figure agreed by Trustees.

The Association has adapted extremely well to new ways of remote working and service provision, many of which have proved popular and have had the benefit of enabling us to save costs at a difficult time. A tight oversight of the finances has been maintained, with a detailed quarterly reporting system in place. The budget and cash flow are monitored on a monthly basis by the Chief Executive and Director of Finance and Operations. Trustees have confidence in the current financial health of the ASE and, as such, have been able to focus on the wide range of Association activities that support science education across the UK and beyond.

It is recognised that there is still a need for vigilance in relation to financial management.

Membership fees and our core activities, which include conferences, projects and publications, continue to be the main ongoing

sources of income. The pandemic impacted on our events income; in particular as we were unable to hold any face-to-face conferences during 2021. However, other income streams held up well and we were able to reduce our expenditure significantly to compensate for income shortfalls.

Trustees are committed to ensuring the provision of improved services for our members, while continuing to monitor operational costs. We want to ensure that we meet fully the needs of members and the wider science education community. While we look to the future with confidence, there remains a need to act with prudence. The Association continues to look at ways to expand its membership and develop new income streams so that we are able to maintain our robust reserves position into 2021-22 and beyond.

Thanks, as always, are due to the staff at Headquarters and in particular our Chief Executive. The commitment and hard work of the staff is recognised by Trustees. On a personal note, I wish to thank the Director of Finance and Operations for the support received as Treasurer over the past year.

Roger McCune MBE (Honorary Treasurer)

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The Association for Science Education

Trustees’ Annual Report for the year ended 31 July 2021

The Trustees present their annual report and consolidated financial statements for the year ended 31 July 2021.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Charity’s constitution, the Charities Act 2011, the Charities and Trustee Investment (Scotland) Act 2005, regulation 8 of the Charities Accounts (Scotland) Regulations 2006 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019).

Objectives and activities

Objects

The objects of the Association are to promote education by the following means:

(a) improving the teaching of science; and

(b) providing an authoritative medium through which opinions of teachers of science may be expressed on educational matters; and

(c) affording means of communication among all persons and bodies of persons concerned with the teaching of science in particular and education in general.

Activities

The Rules of the Association provide for the promotion of its objects by:-

(a) holding general and other meetings; and

(b) publishing journals and other literature including literature in electronic formats concerned with the teaching of science and ancillary matters; and

(c) establishing and maintaining of a centre or centres of administration and of information on any aspect of science education; and

(d)-(h) the administration of the Chartered Science Teacher award, CSciTeach including the register thereof and associated standards, admissions, removals disciplinary matters and appeals, and

(i) such other means as the Association may from time to time determine and as may be consistent with the charitable objects of the Association.

Public Benefit

The trustees have complied with the duty in section 17 of the Charities Act 2011 to have due regard to public benefit guidance issued by the Charity Commission.

Risk assessment

The Trustees have assessed the risks to which the Charity may be exposed. A risk register is produced quarterly by the Chief Executive and Director of Finance and Operations which sets out the main operational, finance and compliance risks facing the Association. Key risks are currently identified as the loss of income in the key areas of membership, events, projects and publications along with the risk of losing key staff. Appropriate further actions are taken after discussions with the Board of Trustees.

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The Association for Science Education Trustees’ Annual Report for the year ended 31 July 2021

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The Association for Science Education Trustees’ Annual Report for the year ended 31 July 2021

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The Association for Science Education Trustees’ Annual Report for the year ended 31 July 2021

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The Association for Science Education Trustees’ Annual Report for the year ended 31 July 2021

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The Association for Science Education Trustees’ Annual Report for the year ended 31 July 2021

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The Association for Science Education Trustees’ Annual Report for the year ended 31 July 2021

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The Association for Science Education Trustees’ Annual Report for the year ended 31 July 2021

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The Association for Science Education Trustees’ Annual Report for the year ended 31 July 2021

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The Association for Science Education Trustees’ Annual Report for the year ended 31 July 2021

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The Association for Science Education Trustees’ Annual Report for the year ended 31 July 2021

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The Association for Science Education Trustees’ Annual Report for the year ended 31 July 2021

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The Association for Science Education Trustees’ Annual Report for the year ended 31 July 2021

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The Association for Science Education Trustees’ Annual Report for the year ended 31 July 2021

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The Association for Science Education Trustees’ Annual Report for the year ended 31 July 2021

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The Association for Science Education Trustees’ Annual Report for the year ended 31 July 2021

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The Association for Science Education Trustees’ Annual Report for the year ended 31 July 2021

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The Association for Science Education Trustees’ Annual Report for the year ended 31 July 2021

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The Association for Science Education Trustees’ Annual Report for the year ended 31 July 2021

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The Association for Science Education Trustees’ Annual Report for the year ended 31 July 2021

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The Association for Science Education Trustees’ Annual Report for the year ended 31 July 2021

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The Association for Science Education

Trustees’ Annual Report for the year ended 31 July 2021

Structure, governance and management

The Association is governed by the Rules of the Association as adopted at the Annual General Meeting in January 2006 and amended most recently in January 2021. At the January 2016 meeting it was agreed that subject to formal changes to documentation and rules as necessary Council would now be known as the Trustee Body and Assembly as the Education Group.At the Annual General Meeting in January 2011, members voted to change the governance structure of ASE to create a smaller body, which is the Trustee Body of the Association, (Council), responsible for all governance issues, and a larger Education Group, (Assembly), which concerns itself largely with issues related to ASE’s work in science education and with communication.

