## **Trustees' Annual Report for the period** Period start date Period end date: **T** Day Month: Year: Day Month Year **From** 01st Sept 2023 **o** 31st August 2024 ## Section A Reference and administration details **Charity name** The St Marys Parent -Teacher Association **Other names charity is known by** St Mary’s PTA **Registered charity number (if any)** 312476 **Charity's principal address** C/O St Mary’s Catholic Primary School Westgate Road Beckenham, Kent **Postcode BR3 5DE** ## **Names of the charity trustees who manage the charity** **Name of person (or body) Dates acted if not for Trustee name Office (if any) entitled to appoint trustee (if whole year any)** 1 Donna Mentesh Chair 2 Norah McDonagh Deputy Chair 3 Sally Barrett Treasurer 4 Laura Jackson Secretary 5 6 - 7 - 8 **TAR** 1 9 10 11 ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** The parents, guardians or carers of any pupil currently attending the school as well as teaching and non-teaching staff currently employed by the school are all members of the PTA (Association). Committee Members are selected from this group and are the Trustees of the Charity. ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution adopted 1 May 1969 and amended on 11 January 2016 to Type of governing document reflect the PTA-UK model constitution (November 2011) (eg. trust deed, constitution) The Association is a parent teacher association which consists of a How the charity is constituted minimum of 2 committee members/trustees (eg. trust, association, company) Committee members (the trustees) shall be elected at the AGM and shall Trustee selection methods hold office until the next AGM (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** **TAR** 2 You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** The objectives of the Association are to advance the education of pupils in the school in particular by: **Summary of the objects of the charity set out in its governing document** - Developing effective relationships between the staff, parents and others associated with the school; and - Engaging in activities of providing facilities or equipment which support the school and advance the education of the pupils In planning our activities for the year we kept in mind the Charity Commissions guidance on public benefit at our trustee meetings. The focus of our activities remains the enhancement of facilities for the St **Summary of the main activities** Mary’s children through fundraising activities. **undertaken for the public benefit in relation to these** We cover the full age range and look to have an even spend on year **objects (include within this** groups where possible. Most items cover the whole school and **section the statutory** therefore all children are able to benefit from the contributions. **declaration that trustees have had regard to the guidance** We hold a mixture of events for children and parents throughout the **issued by the Charity** year. These are a combination of social and fundraising activities. **Commission on public benefit)** We aim to provide additional facilities that are not included within the school budget that will enrich the children’s learning experience; as well as organising social events for children and their families. **Additional details of objectives and activities (Optional information)** **TAR** 3 You **may choose** to include further statements, where relevant, about: - policy on grantmaking; The success of this PTA would not be possible without the many hours the Trustees and ordinary members spend organising and assisting with our PTA events. A big thanks to them and those who continually support our events by attending. - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **TAR** 4 ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** We started with our biggest fundraiser in our academic school year, the Christmas fair, raising £17,132, including a Wreath Making workshop and the