2023-08-31-accounts - The St Mary's Parent-Teacher Association

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Docusign Envelope ID: 28634DCA-2C3B-4357-B8C2-DFFCF88F3B35

Trustees' Annual Report for the period Period start date Period end date: T Day Month: Year: Day Month Year From 01st Sept 2022 o 31st August 2023

Section A Reference and administration details

Charity name The St Marys Parent -Teacher Association Other names charity is known by St Mary’s PTA Registered charity number (if any) 312476 Charity's principal address C/O St Mary’s Catholic Primary School Westgate Road Beckenham, Kent Postcode BR3 5DE

Names of the charity trustees who manage the charity

Name of person (or body) Dates acted if not for Trustee name Office (if any) entitled to appoint trustee (if whole year any) 1 Donna Mentesh Chair 2 Norah McDonagh Deputy Chair 3 Sally Barrett Treasurer 4 Laura Jackson Secretary

TAR

Docusign Envelope ID: 28634DCA-2C3B-4357-B8C2-DFFCF88F3B35

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

The parents, guardians or carers of any pupil currently attending the school as well as teaching and non-teaching staff currently employed by the school are all members of the PTA (Association). Committee Members are selected from this group and are the Trustees of the Charity.

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution adopted 1 May 1969 and amended on 11 January 2016 to Type of governing document reflect the PTA-UK model constitution (November 2011) (eg. trust deed, constitution) The Association is a parent teacher association which consists of a How the charity is constituted minimum of 2 committee members/trustees (eg. trust, association, company) Committee members (the trustees) shall be elected at the AGM and shall Trustee selection methods hold office until the next AGM (eg. appointed by, elected by)

Additional governance issues (Optional information)

TAR

Docusign Envelope ID: 28634DCA-2C3B-4357-B8C2-DFFCF88F3B35

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

The objectives of the Association are to advance the education of pupils in the school in particular by:

Summary of the objects of the charity set out in its governing document

Developing effective relationships between the staff, parents and others associated with the school; and
Engaging in activities of providing facilities or equipment which support the school and advance the education of the pupils

In planning our activities for the year we kept in mind the Charity Commissions guidance on public benefit at our trustee meetings. The focus of our activities remains the enhancement of facilities for the St Summary of the main activities Mary’s children through fundraising activities. undertaken for the public benefit in relation to these We cover the full age range and look to have an even spend on year objects (include within this groups where possible. Most items cover the whole school and section the statutory therefore all children are able to benefit from the contributions. declaration that trustees have had regard to the guidance We hold a mixture of events for children and parents throughout the issued by the Charity year. These are a combination of social and fundraising activities. Commission on public benefit) We aim to provide additional facilities that are not included within the school budget that will enrich the children’s learning experience; as well as organising social events for children and their families.

Additional details of objectives and activities (Optional information)

TAR

Docusign Envelope ID: 28634DCA-2C3B-4357-B8C2-DFFCF88F3B35

You may choose to include further statements, where relevant, about:

policy on grantmaking;

The success of this PTA would not be possible without the many hours the Trustees and ordinary members spend organising and assisting with our PTA events. A big thanks to them and those who continually support our events by attending.

policy programme related investment;
contribution made by volunteers.

Section D Achievements and erformance p

TAR

Docusign Envelope ID: 28634DCA-2C3B-4357-B8C2-DFFCF88F3B35

Section D Achievements and erformance p

We had an amazing year 2022 / 2023 year raising circa £33,000.00. Summary of the main achievements of the charity We started with our last Summer BBQ in September to welcome parents during the year back to school, which raised £5,984. Then we moved onto our biggest fundraiser in our academic school year, our Christmas Fair that was adapted under COVID guidelines, which worked well as we were able to utilise the hall, having a strict one-way system and opening the playground. We had our main prize draw where tickets were distributed to all the children before the fair and sold on the day. The fairs profit, (which includes the raffle and calendar sales) which raised £17,500.