The Trustees have responsibility for ensuring that ASE complies with relevant charity laws and regulations, that the finances are properly regulated and monitored and that appropriate policies are in place. The Trustees ensure that the activities of the Association fit with the Strategic Plan and take a long term view of the health of the Association.

The Trustee body consists of:

One of the Trustees will be identified to represent Trustees on the Quality and Audit Committee.

A Chair of Trustees and a vice Chair shall be elected from and by the Trustee members.

The Chair-Elect and Immediate Past Chair of the Association may be in attendance at meetings of the Trustee Body and may participate in Trustee discussions both at and between meetings.

New Trustees take part in training on the management of the finances of the Association and on the responsibilities of trustees. They are given associated literature. On-going training consists of the circulation of Charity Commission updates and training on aspects of the Trustee’s role.

The Trustees are responsible for the direction and management of the Association through its Strategic Plan.

Key responsibilities include ensuring a clear vision, the corporate behaviour of the charity, legal and regulatory governance, compliance, guardianship of assets and ensuring high standards of governance.

The Trustee body normally meets on three/four occasions during the year.

Trustees who served during the year and up to the date of approval of these financial statements are listed below:-

Richard Needham - Elected by Membership and Chair of Trustees (until 31 December 2020) Ali Redmore - Elected by Membership and Chair of Trustees (from 31 December 2020) Roger McCune MBE - Appointed Member, Association Treasurer Bryan Berry - Appointed Member Maggie Hannon – Appointed Member (Trustee rep on Q&A Committee) Daniel Sandford Smith – Elected by Membership Susan Burr – Elected by Membership Simon Quinnell – representing Education Group and immediate past Chair Leigh Hoath – representing Education Group

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The Association for Science Education

Trustees’ Annual Report for the year ended 31 July 2021

Trustees (continued)

Cerian Ayres – representing Education Group (from 1 August 2021) Jane Turner – Chair of the Association (from 1 August 2021) Geoff Mackey – elected by Membership (from 1 August 2021) Manoj Chitnavis – co-opted Trustee

Key Management Personnel

The Trustee Body and the Chief Executive are the key management personnel.

The Chair and the Chief Executive are in regular contact to discuss ongoing matters and full reports from the Chief Executive are discussed at meetings of the Trustee Body including all matters relating to activities, finance, budgeting, strategy and future planning.

The Chief Executive is subject to an annual development review by the ASE Chair and Treasurer who advise the remuneration committee of proposed awards which are then ratified by the Trustee Body.

Financial review

The financial position of the charity and the group is set out in the financial statements, including principal sources of funding and resources expended. The financial statements have been prepared in accordance with the accounting policies set out in the notes, the requirements of the Trust Deed and the Charities SORP (FRS 102) and comply with current statutory requirements. More detail on the ASE’s financial performance for the year is given in the Honorary Tresurer’s annual report on page 9.

Going concern and Covid-19

As stated in note 1b the Trustees have considered going concern and the ongoing effect of the Covid-19 outbreak. The Trustees consider that the outbreak will continue to cause disruption to the Charity’s day to day business for some time. As detailed in note 1b, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operation for the foreseeable future.

Priorities in this regard continue to be maintaining the safety of staff, the financial sustainability of the organisation and the support of our members.

Reserves Policy

It is the policy of the trustees to aim to maintain unrestricted reserves at three months running costs which amounts to approximately £203,000.

Total consolidated unrestricted reserves at 31 July 2021 were £206,425 (2020: £60,835). Trustees are pleased to see that the level of consolidated unrestricted reserves has increased this year and has been brought into line with the organisation’s policy.

Investment Policy

Monies are currently held in an interest bearing deposit account.

Membership numbers as at July 2021: Individual: 3,949 (2020: 4,521) Organisations: 815 (2020: 781) Total Members: 4,764 (2020: 5,302)

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The Association for Science Education 33

The Association for Science Education

STATEMENT OF TRUSTEES’ RESPONSIBILITIES

The Trustees are responsible for preparing the report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England & Wales and in Scotland requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and the group and of the incoming resources and application of resources of the group for that period.

In preparing these financial statements, the Trustees are required to:

• select suitable accounting policies and then apply them consistently;

• observe the methods and principles in the Charities Statement of Recommended Practice (SORP);

• state whether applicable United Kingdom accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;

• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity and group will continue in operation.

