BEECROFT ART TRUST Charity Registration No 310658
ANNUAL REPORT & ACCOUNTS
YEAR ENDED 31[st] MARCH 2021
BEECROFT ART TRUST
Charity Registration No 310658 Year Ended 31[st] March 2021
Contents
| Trustees Annual Report | 1 |
|---|---|
| Statement of Trustees’ Responsibilities | 4 |
| Independent Examiner’s Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the accounts | 8 |
BEECROFT ART TRUST Charity Registration No 310658 Year Ended 31[st] March 2021
Trustees Annual Report
The Trustee is pleased to present their report and accounts for the year ended 31 March 2021.
The accounts have been prepared in accordance with the accounting policies set out in note 2 to the accounts and comply with the Trust's governing document, the Charities Act 2011 and the Statement of Recommended Practice, Charities SORP (FRS102).
Objectives and activities
The promotion of the study of art, music, and literature and in particular, but without prejudice to the generality of the foregoing, the provision and maintenance of the Beecroft Art Gallery, at Southend-onSea, in the County of Essex as a public art gallery and library.
The gallery now has over 2,000 works in its permanent collections, including works by Constable, Molenaer, Bright, Epstein, Weight, Lear and Seago.
The art trust is administered and maintained for the objects set out in its governing document by the Borough Council, which meets any deficit incurred each year on operating the facility.
The Trustees in making decisions about the Trust make those decisions with due regard to the objects of the Trust.
In addition, they have due regard to their legal duty to carry out the Trust’s charitable purposes for the Public Benefit and the Charity Commissions’ guidance thereon.
Achievements and performance
The Beecroft Art Trust is currently maintained to allow the purposes in its Governing document set out below to take place during the financial year 2020/21.
Due to Government restrictions in response to the Coronavirus pandemic the Beecroft Gallery in the ‘Old Library’ building on Victoria Avenue was unable to open during the year being reported on.
The General Purposes Committee members, acting in their capacity as Trustees, considered a report presented to them on 19[th] November 2020 regarding the former gallery building in Station Road. It was resolved that “the Council as Trustee of the Beecroft Art Trust be recommended to sell the Former Gallery and the Council should be offered first refusal to purchase at full market value, subject to charity law requirements.” These recommendations were subsequently “noted” at full Council on 10th December 2020, with the Councillors acting in their role as Trustees, so the recommendation stands (i.e. is approved).
At the same meeting the Trustees agreed to retain the Beecroft art collection in the former library building on an ad hoc basis, pending a more permanent solution which should be possible once the proceeds of sale from the Former Gallery have been received.
At the time of writing, the Station Road building has not been advertised for sale.
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BEECROFT ART TRUST Charity Registration No 310658 Year Ended 31[st] March 2021
The Trustee considers that the performance of the charity during the year was satisfactory.
Plans for the future
The Trustees intend to continue to pursue the sale of the Station Road building and continue the gallery’s informal occupancy in the Council’s ‘Old Library’ building on Victoria Avenue.
The Trustees are looking forward to the easing of Coronavirus restrictions from 12th April 2021, as outlined in the Government’s roadmap. The Beecroft Gallery in the ‘Old Library’ building will reopen as soon as is practicably possible, subject to approval of a COVID-19 risk assessment.
Financial review
The cost of maintaining the Beecroft Art Trust exceeded the net income and the operating deficit of £84,374 (2020: £176,506) has been funded from the Southend Borough Council General Fund.
Reserves Policy
The trust does not need to hold reserves as any deficit which arises on the operation of the trust, should the trust have no funds to meet it, is funded by Southend on Sea Borough Council, which is sole trustee of the trust.
Going concern
Beecroft Arts Trust meets the definition of a public benefit entity under FRS102. There are no material uncertainties about the charity’s ability to continue as a going concern.
Structure, governance, and management
Governing documents
The Trust’s Governing document is in the form of a Scheme sealed by Order of the Commissioners on 18[th] February 1980.
Trustee recruitment and training
Southend Borough Council elected members are corporate Trustees. Therefore, Councillors once elected become a corporate Trustee of the Trust.
Risk Assessment
The borough council, when carrying out risk assessments for its own activities, includes within the assessment the activities of the trust, so any major risks applicable to the trust are covered by the council arranging appropriate insurance or having in place strategies to cover other contingencies.
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BEECROFT ART TRUST
Charity Registration No 310658 Year Ended 31[st] March 2021
Background
The Beecroft Art Gallery was founded by the late Walter G. Beecroft of Leigh-on-Sea, who set up a trust fund to purchase the building and collected paintings which formed the nucleus of the present collection.
Opened in 1953, the building was extended in 1960 when Sydney Thorpe Smith bequeathed his collection of local topographic works which illustrate the development of the Southend area as seen through the eyes of local artists to the gallery.
Due to serious ongoing structural problems the building in Station Road was closed in Autumn 2013.
The Beecroft Art Gallery was reopened in Autumn 2014 at the old Central Library building. The gallery occupies the basement, ground floor and 1st floor levels; the lower levels are used for temporary exhibitions and the first floor is used for a bigger display of the permanent collection and a costume gallery.
