BEECROFT ART TRUST
Charity Registration No 310658
ANNUAL REPORT & ACCOUNTS
YEAR ENDED 31" MARCH 2024

BEECROFf ARTTRUST
Charity Registration No 310658
Year Ended 31° March 2024
Contents
Trustees Annual Report
Statement of Trustees, Responsibilities
Independent Examinerfs Report
Statement of Financial Activities
Balance Sheet
Notes to the accounts

BEECROFT ART TRUST
Charity Registration No 310658
Year Ended 31" March 2024
Trustees Annual Report
The Trustee is pleased to present their report and accounts for the year ended 31 March 2024.
The accounts have been prepared in accordance with the accounting policies set out in note 2 to the
accounts and comply with the Trust's governing document, the Charities Act 2011 and the Statement of
Recommended Practice, Charitie5 SORP (FRS102).
Objectives and activities
The promotion of the study of art, music, and literature and in particular, but without prejudice to the
generality of the foregoing, the provision and maintenance of the Beecroft Art Gallery, at Southend-on-
Sea, in the County of Essex as a public art gallery and library.
The gallery now has over 2,000 works in its permanent collections, including works by Constable,
Molenaer, Bright, Epstein, Weight, Lear and Seago.
The art trust is administered and maintained for the objects set out in its governing document by the City
Council, which meets any deficit incurred each year on operating the facilty.
The Trustees in making decisions about the Trust make those decisions with due regard to the objects of
the Trust.
In addition, they have due regard to their legal duty to carry out the Trusvs charitable purposes for the
Public Benefit and the Charity Commissions, guidance thereon.
Achlevements and performance
The Beecroft Art Trust is currently maintained to allow the purposes in its Governing document set out
below to take place during the financial year 2023124.
The Beecroft art collection continues to be on display in the Council's former library building on an ad hoc
basis. The Trustees have not felt the need to formalise this arrangement.
The GoodBox installed at the Gallery, which allows people to make a cashless donation for any amount
they choose, generated donations averaging around £60 a month {£40/pcm 2022123) that contribute to
the running costs of the Trust.
The Trustee considers that the performance of the charity during the year was good.
Plans for the future
The Trustees will look at the option of loaning out sorne of it5 artwork for a fee as part of a wider initiative
being proposed at the Council to generate additional income.

BEECROFf ART TRUST
Charity Registration No 310658
Year Ended 31" March 2024
Financial review
The cost of maintaining the Beecroft Art Trust exceeded the net income and the operating deficit of
£131,011 {2023: £166,432) has been funded from the Southend City Council General Fund.
Reserves Policy
The trust does not need to hold resenrfes as any deficit which arises on the operation of the trust, should
the trust have no funds to rneet it, is funded by Southend on Sea City Council, which is 501e trustee of the
trust.
Going concern
Beecroft Arts Trust meets the definitton of a public benefit entity under FRS102. There are no material
uncertainties about the charivs ability to continue as a going concern.
Structure. governance. and management
Governing documents
The Trust's Governing document is in the form of a Scheme sealed by Order of the Commissioners on 18
February 1980.
Trustee recruitment and tralnlng
Southend City Council elected members are corporate Trustees. Therefore, Councillors once elected
become a corporate Trustee of the Trust.
Risk Assessment
The city council, when carrying out risk assessments for its own activities, includes within the assessment
the activities of the trust, so any major risks applicable to the trust are covered by the council arranging
appropriate insurance or having in pla￿ strategies to cover other contingencies.

