|||**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**| |---|---|---|---|---|---|---|---|---|---| |||**From**|Period start date|||**To**|Period end date||| ||||1|April|2022||31|March|2023| ## Section A Reference and administration details **Charity name** The Saffron Walden Public Library **Other names charity is known by** The Gibson Library **Registered charity number (if any)** 310665 **Charity's principal address** 2 King Street Saffron Walden Essex **Postcode CB10 1ES** ## **Names of the charity trustees who manage the charity** |1|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Essex County
council|Library Service||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Scheme dated 24[th] January 1967 Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) March **2012** **TAR** 1 Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** ONE OR BOTH THE FOLLOWING;- (A) THE MAINTENANCE AND IMPROVEMENT OF THE LIBRARY; (B) THE PROVISION OF LIBRARY FACILITIES ADDITIONAL TO THOSE NORMALLY PROVIDED BY THE COUNCIL UNDER THE PUBLIC LIBRARIES AND MUSEUMS ACT 19649 **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 2 ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** The volunteer-run Gibson Library Society also provided a series of wellattended lectures, exhibitions and other events to publicise the Gibson Library, and raise awareness of the importance of the collection, and for general educational purposes, and several volunteers were working throughout the year, indexing and cataloguing parts of the collection, working on publicity materials and organising the rebinding and conservation programme. ## **Section E Financial review** The general policy is (a) to maintain a minimum figure in reserves, **Brief statement of the** equivalent to at least one year’s average annual expenditure. This is in **charity’s policy on reserves** recognition of the fact that the Charity’s main source of expenditure is the income from a single property (b) to maintain a contingency figure equivalent to a further 6 months annual expenditure. Reserves above this level are from time to time allocated to special projects **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** **Signature(s)** J Pirez **Full name(s)** Juliet Pirez **Position (eg Secretary, Chair,** Head of Libraries **etc) Date** 3.3.24 March **2012** **TAR** 3 The Saffron Walden Public Library Independent Examinerfs Report To The Trustees Of The Saffron Walden Public Library l ￿pOrt on the accounts of The Twst for the period ended 31 March 2023. which are sel out on page 1. Re8pKtlvo Mpon8ibllStles of trustee8 and examiner The charity's twstees are responsible for the preparation of the account$. The chanty's trustees consider that an audrt is not required for this year under section 144121 of the Charitses Act 2011 Ilhe 2011 Act) and that an independent examination is needed. It is my responsibilty lo.. examine the accounts under $ecb"on 145 of the 2011 Act.. to follow the procedures laid down in the general Directions given by the Charity Commission under section 14515llbl ol the 2011 Act, and lo slate whether particular matters have come to my attention. Ba81• of Indopendent frxamlnorfs rnport My examination was carried out in a¢¢ordance with the general Directions given by the Charity Commission. An examination includes a review of the accounts.ng ￿ordS kept by the charity and a Comparison of the accounts presented with those records. 11 also in¢lude$ consideration of any unusual items or disclosure5 in the accounts, and seeking explanations from you as trustees con¢erning any such matters. The PfcKedures undertaken do not provide all the evidence that would be req4Jired in an audit and consequently no opinion is given as lo whether the accounts present a 'true and fair view, and the report is limited lo those matters sel out in the ststement below. Independent •xamln•rfs Statement In conne¢lion with my examination, no matter has corne to my attention: al which gives me reasonable Cause lo believe that in any material respect the requirements.. to keep accounting records in accordan¢e with section 130 01 the 2011 A¢l,' and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 A¢t', have not been met., or bl lo which, in my opinion. attentson should be drawn in order to enable a proper understsnding of the accounts lo be reached. Loucas Chartered Certified Accountants The Carriage House Mill Street Maidslone Kent ME756YE ## **SAFFRON WALDEN PUBLIC LIBRARY CHARITY (Gibson Trust) Registered Charity Number 310665 FINANCE REPORT 2022/23 ACCOUNTS as at 31st March 2023** |#
#
#
#
#
#
#|**Income and Expenditure (SAFFLIBR)**
**_INCOME_**
Rental Income
Contributions
Dividends
Interest
**_less EXPENDITURE_**
Books and Periodicals
Bookbinding
Other
Photography
Furniture and Equipment
Printing & Stationery
Mileage
Postage
Premises Costs
Staff
Audit Fee
**(Surplus) / Deficit to Date**|**Actuals**
**Adjust**
**Accrued**
**Forecast**
**Projected**
**to date**
**Prior Yr**
**to date**
**Outturn**
**(£)**
**(£)**
**(£)**
**(£)**
**(£)**
(22,381)
(3,619)
(26,000)
(4,726)
(4,726)
(4)
(4)
0
0| |---|---|---| |||**(27,111)**
**0**
**(3,619)**
**0**
**(30,730)**
4,155
678
4,833
3,065
3,065
2
2
0
0
2,672
2,672
152
152
0
0
4
4
0
0
0
0
0
0| |||**10,049**
**0**
**678**
**0**
**10,728**| |||**(17,061)**
**0**
**(2,941)**
**(20,002)**| Note: the SAFFLIBR follows general ledger rules of income showing as credit and expenditure as debit entries |**TRUST FUND**
Cash at Bank 01/04/2022
Net Current Assets 01/04/2022
Surplus / (Deficit) for the year
Cash at Bank 31/03/2023
Net Current Assets 31/03/2023
**Total net current assets and cash at bank b/fwd**
**Total net current assets and cash at bank c/fwd to**
**01/04/2023**|**Actuals**
**Adjust**
**(£)**
**Prior Yr**
59,496
29,275
**88,771**
**0**
20,002
**£108,773**
**£0**|**Projected**
**Outturn**
**(£)**
59,496
29,275| |---|---|---| |||**88,771**
20,002| |||**£108,773**| |||£64,224
£36,399| |||**£100,623**| ## **SAFFRON WALDEN PUBLIC LIBRARY CHARITY FINANCE REPORT - COMMENTARY 2022/23 ACCOUNTS** ## **Income and Expenditure on SAFFLIBR** ## **Income** **Rental Income** from the lease of Newport Jewellery Workshop Ltd is £26,000 for the 2022/23 financial year. This is broken down as Actual Rental Income received (£500) relating to 2021/22, £22,881 relating to 2022/23 and a year end accrual of £3,619 **Contribution** of £4,726 from the Gibson Library Society ## **Expenditure** **Material expenditure items including Books, Binding, Furniture & Equipment and Premises** Business as usual, no issues