Despite significant efforts by Council officers, it has not been possible to bring the former Gallery Building back into use for the purposes of the Trust since it was vacated in 2013. In December 2020 the Trustee opted to use the statutory sale provision in Section 6 of the Trusts of Land and Appointment of Trustees Act 1996 and proceed to sell (complying with S117-119 of the Charities Act 2011) and the proceeds will become investment permanent endowment.
Reference and administrative details
Trustee
Southend-on-Sea Borough Council
Secretary/Treasurer to the Trust
Southend-on-Sea Borough Council
Address
Civic Centre Victoria Avenue Southend-on-Sea Essex SS2 6EP
Independent Examiner
TC Group The Courtyard Shoreham Road Upper Beeding Steyning West Sussex BN44 3TN
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BEECROFT ART TRUST Charity Registration No 310658 Year Ended 31[st] March 2021
Statement of Trustees’ Responsibilities
The Trustees are responsible for preparing accounts which give a true and fair view of the state of affairs of the Charity as at the end of each financial year and the income and expenditure of the Charity for that period.
In preparing those accounts, the Trustees are required to:
-
Select suitable and applicable accounting policies and then apply them consistently
-
Make judgement and estimates that are reasonable and prudent
-
Prepare the financial statements on a going concern basis unless it is inappropriate to presume that the organisation will continue in business
The Trustees are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and enable it to ensure that the financial statements comply with charity legislation and the relevant governing instruments. They are responsible for safeguarding the Charity’s assets and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Results
The Trust’s financial results are as per the annexed accounts.
By order of the Trustees
Signed Joe Chesterton, Executive Director (Finance & Resources) Date 02/08/2022
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BEECROFT ART TRUST Charity Registration No 310658 Year Ended 31[st] March 2021
Independent Examiner’s Report
I report on the accounts of the Trust for the year ended 31[st] March 2021, which are set out on pages 6 to 11.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mark Cummins FCCA
For and on behalf of TC Group Office: Steyning, West Sussex
Dated: 9 August 2022
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Charity Registration No 310658 Year Ended 31[st] March 2021
BEECROFT ART TRUST
Statement of Financial Activities
| 2020/21 2020/21 2020/21 |
2020/21 2020/21 2020/21 |
2019/20 | |
|---|---|---|---|
| Unrestricted Endowment Total |
Total | ||
| Funds Funds Funds |
Funds | ||
| Note | £ £ £ |
£ | |
| Income From | |||
| Donations 3 |
84,374 - 84,374 |
176,506 | |
| Investments 4 |
3 - 3 |
5 | |
| Charitable activities | - - - |
1,726 | |
| Total Income | 84,377 - 84,377 |
178,237 | |
| Expenditure on | |||
| Charitable activities 5 |
84,377 - 84,377 |
178,237 | |
| Total expenditure | 84,377 - 84,377 |
178,237 | |
| Net income/expenditure and net movement in funds |
- - - |
- | |
| Reconciliation of Funds | |||
| Total funds brought forward | - 2,344,295 2,344,295 |
2,344,295 | |
| Total funds carried forward | - 2,344,295 2,344,295 |
2,344,295 |
All income and gains for the year are recognised on the statement of financial activities. All the Charity's activities are classified as continuing.
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BEECROFT ART TRUST
Charity Registration No 310658 Year Ended 31[st] March 2021
Balance Sheet
| Balance Sheet | ||
|---|---|---|
| 2020/21 | 2019/20 | |
| Total Funds |
Total Funds |
|
| Note | £ | £ |
| Fixed Assets | ||
| Tangible Assets 6 |
375,000 | 375,000 |
| Heritage Assets 6 |
1,969,295 | 1,969,295 |
| Total Fixed Assets | 2,344,295 | 2,344,295 |
| Current Assets | ||
| Cash at bank and in hand | 620 | 630 |
| Total Current Assets | 620 | 630 |
| Liabilities | ||
| Creditors: Amounts falling due within one year 7 |
(620) | (630) |
| Net current assets/(liabilities) | - | - |
| Total assets less current liabilities | 2,344,295 | 2,344,295 |
| The funds of the charity | ||
| Endowment funds 8 |
2,344,295 | 2,344,295 |
| Total charity funds | 2,344,295 | 2,344,295 |
Approved by the Trustee and signed on its behalf by an authorised signatory.
Signed
Joe Chesterton, Executive Director (Finance & Resources) Southend on Sea Borough Council for the Trustee
Date 02/08/2022
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BEECROFT ART TRUST Charity Registration No 310658 Year Ended 31[st] March 2021
Notes to the accounts
Note 1 Legal Status
Beecroft Art Trust is an unincorporated charity registered in England and Wales (charity number 310658).
Note 2 Accounting Policies
Basis of preparation
The accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2016) – (Charities SORP (FRS 102)), and the Charities Act 2011.
Beecroft Art Trust meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s). There are no material uncertainties about the charity’s ability to continue as a going concern given the continued support of Southend Borough Council.
