## DUNWICH READING ROOM AND MUSEUM CHARITY REPORT AND ACCOUNTS FOR THE PERIOD JANUARY TO DECEMBER 2021 The Trustees present their report with the financial statements of the charity for the year ended 31[st] December 2021. The Trustees have adopted the provisions of the Statement Of Recommended Practice (SORP) in accordance with Financial Reporting Standards applicable in the United Kingdom and the Charities Act 2011. ## REGISTERED CHARITY No 310305 ## ACCREDITED MUSEUM No 592 ## Principal Addresses Postal: Dunwich Museum, St James Street, Dunwich, Saxmundham, Suffolk IP17 3DT Web: http://www.dunwichmuseum.org.uk/ ## Trustees Matthew Salusbury (Chairman) Katharine Chant (Curator) John Cary (Treasurer) David Cook Susan Hardy Patricia Boechler Prof David Sear Caroline Gay Way ## Principal sub-contractors Jane Hamilton (Manager) Bethany Brookhouse (Associate Manager) Timothy Holt-Wilson (Archivist) ## Independent Examiner Geoffrey Abell ## Bankers Barclays Bank plc, Waveney Valley, 23 New Market, Beccles, NR34 9HD ## Solicitors Nicholsons, 23 Alexandra Road, Lowestoft, NR32 1PP 1 DRRM Report and Accounts 2021 ## REPORT OF ACTIVITIES DURING THE YEAR 2021 I took over as Chair of the Trustees in January 2021, succeeding John Cary who has put in so much hard work as Chair over the previous five years, on the Reading Room and the planned transformation of the DRRMC to a CIO. Ann Donnachie as museum accountant and minutes secretary continues to assist John in his role as treasurer. We appointed two new trustees in early 2021: Caroline Gay Way, who has previously been involved in poetry events for the Museum and David Sear, Professor of Physical Geography at the University of Southampton, who has already contributed much to our understanding of how climate change forces have shaped Dunwich. The Museum wasn’t able to reopen for the 2021 season until “Step 3” of the Government’s lockdown easing on 17 May and we decided not to go ahead with our usual Boxing Day to New Year’s Day reopening. The pandemic brought its problems and advantages too: we received business support grants from East Suffolk and a generous recovery grant from the Arts Council than compensated for the loss in other income. Understandably, most volunteers continued to stay away in 2021. The anchor on display outside the Museum – believed to be from an 18[th] century Admiralty survey ship – was lifted by tractor onto a new, safer stand in time for the Museum’s reopening in May. The stand was designed by John Cary. Chris Freeman and Andrew Hamilton, who did the heavy lifting, donated their labour to the Museum. Beth Brookhouse, who joined the staff of Dunwich Museum as a Museum Associate the previous year, set up the Dunwich Museum Kid’s Club which ran numerous activities for local children this year: tile-making and a “Dunwich at War” event. Beth also greatly increased the reach of the Museum’s social media accounts and refreshed our website. In partnership with Art Branches and Dunwich Greyfriars Trust we participated in the Chronicles of Greyfriars – a series of family-friendly mostly outdoor activities throughout July and August. Together with Stephanie Hartick and Tim Holt-Wilson of Art Branches we ran successful events including ‘Dunwich Voices’ a music and song event, flag making and family archaeology days. In March we held our Museum Talk – via Zoom, given by Graham Scott, Senior Diver with Wessex Archaeology, with an update on the mysterious Dunwich Bank Wreck and its cannons and other artefacts. September 2021 saw the acquisition by the Museum of the Joshua Kirby Map of Dunwich, made possible by generous donations by villagers and supporters. The map was prepared for conservation and framing ready to become to centrepiece of an exhibition to open the 2022 season. Many thanks again to Geoff Abell for doing the independent examination of our accounts Matt Salusbury, Chairman 2 DRRM Report and Accounts 2021 Dunwich Reading Room and Museum Charity Charity No 310305 ## FINANCIAL ACTIVITIES FOR THE YEAR ENDING 31[ST] DECEMBER 2021 |**Income from Charitable**
**Activities**
Sales
3
Less cost of sales
3
Gross Profit
School Visits 3
TV Rights
3
Misc. Income
3
Reading Room Hire 3
Refunds 3|**Income from Charitable**
**Activities**
Sales
3
Less cost of sales
3
Gross Profit
School Visits 3
TV Rights
3
Misc. Income
3
Reading Room Hire 3
Refunds 3|2021
2021
Unrestricted
HLF
16,701
(7,996)
8,706
175
164
52
380
-|2021
**TOTAL**
16,701
(7,996)
8,706
175
164
52
380
-