BEECROFf ART TRUST
Charity Registration No 310658
Year Ended 31" March 2024
Background
The Beecroft Art Gallery was founded by the late Walter G. Beecroft of Leigh-on-sea. who set up a trust
fund to purchase the building and collected paintings which formed the nucleus of the present collection.
Opened in 1953, the building was extended in 1960 when Sydney Thorpe Smith bequeathed his collection
of local topographic works which illustrate the development of the Southend area as seen through the
eyes of local artists to the gallery.
Due to serious ongoing structural problems the building in Station Road was closed in Autumn 2013.
The Beecroft Art Gallery was reopened in Autumn 2014 at the old Central Library building. The gallery
occupies the basement, ground floor and 1st floor levels: the lower levels are used for temporary
exhibitions and the first floor is used for a bigger display of the permanent collection and a costume
gallery.
Despite significant efforts by Council officers, it was not possible to bring the former Gallery Building back
into use for the purposes of the Trust after it was vacated in 2013. In December 2020, the Trustee opted to
use the statutory Sale provision in Section 6 of the Trusts of Land and Appointment of Trustees Act 1996
and proceed to sell (complying with S117-119 of the Charities Act 2011).
th
The sale of the former gallery building was completed on 8 February 2022 and the net proceeds have
become investment permanent endowment.
At the meeting in December 2020 the Trustees also agreed to retain the Beecroft art collection in the
former library building on an ad hoc basis.
Reference and adminlstratlve details
Trustee
Southend-on-sea City Council
Secretary/Treasurer to the Trust
Southend-on-sea City Council
Address
Civic Centre
Victoria Avenue
Southend-on-sea
Essex
552 6ER

BEECROFT ART TRUST
Charity Registration No 310658
Year Ended 31 March 2024
Independent Examiner
TC Group
The Courtyard
Shoreh3m Road
Upper Beeding
Steyning
West Sussex
BN44 3TN
Statement of Trustees, Responsibilities
The Trustees are responsible for preparing accounts which give a true and fair view of the state of affairs of
the Charity a5 at the end of each financial year and the income and expenditure of the Charity for that
period.
In preparing those accounts, the Trustees are required to:
Select suitable and applicable accounting policies and then apply them consistently
Make judgement and estimates that are reasonable and prudent
Prepare the financial statements on a going concern basis unless it is inappropriate to presume that
the organisation will continue in business
The Trustees are also responsible for keeping proper accounting records which disclose with reasonable
accuracy at any time the financial position of the Charity and enable it to ensure that the financial
statements comply with charity legislation and the relevant governing instruments. They are responsible
for safeguarding the CharIt￿S assets and hence for taking reasonable steps for the prevention and
detection of fraud and other irregularities.
Results
The Trust's financial results are as per the annexed accounts.
By order of the Trustees
Signed
J Chesterton (Feb 10, 2025 13:42 GMT)
Joe Chesterton. Executive Director (Finance & Resources)
Date Feb 10, 2025

BEECROFf ART TRUST
Charity Registration No 310658
Year Ended 31" March 2024
Independent ExaTninerfs Report
I report on the accounts of the Trust for the year ended 31 March 2024. which are set out on pages 6 to
11.
Responsibllitles and basls of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance
with the requirements of the Charities Act 2011 ('the Act,).
I report in respect of my examination of the Trusvs accounts carried out under section 145 of the 2011 Act
and in carrying out my examination I have followed all the applicable Directions given by the Charity
Commission under section 145{5}(b) of the Act.
Independent examinerfs statement
I have completed my examination. I confirm that no material matters have come to my attention in
connection with the examination giving me cause to believe that in any material respect:
l. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records: or
3. the accounts do not comply with the applicable requirements concerning the form and content of
account5 set out in the Charities {Accounts and Reports) Regulations 2008 other than any
requirement that the accounts give a 'true and fair view which is not a matter considered as part of
an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which
attention shou5d be drawn in this report in orderto enable a proper understanding of the accounts to be
reached.
cGv4
Mark Cummins FCCA FCIE
For and on behalf of TC Group
Office: Steyning, West Sussex
Dated..
f-thr￿% lols

BEECROFf ART TRUST
Charity Registration No 310658
Year Ended 31" March 2024
Staternent of Financial Activities
2023124
2023124
Unrestricted Endowment
2023124
Total
2022123
Total
Funds
Funds
Funds
Funds
Note
Income From
Donations
132,290
65.142
132.290
291.870
25,747
Investments
65,142
Total Income
197.432
197.432
317,617
Expenditure on
Charitable activities
197,432
197,432
192,617
Total expenditure
197,432
197.432
192,617
Net income and net
movement in fund5
125,000
Reconciliation of Funds
Total funds brought forward
Total funds carried forward
3.256.018 3.256.018
3,131,018
3.256,018 3.256.018
3,256,018
All income and gains for the year are recognised on the statement of financial activities. All the Charity's
activities a re classified as contin uing.

BEECROFf ART TRUST
Charity Registration No 310658
st
Year Ended 31 March 2024
Balance Sheet
2023124
Total
Funds
2022123
Tota I
Funds
Note
Flxed Assets
Heritage Assets
Total Fixed Assets
1.969.295
1,969,295
1,969,295
1,969,295
Current Assets
Cash at bank and in hand
1.287,563
1,287,383
Total Current Assets
1.287.563
1.287,383
Llabilltles
Creditors: Amounts falling due within one year
Net current assets
(840)
1,286,723
(660)
1,286,723
Total assets less current liabilities
3,256,018
3,256,018
The funds of the charity
Endowment funds
3.256,018
3,256,018
Total charity funds
3,256,018
3,256,018
Approved by the Trustee and signed on its behalf by an authorised signatory.
Signed
ekto
J Chesterton (Feb 10, 2025 13:42 GMT)
Joe Chesterton, Executive Director (Finance & Resources)
Southend on Sea City Council for the Trustee
Date
Feb 10, 2025

BEECROFT ART TRUST
Charity Registration No 310658
Year Ended 31° March 2024
Notes to the accounts
Note l Legal Status
Beecroft Art Trust is an unincorporated charity registered in England and Wales (charity number 310658).
Note 2 Accounting Policies
Basis of preparation
The accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of
Recommended Practice applicable to charities preparing their accounts in accordance with the Financial
Reporting Standard applicable in the UK and Republic of Ireland {FRS 102) (effective l January 2016)-
(Charities SORP (FRS 102)). and the Charities Act 2011.
Beecroft Art Trust meets the definition of a public benefit entity under FRS 102. Assets and liabilities are
initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting
policy note(s). There are no material uncertainties about the charit￿5 ability to continue as a going concern
given the continued support of Southend City Council.
The financial statements are prepared in Pounds Sterling, which is the functional currency of the charity.
Monetary amounts in these financial statement5 are rounded to the nearest pound.
Cash Flow Statement
In accordance with the Charities SORP (FRS 102) the charity is claiming exemption from the requirement to
prepare a cash flow statement on account of it being a small charity.
Income
Donations and other forms of voluntary income are recognised as incoming resources when receivable,
except insofar as they are incapable of financial measurement.
Charitable activities- represent income from rent and are recognised when receivable.
Investment income is accounted for when receivable.
Expenditure
Expenditure is accounted for on an accruals basis exclusive of the element of VAT which is recoverable bv
Southend City Council in accordance with VAT Notice 749 para 7.5.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and
services for its beneficiaries.
Tangibjefixed assets ond depreciation
Tangible fixed assets are capitalised at C05t. Land 15 not depreciated. Buildings are depreciated on a
straight-line basis over their useful life. The art collection is held as a heritage asset and is not depreciated
on the basis it is expected to increase in value.

