CHARITY COMMISSION FOR ENGLAND AND WALES Trustees. Annual Report for the period From 1st September 2019 To 31 August 2020 Charity name: SHACKLEFORD ST MARYS SCHOOL Charity registration number: 311974 Objectives and Activities SORP re[en Summary of the purposes of the Charity as set out in its goveming document Para 1.17 THE EDUCATION OF CHILDREN AND ADULTS, OR CHILDREN ONLY, OF THE LABOURING, MANUFACTURING AND OTHER POORER CLASSES. EDUCATIONAL SCHOOL FUND Summary ofthe main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Statement confirming whether the trustees have had regard lo the guidance issued by the Charity Commission on public benefit Para 1.17 aTrJ 1.19 Para 1.18 The trustee has had regard to the guidance issued by the Charity Commission in planning the aclivities of the charity Additional infomiation (optional) You ma choose to include further statements where relevant about.. SORP releretKe Para 1.38 Policy on grant making Para 1.38 Policy on so¢ial investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance SORP ln The school fund has provided funds to broaden and enhance the educational experience of pupils al Shackleford Sl Marys School through a variety of activities. Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wder benefits lo society as a whole. Par8 1.20 Additional informalion (optional) You ma choose to include further statements where relevant about.. Achievements against objectives set Parn 1_41 Perf0rrnan offundraising activities against objectives set Pawa 1.41 Investment performance against objectives Para 1.41 Other
Financial Review Review of the charity's financial position at the end of the nod Statement explaining the policy for holding reserves slating why_ they are held Amount of reserves held Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going concern Para 1_21 A summary of the financial position is set out in the receipts and payment accounts attached The charity seeks to hold sufficient reserves to meet its obligations as they fall due See balance sheet NIA Para 1.22 Para 1.22 P3ra 1.22 Para 1.24 None 1_23 None Additional information (optlonal You ma hoose to include further statements where relevant about.. The charity's principal sources offunds (induding any fundraising) Para 1.47 Investment policy and obj'ectives induding any social investment policy adopted Para 1.46 A description of the prinopal risks facing the charity Pafa 1.46 Other
Structure, Governance and Management Description of charity's trusts.. Type of governing document Educational school fund Para 1.25 Trust deed (unincorporated) How is the charity constituled? Para 1.25 Unincorporated association Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 None Additional Infomiatlon (optional) You ma choose to include further statements where relevant about: Policies and procedures adopted for the induction and training of trustees Paia 1.51 The charity's organisational structure and any wider network with which Ihe harity works Parn 1.51 Relationship with any related parties Parn 1.51 other Reference and Administrative details Charit name Other name the chari uses Re istered char number Chariiy's principal address SHACKLEFORD ST MARYS SCHOOL Stma 's School Fund 311974 ST MARYS C OF E INFANT SCHOOL SHACKLEFORD ROAD SHACKLEFORD GODALMING SURREY GU8 6AE
Names of the charity trustees who manage the charlty Dates actèd if It for whole •r Trustee name Office {if any) Name of pèr80n lor body) entllled olnt trLr$l If•n Serena Roberts Head Teacher 10 12 13 14 15 16 17 18 19 20 Cor orate trustees - names of the directors at the date the re Director name wasa roved Name of trustees holding title to property belonging to the charity Trustee name Oates a¢ted If not lorwho ar
Funds held as custodian trustees on behalf of others Description of the assets None held in this capacity Narne and objects ofthe harily on whose behalf the assets are held and howthis fa115 Wlthin the custodian charity's objects Details of arrangements for safe custody and segregation of such assets from the charity's own assets Addltlonal Informatlon (Optional) Names and addresses of advisers (Optional infomiation) Type of Name Address adviser Name of chief executlve or names of senior staff members (Optional infomiation) Exemptions from disclosure Reason for non-disclosure of ke rsonnel details Other o tional information
Declarations The trusteès declaré that they have approved the trustees, report above. Signed on behalf of the charity's trustees Slgnaturè(s) Full namels) Position (eg Secretary, Chair, etcl Serena Jane Roberts Head Teacher Dale 21 June 2021
INDEPENDENT EXAMINER’S REPORT OF THE TRUSTEES OF
SAINT MARY’S SCHOOL FUND
I report on the accounts of the School Fund for the year ended 31[st] August 2020.
Respective responsibilities of the Governing Body and examiner
The Governing Body is responsible for the preparation of the accounts. The Governing Body considers that an audit is not required this year and has opted for an independent examination to be undertaken.