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and the group and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008, the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 and the provisions of the charity's constitution. They are also responsible for safeguarding the assets of the charity and group and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

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INDEPENDENT AUDITORS' REPORT TO THE TRUSTEES OF THE ASSOCIATION FOR SCIENCE EDUCATION

The Association for Science Education

Opinion

We have audited the financial statements of The Association for Science Education (the ‘parent charity’) and its subsidiary (‘the group’) for the year ended 31 July 2021 which comprise the consolidated Statement of Financial Activities, Consolidated and Charity Balance Sheets, consolidated Statement of Cash flows, and the notes to the financial statements, including significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditors’ responsibilities for the audit of the group and parent charity financial statements section of our report. We are independent of the group in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the Charity’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

Other information

The other information comprises the information included in the annual report other than the financial statements and our auditor’s report thereon. The Trustees are responsible for the other information contained within the annual report. Our opinion on the financial statements does not cover the other information and we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

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The Association for Science Education

INDEPENDENT AUDITORS' REPORT TO THE TRUSTEES OF THE ASSOCIATION FOR SCIENCE EDUCATION

Matters on which we are required to report by exception

We have nothing to report in respect of the following matters in relation to which the Charities (Accounts and Reports) Regulations 2008 and the Charities Accounts (Scotland) Regulations 2006 (as amended) require us to report to you if, in our opinion:

Responsibilities of trustees

As explained more fully in the Statement of Trustees' Responsibilities, the trustees are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, the trustees are responsible for assessing the group’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to cease operations, or have no realistic alternative but to do so.

Auditors’ responsibilities for the audit of the financial statements

We have been appointed as auditors under section 144 of The Charities Act 2011 and section 44(1)(c) of the Charities and Trustee Investment (Scotland) Act 2005 and report in accordance with the Acts and relevant regulations made or having effect thereunder.

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditors’ report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud, is detailed below.

As part of our planning process:

• We enquired of management the systems and controls the Charity has in place, the areas of the financial statements that are most susceptible to the risk of irregularities and fraud, and whether there was any known, suspected or alleged fraud. The Charity did not inform us of any known, suspected or alleged fraud.

• We obtained an understanding of the legal and regulatory frameworks applicable to the Charity. We determined that the following were most relevant: the Charity SORP, FRS 102, Charities Act 201, the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006.

• We considered the incentives and opportunities that exist in the Charity, including the extent of management bias, which present a potential for irregularities and fraud to be perpetuated, and tailored our risk assessment accordingly.

• Using our knowledge of the Charity, together with the discussions held with the Charity at the planning stage, we formed a conclusion on the risk of misstatement due to irregularities including fraud and tailored our procedures according to this risk assessment.

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The Association for Science Education INDEPENDENT AUDITORS. REPORT TO THE TRusfEES OF THE ASSOCIATION FOR SCIENCE EDUCATION The key Focedures we 10 deren irrwJl¥iues induthng fraud during the wjrse c4 the xudit included.. . Idenufyng and testing journ￿ entries and the o¥ernll accounting recLYd& in particukr those that were significant and ￿Usuat. . Reviewng the financial 5tatunent di5doswe5 and dttermining whether accounung poliaes have been appropriatdy applied. Assessing the extent of complianc& or lack c4. the relÈv2nt laws and • As$essing the vaiidiry of the c&ssthcar1c￿ of inc¢)n. ewdioJr< assets and lithlitie5 betr￿eTh unrestricted and restricted fund5. . Documenring verif￿"nE all signifitant relatrd party b￿anCeS and transatton5. . Remewing document3von such as board for discussions of irregulatiue5 induding fraud. Ov￿ng to the inherent limitauons ol an audo thtre is an unav¢Thd4e risk that we may not have deterted some Miss[awn￿t$ in the firqncial statements even though we have propety tAanned and performed our audit in accordance with audityrg standard> The prirT4ry responsib.lity for the prevention and detection rA irre￿1#nEIes and fraud re5(5 wrth the trustees of the c￿rity. A further de5cripuon c4 OLf rewnsibilive5 is aY4tl•iAe ￿ the Finan0￿ Reporring c￿nCirS website at frC0￿ukJ￿UditC￿srespOn￿tllltie$. Ths descripu¢)n forms part of our audw's repxL Use of our report This report is mide sdely to the chariws rrusree& as a body. in accordance wth part 4 of the Charities {kcounts and Rep(nsl Regulattsons 2Cw)8 and regularl￿ 10 of the ￿tieS Accounts (Scodandl ￿e￿la￿on5 2Ci16. Our audiT wck has been underraken 50 thar we Might state to the charity's trustees those matws we are required to 5rate to them in an audirors. report and ts no other purp￿e. To the fijllest extenr pern7itted by law. V• do noc accept w assume responsi￿"11￿ to anyo￿ other than the chan'ry and the charit15 trustees as a body. for our audrt this reptru ￿ for the Opnior￿ we have formed. HW FSsher LLP Chartered Accourrtants Statutory Aud•tor Acre House 11-15 William Ro1 L(￿dOn NWI 3ER HW LLP is eli&"t4e ft>r apwntrwrt as a￿itOrs crfthe cl4nty by its elv.￿11￿ for appointment as audtws of a cryany under of Section 1212 Crynie5 Att 2CXI6. J7