The 2023 calendar was a huge success, selling more than we have done previously. Christmas cards/candles were also sold at the fair and before the children broke up for Christmas.

We had our yearly Easter Bonnet parade and were able to offer it as a free event for all to participate in, followed by the Easter Egg hunt for all children in the school.

An amazing year of fundraising despite restrictions put upon us from a world-wide pandemic, where we still managed to gift circa £17,000 to the school. This money was used for the following items:

Class budgets & Clubs £4,500 Each class receives £250 for the teacher to spend on items to enhance the learning environment and experience of the children. This donation also includes £1,000 towards lunchtime clubs.
New school banner £215
New Chromebooks £5,000
Year 4 book donations £103
Lollipop lady £4,800
Equipment for SEN support £1,700
Recycling £180
Children coronation celebration £100

TAR

Docusign Envelope ID: 28634DCA-2C3B-4357-B8C2-DFFCF88F3B35

Section E Financial review

We do not have any recurring expenditure commitments that require us to Brief statement of the charity’s accumulate reserves for unforeseen events. We raise funds to spend on policy on reserves projects and facilities for the benefit of the children at St Mary’s Catholic Primary School. We only make expenditure commitments when we have the cash to do so.

The majority of funds raised in the year are spent during the year or held for the following year where a major or heritage project is planned.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Sally Barrett Full name(s) Donna Mentesh

TAR

Docusign Envelope ID: 28634DCA-2C3B-4357-B8C2-DFFCF88F3B35

Treasurer

Position (eg Secretary, Chair Chair, etc)

Date 30th June 2024

TAR

Docusign Envelope ID: 656EC45B-ACF6-47FB-B47A-643E150DBCE2

	The St Mary's Parent Teacher Association	The St Mary's Parent Teacher Association	The St Mary's Parent Teacher Association	312476	312476
	For the period from	1-Sep-22	To	31-Aug-23

Section A Receipts and payments
Unrestricted funds to the nearest £ A1 Receipts		Restricted funds to the nearest £	Endowment funds to the nearest £	Total funds to the nearest £
PTA Overheads	216	-	-	216	-
Parentpay Error	1,638			1,638	-
Refunds from school	2,047			2,047	-
AUTM- Family Fun Day	-	-	-	-	6,191
XMAS- Cards	-	-	-	-	766
XMAS- Calendar / Programme	4,257	-	-	4,257	4,541
XMAS- Panto	9,149			9,149	15,427
XMAS- Fair (Including Raffle)	15,038			15,038	12,643
XMAS- Wreath making	198			198	-
XMAS- Tea towels/coasters/tote bags	2,079			2,079	-
SPNG- Quiz	-			-	1,517
SPNG- Race Night	2,824			2,824	-
SPNG- Readathon	-			-	2,976
SPNG- Dare To Be Different Day	518			518	567
SPNG- Happy Circus	-			-	6,017
SUMR- Summer Fair	10,836			10,836	8,128
SUMR- Sports Day	282			282	-
SUMR- Ice Cream Sales	-			-	358
SUMR- Wacky Day	-			-	51
SUMR- First Holy Communion	154			154	-
Candles	405			405	514
EASTER: gifts	112			112	-
100 Club 2021/22	-			-	1,684
100 Club 2022/23	1,851			1,851	59
GIFT- Ukraine fundraiser	-			-	462
GIFT- Donation	143			143	930
GIFT- McMillan coffee morning	200			200	-
FUND- Stickins Labels	-			-	109
FUND- Bags to School	308			308	195
FUND: Easy Fundraising	1,299			1,299	73
FUND: Matched Funding	3,000			3,000	-
FUND- £4£	-			-	4,231
FUND- 2nd Hand Uniform Sales	604			604	960
~~XX R1 accounts (SS)~~		~~1~~

