Trustees' Annual Report for the period
| Period start date | Period start date | Period end date | ||||
|---|---|---|---|---|---|---|
| From | 01 | 08 | 2021 | To | 31 07 |
2022 |
Section A Reference and administration details
Charity name Friends of St Paul’s School
Other names charity is known by
Registered charity number (if any) 311003
Charity's principal address St Paul’s C of E Primary & Nursery School Langleybury Lane Kings Langley Postcode WD4 8RJ
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Louisa Ellis | Chair | From April 2023 | AGM | |
| Katrina Edwards | Treasurer | From September 2022 | AGM | |
| Nicola Bone | Trustee | AGM | ||
| Sarah Thomas | Prev. Chair | Until April 2023 | ||
| Laura Barnes | Prev. Treasurer | Until September 2022 | ||
| Names of the trustees for the charity, if any, (for example, any custodian trustees) | Names of the trustees for the charity, if any, (for example, any custodian trustees) | |
|---|---|---|
| Name | Dates acted if not for whole year | |
TAR
Document1he Friends of St Paul’s School
1
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Independent Examiner | Mrs Claire Jones ACMA |
111 Scatterdells Lane, Chipperfield, WD4 9EY |
| Head Teacher | Miss Michelle Cohen | St Paul’s C of E Primary & Nursery School, WD4 8RJ |
| Chair of Governors | Mr Andrew Gunning | St Paul’s C of E Primary & Nursery School, WD4 8RJ |
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Constitution Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Nominated, seconded & voted for at AGM, and between AGM co-opted by Trustee selection methods committee members at committee meetings. (eg. appointed by, elected by)
Additional governance issues (Optional information)
The Friends of St Paul’s School works closely with the school and the head teacher or her representative, plus a member of the teaching staff attends all committee meetings.
You may choose to include additional information, where relevant, about:
The charity is a member of Parentkind.
-
policies and procedures adopted for the induction and training of trustees;
-
training of trustees; The charity holds regular committee meetings, mostly monthly. Subcommittees may be formed by the committee to work on specific events /
-
the charity’s organisational activities and will report back to the committee. structure and any wider network with which the charity The charity has a Chair and Treasurer and one/two class reps for each works;
-
The charity has a Chair and Treasurer and one/two class reps for each year group. Generally, at committee meetings the Chair and Treasurer will be present and normally at least one class rep from each year group plus a small number of parents from the school.
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
-
Every parent of St Paul’s is a member of the charity, by association with the school and are encouraged to come along to committee meetings.
Section C Objectives and activities
The purpose of the Friends of St Paul’s School is to maintain, foster and extend the work of true education of the children according to the principles of the Church of England and forward the work of St Paul’s Summary of the objects of the Primary School and St Paul’s Church, Langleybury, under the guidance charity set out in its of the Governors. governing document
We exist to enhance the community and work of St Paul’s Church of England Voluntary Aided Primary and Nursery School.
TAR
Document1he Friends of St Paul’s School
2
Development of staff & school / parent relationships
-
The Friends host 7 coffee afternoons throughout the year. Parents can come together to socialise and purchase second hand uniform whilst raising funds.
-
The Friends attend both the nativity plays and end of year plays to serve refreshments and snacks.
-
The Friends run an Advent Market & Summer Fair jointly with St Paul’s Church. As well as raising funds for the school, this increases the commitment and familiarity with the school of the whole family. The events are supported by the local community. The staff always play a key role in supporting these events, volunteering their time alongside that of the Friends.
-
All families are actively encouraged to take part in these events.
-
Summary of the main Activities to support the school & pupil education
-
activities undertaken for the The Friends run a sponsored pancake flip around Shrove Tuesday.
-
public benefit in relation to The Friends help children to make Christmas Cards which can then
-
these objects (include within be made into actual printed cards for family and friends. This supports
-
this section the statutory them with their creative skills. declaration that trustees have had regard to the guidance Provision of funds & facilities issued by the Charity In 2021/2022 the Friends provided to the school
-
Commission on public £3,321.43 towards a new outdoor classroom benefit) £438 to fund in-school workshops
-
£33 to fund Christmas celebrations. £700 to part fund the Year 6 leaver’s party & the purchase of hoodies.
-
£114.99 Nursery Slide
-
£755 whole school trip Total funds to the school were £5329.42
The Friends aims to make all of its activities accessible to everyone in the school. We issue a termly newsletter and send out messages via the weekly school newsletter.
The trustees declare that they have throughout their activities, had regard to the guidance issues by the charity commission on public benefit.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
Section D Achievements and performance
TAR
Document1he Friends of St Paul’s School
3
Section D Achievements and erformance p The charity had a great year raising funds for the school & holding many Summary of the main fun events for the children and their families. These are listed below: achievements of the charity during the year Advent Market Christmas Card sales Coffee Afternoons Children’s DISCOS Sale of Mother's day, Father's Day and Christmas Presents Supplying refreshments for various events Textile recycling collections Your School Lottery Summer Fair Sponsored Pancake Flip And more.... Raising a total surplus of £13118.71 from these events The charity incurred net sundry expenses in the year of £156.40 of which £116 is charity insurance for our activities acquired as part of our membership of Parentkind.
Section E Financial review
| Brief statement of the charity’s policy on reserves Details of any funds materially in deficit |
The charity does not have a policy on reserves. The Treasurer looks to maintain enough money in the bank accounts to fund all forthcoming expenses such as floats and expenses for events and any commitments to the school. At no point in the year was the account overdrawn. The opening bank balance on 01/08/2018 was £18,527.77 The closing bank balance on 31/07/2019 was £26,020.66 |
|---|---|
| N/A |
Further financial review details (Optional information)
TAR
Document1he Friends of St Paul’s School
4
You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
The Friends of St Paul’s School would like to thank all parents, family members and school staff for their assistance in their activities during the year.