children’s personalised Christmas cards The 2024 calendar was a huge success, which raised £3,397 alone! We had our yearly Easter Bonnet parade and were able to offer it as a free event for all to participate in, followed by the Easter Egg hunt for all children in the school. Another amazing year of fundraising enabled us to gift circa **£28,500** to the school. This money was used for the following items: - Class budgets & Clubs **£5,600** Each class receives £250 for the teacher to spend on items to enhance the learning environment and experience of the children. This donation also includes £1,000 towards lunchtime clubs. - Minibus maintenance **£1,600** - Books for SEN requirements **£500** - Violins purchased for year 3 **£3000** - Recycling **£800** - 6 new Whiteboards **£6,450** - Lollipop crossing support **£5,106** - New PE Equipment **£1,603** - Chromebook upgrade **£850** We are thrilled that our ongoing fundraising can help our school and children so much and without the fabulous families involved for help and donations, none of this would be possible. **TAR** 5 ## **Section E Financial review** We do not have any recurring expenditure commitments that require us to **Brief statement of the charity’s** accumulate reserves for unforeseen events. We raise funds to spend on **policy on reserves** projects and facilities for the benefit of the children at St Mary’s Catholic Primary School. We only make expenditure commitments when we have the cash to do so. The majority of funds raised in the year are spent during the year or held for the following year where a major or heritage project is planned. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Sally Barrett **Full name(s)** Donna Mentesh **TAR** 6 ||||| |---|---|---|---| |**Position (eg Secretary,**
**Chair, etc)**
Chair
Treasurer
**Date**|
Chair||Treasurer| ||||| ||||| **TAR** 7 **The St Mary's Parent Teacher Association** **31** |**Receipts andpayments acco**|**Receipts andpayments acco**|**Receipts andpayments acco**|**Receipts andpayments acco**|**Receipts andpayments acco**|**Receipts andpayments acco**|**Receipts andpayments acco**| |---|---|---|---|---|---|---| |**Section A Receipts and payments**
**To**
**For the period**
**from**
01-Sep-23
~~a~~
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~~ee~~||||||| |**Unrestricted**||**Restricted**|**Restricted**||**Endowment**|| |**funds**||**funds**|||**funds**|| |**to the nearest**
**£**|**to the nearest**|**to the nearest £**|**to the nearest £**||**to the nearest £**|| |**A1 Receipts**||||||| |**PTA Overheads (includes coffee morning)**
**248**
~~ee~~||**-**|**-**||**-**|| |**Parentpay Error**
**-**
~~ee~~||||||| |**Refunds from school**
**-**
~~ee~~||||||| |**AUTM- Family Fun Day**
**-**
~~ee~~||**-**|**-**||**-**|| |**XMAS- Cards**
**1 013**
~~ee~~||**-**|**-**||**-**|| |**XMAS- Calendar / Programme**
**4 481**
~~ee~~||**-**|**-**||**-**|| |**XMAS- Panto**
**9 691**
~~ee~~||||||| |**XMAS- Fair (Including Raffle, trees, elfridges**
**17 355**
~~ee~~||||||| |**XMAS- Wreath making**
**666**
**XMAS- Tea towels/coasters/tote bags**
**-**
**SPNG- Quiz**
**-**
**SPNG- Race Night**
**2 175**
**SPNG- Readathon**
**-**
**SPNG- Dare To Be Different Day**
**495**
**SPNG- Happy Circus**
**5 852**
**SUMR- Summer Fair**
**10 272**
**SUMR- Sports Day**
**-**
**SUMR- Ice Cream Sales**
**-**
**SUMR- Wacky Day**
**-**
**SUMR- First Holy Communion**
**32**
**Candles**
**405**
**EASTER: gifts**
**-**
**100 Club 2022/23**
**-**
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~~ee~~||||||| CCXX R1 accounts (SS) 1 |**100 Club 2023/24**|**1 278**||||| |---|---|---|---|---|---| |**GIFT- Ukraine fundraiser**|**-**||||| |**GIFT- Donation**|**11**||||| |**GIFT- McMillan coffee morning**|**-**||||| |**FUND- Stickins Labels**|**175**||||| |**FUND- Bags to School**|**134**||||| |**FUND: Easy Fundraising**|**252**||||| |**FUND: Matched Funding**|**1 917**||||| |**FUND - Fashion Inc**|**460**||||| |**FUND- 2nd Hand Uniform Sales**|**690**||||| |**FUND- Amazon Smile**|**-**||||| |**Payments between accounts**|**-**||||| |**_Sub total_**_(Gross income for AR) _|**57 602**||**-**||**-**| ||||||| |**A2 Asset and investment sales, (see table).