It is my responsibility to:
-
Examine the accounts
-
State whether particular matters have come to my attention
Basis of independent examiner’s report
My examination included a review of the accounting records kept by the School Fund and a comparison of the accounts presented with those records. It also included consideration of any unusual items or disclosures in the accounts, and explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner’s statement
In connection with my examination, in my opinion, attention should be drawn to item below in order to enable a proper understanding of the accounts to be reached.
- The account is well run and paper trail easy to follow apart from receipt items that appear on Bank statement with just a reference number or St Mary's Shackleford. Some of these have been identified using “Trip Summary” reports provided. Entries shown as St Mary's Schackleford have been given own heading in Income. Some items of income,however, were unable to be identified. Currently, a monthly bank report is produced but receipts are totalled and not itemised (as per expenditure). It would be helpful, going forward, for receipts to be itemised by income heading on monthly bank report . For example Donations (Parents) = £500, School trip = £150 , Swimming = £350.
Signed:
Name: N A WILLIS
Dated: 11[th] November 2020
1
INCOME AND EXPENDITURE
Saint Mary’s School Fund. 2019/20 Income and Expenditure Account
Income
| Uniform sales | £ 1471.00 |
|---|---|
| Donations (Parents) | £ 5578.00 |
| Donation - Headland | £20400.00 |
| Gift Aid | £10754.21 |
| School Trip Parental Donations | £14130.30 |
| Christmas Production | £1120.00 |
| From School | £2042.20 |
| Cooking Lessons Contributions | £2066.00 |
| Quiz | £891.50 |
| Misc/Trust | £1438.27 |
| Unidentified Income | £1372.40 |
| Total | £61,263.88 |
…………………………………………………………………………
Expenditure
| Uniform |
£ 2238.00 |
|---|---|
| Cooking Resources | £ 883.82 |
| Reimburse Delegated | £27063.04 |
| School Trips |
£14997.50 |
| Christmas Production/Costumes | £ 1081.34 |
| Quiz | £ 243.64 |
| Worldpay Fees | £ 548.66 |
| Misc | £ 410.79 |
| Total | £47,466.79 |
| ………………………………………………………………………… | |
| Excess of Income over Expenditure | £13,797.09 |
| ======== |
2
FUND STATEMENT
Saint Mary’s School Fund, 2019/20 Statement at 31 August 2020
| Assets | £ |
|---|---|
| Bank Account | 29952.69 |
| Represented by: | |
| Funds | £ |
| Reserves brought forward |
16155.60 |
| Excess of income over expenditure 13797.09 | |
| ---------------- | |
| £ | |
| Balance carried forward to 01/09/20 29,952.69 | |
| ========== |
3
Cheques issued during the year:
| Cheque No | Payee | Amount | Date cashed |
|---|---|---|---|
| 102629 | Safeguard | £795.00 | 08/10/19 |
| 102630 | Places for leisure | £316.50 | 07/10/19 |
| 102631 | Mill Cottage | £432.00 | 30/09/19 |
| 102632 | St Mary's delegated | £186.50 | 01/11/19 |
| 102633 | G.Gardner-Frames | £8.50 | 01/10/19 |
| 102634 | Safeguard | £1,886.50 | 22/10/19 |
| 102635 | Places for leisure | £422.00 | 14/10/19 |
| 102636 | Ricaro | £256.20 | 29/10/19 |
| 102637 | Mitchell-Birds of Pray | £276.00 | 07/11/19 |
| 102638 | Nikki Brown | £309.66 | 25/11/19 |
| 102639 | Ricaro | £18.30 | 24/12/19 |
| 102940 | Places for leisure | £422.00 | 28/11/19 |
| 102641 | Safeguard | £1,102.00 | 28/11/19 |
| 102642 | St Mary's delegated | £2,075.34 | 29/11/19 |
| 102643 | Places of leisure | £211.00 | 16/12/19 |
| 102644 | Debbie Baker | £243.64 | 16/12/19 |
| 102645 | Tessa-kindness Club | £17.50 | 16/12/19 |
| 102646 | Safeguard | £1,102.00 | 16/12/19 |
| 102647 | B Pulham | £167.00 | 19/12/19 |
| 102648 | N Brown | £180.78 | 19/12/19 |
| 102649 | SNewstead | £40.67 | 16/12/19 |
| 102650 | RKHO Lighting | £300.00 | 24/12/19 |
| 102651 | Safeguard | £551.00 | 03/01/20 |
| 102652 | Places for leisure | £422.00 | 27/12/19 |
| 102653 | The LearningDome | £240.00 | 09/01/20 |