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) LOUISA ELLIS
Position (eg Secretary, Chair, etc)[CHAIR ]
KATRINA EDWARDS NICOLA BONE TREASURER TRUSTEE
Date 21/05/2023
TAR
Document1he Friends of St Paul’s School
5
Friends of St Paul’s School - Accounts for the year ending 31st July 2022
Opening Bank Balance Plus Income Less Expenditure Less Float Closing Bank Balance
----- Start of picture text -----
18,527.77 Bank Rec Check
26,844.59 0.00
(19,211.70) 0.00
(140.00) (See Note 1)
26,020.66
----- End of picture text -----
FUNDRAISING EVENTS
| Advent Market Balloon Race Break the Rules day Christmas Cards Christamas Treeasy Coffee Afternoons Bingo Books Disco AUTUMN Disco EASTER Disco SUMMER Easyfundraising Fireworks Competition Friend's Merchandise Frozen Friday Float Jubilee Day Locality Grant Miscellaneous Music Evening Ink Cartridge Recycling Nativity Play Pancake Flip 2020 -2021 Pancake Flip 2021 -2022 Pantomime 2021 Quiz Sale of Christmas Presents Sale of Christmas Presents 2021 Sale of Father's Day Presents Sale of Mother's Day Presents Sports Day Refreshments Sponsor Link Books Stikins Summer Fair 2021 Summer Fair 2022 Textile Recycling Teacher Gift Treasure Hunt Year 5/6 Play Refreshments Year 6 Leavers Bus Year 6 Leavers Hoodies Your School Lottery Warm Wednesday Total Surplus from Events EXPENDITURE Class Allocations (Budget £ x 8 = £) Class Allocations - Nursery Class Allocations - Reception Class Allocations - Year 1 Class Allocations - Year 2 Class Allocations - Year 3 Class Allocations - Year 4 Class Allocations - Year 5 Class Allocations - Year 6 Ben Vasey Dance Cooking Equipment EYFS/KS1 Image Theatre Production KS2 Theatre Trip Nursery Slide I SING POP Locality Grant COVID Multicultural Day Skip to be fit Shakespeare Workshop Year 6 Sports Day Rosette Link Book Sponsorship Dance Days |
Income 2,926.21 - 325.18 1,207.50 15.50 765.75 - - 1,488.21 1,194.77 1,008.44 98.82 - 240.65 1,361.80 1,500.00 - - 1,109.21 371.90 30.15 541.80 350.00 1,465.50 3,553.00 - - 1,119.85 516.75 577.80 84.10 - - 350.00 3,186.29 148.20 - - - - - 829.60 477.61 26,844.59 |
Expenditure (1,357.96) - - (926.33) - (46.15) - - (736.15) (554.33) (173.46) - - - (734.85) (1,500.00) (91.67) - (1,099.21) (70.27) - (19.40) - - (2,826.12) - - (379.22) (394.58) (365.84) (7.50) - - - (2,252.16) - - - - - (190.68) (13,725.88) £ Actual - - - - - - - - - - - - - (114.99) - - - (755.00) - - - (438.00) |
Surplus 1,568.25 - 325.18 281.17 15.50 719.60 Not in bank - - 13,118.71 752.06 640.44 834.98 98.82 - 240.65 626.95 -Advent Market Float/Summer Fair Float (91.67) - 10.00Repayments/ Accidental Payments/bounced cheq 301.63 30.15 522.40 350.00 1,465.50 726.88 - - 740.63 122.17 211.96 76.60 - - 350.00 934.13 148.20 - - - - - 829.60 286.93 13,118.71 £ Budget - - Note 1: Float Details (140.00) Coffee Afternoon (60.00) Friends Merchandise (40.00) Disco Entrance (40.00) - (150.00) (1,800.00) - (500.00) New taken out of whole school trip (1,000.00) New taken out of whole school trip |
Surplus 1,568.25 - 325.18 281.17 15.50 719.60 Not in bank - - 13,118.71 752.06 640.44 834.98 98.82 - 240.65 626.95 -Advent Market Float/Summer Fair Float (91.67) - 10.00Repayments/ Accidental Payments/bounced cheq 301.63 30.15 522.40 350.00 1,465.50 726.88 - - 740.63 122.17 211.96 76.60 - - 350.00 934.13 148.20 - - - - - 829.60 286.93 13,118.71 £ Budget - - Note 1: Float Details (140.00) Coffee Afternoon (60.00) Friends Merchandise (40.00) Disco Entrance (40.00) - (150.00) (1,800.00) - (500.00) New taken out of whole school trip (1,000.00) New taken out of whole school trip |
|---|---|---|---|---|
| Coffee Afternoon (60.00) Friends Merchandise (40.00) Disco Entrance (40.00) |
||||
| ut of whole school trip ut of whole school trip |
| RE/Wellbeing Day Christmas Chocolates Token Christmas Gift Outdoor Classroom Whole School Trip Year 6 Leavers Hoodies Year 6 Leavers Bus Sub-total Running Costs AGM Running Costs - Admin Running Costs - Other PTA Membership & Insurance Sub-total |
- - - (3,321.43) - (450.00) (250.00) (5,329.42) - (20.00) (20.40) (116.00) (156.40) |
(80.00) (9,920.00) (1,500.00) £1500 Cancelled (450.00) (250.00) (15,650.00) 10,320.58 - 15,650.00 SUM UP Machine 101.00 101.00 |
|---|---|---|