**|||||| ||**-**||**-**||**-**| |**_Sub total _**|**-**||**-**||**-**| |**_Total receipts_**|||||| ||**57 602**||||**-**| **A3 Payments 28 756 Paid to the school Parentpay Error (refunded to school) 2 161 PTA Overheads - AUTM 1 - Family Fun Day XMAS Cards - 834 XMAS - Calendar / Programme 7 633 XMAS - Panto 4 843 XMAS - Fair (including Raffle) - XMAS - Christmas Jumper Jaunt 495 XMAS - Wreath making - SPNG - Quiz 801 SPNG - Race Night 4 560 SPNG - Happy Circus** |**A3 Payments**|||||| |---|---|---|---|---|---| |**Paid to the school**|**28 756**||**-**||**-**| |**Parentpay Error (refunded to school)**|||**-**||**-**| |**PTA Overheads**|**2 161**||**-**||**-**| |**AUTM 1- Family Fun Day**|**-**||**-**||**-**| |**XMAS Cards**|**-**||||| |**XMAS- Calendar / Programme**|**834**||||| |**XMAS- Panto**|**7 633**||||| |**XMAS- Fair (including Raffle)**|**4 843**||||| |**XMAS- Christmas Jumper Jaunt**|**-**||||| |**XMAS- Wreath making**|**495**||||| |**SPNG- Quiz**|**-**||||| |**SPNG- Race Night**|**801**||||| |**SPNG- Happy Circus**|**4 560**||||| CCXX R2 accounts (SS) 2 |**SUMR- Summer Fair**|**6 571**||||| |---|---|---|---|---|---| |**SUMR- Sports Day**|**-**||||| |**SUMR- Ice Cream Sales**|**-**||||| |**SUMR- First Holy Communion**|**179**||||| |**GIFT- McMillan coffee morning**|**-**||||| |**100 Club Winner Payments**|**639**||||| |**EASTER: gifts**|||||| |**Candles**|**177**||||| |**Previous Yrexpenses paid 22/23**|||||| |**Payments between accounts**|||||| |**_Sub total_ **|**57 649**||**-**||**-**| ||||||| |**A4 Asset and investment purchases, (see**|**table)**||||| |**N/a**|||**-**||**-**| ||||||| |**_Sub total_ **|**-**||**-**||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||| ||**- 47**||**-**||**-**| ||||**-**|
|**-**| ||||**-**||**-**| ||**- 47**||**-**||**-**| |**Section B Statement of assets and liabilities at the end of the perio**
**Categories**
**Unrestricted**
**to nearest £**
**48 548**
**48 548**
Agreement Error
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**B1 Cash funds**
Cash at Bank Lloyds (as of 31-Aug-24)
**Details**
**B2 Other monetary assets**
X R3 accounts (SS)
3|**Section B Statement of assets and liabilities at the end of the perio**
**Categories**
**Unrestricted**
**to nearest £**
**48 548**
**48 548**
Agreement Error
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**B1 Cash funds**
Cash at Bank Lloyds (as of 31-Aug-24)
**Details**
**B2 Other monetary assets**
X R3 accounts (SS)
3|**Section B Statement of assets and liabilities at the end of the perio**
**Categories**
**Unrestricted**
**to nearest £**
**48 548**
**48 548**
Agreement Error
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**B1 Cash funds**
Cash at Bank Lloyds (as of 31-Aug-24)
**Details**
**B2 Other monetary assets**
X R3 accounts (SS)
3|**Section B Statement of assets and liabilities at the end of the perio**
**Categories**
**Unrestricted**
**to nearest £**
**48 548**
**48 548**
Agreement Error
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**B1 Cash funds**
Cash at Bank Lloyds (as of 31-Aug-24)
**Details**
**B2 Other monetary assets**
X R3 accounts (SS)
3| |---|---|---|---| |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
X R3 accounts (SS)|**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
Cash at Bank Lloyds (as of 31-Aug-24)
**Details**||| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||3||| CCXX R3 accounts (SS) **Fund to which Details** ~~**asset belongs**~~ **Fund to which Details** ~~**asset belongs**~~ ## **B3 Investment assets** ## **B4 Assets retained for the charity’s own use** |**Details**|**Details**|**Fund to which**
~~**li bilit**~~
~~**l t**~~
Print N| |---|---|---| |||~~**li bilit**~~