Docusign Envelope ID: 656EC45B-ACF6-47FB-B47A-643E150DBCE2

FUND- Amazon Smile		393					393	335
Payments between accounts		34,244					34,244	-
*Sub total*(Gross income for AR)		91,796	-		-		91,796	68,734
A2 Asset and investment sales, (see table).
		-		-		-	-	-
	*Sub total*	-		-		-	-	-

	**Total receipts **	91,796		-		-	91,796	68,734
A3 Payments

FUND- Amazon Smile	393			393	335
Payments between accounts	34,244			34,244	-
*Sub total*(Gross income for AR)	91,796	-	-	91,796	68,734

A2 Asset and investment sales, (see table).
	-	-	-	-	-
*Sub total*	-	-	-	-	-
*Total receipts* A3 Payments
					68,734

Paid to the school	19,021				23,184
Parentpay Error (refunded to school)	1,638				-
PTA Overheads	1,949				1,799
AUTM 1- Family Fun Day	-				2,440
XMAS Cards	1,245				-
XMAS- Calendar / Programme	-				1,130
XMAS- Panto	7,174				15,540
XMAS- Fair (including Raffle)	5,087				1,006
XMAS- Christmas Jumper Jaunt	-				-
XMAS- Wreath making	-
SPNG- Quiz	-				322
SPNG- Race Night	1,170
SPNG- Readathon	-				160
SPNG- Dare To Be Different Day					-
SPNG- Happy Circus	264				3,767
SUMR- Summer Fair	5,534				2,540
SUMR- Sports Day	160				-
SUMR- Ice Cream Sales	-				168
SUMR- First Holy Communion	99				-
SUMR- Smarties Challenge	-				-
SUMR- Treasure Trial	-				-
GIFT- McMillan coffee morning	200				-
100 Club Winner Payments	198				649
EASTER: gifts	87				-
Candles	306				383
FUND- Path of Friends					-
Previous Yr expenses paid 22/23	1,605				335
Payments between accounts	34,244				-
**Sub total **	79,982				53,423

A4 Asset and investment purchases, (see	table)
Replacement Storage Container		-	-	-

**Sub total **	-	-	-	-	-
*Total payments* XX R2 accounts (SS)

CCXX R2 accounts (SS)

Docusign Envelope ID: 656EC45B-ACF6-47FB-B47A-643E150DBCE2

Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end

11,814	-	-	11,814	15,311
	-	-	-	-
	-	-		21,136
11,814	-	-	11,814	36,447

Section B Statement of assets and liabilities at the end of the period

Cash at Bank HSBC (as of 31-Aug-23) Cash at Bank Lloyds (as of 31-Aug-23) Details *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds to nearest £	Restricted funds to nearest £	Endowment funds to nearest £
	-	-	-
	48,595	-	-
		-	-
	48,595	-	-
			OK
			Endowment funds to nearest £
	-	-	-
	-	-	-
	-	-	-
	-	-	-
	-	-	-
	-	-	-
Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
		-	-
		-	-
		-	-
		-	-
		-	-
Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
		-	-
		-	-
		-	-
		-	-
		-	-
		-	-
		-	-
		-	-
		-	-
Details	Fund to which liability relates	Amount due (optional)	When due (optional)

		-
		-
		-
		-
Signature	Print Name Sally Barrett Donna Mentesh
			Date of approval
			29th June 2024
			29th June 2024

Signed by one or two trustees on behalf of all the trustees

CCXX R3 accounts (SS)

7/22/2024

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ members of

The St Mary Parent and Teacher Association

On accounts for the year ended

31 August 2023

Charity no (if any)

312476

Set out on pages

1 - 6

Responsibilities and basis of report

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 August 2023

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed:

Date:

20[th] July 2024

Name:

RONALD JAMES HUGGETT

Relevant professional qualification(s) or body (if any):

ACIB Dip FS

Address:

The Collies, 13 Isherwood

Battle East Sussex

TN33 0EJ

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .