|||**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**| |---|---|---|---|---|---|---|---|---|---| |||**From**|Period start date|||**To**|Period end date||| ||||Day|Month|Year||Day|Month|Year| ## Section A Reference and administration details **Charity name** The Saffron Walden Public Library **Other names charity is known by** The Gibson Library **Registered charity number (if any)** 310665 **Charity's principal address** 2 King Street Saffron Walden Essex **Postcode CB10 1ES** ## **Names of the charity trustees who manage the charity** |1|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Essex County
council|Library Service||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Scheme dated 24[th] January 1967 Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) March **2012** **TAR** 1 Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** ONE OR BOTH THE FOLLOWING;- (A) THE MAINTENANCE AND IMPROVEMENT OF THE LIBRARY; (B) THE PROVISION OF LIBRARY FACILITIES ADDITIONAL TO THOSE NORMALLY PROVIDED BY THE COUNCIL UNDER THE PUBLIC LIBRARIES AND MUSEUMS ACT 19649 **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 2 ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** The volunteer-run Gibson Library Society also provided a series of wellattended lectures, exhibitions and other events to publicise the Gibson Library, and raise awareness of the importance of the collection, and for general educational purposes, and several volunteers were working throughout the year, indexing and cataloguing parts of the collection, working on publicity materials and organising the rebinding and conservation programme. ## **Section E Financial review** The general policy is (a) to maintain a minimum figure in reserves, **Brief statement of the** equivalent to at least one year’s average annual expenditure. This is in **charity’s policy on reserves** recognition of the fact that the Charity’s main source of expenditure is the income from a single property (b) to maintain a contingency figure equivalent to a further 6 months annual expenditure. Reserves above this level are from time to time allocated to special projects **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** **Signature(s)** J Pirez **Full name(s)** Juliet Pirez **Position (eg Secretary, Chair,** Head of Libraries **etc) Date** 3.3.24 March **2012** **TAR** 3 The Saffron Walden Public Library Independent Examinerfs Report To The Trustees Of The Saffron Walden Public Library I ￿pOrt on the accounts of The Trust for the period ended 31 March 2021, which are set out on page 1. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 14412} of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to.. examine the accounts under section 145 of the 2011 Act.. to follow the procedures laid down in the general DIr￿li0￿S given by the Charity Commission under section 14515llbl of the 2011 Act." and to stsle whether partJ"cular matters have come lo my attention. Basis of independent examinerfs report My examination was carried out in accordance wilh the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. 11 also includes consideration of any unusual items or disclosures in the aecounls. and seeking explanations from you a5 trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set oul in the statement below. Independent examinerfs statement In connection with my examination. no matter has come to my attention.. al which gives me reasonable cause to believe that in any material respect the requirements.. to keep accounting records in accordance with secb.on 130 of the 2011 Act., and to prepare accounts which accord with the accounb.ng re¢ords and comply with the accounting requirements of the 2011 Act., have not been mel". or bl to which, in my opinion, attention should be drawn in order to enable a prO￿r understanding of the accounts to be reached. Loucas Chartered Certified Accountants The Carriage House Mill Street Maidstone Kent ME15 6YE ||**SAFFRON WALDEN PUBLIC LIBRARY CHARITY (Gibson Trust)**
**Registered Charity Number 310665**
**FINANCE REPORT**
**2020/21 ACCOUNTS**
**as at 31st March 2021**|**SAFFRON WALDEN PUBLIC LIBRARY CHARITY (Gibson Trust)**
**Registered Charity Number 310665**
**FINANCE REPORT**
**2020/21 ACCOUNTS**
**as at 31st March 2021**|| |---|---|---|---| ||||| |**Actuals**
**Adjust**
**Accrued**
**Forecast**
**to date**
**Prior Yr**
**to date**
**(£)**
**(£)**
**(£)**
**(£)**
**Income and Expenditure (SAFFLIBR)**
**_INCOME_**
# Rental Income
(21,143)
(5,104)
Interest
(77)
**(21,220)**
**0**
**(5,104)**
**0**
**_less EXPENDITURE_**
# Books and Periodicals
9,825
# Bookbinding
3,769
# Furniture and Equipment
151
Audit Fee
1,500
**13,745**
**0**
**1,500**
**0**
**(Surplus) / Deficit to Date**
**(7,476)**
**0**
**(3,604)**
Note: the SAFFLIBR follows general ledger rules of income showing as credit and expenditure as debit entries||**Actuals**
**Adjust**
**Accrued**
**Forecast**
**to date**
**Prior Yr**
**to date**
**(£)**
**(£)**
**(£)**
**(£)**
(21,143)
(5,104)
(77)|**Projected**
**Outturn**
**(£)**
(26,248)
(77)

**(26,325)**
9,825
3,769
151
1,500

**15,245**
**(11,080)**| |||**(21,220)**
**0**
**(5,104)**
**0**
9,825
3,769
151
1,500|| |||**13,745**
**0**
**1,500**
**0**|| |||**(7,476)**
**0**
**(3,604)**|| ||**Actuals**
**Adjust**
**TRUST FUND**
**(£)**
**Prior Yr**
Cash at Bank 01/04/2020
56,388
Interest
77
Contributions
**Fund as at 31/03/2021**
**56,465**
**0**
**0**
Net Current Assets at 01/04/2020
3,210
Surplus / (Deficit) for the year
11,003
**Net Current Assets at 31/03/2021**
**14,213**
**0**
**Total net current assets and cash at bank c/fwd to 01/04/2021**|**Actuals**
**Adjust**
**(£)**
**Prior Yr**
56,388
77|**Projected**
**Outturn**
**(£)**
56,388
77
0
**56,465**
3,210
11,003
**14,213**
**£70,679**| |||**56,465**
**0**
**0**
3,210
11,003|| ||||| ## **SAFFRON WALDEN PUBLIC LIBRARY CHARITY FINANCE REPORT - COMMENTARY 2020/21 ACCOUNTS** **Income and Expenditure on SAFFLIBR** ## **Income** **Interest received** has been loaded for 20/21 **Rental Income** from the lease of Newport Jewellery Workshop Ltd is £26,248 for the 2020/21 financial year. ## **Expenditure** **Material expenditure items including Books, Binding, Furniture & Equipment and Premises** Business as usual, no issues **Audit fee** covered Independent Review of 2018/19 and 2019/20 Accounts. The Saffron Walden Public Library Independent Examinerfs Report To The Trustees Of The Saffron Walden Public Library I ￿pOrt on the accounts of The Trust for the period ended 31 March 2021, which are set out on page 1. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 14412} of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to.. examine the accounts under section 145 of the 2011 Act.. to follow the procedures laid down in the general DIr￿li0￿S given by the Charity Commission under section 14515llbl of the 2011 Act." and to stsle whether partJ"cular matters have come lo my attention. Basis of independent examinerfs report My examination was carried out in accordance wilh the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. 11 also includes consideration of any unusual items or disclosures in the aecounls. and seeking explanations from you a5 trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set oul in the statement below. Independent examinerfs statement In connection with my examination. no matter has come to my attention.. al which gives me reasonable cause to believe that in any material respect the requirements.. to keep accounting records in accordance with secb.on 130 of the 2011 Act., and to prepare accounts which accord with the accounb.ng re¢ords and comply with the accounting requirements of the 2011 Act., have not been mel". or bl to which, in my opinion, attention should be drawn in order to enable a prO￿r understanding of the accounts to be reached. Loucas Chartered Certified Accountants The Carriage House Mill Street Maidstone Kent ME15 6YE ||**SAFFRON WALDEN PUBLIC LIBRARY CHARITY (Gibson Trust)**
**Registered Charity Number 310665**
**FINANCE REPORT**
**2020/21 ACCOUNTS**
**as at 31st March 2021**|**SAFFRON WALDEN PUBLIC LIBRARY CHARITY (Gibson Trust)**
**Registered Charity Number 310665**
**FINANCE REPORT**
**2020/21 ACCOUNTS**
**as at 31st March 2021**|| |---|---|---|---| ||||| |**Actuals**
**Adjust**
**Accrued**
**Forecast**
**to date**
**Prior Yr**
**to date**
**(£)**
**(£)**
**(£)**
**(£)**
**Income and Expenditure (SAFFLIBR)**
**_INCOME_**
# Rental Income
(21,143)
(5,104)
Interest
(77)
**(21,220)**
**0**
**(5,104)**
**0**
**_less EXPENDITURE_**
# Books and Periodicals
9,825
# Bookbinding
3,769
# Furniture and Equipment
151
Audit Fee
1,500
**13,745**
**0**
**1,500**
**0**
**(Surplus) / Deficit to Date**
**(7,476)**
**0**
**(3,604)**
Note: the SAFFLIBR follows general ledger rules of income showing as credit and expenditure as debit entries||**Actuals**
**Adjust**
**Accrued**
**Forecast**
**to date**
**Prior Yr**
**to date**
**(£)**
**(£)**
**(£)**
**(£)**
(21,143)
(5,104)
(77)|**Projected**
**Outturn**
**(£)**
(26,248)
(77)

**(26,325)**
9,825
3,769
151
1,500

**15,245**
**(11,080)**| |||**(21,220)**
**0**
**(5,104)**
**0**
9,825
3,769
151
1,500|| |||**13,745**
**0**
**1,500**
**0**|| |||**(7,476)**
**0**
**(3,604)**|| ||**Actuals**
**Adjust**
**TRUST FUND**
**(£)**
**Prior Yr**
Cash at Bank 01/04/2020
56,388
Interest
77
Contributions
**Fund as at 31/03/2021**
**56,465**
**0**
**0**
Net Current Assets at 01/04/2020
3,210
Surplus / (Deficit) for the year
11,003
**Net Current Assets at 31/03/2021**
**14,213**
**0**
**Total net current assets and cash at bank c/fwd to 01/04/2021**|**Actuals**
**Adjust**
**(£)**
**Prior Yr**
56,388
77|**Projected**
**Outturn**
**(£)**
56,388
77
0
**56,465**
3,210
11,003
**14,213**
**£70,679**| |||**56,465**
**0**
**0**
3,210
11,003|| ||||| ## **SAFFRON WALDEN PUBLIC LIBRARY CHARITY FINANCE REPORT - COMMENTARY 2020/21 ACCOUNTS** **Income and Expenditure on SAFFLIBR** ## **Income** **Interest received** has been loaded for 20/21 **Rental Income** from the lease of Newport Jewellery Workshop Ltd is £26,248 for the 2020/21 financial year. ## **Expenditure** **Material expenditure items including Books, Binding, Furniture & Equipment and Premises** Business as usual, no issues **Audit fee** covered Independent Review of 2018/19 and 2019/20 Accounts.