Trustees' Annual Report for the period
| Period start date | Period start date | Period end date | Period end date | ||||
|---|---|---|---|---|---|---|---|
| Day | Month | Year | Day | Month | Year | ||
| From | 01 | 01 | 2020 | To | 31 | 12 | 2020 |
Section A Reference and administration details
Charity name BERNAYS MEMORIAL INSTITUTE
Other names charity is known by Registered charity number (if any) 312187
| 312187 | 312187 |
|---|---|
| 25 THE BROADWAY | |
| STANMORE | |
| MIDDLESEX | |
| Postcode | HA7 3AL |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Helen Astar | ||||
| Ian Mackie MBE | Treasurer | |||
| Michael Oliver | ||||
| RoyShortman | ||||
| The Revd Matthew Stone |
Chairperson | |||
| Julia Wyndham | ||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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| Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
|---|---|---|
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
INDENTURE DATED 8[th] JUNE 1871
- (eg. trust deed, constitution)
How the charity is constituted
TRUST
- (eg. trust, association, company)
Appointed by the Rector of the Parish Church of Great Stanmore who has Trustee selection methods the sole right to appoint or remove Trustees. (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
Insurance of Major Risks on Buildings, Contents and Legal Liabilities. The general control and management is carried out by the Trustees at regular termly meetings.
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
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Section C Objectives and activities
| Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
To provide any messuage or buildings to be used as a library or reading or lecture rooms, or other like purposes for the education or recreation of the inhabitants of the Parish of Great Stanmore. |
|---|---|
| Provision of rooms in good condition to achieve the Objectives of the Indenture outlined above. The Hall and adjoining rooms have been let out to small local organisations, charities and individuals at reasonable and affordable rentals. The various activities include the following: - Arsenal under 10s football coaching via zoom - Bridge Club – limited to Jan and Feb - Capoeira, Brazilian music exercise discipline class - Caterpillar Music, children’s music group - Children’s and family parties – limited to Jan and Feb - Counselling – limited to Jan and Feb - Drama classes twice a week for various age groups - Extend, over 60s exercise group – limited to Jan and Feb - Kung-fu for children and adults - Monkey Music, children’s music group - Noisemakers children’s music group - Over 50s exercise class – limited to Jan and Feb - Pilates – 6 different classes per week – limited to Jan and Feb - Prayer meetings - Private ambulance driver training sessions - Resident and Amenity group meetings and AGMs – limited to Jan and Feb - Russian children’s school teaching language, music, handicrafts, culture, etc. - Self Help Group meetings – limited to Jan and Feb - Slimming Group – Limited and finished classes completely in the Autumn term - Various tutoring classes covering Maths, English, Verbal and Non-Verbal Reasoning 3-5 times a week Note - most of the following were accessing the hall up to the start of the pandemic but not for the rest of 2020 The Trustees consider that performance has been well delivered during 2020 and has complied with the duty in Section 4 of the Charities Act 2006 to have due regard to public benefit guidance published by the Charity Commission. The Trustees confirm that in planning the Charity’s activities they have given careful consideration to the fulfilment of its charitable objectives. |
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
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Section D Achievements and performance
The Bernays Memorial Institute continues to be much loved by the local Summary of the main community because it provides clean, enjoyable, educational and achievements of the charity recreational facilities. during the year
The building with associated rooms is used by a large number of local organisations, charities and individuals in line with objectives of the Charity.
/
Section E Financial review
As reflected in the accompanying 2020 Accounts, funds are considered Brief statement of the adequate and reasonable to cover running costs, repairs and charity’s policy on reserves maintenance and planned improvements.
Details of any funds materially in deficit
N/A
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
There are no directives in the Indenture relating to investments.
The Trust’s funds are generated to protect the Victorian building and to maintain sufficient reserves for the running of premises to ensure it remains in good condition for use by a large number of local organisations, charities and individuals in line with objectives of the Charity.