~~**l t**~~| |||| |||| |||| |||| |Signature||| |||Sally Barrett| |||Donna Mentesh| ## **B5 Liabilities** Signed by one or two trustees on behalf of all the CCXX R4 accounts (SS) 4 **12476** **ounts** 31-Aug-24 ## **Total funds** ## **CC16a** ## **Last year** ## **to the nearest £ to the nearest £** |**248**||**216**| |---|---|---| |**-**||**1 638**| |**-**||**2 047**| |**-**||**-**| |**1 013**||**-**| |**4 481**||**4 257**| |**9 691**||**9 149**| |**17 355**||**15 038**| |**666**||**198**| |**-**||**2 079**| |**-**||**-**| |**2 175**||**2 824**| |**-**||**-**| |**495**||**518**| |**5 852**||**-**| |**10 272**||**10 836**| |**-**||**282**| |**-**||**-**| |**-**||**-**| |**32**||**154**| |**405**||**405**| |**-**||**112**| |**-**||**1 851**| Donations 2 949 Charitible a 7 899 other tradin 46 754 CCXX R5 accounts (SS) 5 |**1 278**||**-**| |---|---|---| |**-**||**-**| |**11**||**143**| |**-**||**200**| |**175**||**-**| |**134**||**308**| |**252**||**1 299**| |**1 917**||**3 000**| |**460**||**-**| |**690**||**604**| |**-**||**393**| |**-**||**34 244**| |**57 602**||**91 796**| ||**-**||||**-**| |---|---|---|---|---|---| |||**-**|||**-**| ||||||| |**57**|**602**|||**91**|**796**| |**28 756**||**19 021**| |---|---|---| |**-**||**1 638**| |**2 161**||**1 949**| |**-**||**-**| |**-**||**1 245**| |**834**||**-**| |**7 633**||**7 174**| |**4 843**||**5 087**| |**-**||**-**| |**495**||**-**| |**-**||**-**| |**801**||**1 170**| |**4 560**||**264**| CCXX R6 accounts (SS) 6 |**6 571**||**5 534**| |---|---|---| |**-**||**160**| |**-**||**-**| |**179**||**99**| |**-**||**200**| |**639**||**198**| |**-**||**87**| |**177**||**306**| |**-**||**1 605**| |**-**||**34 244**| |**57 649**||**79 982**| ||||**-**||||| |---|---|---|---|---|---|---|---| ||||||||| ||||**-**|||**-**|| ||||||||| |||**57**|**649**||**79**|**982**|| ||||||||| ||**-**||**47**||**11**|**814**|| ||||**-**|||**-**|| ||||||**21**|**136**|| |**-**|||**47**||**32**|**950**|| ## **od** |**Restricted**
**Endowment**
**to nearest £**
**to nearest £**|**Restricted**
**Endowment**
**to nearest £**
**to nearest £**|**Restricted**
**Endowment**
**to nearest £**
**to nearest £**| |---|---|---| |||| |**-**||**-**| |**-**||**-**| |**-**||**-**| OK OK **Restricted Endowment funds funds to nearest £ to nearest £** |**Restricted**
**funds**
**to nearest £**||**Endowment**
**funds**
**to nearest £**| |---|---|---| |**-**||**-**| |**-**||**-**| |**-**||**-**| |**-**||**-**| CCXX R7 accounts (SS) 7 |**-**||**-**| |---|---|---| |**-**||**-**| |**Cost(optional)**|**Cost(optional)**|**Current value**
~~**(otional)**~~| |---|---|---| |**-**||~~**p**~~
**-**| |**-**||**-**| |**-**||**-**| |**-**||**-**| |**-**||**-**| |**Cost(optional)**|**Cost(optional)**|**Current value**
~~**(otional)**~~| |---|---|---| |**-**||~~**p**~~
**-**| |**-**||**-**| |**-**||**-**| |**-**||**-**| |**-**||**-**| |**-**||**-**| |**-**||**-**| |**-**||**-**| |**-**||**-**| **Amount due When due** ~~**( ti l) ( ti l)**~~ **-** Date of Name ~~approval~~ CCXX R8 accounts (SS) 8 ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees** The St Marys Parent -Teacher Association **On accounts for the year** August 2024 **Charity no 312476 ended (if any) Set out on pages** 1-6 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** 31/08/2024 . **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”) . I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** [The charity’s gross income exceeded £250,000 and I am qualified to **examiner's statement** undertake the examination by being a qualified member of [insert name of applicable listed body]]. _Delete_ [ ] _if not applicable._ I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ |**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**|**Date:**|| |---|---|---| |||21/06/2025| |||| ||Marta Decoeur|| |||| ||Association of Chartered Certifed Accountants|| **Oct 2018** 1 **IER** **Address:** 21 Field Lane Teddington TW11 9AW ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **Oct 2018** 2 **IER**