| 102654 | NBrown | £60.97 | 15/01/20 |
| 102655 | NBrown | £94.67 | 24/01/20 |
| 102656 | SNewstead | £40.67 | 24.01/20 |
| 102657 | St Mary's delegated | £52.85 | 19/02/20 |
| 102658 | St Mary's delegated | £90.47 | 19/02/20 |
| 102659 | NBrown | £106.43 | 29/01/20 |
| 102660 | St Mary's delegated | £500.00 | 19/02/20 |
| 102661 | St Mary's delegated | £50.00 | 17/02/20 |
| 102662 | Safeguard | £1,102.00 | 13/02/20 |
| 102663 | Places for leisure | £316.50 | 12/02/20 |
| 102664 | NBrown | £51.99 | 12/02/20 |
| 102665 | FlyingPizza | £90.00 | 20/04/20 |
| 102666 | Trosk Productions | £610.00 | 28/02/20 |
| 102667 | St Mary's delegated | £53.25 | 19/02/20 |
| 102668 | NBrown | £57.30 | 13/03/20 |
| 102669 | SCC- amount taken off refund see Jun Bank Statement Report |
£2,343.60 | N/A |
| 102670 | St Mary's delegated | £70.39 | 19/03/20 |
4
| 102671 | Safeguard | £826.50 | 17/03/20 |
|---|---|---|---|
| 102672 | SNewstead | £22.02 | 16/03/20 |
| 102673 | Places for leisure | £527.50 | 16/03/20 |
| 102674 | Miss Morris | £96.00 | 11/03/20 |
| 102675 | St Mary's delegated | £73.43 | 19/03/20 |
| 102676 | St Mary's delegated | £851.59 | 19/03/20 |
| 102677 | St Mary's delegated | £22,100.00 | 19/03/20 |
| 102678 | GH Pest Contro | £150.00 | 27/03/20 |
| 102679 | St Mary's delegated | £376.00 | 21/05/20 |
| 102680 | St Mary's delegated | £583.42 | 21/05/20 |
| 102681 | Safeguard | £826.50 | 10/06/20 |
| 102682 | SRoberts | £67.79 | 22/06/20 |
| 102683 | Ricara-Uniform | £1,663.45 | 23/07/20 |
| 102684 | Ricara-Uniform | £300.05 | 23/07/20 |
5
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Sectlon A Independent Examln*s Report Report to the trusteesl members of Shackleford St Marys School On accounts for the year ended 31st August 2020 Charity no lif any) 311974 Set out on pages I reFXYt to the trustees on my examinat1 ofthe accounts of the above charity {'the Trust.) for the year ended 31st August 2020. Responslbllltles and basis of report As the charity'struslees, you are reswnsible for the preparation of the accounts in accordance wtih the requirements of the Charities Act 2011 {°the Acr). I report in respect of my examination of the Trust's accounts carried out under seclion 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable DirecticS given by the Charity Commission under section 145(5}Ibl of the Acl. Independent he charity's gross income ex¢ee(led £250,OCK) and l am qualified to examiner's statement undertake the examination by being a qualified memberof linsert name of applicable listed b(xlyll. Delele I l rfnol applicable. I have completed my examination. I confirm that no malerial matters have come to my attention in connection with the examination (other than that disclosed below ')which gives me cause to believe that in, any material respect: the acC(nI]ng records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord wilh the accounting records., or the accounts did not compty with the applicable requirements conceming the form and content of accounts set out in the Charities (Accounts and ReFQrtsl Regulations 2008 other than any requirement that the accounts give a Irue and fairf view which is nol a matter consKlered as parl of an indeperthnl examination. I have concerns and have come across no other matters in connection wtth the examination lo which attenlion should be drawn in this report in order to enable a proper understanding of the accounts lo be reached. ' Please delete the words in brackets rfthey do not apply. Signed: Date: 25- 5-2tsZi Name: N A Willis Relevant professional qualificationls) or body lif any).. Pio
Address: SI (-T E iiKJCr Section B Dlsclosure Only complete if the examiner needs lo highlight material mallers of concern {see CC32. Independent examination of charity accounts.. directions and guIdare forexaminers). Give here brief details of any items that the examiner wishes to disclose.