The main current account is held at Barclays Bank Plc with excess funds deposited with: Charities Aid Foundation (Shawbrook Bank), CCLA (Charities Deposit Fund) and Julian Hodge Bank Ltd.
Section F Other optional information
The Covid-19 pandemic resulted in the Bernays Memorial Hall (and Glebe Hall) being closed for several weeks in line with Government instructions. This was necessary to limit the spread of Coronavirus. During the time, the halls were checked regularly for building issues and to ensure they remained secure.
Business Support Grants were successfully applied for and paid by the London Borough of Harrow which amounted to £11,334 for both halls. The charity also benefitted from the Government’s Business Rates relief.
When open, Covid-19 risk assessments were put in place and all hall users were asked to prepare their own risk assessments to ensure the necessary precautions were being taken to keep everyone safe.
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Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) The Revd Matthew STONE Full name(s) Ian George Walker MACKIE MBE Position (eg Secretary, Chair, Treasurer Chairperson etc) Date 20th October 2021
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BERNAYS MEMORIAL INSTITUTE
FINANCIAL STATEMENTS
FOR THE
YEAR ENDED 31st DECEMBER 2020
charity no: 312187
charity no: 312187
BERNAYS MEMORIAL INSTITUTE
CONTENTS
-
Page 1 Independent Examiner's Report 2 Income & Expenditure Account
-
3 Balance Sheet
-
4 Notes on the financial statements
charity no: 312187
BERNAYS MEMORIAL INSTITUTE
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES
I report on the financial statements for the year ended 31st December 2020, which are set out on pages 2 to 5.
Respective responsibilities of the trustees and examiner
The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act
-
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act
-
to state whether particular matters have come to my attention
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
-
which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 130 of the 2011 Act
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
-
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
David M Green Gowers Limited The Old School House Bridge Road Hunton Bridge Kings Langley Herts. WD4 8SZ
Date: 22nd December 2021
Page 1
charity no: 312187
BERNAYS MEMORIAL INSTITUTE
INCOME AND EXPENDITURE ACCOUNT
YEAR ENDED 31st DECEMBER 2020
| Income Gross lettings Bank interest Stanmore Club rent Donations Government grants Total income Expenditure Repairs, replacements, renewals & cleaning Booking agency Rates & water rates Insurances Light & heat General expenses Examiners fees (governance costs) Total resources expended Net income Total funds bought forward Total Funds carried forward |
2020 £ 37,387 2,494 3,875 50 11,334 55,140 28,608 15,954 557 4,367 3,462 6,270 720 59,938 (4,798) 471,286 466,488 |
2019 £ 76,036 2,459 3,653 98 - |
|---|---|---|
| 82,246 | ||
| 10,283 21,527 1,358 3,444 3,270 4,950 - |
||
| 44,832 | ||
| 37,414 433,872 |
||
| 471,286 |
All funds are unrestricted.
Page 2
charity no: 312187
BERNAYS MEMORIAL INSTITUTE
BALANCE SHEET
YEAR ENDED 31st DECEMBER 2020
| notes Fixed assets (3) Freehold property at cost Fixtures and fittings at cost Current assets Debtors (4) Cash at bank and in hand (5) Appeal fund (6) Creditors – amounts falling due within one year Net current Assets Total assets less current liabilities Funds |
2020 £ £ 235,952 5,794 241,746 3,434 251,518 510 255,462 (30,720) 224,742 466,488 466,488 |
2019 £ £ 235,952 5,794 241,746 4,367 254,713 460 259,540 (30,000) 229,540 471,286 471,286 |
2019 £ £ 235,952 5,794 241,746 4,367 254,713 460 259,540 (30,000) 229,540 471,286 471,286 |
|---|---|---|---|
| 241,746 229,540 |
|||
| 471,286 | |||
| 471,286 |
Approved and signed on behalf of the Trustees on 21[st] December 2021 by
Ian Mackie MBE Treasurer – Trustee
The Revd Matthew Stone Chair of the Trustees
Page 3
charity no: 312187
BERNAYS MEMORIAL INSTITUTE
NOTES ON THE FINANCIAL STATEMENTS
YEAR ENDED 31st DECEMBER 2020
1. Accounting policies
The following accounting policies have been used consistently in dealing with items which are considered material in relation to the charity’s financial statements:
Basis of accounting
The financial statements have been prepared under the historical cost convention and in accordance with applicable UK accounting standards and the Statement of Recommended Practice: Accounting and Reporting by Charities and with the Charities Act. The accounts are prepared under the historical cost convention.
Incoming resources
All incoming resources are included in the income and expenditure account when the charity is entitled to the income and the amount can be quantified with reasonable accuracy
Resources expended
All expenditure is accounted for in the period to which it relates. Any current year expenditure unpaid at the period end is included in current liabilities in the balance sheet where this can be quantified with reasonable accuracy.
Tangible fixed assets for use by the charity
These are capitalised if they can be used for more than one year and are valued at cost. No depreciation is charged on the charity's property and furniture and fittings.
2 . Trustee remuneration and related party transactions
No trustees received any remuneration or reimbursed travel costs during the year. No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the financial period.
3. Fixed assets for use by the charity
| Cost At 1st January 2020 and 31st December 2020 Depreciation At 1st January 2020 and 31st December 2020 Net book value At 1st January 2020 and 31st December 2020 |
Freehold property £ 5,794 - 5,794 |
Fixtures and fittings Total £ £ 235,952 241,746 - - 235,932 241,746 |
|---|---|---|
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charity no: 312187
BERNAYS MEMORIAL INSTITUTE
NOTES ON THE FINANCIAL STATEMENTS
YEAR ENDED 31st DECEMBER 2020
4. Debtors
| 5. Cash at bank and in hand 6. Creditors: amounts falling due within one year Prepayments Current account COIF charity deposit Savings account Hodge Bank Shawbrook Bank Other creditors – Glebe Hall Accruals |
2020 £ 3,434 2020 £ 22,381 60,000 5,031 79,106 85,000 251,518 2020 £ 30,000 720 30,720 |
2019 £ 4,367 |
|---|---|---|
| 2019 £ 26,719 60,000 5,031 77,963 85,000 |
||
| 254,713 | ||
| 2019 £ 30,000 - |
||
| 30,000 |
Page 5
BERNAYS MEMORIAL INSTITUTE
FINANCIAL STATEMENTS
FOR THE
YEAR ENDED 31st DECEMBER 2020
charity no: 312187
charity no: 312187
BERNAYS MEMORIAL INSTITUTE
CONTENTS
-
Page 1 Independent Examiner's Report 2 Income & Expenditure Account
-
3 Balance Sheet
-
4 Notes on the financial statements
charity no: 312187
BERNAYS MEMORIAL INSTITUTE
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES
I report on the financial statements for the year ended 31st December 2020, which are set out on pages 2 to 5.
Respective responsibilities of the trustees and examiner
The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act
-
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act
-
to state whether particular matters have come to my attention
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
-
which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 130 of the 2011 Act
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
-
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
David M Green Gowers Limited The Old School House Bridge Road Hunton Bridge Kings Langley Herts. WD4 8SZ
Date: 22nd December 2021
Page 1
charity no: 312187
BERNAYS MEMORIAL INSTITUTE
INCOME AND EXPENDITURE ACCOUNT
YEAR ENDED 31st DECEMBER 2020
| Income Gross lettings Bank interest Stanmore Club rent Donations Government grants Total income Expenditure Repairs, replacements, renewals & cleaning Booking agency Rates & water rates Insurances Light & heat General expenses Examiners fees (governance costs) Total resources expended Net income Total funds bought forward Total Funds carried forward |
2020 £ 37,387 2,494 3,875 50 11,334 55,140 28,608 15,954 557 4,367 3,462 6,270 720 59,938 (4,798) 471,286 466,488 |
2019 £ 76,036 2,459 3,653 98 - |
|---|---|---|
| 82,246 | ||
| 10,283 21,527 1,358 3,444 3,270 4,950 - |
||
| 44,832 | ||
| 37,414 433,872 |
||
| 471,286 |
All funds are unrestricted.
Page 2
charity no: 312187
BERNAYS MEMORIAL INSTITUTE
BALANCE SHEET
YEAR ENDED 31st DECEMBER 2020
| notes Fixed assets (3) Freehold property at cost Fixtures and fittings at cost Current assets Debtors (4) Cash at bank and in hand (5) Appeal fund (6) Creditors – amounts falling due within one year Net current Assets Total assets less current liabilities Funds |
2020 £ £ 235,952 5,794 241,746 3,434 251,518 510 255,462 (30,720) 224,742 466,488 466,488 |
2019 £ £ 235,952 5,794 241,746 4,367 254,713 460 259,540 (30,000) 229,540 471,286 471,286 |
2019 £ £ 235,952 5,794 241,746 4,367 254,713 460 259,540 (30,000) 229,540 471,286 471,286 |
|---|---|---|---|
| 241,746 229,540 |
|||
| 471,286 | |||
| 471,286 |
Approved and signed on behalf of the Trustees on 21[st] December 2021 by
Ian Mackie MBE Treasurer – Trustee
The Revd Matthew Stone Chair of the Trustees
Page 3
charity no: 312187
BERNAYS MEMORIAL INSTITUTE
NOTES ON THE FINANCIAL STATEMENTS
YEAR ENDED 31st DECEMBER 2020
1. Accounting policies
The following accounting policies have been used consistently in dealing with items which are considered material in relation to the charity’s financial statements:
Basis of accounting
The financial statements have been prepared under the historical cost convention and in accordance with applicable UK accounting standards and the Statement of Recommended Practice: Accounting and Reporting by Charities and with the Charities Act. The accounts are prepared under the historical cost convention.
Incoming resources
All incoming resources are included in the income and expenditure account when the charity is entitled to the income and the amount can be quantified with reasonable accuracy
Resources expended
All expenditure is accounted for in the period to which it relates. Any current year expenditure unpaid at the period end is included in current liabilities in the balance sheet where this can be quantified with reasonable accuracy.
Tangible fixed assets for use by the charity
These are capitalised if they can be used for more than one year and are valued at cost. No depreciation is charged on the charity's property and furniture and fittings.
2 . Trustee remuneration and related party transactions
No trustees received any remuneration or reimbursed travel costs during the year. No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the financial period.
3. Fixed assets for use by the charity
| Cost At 1st January 2020 and 31st December 2020 Depreciation At 1st January 2020 and 31st December 2020 Net book value At 1st January 2020 and 31st December 2020 |
Freehold property £ 5,794 - 5,794 |
Fixtures and fittings Total £ £ 235,952 241,746 - - 235,932 241,746 |
|---|---|---|
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charity no: 312187
BERNAYS MEMORIAL INSTITUTE
NOTES ON THE FINANCIAL STATEMENTS
YEAR ENDED 31st DECEMBER 2020
4. Debtors
| 5. Cash at bank and in hand 6. Creditors: amounts falling due within one year Prepayments Current account COIF charity deposit Savings account Hodge Bank Shawbrook Bank Other creditors – Glebe Hall Accruals |
2020 £ 3,434 2020 £ 22,381 60,000 5,031 79,106 85,000 251,518 2020 £ 30,000 720 30,720 |
2019 £ 4,367 |
|---|---|---|
| 2019 £ 26,719 60,000 5,031 77,963 85,000 |
||
| 254,713 | ||
| 2019 £ 30,000 - |
||
| 30,000 |
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