## **Trustees' Annual Report for the period** Period start date Period end date: **T** Day Month: Year: Day Month Year **From** 01st Sept 2024 **o** 31st August 2025 ## Section A Reference and administration details **Charity name** The St Marys Parent -Teacher Association **Other names charity is known by** St Mary’s PTA **Registered charity number (if any)** 312476 **Charity's principal address** C/O St Mary’s Catholic Primary School Westgate Road Beckenham, Kent **Postcode BR3 5DE** ## **Names of the charity trustees who manage the charity** **Name of person (or body) Dates acted if not for Trustee name Office (if any) entitled to appoint trustee (if whole year any)** - 1 Donna Mentesh Chair - 2 Brooke Hennessy Deputy Chair - 3 Evette Martins Treasurer - 4 Stacey Butler-Vaughan Secretary - 5 - 6 - 7 - 8 **TAR** 1 9 10 11 ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** The parents, guardians or carers of any pupil currently attending the school as well as teaching and non-teaching staff currently employed by the school are all members of the PTA (Association). Committee Members are selected from this group and are the Trustees of the Charity. ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution adopted 1 May 1969 and amended on 11 January 2016 to Type of governing document reflect the PTA-UK model constitution (November 2011) (eg. trust deed, constitution) The Association is a parent teacher association which consists of a How the charity is constituted minimum of 2 committee members/trustees (eg. trust, association, company) Committee members (the trustees) shall be elected at the AGM and shall Trustee selection methods hold office until the next AGM (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** **TAR** 2 You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** The objectives of the Association are to advance the education of pupils in the school in particular by: **Summary of the objects of the charity set out in its governing document** - Developing effective relationships between the staff, parents and others associated with the school; and - Engaging in activities of providing facilities or equipment which support the school and advance the education of the pupils In planning our activities for the year we kept in mind the Charity Commissions guidance on public benefit at our trustee meetings. The focus of our activities remains the enhancement of facilities for the St **Summary of the main activities** Mary’s children through fundraising activities. **undertaken for the public benefit in relation to these** We cover the full age range and look to have an even spend on year **objects (include within this** groups where possible. Most items cover the whole school and **section the statutory** therefore all children are able to benefit from the contributions. **declaration that trustees have had regard to the guidance** We hold a mixture of events for children and parents throughout the **issued by the Charity** year. These are a combination of social and fundraising activities. **Commission on public benefit)** We aim to provide additional facilities that are not included within the school budget that will enrich the children’s learning experience; as well as organising social events for children and their families. ## **Additional details of objectives and activities (Optional information)** **TAR** 3 You **may choose** to include further statements, where relevant, about: - policy on grantmaking; The success of this PTA would not be possible without the many hours the Trustees and ordinary members spend organising and assisting with our PTA events. A big thanks to them and those who continually support our events by attending. - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **TAR** 4 ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** During the academic year we ran many fund raising initiatives. Below are some of our top raising initiatives: ● XMAS - Christmas Fair £10,701 ● SUMFAIR-2025 £5,781 ● Soccer Star Challenge £5,287 ● XMAS - Calendar 2024 £3,799 Another amazing year of fundraising enabled us to gift circa **£64,778** to the school. This money was used for the following items: ● New Minibus £28,488 ● New Amphitheatre (50%) £18,250 ● Class Budgets £5,600 ● School Crossing Patrol £5,504 ● Year 6 Book + Leavers £2,106 ● Existing Minibus Expenses £2,000 ● PTA Overheads £1,493 ● Recycling £720 ● Garden Project £617 We are thrilled that our ongoing fundraising can help our school and children so much and without the fabulous families involved for help and donations, none of this would be possible. **TAR** 5 ## **Section E Financial review** We do not have any recurring expenditure commitments that require us to **Brief statement of the charity’s** accumulate reserves for unforeseen events. We raise funds to spend on **policy on reserves** projects and facilities for the benefit of the children at St Mary’s Catholic Primary School. We only make expenditure commitments when we have the cash to do so. The majority of funds raised in the year are spent during the year or held for the following year where a major or heritage project is planned. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Donna Mentesh Evette Martins **TAR** 6 ||||| |---|---|---|---| |**Position (eg Secretary,**
**Chair, etc)**
Chair
Treasurer
**Date**13/06/2026|Chair||Treasurer| |||13/06/2026|| |||13/06/2026|| **TAR** 7 ||**Charity Name**
**The St Mary's Parent-Teacher Association**|**Charity Name**
**The St Mary's Parent-Teacher Association**|**Charity Name**
**The St Mary's Parent-Teacher Association**|**Charity Name**
**The St Mary's Parent-Teacher Association**|**Charity Name**
**The St Mary's Parent-Teacher Association**|**No (if any)**
312476|**No (if any)**
312476|**No (if any)**
312476|**CC16a**| |---|---|---|---|---|---|---|---|---|---| ||**For the period**
**from**||Period start date
01/09/24||**To**||Period end date
31/08/25||| ||||||||||| |**Section A Receipts and payments**|||||||||| |**Unrestricted**
**funds**
**A1 Receipts**
**to the nearest £**|||**Restricted funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**| |12,172.19
11,883.90
11,098.93
5,287.00
4,771.01
3,000.00
1,962.96
1,851.88
1,548.07
1,437.61
1,391.45
900.00
887.30
861.71
797.62
672.06
573.97
461.06
428.00
404.52
379.04
355.96
337.75
328.68
250.00
208.37
200.00
188.40
177.07
162.48
162.14
154.93
150.00
147.82
96.77
64.01
51.66
50.00
14.75
6.00
XMAS - Christmas Fair
SUMFAIR-2025
XMAS - Panto
Soccer Star Challenge
XMAS - Calendar
Match Funding
Bingo
XMAS - Elfridges
Marathon - Gio
PTA Lotto
2nd Hand Uniform
SUMR - Plusrooms
Little Recyclers
XMAS - Christmas Trees
XMAS - Wreath making
XMAS Cards
XMAS - Year 1 Craft
XMAS - Cafe
XMAS - Auction
Sports Day
FUND - Easyfundraising
XMAS - Grotto
Lloyds Interest
XMAS - Raffle
XMAS-CALENDAR-2026
SUMFAIR-2024
Year 6 Deposit 2024
COFFEE MORNING
PTA Lotto 25/26
PTA Own clothes day, Friday 15
FUND - Stickins/ Labels
Xmas Hot Chocolate
PTA Overheads
Icecream Sale
Parentkind ASDA
PTA Own clothes day, Friday 22
Wonka Bar - 09/25
Donations Received
XMAS - Bar
XMAS - Year 3 Craft
PTA Overheads (includes coffee
XMAS - Fair (Including Raffle, trees,
SPNG - Race Night
SPNG - Dare To Be Different Day
SPNG - Happy Circus
SUMR - First Holy Communion
Candles
GIFT - Donation
FUND - Bags to School
FUND - Fashion Inc|||||||12,172.19
11,883.90
11,098.93
5,287.00
4,771.01
3,000.00
1,962.96
1,851.88
1,548.07
1,437.61
1,391.45
900.00
887.30
861.71
797.62
672.06
573.97
461.06
428.00
404.52
379.04
355.96
337.75
328.68
250.00
208.37
200.00
188.40
177.07
162.48
162.14
154.93
150.00
147.82
96.77
64.01
51.66
50.00
14.75
6.00||10,272.00
9,691.00
4,481.00
1,917.00
690.00
666.00
1,013.00
252.00
1,278.00
175.00
248.00
17,355.00
2,175.00
495.00
5,852.00
32.00
405.00
11.00
134.00
460.00| |**A2 Asset and investment sales,**
**(see table).**
**65,877**
**_Sub total_**_(Gross income for AR)_
**-**
**-**
**- **|**65,877**
**-**
**-**|**- **|**-**
**-**
**-**|**- **|**-**
**-**
**-**|**- **|**65,877**
**-**
**-**|**- **|**57,602**
**-**
**-**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| ||**-**
**-**
**-**||**-**
**-**
**-**||**-**
**-**
**-**||**-**
**-**
**-**||| ||**-**
**-**
**-**||**-**
**-**
**-**||**-**
**-**
**-**||**-**
**-**
**-**||**-**
**-**
**-**| CCXX R1 accounts (SS) 6/13/2026 1 |**_Sub total_**|**_Sub total_**|**-**|**-**
**-**|**-**
**-**|||**-**|**-**|**-**|**-**|||**-**|**-**|**-**|**-**|||**-**|**-**
**-**|**-**
**-**|||**-**|**-**
**-**|**-**
**-**|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||||||||||||||||| |**_Total receipts_**||**-**|**-**
**65,877**||||**-**|**-**|**-**||||**-**|**-**|**-**||||**-**|**-**
**65,877**||||**-**|**-**
**57,602**||| |**A3 Payments**|||||||||||||||||||||||||||| |Minibus||-|28,488|-|||||||||||||||-|28,488|-||||||| |Amphitheatre-2025||-|18,250|-|||||||||||||||-|18,250|-||||||| |XMAS - Panto||-|9,900|-|||||||||||||||-|9,900|-|||-|7,633|-|| |Paid to the school||-|7,600|-|||||||||||||||-|7,600|-|||-|28,756|-|| |SUMFAIR-2025||-|6,102|-|||||||||||||||-|6,102|-|||-|6,571|-|| |School Crossing Patrol||-|5,505|-|||||||||||||||-|5,505|-||||||| |XMAS - Christmas Fair||-|2,880|-|||||||||||||||-|2,880|-||||||| |PTA Overheads||-|1,643|-|||||||||||||||-|1,643|-|||-|2,161|-|| |Year 6 Leavers||-|1,270|-|||||||||||||||-|1,270|-||||||| |Year 6 Book||-|1,036|-|||||||||||||||-|1,036|-||||||| |XMAS - Calendar||-|971|-|||||||||||||||-|971|-|||-|834|-|| |XMAS - Christmas Trees||-|953|-|||||||||||||||-|953|-||||||| |XMAS - Wreath making||-|720|-|||||||||||||||-|720|-|||-|495|-|| |Recycling - Toulouse||-|720|-|||||||||||||||-|720|-||||||| |Garden Project||-|617|-|||||||||||||||-|617|-||||||| |Bingo||-|582|-|||||||||||||||-|582|-||||||| |PTA Lotto||-|524|-|||||||||||||||-|524|-|||-|639|-|| |XMAS - Raffle||-|342|-|||||||||||||||-|342|-||||||| |XMAS - Elfridges||-|291|-|||||||||||||||-|291|-||||||| |XMAS.- Portaloo||-|280|-|||||||||||||||-|280|-||||||| |COFFEE MORNING||-|150|-|||||||||||||||-|150|-||||||| |Icecream Sale||-|126|-|||||||||||||||-|126|-||||||| |XMAS - Bar||-|93|-|||||||||||||||-|93|-||||||| |Sports Day||-|87|-|||||||||||||||-|87|-||||||| |XMAS - Cafe||-|70|-|||||||||||||||-|70|-||||||| |XMAS - Teachers Bottle||-|64|-|||||||||||||||-|64|-||||||| |XMAS - Grotto||-|38|-|||||||||||||||-|38|-||||||| |Wonka Bar - 09/25||-|20|-|||||||||||||||-|20|-||||||| |XMAS - Fair (including Raffle)||||||||||||||||||||||||-|4,843|-|| |SPNG - Race Night||||||||||||||||||||||||-|801|-|| |SPNG - Happy Circus||||||||||||||||||||||||-|4,560|-|| |SUMR - First Holy Communion||||||||||||||||||||||||-|179|-|| |Candles||||||||||||||||||||||||-|177|-|| |_Sub total_||-|89,323
-||-||-|-||-|-||-|-||-|-||-|89,323
-||-||-|57,649
-||| ||||||||||||||||||||||||||||| |_Sub total_|_Sub total_|-|89,323
-|-||-||-|-|-|-||-||-|-|-|-||-|89,323|89,323|-|-||-|57,649|57,649|-|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||||||||||||||||||||||||| |A4 Asset and investment purchases,||||||||||||||||||||||||||||||| |(see table)||||||||||||||||||||||||||||||| |||-|-
-|||-||-
-|||||-||-
-|||||-|-
-|||||||||| |||-|-
-|||-||-
-|||||-||-
-|||||-|-
-|||||||||| |_Sub total_||-|-
-|||-||-||-|||-||-||-|||-|-||-|||||||| |||||||||||||||||||||||||||||||| |_Total payments_||-|-
89,323|||-||-|-||||-||-|-||||-|89,323||-|||-|57,649|-||| |||||||||||||||||||||||||||||||| |_Net of receipts/(payments)_||-|-
23,446|||-|-||-||||-|-||-||||-|23,446|-||||-|47|-||| |A5 Transfers between funds||-|-
-|||-|-
-||||||-|-
-||||||-|-
-|||||-|-
-|||| |A6 Cash funds last year end||-|-
-|||-|-
-||||||-|-
-||||||-|-
-|||||-|-
-|||| |_Cash funds this year end_||-|-
23,446|||-|-||-||||-|-||-||||-|23,446|-||||-|47|-||| |||||||||||||||||||||||||||||||| ## **Section B Statement of assets and liabilities at the end of the period** |||||||**Unrestricted**|||||**Restricted funds**|**Restricted funds**|**Restricted funds**||||**Endowment**||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||**Categories**|**Details**||||**funds**|||||||||||**funds**||| |||||||**to nearest £**||||||**to nearest £**|||||**to nearest £**||| |**B1**|**Cash funds**|Cash in Current Account - Bank Lloyds (as of
31/08/25|||**-**|**5,764**||**-**|||**-**|**-**
**-**||||**-**|**-**
**-**||| |||Cash in Savings Account - Bank Lloyds (as of
31/08/25|||**-**|**19,338**||**-**|||**-**|**-**
**-**||||**-**|**-**
**-**||| ||||||**-**|**-**||**-**|||**-**|**-**
**-**||||**-**|**-**
**-**||| |||**_Total cash funds_**|||**-**|**25,102**|**-**||||**-**|**-**
**-**||||**-**|**-**
**-**||| ||||||||||||||||||||| CCXX R2 accounts (SS) 6/13/2026 2 |**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
Signed by one or two trustees on behalf
of all the trustees|(agree balances with receipts and payments
account(s))
**Details**|Agreement Error|OK|OK| |---|---|---|---|---| |||**Unrestricted**
**funds**
**to nearest £**|**Restricted funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**| ||**Details**
**Details**
**Details**
Evette Martins
Signature|**-**
**-**
**-**||**-**
**-**
**-**| |||**-**
**-**
**-**||**-**
**-**
**-**| |||**-**
**-**
**-**||**-**
**-**
**-**| |||**-**
**-**
**-**||**-**
**-**
**-**| |||**-**
**-**
**-**||**-**
**-**
**-**| |||**-**
**-**
**-**||**-**
**-**
**-**| |||||**Current value**
**(optional)**| |||||**-**
**-**
**-**| |||||**-**
**-**
**-**| |||||**-**
**-**
**-**| |||||**-**
**-**
**-**| |||||**-**
**-**
**-**| |||||**Current value**
**(optional)**| |||||**-**
**-**
**-**| |||||**-**
**-**
**-**| |||||**-**
**-**
**-**| |||||**-**
**-**
**-**| |||||**-**
**-**
**-**| |||||**-**
**-**
**-**| |||||**-**
**-**
**-**| |||||**-**
**-**
**-**| |||||**-**
**-**
**-**| |||||**When due**
**(optional)**| |||||| |||||| |||||| |||||| |||||| |||||Date of approval| |||||13/06/2026| |||||| CCXX R3 accounts (SS) 6/13/2026 3 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Report to the tru$teesldirectorsl rnembers of THtr Sr. Mfv1114S On accounts for the year énded Au4vsr Charlty no.: 3IL147 Company no.: Set out on pages I report lo the charity trustees on my examination of the accounts of tha Company for the year ended Responsiblllti05 and basls As the charity's trustees of the Company (who are also the directors of the of report Company for the purposes of company I￿), you are responsible for the preparation of th8 accounts in accordance with the requirements of the Companies Act 20061"the 2006 Act'i. Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 20Cfj Act and are eligible for independenl examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 I'the 2011 Act"). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145{5)(b) of the 2011 Acl. Independent examinerfs ￿he company's gross income exceeded £250.000 and l am qualified to statement undertake the examination by being a qualified member of linsert name of applicable listed bodyll. Delete I l if not applicable. I have completed my examination. I confimi that no material matters hav• como to my allenlion (other than that disclosed below ') which gives me cause lo believe that.. accounting record5 were not kept in accordance with section 386 of the Companies Act 2006., or • the accounts do nol accord with such records., or the accounts do not comply with relevant a¢counling requirements under section 3* ofthe Companies Act 20C6 other than any requirement that the accounts give a 'lNe and fair, view which is not a matter considered as part of an independent examination., or .the accounts havè not been prepared in accordance with the Charities SORP IFRS102). IER October 2018 I have rK) concems and have come auosg no other matters In connection th the examination to which attèntion should be drawn in this report in order to enable a proper understanding of thè accounts lo be feached. ' Ple8se delete t￿ wonls in Ihe br8ckels il I1￿Y do not apply. Signed: Oaté: 17 /20Z Name: Relevant professlonal qualification{s) or body Ilf any): TrJO. 0 135 zo ? Address: 5 I Q_QLC&. do￿ LR?4rrt Only complete if the examiner needs to highlight material matters of concem (see CC32, Independent examinats'on of charity accounts.. directsons and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018