2024-08-31-accounts - St Olave's Parents' Association

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Trustees. Annual Report for the period Period start date Septeinber | 2023 Period end date 31 AiigLisI From To Section A Reference and administration details Charity name St Olave's Parents, Association Other names charlty is known by Reglstered Gharity number (if any) 312601 Charity's principal address CIO St. Olave's Grammar School Goddington Lane Orpington Postcode BR6 9SH Names of the charity trustees who manage the charity Dates actsd if not for whole ear Trustee name Office (if any) Name of person lor body) entitled olnt trustee ifan Amit Singh Shivanand Jadhav Chair Until 21 March 2024 Chair From 21 March 2024 To 27 March 2025 Until 21 March 2024 Pradeep Raul Hai Ying Song Treasurer Treasurer From 21 March 2024 To 27 March 2025 Until 27 March 2025 Neha Sabikhi Secretary Chair Yasmeen Tarannum Rao From 27 March 2025 Saurabh Virmani Secretary Treasurer From 27 March 2025 Raghava Tirumala From 27 March 2025 10 12 13 14 15 16 17 18 19 20 TAR Marcli 2012

Names and addresses of advisers (Optional infonnation) e of adviser Name Address Name of chief executive or names of senior staff members (Optional infomiation) Section B Structure, overnance and mana ement Description of the charity's trusts Constitution Type of governing document How the charity is constituted St Olave's Parents, Association is a registered charity comprising of the parents and guardians of pupils attending St Olave's Grammar School and the staff em ed at the school. Elected at an Annual General Meeting I¥y. U UbL, ¢l>bVLlilllUI I: UUI I Ivdl Trustee selection methods Additional governance issues (Optional infonnation) You may choose to include additional information, where relevant, about.. policies and procedures adopted for the induction and training of trustees- the charity's organisational structure and any wider network with which the charity relationship with any related parties" trustees, consideration of major risks and the system and procedures to manage them. TAR March 2012

Sec6on C Ob"ectives and activities The object of the Parents, Association is to advance the education of the pupils in the school. In furtherance of the object the Association may: develop more extended relationships between the parents and others associated with the school; engage in activities which support the school and advance the education and development of the pupils attending it, and provide and assist in the provision of such facilities or items for education at the School (not provided from statutory funds) as the Committee in Gonsultation with the Goveming Body, or its representative, shall from time to time detennine. Summary ofthe objeGts ofthe charity set out in its governing document The Parents, Association shall be non-party political and non-sectarian. The Parents, Association (PA) organises several social events to raise funds and to bring the parentteacher community together, such as" Multi-faith Iftar, Diwali, Christmas Dinner Summer Fun Day, Disco event Quiz Night The PA also co-ordinates provisioning of refreshments and support for school events including school concerts and productions, parents, evenings, etc. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) TAR March 2012

Additional details of objectives and activities (Optional information) You may Gh003e to inGlude further statements, where relevant, about.. policy on grantmaking; policy programme related investment; contribution made by volunteers. TAR March 2012

Sectkon D Achievements and performance Summary of the main achievements of the charity during the year Organised several successful fundraising and social events, including Mock Tests, Sample paper Sale, Summer PicniG, Diwali Evening, Christmas Dinner, Christmas Tree sale, All faith Iftar, Quiz Nights, Fun Day, Unifonm Sale, Refreshment Sale, etc. Fulfilled wish list requests from school, supporting iPads, School Lockers, Basketball court and also the Cricket nets Continued to build a stronger, more connected parent community through initiatives such as form rep engagement, Y7 and Y12 welcome events, etc. TAR March 2012

Sec ionE Financial review The PA holds its funds in savings account for disbursement for the assistance and advancement of education facilities for the pupils of the St Olave's Grammar School. Brief statement of the charity's policy on reserves Details of any funds materially in deficit None Further financial review details {Optional information) You may choose to include additional information, where relevant about.. the charity's principal sources of funds (including any fundraising), how expenditure has supported the key objectives of the charity. investment policy and objectives including any ethical investment policy adopted. Sec ionF Other optional information Sec ionG Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s} Full name(s) Position (eg Secretaryi Chair, etc) Yasmeen Tarannum Rao Saurabh Virmani Chair Secretary Date TAR March 2012

,?LA Asso Unaudited Annual Report & Accounts St Olave's Parents, Association Charity Number: 312601 Year Ended 31 August 2024

St Olave's Parents, Association Treasurer's Annual Report for the Year Ended 31 August 2024 Contents Page Treasurerfs Report Income & Expenditure Account 34 Balance Sheet Notes to the Accounts Bank reconciliation Page I

St Olave's Parents. Association Treasurer's Annual Report For The Year Ended 31 August 2024 Income exceeded Expenditure by £53,085.02. Details are given in the Income & Expenditure Account on from page 3to4. rh Payment of £7,030.76 based on the Wishlist of iPad {10 Genl is accrued and will be made to St Olave's Grammar School during the year. The financial state of affairs of the Association as at 31 August 2024 was considered to be satisfactory. Mr Hai Ying Song IFCCA, MBA) Dated: 3 March 2025 Report of the Independent Examiner to the Members of St Olave's Parents, Association I have examined the attached Income & Expenditure Account, Balance Sheet and Notes to the Accounts, together with the books and vouchers relating to these Accounts. In my opinion, the said Accounts fairly state the transactions of the Association for the year ended 31st August 2024 and its asset5 and liabilities at that date. Ms Hong Li IFCCAI Independent Examiner Dated: 18 Feb 2025 Page 2

St Olave's Parents, Association Income & Expenditure Account For The Year Ended 31 August 2024 INCOME 2024 2023 Donations- Charities Trust 1,205.00 5.73 Donations- Parents Uniform Sales Matched Funding / Donations via CAF Non-unrform Day Easy Fundraising Bank interest received 2,619.71 1,188.95 290.(J) 340.00 151.01 745.03 228.43 4,499.88 2.273.98 NEf INCOME/(DEFicin FROM EVENTS Events & Caterfng Income 4,016.96 (4,461.10) 4,193.33 (3,014.85) Expenses Net surplus (444. 14) 1,178.48 Quiz nlghts Income Expenses Net surplus Christmas Raffle Income Expenses Net surplus Ifar Income 462.73 (100.001 Expenses Net surplus 362.73 Mock Test and Test Papers Income 60,729.51 12,577.13) 49,422.09 15,618.38) Expenses Net surplus 58,152.38 43,803.71 57.708.24 45,344.92 TOTAL NET INCOME 62.208.12 47,618.90 EXPENDITURE Page 3

Donations to St Olave's Grammar School Donations to St. John's Ambulance 7,030.76 33,839.18 1,124.64 553.36 840.(K) Equipment Parent Kind 662.10 163.IX) 22.91 Bank Charges PayPal Charges CRY refund Adjustments TOTAL EXPENDITURE 76.23 {5.80) {8.894.67) 135,411.71) NEf SURPLUS/IDEFICIT) FOR THE YEAR 53.313.45 12,207.19 Page 4

St Olave's Parents, Association Balance Sheet As At 31 August 2024 2024 2023 CURRENT ASSETS Debtors & Prepayments Accrued Income Cash at bank- HSBC current account Cash at bank- HSBC saving account Cash at bank- PayPal 3,996.29 160.228.43 41,297.43 60.238.66 Cash in Hand - To be banked Cash in hand - floats 19.92 120.00 164.344.72 101,556.01 CURRENT LIABILITIES Creditors Other Creditors 9,475.26 {9,475.26) NET ASSETS 154,869.46 101,556.01 Represented by: CAPITAL AccouKr Brought forward 101.556.01 89,348.82 Excess/(Deficit) of Income over Expenditure 53,313.45 12,207.19 154.869.46 101,556.01 SIGNED ON BEHALF OF THE COMMirrEE Mr Hai Ying Song Treasurer Dated: 3 March 2025 Mrs Neha Sabikhi Secretary Dated: 5 2035 Page 5

St Olave's Parents, Association Notes to the Accounts For The Year Ended 31 August 2024 Basis of accounting The accounts have been prepared on an accrual basis. YE 31.08.2024 YE 31.08.2023 Debtors and prepayments Total: Creditors Trade creditors Accruals Total: 2,444.50 7,030.76 9.475.26 Other Credltors Total: Payments to St Olave's Grammar School Accrued iPad (10th Genl donation to the school during the year Total: 7,030.76 7,030.76 33,839.18 33.839.18 Page 6

St Olave's Parents, Association Bank Reconciliation For The Year Ended 31 August 2024 Bank Reconciliation 01-Sep-2023 to 31-Aug-2024 Notes Bank Balances BIF 01.Sep.2023 HSBC PayPal Sale cash Float cash 41,297.43 60,238.66 19.92 Verified with HSBC Statement - as of l-Sep-2023 Verified with PayPal Statement- as of l-Sep-2023 101,556.01 Receipts 69.246.35 Payments 115,932.901 Balance CIF per accounts IS469.46 Balance per bank as on 31. Au8.2024 HSBC current account HSBC savin8 account PayPal Float cash Sale5 cash 3,996.29 160.228.43 Verified with HSBC Statement - as of 31-Aug-2024 Verified with HSBC Statement- as of 31-Aug-2024 Verified with PayPal Statement- as of 31-Aug-2024 120.00 164344.72 Add: banking not cleared. Debtors from Notes Less: cheques not cleared. Trade Creditors Accrual 12.444.501 {7,030.761 19,475.261 154.869.46 Balance per cash book Difference Pa8e 7

Independent examiner's report on the accounts

Section A Independent Examiner’s Report Report to the trustees Charity Name St Olave's Parents' Association On accounts for the year Charity no 31 August 2024 312601 ended (if any) Set out on pages (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY 31 August 2024. Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

		Charity no (if any)	312601

(remember to include the page numbers of additional sheets)	(remember to include the page numbers of additional sheets)		(remember to include the page numbers of additional sheets)

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent [The charity’s gross income exceeded £250,000 and I am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed:		Date:	13 May2025

Name:	HongLi

Relevant professional qualification(s) or body	ACCA

Oct 2018

IER

(if any):

Address: 92 Cloonmore Avenue Orpington BR6 9LQ

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of None any items that the examiner wishes to disclose .

Oct 2018

IER