The Association for Science Education

Consolidated Statement of Financial Activities (incorporating an income and expenditure account) For the year ended 31 July 2021

Note
Income from:
Donations and legacies
3
Charitable activities
4
Other income
Government Grants
5
Other trading activities
Sponsorship and advertising
6
Investments
7
Total income
Expenditure on:
Raising funds:
Voluntary income
8a/b
Primary purpose trading activities
8a/b
Charitable activities
8a/b
Total expenditure
9
Reconciliation of funds:
Total funds brought forward at 1 August
Total funds carried forward at 31 July
Net income / (expenditure) for the year and
net movement in funds		 Unrestricted
£
215,029
738,222
32,275
52,509
20
1,038,055
-
82,519
809,946
892,465
145,590
60,835
206,425		 Restricted
£
-
57,098
-
-
-
57,098
-
-
110,692
110,692
(53,594)
79,726
26,132		 2021
2020
Total
Total
see Note 2a
£
£
215,029
1,887
795,320
1,017,681
32,275
13,685
52,509
55,925
20
472
1,095,153
1,089,650
-
50,109
82,519
28,604
920,638
1,106,942
1,003,157
1,185,655
91,996
(96,005)
140,561
236,566
232,557
140,561

All of the above results are derived from continuing activities.

There were no other recognised gains or losses other than those stated above.

The attached notes form part of these financial statements.

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The Association for Science Education

Charity Statement of Financial Activities (incorporating an income and expenditure account) For the year ended 31 July 2021

Note
Income from:
Donations and legacies
3
Charitable activities
4
Other income
Government Grants
5
Other trading activities
Sponsorship and advertising
6
Investments
7
Total income
Expenditure on:
Raising funds:
Voluntary income
8
Primary purpose trading activities
8
Charitable activities
8
Total expenditure
9
Reconciliation of funds:
Total funds brought forward at 1 August
Total funds carried forward at 31 July
Net income / (expenditure) for the year and
net movement in funds		 Unrestricted
£
215,029
672,383
32,275
52,509
20
972,216
-
82,519
732,629
815,148
157,068
103,523
260,591		 Restricted
£
-
57,098
-
-
-
57,098
-
-
110,692
110,692
(53,594)
79,726
26,132		 2021
2020
Total
Total
see Note 2b
£
£
215,029
1,887
729,481
971,821
32,275
3,685
52,509
55,925
20
472
1,029,314
1,033,790
-
50,109
82,519
28,604
843,321
1,033,902
925,840
1,112,615
103,474
(78,825)
183,249
262,074
286,723
183,249

All of the above results are derived from continuing activities.

There were no other recognised gains or losses other than those stated above. The attached notes form part of these financial statements.

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The Association for Science Education Consolidated and Charity Balance Sheets Asat31 Juty2021 12 12 13 14 31.933 163J8S 1.921 21Z341 14902 15 139512 Cash at ba￿ and in Iwuj 311176 41Q164 13WIO) I297.￿ (3WIO) I￿915) 123249 183249 17. 1& 19 24132 79n6 24132 79.n6 103523 iaa249

The Association for Science Education

Consolidated statement of cash flows For the year ended 31 July 2021

Note
2021
£
Cash flows from operating activities:
Net cash provided by / (used in) operating activities
20
Cash flows from investing activities:
Interest receivable
(20)
Cash provided by / (used in) investing activities
Change in cash and cash equivalents in the year
Cash and cash equivalents at the beginning of the year
Cash and cash equivalents at the end of the year
20		 Note
2021
£
Cash flows from operating activities:
Net cash provided by / (used in) operating activities
20
Cash flows from investing activities:
Interest receivable
(20)
Cash provided by / (used in) investing activities
Change in cash and cash equivalents in the year
Cash and cash equivalents at the beginning of the year
Cash and cash equivalents at the end of the year
20		 2021
2020
2020
£
£
£
169,140
(70,449)
(472)
(20)
(472)
169,120
(70,921)
220,335
291,256
389,455
220,335

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The Association for Science Education

Notes to the financial statements for the year ended 31 July 2021

1 Accounting policies

a) Basis of preparation

The financial statements have been prepared in accordance with the charity's Rules of Association, the Charities Act 2011, the Charities and Trustee lnvestment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended) and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of lreland (FRS 102) (effective 1 January 2019)".

The charitable company and group meet the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy or note.

b) Going concern

We have set out in the Trustees’ Report a review of financial performance and the charity's reserves position. Unrestricted reserves at the end of July 2021 are closer to our target reserves position and further work is being done to improve the position.