BEECROFf ART TRUST
Charity Registration No 310658
Year Ended 31, March 2024
Note 2 Accountlng Pollcles {continued)
Co5h at bonk ond in hond
Cash at bank and in hand includes cash and short term highly IiquTd investments. No separate bank account
is maintained by the Trust. therefore all income and expenditure pass through the City Council's account,
and its cash balances are held within the City Council's general bank account.
Creditors and pmvisions
Creditors and provisions are recognised where the charity has present obligation resulting from a past
event that will probably result in a transfer of funds to a third party and the amount due to settle the
obligation can be measured or estimated reliably.
Critical accounting estimates and judgements
In the application of the charity's accounting policies, the trustees are required to rnake judgements,
estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent
from other sources. The estimates and associated assumptions are based on historical experience and
other factors that are relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting
estimates are recognised in the period in which the estimate is revised.
The trustees do not consider that there are any critical estimates or areas of judgement that need to be
brought to the attention of the readers of the financial statements.
Note 3 Income from Donations
Donations of £1,279 (2023 £438) were received from the public to contribute to operating costs. Donations
of £131,011 {2023 £291,432) were from Southend City Council as the fvnding required to make up the
operational deficit for the year of £131.011 (2023 £166,432). The donation to fund the operational deficit
is equitably apportioned across all operational trust expenditure. Included in the donation of £131,011 are
the following donated services:
2024
2023
Employees- seconded stsff
Administration
45.522
336
50,272
382
45.858
50,654
Note 4 Income from Investments
Interest earned on cash balances held within Southend-on-sea City Council and invested in accordance
with the City Council's Treasury Management Policy.

BEECROFf ART TRUST
Charity Registration No 310658
st
Year Ended 31 March 2024
Note 5 Cost of Charitable Artivities
2024
2023
Employees
Building/Ground Maintenance
Business Rates
Utilities
Insurance
Supplies & Service5
Governance costs
Administration
67,938
1.947
{62.136}
155.064
20.750
12.528
840
soi
197.432
58,029
9,936
15,565
91,095
16,350
541
660
441
192,617
The support costs incurred are the administration services provided by Southend City Council and
governance costs, Total support costs for the year were £1,341 {2023: £1,311).
Governance costs comprise solely of fees paid to independent examiners. During the year £840 {2023:
£6601 was paid to the independent examiner in respect of examination services.
Employee costs relate to employees of the Council.
No staff are remunerated over £60,000 in the year.
The charity is managed by Southend City Council and doesn't have any key management personnel.
Note 6 Fixed Assets
Art Collection
(Heritage Assets)
Asset cost, valuation. or revalued amount
Balance as at 01104123 and 31103124
1.969,295
Accumulated depreciation and impairment reviews
Balance as at 01104123 and 31103124
Net Book Value
Brought forward @ 01104123
Carried forward @ 31103124
1,969,295
1,969,295
10

BEECROFT ART TRUST
Charity Registration No 310658
Year Ended 31" March 2024
Note 7 Creditors
Amounts falling due within one year.
2024
2023
Other Creditor5
840
660
Note 8 Endowment fund
The endowment comprises of the collection of art held by the Trust and the net funds received from the
sale of the Station Road building.
Note 9 Trustee remuneration
No trustee was paid in respect of their services as a trustee in 2023 or 2024 and no expenditure was
reimbursed.
Note 10 Related Party Transactions
During the year the trustee (Southend City Council) donated £131.011 {2023: £291,432) to the Trust in
respect of the funding required to cover the operational deficit for the year. Southend City Council
collected a further £65,142 {2023'. £25,747) on behalf of the Trust in respect of income generated from
facilities hire and interest earned on cash balances. The Trust paid the Council £197,432 in respect of
operating costs for the year (2023: £191,956).
li

BEECROFf ART TRUST
Charity Registration No 310658
Year Ended 31" March 2024
Note 12 Comparative Funds
2022123
2022123
Endowment
Funds
2022123
Total
Funds
Unrestricted
Funds
Note
Income From
Donations
291,870
25.747
291,870
Investments
25,747
Total Income
317,617
317,617
Expenditure on
Charitable activities
192,617
192,617
Total expenditure
192.617
192,617
Net income and net movement in funds
125.000
125.000
Reconciliation of funds
Total funds brought forward
Total fund5 carried forward
(125,000)
3,256,018
3,256.018
3,131,018
3.256,018
12