Cash Flow Statement
In accordance with the Charities SORP (FRS 102) the charity is claiming exemption from the requirement to prepare a cash flow statement on account of it being a small charity.
Income
Donations and other forms of voluntary income are recognised as incoming resources when receivable, except insofar as they are incapable of financial measurement.
Charitable activities - represent income from rent and are recognised when receivable.
Investment income is accounted for when receivable.
Expenditure
Expenditure is accounted for on an accruals basis exclusive of the element of VAT which is recoverable by Southend Borough Council in accordance with VAT Notice 749 para 7.5.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries.
Tangible fixed assets and depreciation
Tangible fixed assets are capitalised at cost. Land (totalling £375,000) is not depreciated. Buildings have been depreciated on a straight-line basis over a period of 10 years. The art collection is held as a heritage asset and is not depreciated on the basis it is expected to increase in value.
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BEECROFT ART TRUST Charity Registration No 310658 Year Ended 31[st] March 2021
Cash at bank and in hand
Cash at bank and in hand includes cash and short term highly liquid investments. No separate bank account is maintained by the Trust, therefore all income and expenditure pass through the Borough Council’s account, and its cash balances are held within the Borough Council’s general bank account.
Creditors and provisions
Creditors and provisions are recognised where the charity has present obligation resulting from a past event that will probably result in a transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably.
Critical accounting estimates and judgements
In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised.
The trustees do not consider that there are any critical estimates or areas of judgement that need to be brought to the attention of the readers of the financial statements.
Note 3 Income from Donations
Donations of £68,809 (2020 £176,506) were from Southend Borough Council as the funding required to make up the operational deficit for the year. This donation is equitably apportioned across all operational trust expenditure. Included in the donation of £68,809 are the following donated services:
| Employees – seconded staff Administration |
2020 2020 £ £ - 79,109 343 311 |
|---|---|
| 343 79,420 |
Note 4 Income from Investments
Interest earned on cash balances held within Southend Borough Council.
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BEECROFT ART TRUST Charity Registration No 310658 Year Ended 31[st] March 2021
Note 5 Cost of Charitable Activities
| Charitable Activities | |
|---|---|
| 2021 2020 Restated |
|
| £ £ |
|
| Employees | - 79,885 |
| Exhibition Expenses | 3,829 13,942 |
| Building/Ground Maintenance | 4,272 6,593 |
| Business Rates | 19,149 18,850 |
| Utilities | 48,064 50,223 |
| Insurance | 8,100 7,800 |
| Miscellaneous Expenses | - - |
| Governance costs | 620 630 |
| Administration | 343 314 |
| 84,377 178,237 |
The support costs incurred are the administration services provided by Southend Borough Council and governance costs. Total support costs for the year were £963 (2020: £944).
Governance costs comprise solely of fees paid to independent examiners. During the year £620 (2020: £630) was paid to the independent examiner in respect of examination services.
Employee costs relate to employees of the Council.
No staff are remunerated over £60,000 in the year.
The charity is managed by Southend Borough Council and doesn’t have any key management personnel.
Note 6 Fixed Assets
| ixed Assets | |
|---|---|
| Asset cost, valuation, or revalued amount Balance brought forward @ 01/04/20 Balance carried forward @ 31/03/21 Accumulated depreciation and impairment reviews Balance brought forward @ 01/04/20 Balance carried forward @ 31/03/21 Net Book Value Brought forward @ 01/04/20 Carried forward @ 31/03/21 |
Freehold Land & Buildings Art Collection (Heritage Assets) Total £ £ £ 1,250,000 1,969,295 3,219,295 |
| 1,250,000 1,969,295 3,219,295 |
|
| 875,000 - 875,000 |
|
| 875,000 - 875,000 |
|
| 375,000 1,969,295 2,344,295 |
|
| 375,000 1,969,295 2,344,295 |
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BEECROFT ART TRUST Charity Registration No 310658 Year Ended 31[st] March 2021
Note 7 Creditors
Amounts falling due within one year
| due within one year | |
|---|---|
| Other Creditors | 2021 2020 £ £ |
| 620 630 |
Note 8 Endowment fund
The endowment comprises of the collection of art held by the Trust and the land and buildings owned by the charity.
Note 9 Trustee remuneration
No trustee was paid in respect of their services as a trustee in 2020 or 2021 and no expenditure was reimbursed.
Note 10 Related Party Transactions
During the year the trustee (Southend Borough Council) donated £84,374 (2020: £176,506) to the Trust in respect of the funding required to cover the operational deficit for the year. Southend Borough Council collected a further £3 (2020: £1,731) on behalf of the Trust in respect of income generated from facilities hire and interest earned on cash balances. The Trust paid the Council £83,757 in respect of operating costs for the year (2020: £178,237).
Note 11 Comparative Funds
All income and expenditure in 2020/21 was unrestricted.
Note 12 Subsequent Events
The Station Road building was sold on 8[th] February 2022 for £1,300,000.
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