In common with other membership organisations, the Association for Science Education relies upon membership subscriptions, publishing income and events for a substantial part of its annual income. Taking a prudent view of this income, the trustees have prepared cash flow projections for the period to February 2023, which show that, the charity would be able to continue in operation for that period. Accordingly, the trustees consider that there are no material uncertainties about the charity's or the group's ability to continue as a going concern for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

c) Basis of consolidation

These financial statements consolidate the results of the charity and its wholly-owned subsidiary Millgate House Education Limited on a line by line basis. Transactions and balances between the charity and its subsidiary have been eliminated from the consolidated financial statements. Balances between the companies are disclosed in the notes of the charity's balance sheet.

d) Income

Incoming resources are recognised in the period in which the group is entitled to receive them and the amount can be measured with reasonable certainty and it is probable that income will be received. Income is deferred only when the group has to fulfil conditions before becoming entitled to it or where the donor or funder has specified that the income is to be expended in a future accounting period.

Grants from government and Trusts and Foundations have been included as income from activities in furtherance of the group's objectives where these amount to a contract for services, but as donations where the money is given in response to an appeal or with greater freedom of use, for example monies for core funding.

Investment income is accounted for on an accruals basis.

e) Expenditure

Expenditure is included in the statement of financial activities when incurred and includes attributable VAT which cannot be recovered.

Expenditure comprises the following:

42

The Association for Science Education Notes to the financial statements for the year ended 31 July 2021

1. Accounting policies (continued)

f) Fixed assets

Tangible

Assets costing in excess of £1,000 and with an expected useful life exceeding one year are capitalised.

Depreciation is charged on these assets at the following annual rates in order to write them off over their estimated useful

Computer and other equipment/software

25% straight line

Intangible

Amortisation is calculated to write off the cost of the website and CRM system by equal instalments over four years.

g) Investments

Investment in the subsidiary company is stated in the charity at cost.

h) Stocks

Stocks are valued at lower of cost and net realisable value after making due allowance for obsolete and slow-moving items. Cost includes all expenditure in bringing stock to their present location and condition.

Net realisable value is based on estimated selling price less the anticipated costs to sell.

i) Leased assets

Rentals applicable to operating leases where substantially all of the benefits and risks of ownership remain with the lessor are charged to the statement of financial activities on a straight line basis over the life of the lease.

Assets purchased under hire purchase agreements are capitalised as fixed assets. Obligations under such agreements are included in creditors. Charges are written off to the SOFA over the period of the agreement so as to produce a constant periodic rate of charge.

j) Fund accounting

The unrestricted fund comprises those monies which may be used towards meeting the charitable objectives of the group and which may be applied at the discretion of the Trustees.

The restricted funds are monies granted for, and their use restricted to, a specific purpose, or donations subject to donorimposed conditions.

k) Pensions

The Association operates a defined contribution group personal pension for employees. The funds are managed by Scottish Widows and contributions are paid monthly by direct debit and charged to the Statement of Financial Activities (SOFA) as incurred.

l) Financial Instruments

The Charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments. The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are recognised as the amount payable or receivable when the instrument is first recognised together with any subsequent transaction costs but modified in respect of trade debtors for an assessment of potential bad debt.

m) Critical Accounting estimates and judgements

In the application of the Charity’s accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or the period of the revision and future periods where the revision affects both current and future periods. The Trustees believe there are no critical estimates or judgements relevant to the financial statements.

43

Notes to the financial statements for the year ended 31 July 2021

The Association for Science Education

2a Detailed comparatives for the consolidated statement of financial activities

Income from:
Donations and legacies
Charitable activities
Other income
Government Grants
Other trading activities
Sponsorship and advertising
Investments
Total income
Expenditure on:
Raising funds:
Voluntary income
Trading activities
Charitable activities
Total expenditure
Reconciliation of funds:
Transfers between funds
Net movement in funds
Net income / (expenditure) for the year
Total funds brought forward at 1 August
Total funds carried forward at 31 July		 2020
Unrestricted
£
1,887
831,334
13,685
55,925
472
903,303
50,109
28,604
964,621
1,043,334
(140,031)
(25,881)
(165,912)
226,747
60,835		 2020
2020
Restricted
Total
£
£
-
1,887
186,347
1,017,681
-
13,685
-
55,925
-
472
186,347
1,089,650
-
50,109
-
28,604
142,321
1,106,942
142,321
1,185,655
44,026
(96,005)
25,881
-
69,907
(96,005)
9,819
236,566
79,726
140,561

44

Notes to the financial statements for the year ended 31 July 2021

The Association for Science Education

2b Detailed comparatives for the Charity statement of financial activities

Income from:
Donations and legacies
Charitable activities
Other income
Government Grants
Other trading activities
Sponsorship and advertising
Investments
Total income
Expenditure on:
Raising funds:
Voluntary income
Trading activities
Charitable activities
Total expenditure
Reconciliation of funds:
Net income / (expenditure) for the year
Transfers between funds
Net movement in funds
Total funds brought forward at 1 August
Total funds carried forward at 31 July		 2020
Unrestricted
£
1,887
785,474
3,685
55,925
472
847,443
50,109
28,604
891,581
970,294
(122,851)
(25,881)
(148,732)
252,255
103,523		 2020
2020
Restricted
Total
£
£
-
1,887
186,347
971,821
-
3,685
-
55,925
-
472
186,347
1,033,790
-
50,109
-
28,604
142,321
1,033,902
142,321
1,112,615
44,026
(78,825)
25,881
-
69,907
(78,825)
9,819
262,074
79,726
183,249

45

The Association for Science Education

Notes to the financial statements for the year ended 31 July 2021

3 Income from donations and legacies

Individual donations
Legacies
4
Income from charitable activities
Unrestricted income
Member subscriptions
Sales of publications and journals
Conference and workshop income
Income from sponsored projects
Restricted Income
Income from sponsored projects
Total income from charitable activities		 2021
Unrestricted
£
1,696
213,333		 2020
Unrestricted
£
1,887
-
215,029 1,887
2021
Total
£
418,728
177,303
97,049
45,142		 2020
Total
£
439,502
157,928
198,982
34,922
738,222
57,098		 831,334
186,347
795,320 1,017,681

Included in £795,320 is £65,839 (2020: £45,860) relating to the subsidiary company. The charity only total is £729,481 (2020: £971,821).

5 Government grants

The group received £32,275 (2020: £13,685) from the government's Coronavirus Job Retention Scheme in the year. Included in the £32,275 is £nil (2020: £10,000) relating to the subsidiary company.

6 Income from other trading activities

Advertising and sponsorship 2021
2020
Unrestricted
Unrestricted
£
£
52,509
55,925
52,509
55,925

Income is from journal and conference advertising and sponsorship and is all primary purpose trading.

7 Investments

Bank Interest 2021
2020
Unrestricted
Unrestricted
£
£
20
472
20
472

46

The Association for Science Education Notes to the financial statements for the year ended 31 July 2021

8a Analysis of expenditure year ended 31 July 2021

Raising funds
Primary purpose trading activities
Charitable Activities:
the promotion and improvement of the teaching of science:
Members registration and services
Book sales
Journal expenditure
Conferences and other CPD
Regional expenses
Advocacy & other projects
Support costs
Governance costs
Restricted project expenditure (see note 19 and 19b)
Total expenditure 2021
Restricted expenditure
Unrestricted expenditure
Total expenditure 2021
Analysis of expenditure year ended 31 July 2020
Raising funds
Voluntary income
Primary purpose trading activities
Charitable Activities:
the promotion and improvement of the teaching of science:
Members registration and services
Book sales
Journal expenditure
Conferences and other CPD
Regional expenses
Advocacy & other projects
Support costs
Governance costs
Restricted project expenditure (see note 19 and 19b)
Total expenditure 2021
Restricted expenditure
Unrestricted expenditure
Total expenditure 2021		 Staff costs
Other costs 2021 Total
£
£
£
82,519
-
82,519
36,262
26,096
62,358
61,893
27,089
88,982
44,377
126,268
170,645
64,695
25,122
89,817
80,981
399
81,380
42,241
6,215
48,456
67,400
163,144
230,544
25,027
12,737
37,764
69,431
41,261
110,692
574,826
428,331
1,003,157
69,431
41,261
110,692
505,395
387,070
892,465
574,826
428,331
1,003,157
Staff costs
Other costs 2020 Total
£
£
£
50,109
-
50,109
28,604
-
28,604
42,353
19,789
62,142
62,887
47,687
110,574
45,384
152,861
198,245
79,767
109,539
189,306
76,281
722
77,003
46,795
-
46,795
60,318
172,868
233,186
21,219
26,150
47,369
50,090
92,231
142,321
563,808
621,847
1,185,655
50,090
92,231
142,321
513,718
529,616
1,043,334
563,808
621,847
1,185,655

8b Analysis of expenditure year ended 31 July 2020

47

The Association for Science Education

Notes to the financial statements for the year ended 31 July 2021

9 Net income / (expenditure) for the year

This is stated after charging / (crediting): 2021 2020
£ £
Depreciation - 644
Amortisation 30,000 30,000
Payments under operating leases 2,096 2,096
Auditor's remuneration:
Audit fees 12,737 9,818

10 Analysis of staff costs, trustee remuneration and expenses, and the cost of key management personnel

Staff costs were as follows:
Salaries and wages
Social security costs
Employer’s contribution to defined contribution pension schemes		 2021
2020
£
£
510,774
499,532
32,428
33,307
31,624
30,969
574,826
563,808

The following number of employees received employee benefits (excluding employer pension) during the year between:

2021 2020
No. No.
£60,001 -£70,000 1 -

The total employee benefits including pension contributions of the key management personnel were £61,816 (2020: £57,101).

Trustees were reimbursed expenses during the year for travel, accommodation and subsistence costs totalling £nil (2020: £4,496).

No Trustee received renumeration or benefits as a trustee however the following trustees received renumeration for the following services provided to the charity: Peter Robinson £2,300 (2020: £3,670) for editing the School Science website and Green Tick award consultancy, Bryan Berry £3,046 (2020: £nil) for CPD delivery, Richard Needham £1,600 (2020: £nil) for project consultancy, Margaret Fleming £600 (2020: £nil) for Green Tick award consultancy and Simon Quinnell £4,000 (2020: £1,700) for CPD delivery. In addition Leigh Hoath received payments totalling £5,000 (2020: £5,700) for editing the Primary Science Journal.

