## **Trustees' Annual Report for the period** |**From**|Period start date|Period start date||**To** Period end date|| |---|---|---|---|---|---| ||1|Sep|2021|31
Aug|2022| Section A Reference and administration details > **Charity name St Olave's Parents' Association** **Other names charity is known by** **Registered charity number (if any)** 312601 **Charity's principal address** C/S St. Olave’s Grammar School Goddington Lane, Orpington **Postcode BR6 9SH** ## **Names of the charity trustees who manage the charity** **Trustee name Office (if any) Dates acted if not for whole year** 1 Zey Kagan Chair 20-Nov-2019-20 to Apr-2023 2 Sudheer Pandey Treasurer 20-Nov-2019 to 9-Mar-2022 3 Haiying Song Treasurer 9-Mar-2022 to 27-Apr-2022 4 Bhawana Sanyal Treasurer 27-Apr-2022 to 20-Apr-2023 5 Rachael Peek Secretary 20-Nov-2019 to 9-Mar-2022 6 Shivanand Jadhav Secretary 9-Mar-2022 to 29-Sep-2022 7 8 **Name of person (or body) entitled to appoint trustee (if any)** 9 10 11 12 13 14 15 16 17 18 19 20 ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 |**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| **Name of chief executive or names of senior staff members (Optional information)** **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document (eg. trust deed, constitution)[Constitution ] St. Olave’s Parents’ Association is a registered charity comprising of the How the charity is constituted parents and guardians of pupils attending St. Olave’s Grammar School (eg. trust, association, company) and staff employed at the school. - Trustee selection methods (eg. appointed by, elected by)[Annual AGM ] ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** The object of the Parents’ Association is to advance the education of the pupils in the school. In furtherance of the object the Association may: – Develop more extended relationships between the parents and others associated with the School. **Summary of the objects of the** – Engage in activities which support the School and advance the education **charity set out in its governing** and development of the pupils attending it. **document** - Provide and assist in the provision of such facilities or items for education at the school (not provided from statutory funds) as the Committee in consultation with the Governing Body, or its representative, shall from time to time determine. ’ - The Parents Association shall be non-party political and non-sectarian. March **2012** **TAR** 2 The Parents’ Association (PA) organises a number of social events funds raising and to bring the parents/teacher community together: - Multi-faith Iftar, Diwali, Christmas Concerts, Chinese New Year -Summer Fun Day, Spring Ball -Magic Night, Quiz Night The PA also co-ordinates provisioning of refreshments and support for School events including school concerts and functions, parents’ evenings etc. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** **Additional details of objectives and activities (Optional information)** � � You � **may choose** to include further statements, where relevant, about: policy on grantmaking; policy programme related investment; contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** This financial year was adversely affected by the Covid pandemic and regular business of the PA could not be carried out fully. PA activities were limited to the online mock test paper sale and uniform sale. March **2012** **TAR** 4 The PA holds ils funds for disbLJrsement for the assistance and advancement of education facilities for the pupils of the St. Olave's Grammar School. Brief statement of the charity's policy on reserves Details of any fynds materlally n deficit NIA Further financial review details (Optional information) You may choose lo include addilional infoimation. where relevant about.. the chaiity'5 piincipal souices of funds (including any fundraising), how expend11ure has supported the key objectives of the charity.. investment PDlicy and objectives including any ethical investment policy adopted. Section F Other o tional information The truslees declare that they have approved the trustees. report above. Signed on behalf of the charity's trustees Signaturelsl Full narnelsl Bhawana Sanyal Position leg Secretary, Chair, etcl Treasurer (FY 2021-2022) Date 31 TAR March 2012 OLA Asso Unaudited Annual Report & Accounts St Olave's Parents, Association Charity Number: 312601 Year Ended 31 August 2022 St Olave's Parents, Association Treasurer's Annual Report for the Year Ended 31 August 2022 Contents Page Treasurerfs Report Income & Expenditure Account 34 Balance Sheet Notes to the Accounts Bank reconciliation Page 2 St Olave's Parents, Association Treasurer's Annual Report for the Year Ended 31 August 2022 Thi5 finanaal yearwas adverselyafferted bythe COVKI pandemicand regular business of the PA coubj not be carried out. PA activities were Itmtted to online mock test paperand unrfom sale. In¢ome extreded Experxliture by£5l4(K).￿. Details are given in the Income & Expenditure Account on Page 2. The financial state of affairs of the Assodation as at 31 August 2022 was consldered to be satisfattory under the exceptlonal drCuMstan￿$ p￿sented the Covid pandemi Bhawana Sanyal S3[,ILo24 Oated Report of the Independent Examiner to the Members of St Olave's Parents. Assoclatlon I have examined the attached Income & Expenditure AccounL Balance Sheet and Notes to the Accounts, together wlth the booksand vouchers relatingto these Accounts. In myoplnton. the saKJ Accounts faith 5tste the transartbns of the As50ciatK)n forthe year ended 315t August 2022 and its assets and liabilities at that date. Independent Examiner Dated Page 3 St Olave's Parents. Association Income & Expenditure Account For The Year Ended 31 August 2022 Details 2022 2021 Donations- Parents 1095.53 ?873.21 Uniform Sales Matched Funding / Donations via CAF 427S.00 Non-uniform Day Easy Fundraising STOPA Fund Raisin 460.5? 264.94 5635.47 NET INCOMEIIDEFICITI FROM EVENTS 55i8.7J Events & Caterinz Income 4262.27 567.10 465.74 Expenses Net surplus 2202.28 101.36 Quiz nights Income Expenses Net surplus Christmas Raffle Income 144.46 Expenses Net surplus Reusable Cup5 Intome Expenses Net surplus Mock Test and Test Papers Income 46085.06 67•?.59 Expenses Net surplus 0.00 6722.59 Page 4 TOTAL INCOME 56050.52 EXPENDITURE Donations to St Olave's Grammar School Donations to St. John's Ambulance No Details (from Last FYI Equipment Subscription Website/lnternet charges paid via PayPal Parent Kind 1204.80 8.00 401.58 133.00 73.98 123.(X) Bank Charges Paypal Char8es CRY refund TOTAL EXPENDITURE Adjustment IFlo3t dep051ted in Bank) NET SURPLUSIIDEFICIT) FOR THE YEAR 362?.06 5?4.58 IO).00 5?323.46 11.934.84 Note: The float of £105 was deposited in HSBC bank on 6th July along with money from other events. Hence it is now deducted from the Net Income from this year. Page 5 St Olave's Parents, Association Balance Sheet As At 31 August 2022 2022 2021 CURRENT ASSETS Debtors & Prepayments Accrued Income Cash at bank- HSBC Cash at bank - PayPal Cash in Hand - To be banked Cash in hand - floats 60315.92 29032.90 36948.02 105.00 89348.82 37.053.02 CURRENT LIABIL￿lEs Creditors Other Creditors -27.66 NET ASSETS 89348.82 37,025.36 Represented by- CAPITALACCOUNT Brought forward 37025.36 25090.52 Excess/lDeficitl of Income over Expenditure 52323.46 11934.84 89348.82 37,025.36 SIGNED ON BEHALF OF THE COMMITtEE Treasurer Dated Page 6 Secretary Dated St Olave's Parents. Association Bank Reconciliation For The Year Ended 31 Au ust 2022 ank Reconclllatlon 01-Sep-2021 to 31-Aug- 2022 Note5 Bank Balances BIF 01.Sep.2021 HS8C PayPal Float cash 36948.02 -27.66 Verified with HSBC Statèment- as of l-Sep-2021 Verified with PayP31 Statement- as of l-Sep-2021 36920.36 ok Receipts Payments Balance c/F per accounts 36920.36 Balance pér bank as on 31. Au&2022 HSBC PayPal Float tash Sales cash 60315.92 29032.90 Verified with HSBC Statement- as of 31-Aug-2022 Verified with PayPal Staternenl- a5 Qf 31-Au8-2022 Add.. banking not deared. Debtor5 from Notes Le55: cheques not cleared. Creditors from Notes Other Creditors from Notes Balance per cash book 89348.82 ok Difference Page 7 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Sectlon A Independent Examiner'5 Report Report to the trusteesj members of Si ' ASoc41li 10 31 Att￿￿7 IOJI On accounls for the year ended Charlty no (if any) 812 Goi Set out on pages I report to the trustees on my exarnination of the accounts of the above charity (Ih8 Trusf) for the year ended Responsibilltlas and As the charity trustees. you are responsible for the preparation of the basls of report accounts in accudance with the Charities Act 2011 {"the Acri. I reFM)rt in respect of my exarnination of the Trust's accounts carrled out under section 145 of the 2011 Act and in carrying out my axaminab'on. I have fdlowed all the a￿[cable Dire¢lions gNen by the Charity Cofflmission under section 14451(bl of the Act. Independent ￿h& charity's gross income exceeded £250.000 and l am qualtfied lo examinerfs statement undertake the examination by being a qualrfled rnemE)er of lin5ert name of appliGable lisled fNxly]l. Delet8 [ l rfnot applicable. have completed my examination. l Gonfim that no material matters have come to my attent￿n {other than that disdosed b8k)w "l in conngctiors with the examination whlch gives me cause to believe that in, any material raspect.: the accounting reLxJrds were not kept in accordance tmth section 130 of Ihe Act.. or the accounts did not aCLX)rd with the accountlng records,. or the accounts did not comply with the applicable requirements conceming the forn arTd content of accounts set out in the Charities {Accounts and Raports) Regulation$ 2008 other Ihan any requirement that the accounts give a 'true and fair. view which is not a matter considered as part of an independent examlnation. I have no concems and have come acxoss no other matters in connection wilh the exafflination to vthich attentlon should be drawn in thls report in order to enable a proper understanding of the accounts to be ￿aChed. ' Pl68se delet8 the words in tho brackets rf they do nof apply. Signod: o? Name: Relevant professlonal qualification{sl or body {rf any)= khT UC0￿cED ACCO Lthfi kfvfi IER October 2018 Address: 16 0 fJ o¢4 IN Cyfo Section B Disc105ure Only complete rf the examiner needs to hlghlight matters of concem (see CC32, Independent examination of charity accounts: directions and gU￿ance for examlnersi. Glve here dètalls of any Items that the examiner wishes to dlsclose. IER October 2018