Renumeration to trustees for services provided to the charity were paid under the provisions in Section 5 of the Association's Royal Charter.

Staff numbers

The average number of employees (head count based on number of staff employed) during the year was as follows:

2021 2020
No. No.
Millgate House Education employees 2 2
The Association for Science Education employees 25 24
27 26

11 Taxation

The charitable company is exempt from corporation tax as any of its non-primary purpose trading income is below the small trading limit allowable for charities.

48

The Association for Science Education Notes to the financial statements for the year ended 31 July 2021

12
Group and Charity Fixed assets
Cost
At the start of the year
At the end of the year
Depreciation
At the start of the year
Charge for the year
At the end of the year
Net book value
At the start of the year
At the end of the year		 Tangible
equipment
£
33,938		 Intangible
Website and
CRM
£
120,000
33,938 120,000
33,938
-		 60,000
30,000
33,938 90,000
- 60,000
- 30,000

13 Investments

Millgate House Education Limited

On 1 September 2017 the Association for Science Education acquired Millgate House Education Limited, a company incorporated in the United Kingdom and limited by guarantee. Its results have been consolidated in these financial statements. Millgate House Education is considered by the Trustees of the charity to be undertaking primary purpose trading, namely selling science publications.

The registered office of Millgate House Education Limited is College Lane, Hatfield, Hertfordshire, AL10 9AA.

14
Stock
Publications for resale		 Group
2021
£
31,933		 Group
2020
£
18,623		 Charity
Charity
2021
2020
£
£
26,057
1,921
26,057
1,921
31,933 18,623

49

The Association for Science Education Notes to the financial statements for the year ended 31 July 2021

15
Debtors
Due within one year
Trade debtors
Amount due from subsidiary
Other debtors
Prepayments and accrued income
16
Creditors: amounts falling due within one year
Trade creditors
Taxation and social security
Accruals
Member subscriptions in advance
Journal subscriptions in advance
Finance lease repayments
17
Analysis of net assets between funds - Group
Fixed assets
Current assets
Creditors due within one year
Net assets at the end of the year
Analysis of net assets between funds - Charity
Fixed assets
Current assets
Creditors due within one year
Net assets at the end of the year		 Group
2021
£
37,278
-
5,384
121,023		 Group
2020
£
74,495
-
21,332
43,685		 Charity
2021
£
28,973
137,126
5,384
121,023		 Charity
2020
£
41,624
105,700
21,332
43,685
163,685 139,512 292,506 212,341
Group
2021
£
56,283
19,410
100,690
185,312
20,821
-		 Group
2020
£
43,209
10,449
63,496
159,851
20,904
-		 Charity
2021
£
53,783
19,410
100,690
185,312
20,821
-		 Charity
2020
£
32,215
10,449
63,496
159,851
20,904
-
382,516 297,909 380,016 286,915
Group
Unrestricted
£
30,000
558,941
(382,516)		 Group
Restricted
£
-
26,132
-		 Group
Total funds
£
30,000
585,073
(382,516)
206,425 26,132 232,557
Charity
Unrestricted
£
30,000
610,607
(380,016)		 Charity
Restricted
£
-
26,132
-		 Charity
Total funds
£
30,000
636,739
(380,016)
260,591 26,132 286,723

50

The Association for Science Education

Notes to the financial statements for the year ended 31 July 2021

18
Analysis of net assets between funds - prior year - Group
Fixed assets
Current assets
Creditors due within one year
Net assets at the end of the year
Analysis of net assets between funds - prior year - Charity
Fixed assets
Current assets
Creditors due within one year
Net assets at the end of the year
19a
Movements in restricted funds - Group and Charity		 Group
Unrestricted
£
60,000
298,744
(297,909)		 Group
Restricted
£
-
79,726
-		 Group
Total funds
£
60,000
378,470
(297,909)
60,835 79,726 140,561
Charity
Unrestricted
£
60,000
330,438
(286,915)		 Charity
Restricted
£
-
79,726
-		 Charity
Total funds
£
60,000
410,164
(286,915)
103,523 79,726 183,249
Restricted funds:
Science Teacher SOS
Total restricted funds
Key Moments in history: a fossil hunter's story
Teaching and Leadership Innovation Fund Round 2 (TLIF 2)
Science Education for Action and Engagement towards
Sustainability (SEAS)
Science on stage UK
Best Steps
Inclusion in Schools
Good practical science benchmarks 1 & 2
Alexander Memorial		 £
9,819
8,916
681
47,755
2,120
9,154
1,281
-
-
At the start of
the year		 £
-
23,500
26,843
1,755
-
-
-
5,000
-
Incoming
resources		 £
£
-
9,819
(31,029)
1,387
(27,524)
-
(38,112)
11,398
(2,120)
-
(4,932)
4,222
-
1,281
(5,000)
-
(1,975)
(1,975)
(110,692)
26,132
Outgoing
resources
At the end of
the year
79,726 57,098

51

The Association for Science Education

Notes to the financial statements for the year ended 31 July 2021

19b Movements in restricted funds - prior year - Group and Charity

Restricted funds:
Science Teacher SOS
Total restricted funds
Science on stage UK
Good practical science benchmarks 1 & 2
Alexander Memorial
Key Moments in history: a fossil hunter's
story
Teaching and Leadership Innovation Fund
Round 2 (TLIF 2)
I SEE (Inclusive STEM Education to Enhance
the capacity to aspire and imagine future
Science Education for Action and
Engagement towards Sustainability (SEAS)		 £
9,819
-
-
-
-
-
-
-
At the start of
the year		 £
-
30,000
32,800
84,450
5,510
6,622
23,015
3,950
Incoming
resources &
gains		 £
-
(21,084)
(32,119)
(66,428)
(4,164)
(1,996)
(13,861)
(2,669)
Outgoing
resources &
losses		 Transfers
£
£
-
9,819
-
8,916
-
681
29,733
47,755
774
2,120
(4,626)
-
-
9,154
-
1,281
25,881
79,726
At the end of
the year
(restated)
9,819 186,347 (142,321)

The transfers between funds in the prior year are to adjust for income and expenditure now deemed to be allocated to restricted rat than unrestricted funds.

Purposes of restricted funds

Alexander Memorial

The Alexander Memorial Fund represents a legacy of £10,000 from the late Professor and Mrs Alexander which the ASE has been requested to administer for a memorial award until the funds expire. No prizes were awarded in 2020/21.

Science Teacher SOS

Funding to pilot an end-use and effectiveness study of the Science Teacher SOS framework, more information is provided in the Trustees' Report.

Good practical science benchmarks 1 & 2

Funding to enable the ASE to support implementation of Benchmarks 1 and 2 of the Gatsby Charitable Foundation's Good Practical Science Report, which provides a framework for good practical science in schools and colleges. Further information is available on both the ASE and the Gatsby Charitable Foundation's websites and in the Trustees' Report.

Key Moments in history: a fossil hunter's story

This project is producing teaching resources and professional learning strategies for primary teachers of children aged 9-11 years to support their knowledge and understanding of the big ideas of evolution, the nature of scientific enquiry and the strengths and limitations of scientific knowledge. The project is supported by the Templeton World Charity Foundation and more information is given in the Trustees' Report.

Teaching and Leadership Innovation Fund Round 2 (TLIF 2)

This project provides free CPD for primary and secondary teachers of geography and science, to strengthen their subject knowledge and build confidence and capability in curriculum planning and teaching. It is funded by the Department for Education TLIF and run by the ASE in partnership with the Geographical Association.

Science Education for Action and Engagement towards Sustainability (SEAS)

ASE is a partner organisation for this EU Horizon 2020 funded project which is led by the University of Oslo. More information is provided in the Trustees' Report.

52

The Association for Science Education Notes to the financial statements for the year ended 31 July 2021

Purposes of restricted funds (continued)

Science on stage UK

Funding was received from the Reece Foundation and an individual donor to support UK involvement in Science on Stage.

Best Steps

Funding has been received from the Horners Company Charity to produce a brand new BEST STEPS module to accompany existing BEST resources. The resources include CPD videos and classroom resources aimed at identifying gaps in students' knowledge.

Inclusion in Schools

ASE is subcontracted by the Institute of Physics to deliver the Inclusion in Schools project on behalf of the DfE from 1 August 2021, although some costs were incurred in advance of the start date. The primary purpose of this project is to significantly increase the number of students from under-represented groups progressing to physics-based routes (A-level physics, vocational or technical) post

20 Reconciliation of net income / (expenditure) to net cash flow from operating activities

Net income / (expenditure) for the reporting period
(as per the consolidated statement of financial activities)
Interest received
Depreciation and amortisation
(Increase) in stock
(Increase)/ decrease in debtors
Increase/ (decrease) in creditors
Net cash provided by / (used in) operating activities		 2021
2020
£
£
91,996
(96,005)
20
472
30,000
30,644
(13,310)
(16,702)
(24,173)
48,366
84,607
(37,224)
169,140
(70,449)

21 Analysis of changes in net debt

The charity had no debt during the year.

22 Operating lease commitments

Total future minimum lease payments under non-cancellable operating leases are as follows:

1 year
2 - 5 years
After more than 5 years		 2021
2020
£
£
2,096
2,096
7,028
7,480
-
1,644
9,124
11,220
Group
Property		 2021
2020
£
£
2,096
2,096
7,028
7,480
-
1,644
9,124
11,220
Group
Property		 2021
2020
£
£
2,096
2,096
7,028
7,480
-
1,644
9,124
11,220
Charity
Property
9,124 11,220

23 Legal status of the charity

The charity is a company established by Royal Charter and has no share capital.

The registered address of the charity is College Lane, Hatfield, AL10 9AA.

24 Related party transactions

There were no related party transactions other than payments to Trustees for services as detailed in note 10.

53