9,476
26,389
20,430

46,819

**56,295**

30,475
8,258
**38,733**
**17,562**
2,180
**15,382**
1,991
16,694

406,760
**34,066**
**440,826**|_2020_
_TOTAL_
_10,295_
_(4,311)_| |---|---|---|---|---| |||||_5,984_
_90_
_250_
_-_
_270_
_1,526_| ||**Voluntary Income**
Donations 3
Grants 3|9,476
-
26,389
10,930
9,500||_8,121_
_14,636_
_36,315_| ||**Total Operating Income**
Less Expenditure
Trading and Direct Costs 4
Management & Administration 4|37,319
9,500||_50,951_| |||46,795
9,500||_59,071_| |||22,892
7,583
8,258
-||_25,242_
_4,961_| ||**Total Expenditure**|31,150
7,583||_30,203_| |||||| |||15,645
1,917||_28,868_| |||2,180||_2,306_| |||13,465
1,917||_26,562_| |||1,991
16,694
406,760
-
32,149
1,917
438,909
1,917||_1,961_
_7,699_
_370,538_
_36,222_
_406,760_| *Earnings before investment income and depreciation 3 DRRM Report and Accounts 2021 ## **Balance Sheet as at 31 Dec 2021** |Fixed Assets NBV
Buildings
7
Fixtures & Fittings
7
Museum - contents
7
Plant & Machinery
7
Fixed Asset Investments
8
**TOTAL FIXED ASSETS**
Current Assets
Stock & Work in Progress
5
Debtor, prepayments
5
Gift Aid Pending
Current bank accounts
5
COIF Deposit Account
5
Cash in hand
5
Less Creditors:
Amounts due within one year
6
**Net Current Assets**
**Total Net Assets**
Represented by
Capital Fund
9
General Reserve
9
Arts Council COVID 19 Fund
9
HLF Fund (Restr)
Fabric and building repairs fund
9
Future Development fund
9
Acquisitions Fund
9
**Funds at 31 Dec 2021**|2021
174,978
-
80,000
596
255,574
124,761
380,335
6,763
50
2,755
28,502
27,021
80
65,170
4,679|_2020_
_176,793_
_98_
_72,000_
_864_| |---|---|---| |||_249,754_| |||_108,067_
_357,821_| |||_7,812_
_2,107_
_19,386_
_25,030_
_141_| |||_54,476_
_5,538_| ||60,491
440,826
247,246
89,992
-
1,917
18,601
73,070
10,000
440,826|_48,938_| |||_406,760_| |||_249,427_
_68,975_
_3,382_
_18,601_
_56,376_
_10,000_
_406,760_| Signed by two trustees on behalf of all trustees Signature |Print name|Print name|Date| |---|---|---| |John Cary||28 Apr 2022| |Matt Salusbury||| |Matt Salusbury||28 Apr 2022| 4 DRRM Report and Accounts 2021 ## **Note 1 Basis of Preparation** ## 1.1 Basis of accounting - These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with - Accounting and Reporting by Charities – Statement of Recommended Practice (FRS 102) - and with Accounting Standards - and with the Charities Act 2011 - 1.2 Change in basis accounting - There has been no change to the accounting policies (valuation rules and methods of accounting) since last year, except for the following: ## 1.3 Changes to previous accounts - No changes have been made to the accounts for previous years except for the following: NONE ## **2 Accounting policies** Recognition of incoming These are included in the Statement of Financial Activities when: resources - The charity becomes entitled to the resources; and - The trustees are virtually certain they will receive the resource; and - The monetary value can be measured with sufficient reliability |Recognition of incoming
resources|These are included in the Statement of Financial Activities when:
•
The charity becomes entitled to the resources; and
•
The trustees are virtually certain they will receive the resource; and
•
The monetary value can be measured with sufficient reliability| |---|---| |Incoming resources with related|Where incoming resources have related expenditure (as with fundraising or| |expenditure|contract income) the incoming resources and related expenditure are reported| ||gross in the SoFA.| |Grants and donations|Grants and donations are only included in the SoFA when the charity has| ||unconditional entitlement to the resources.| |Tax reclaims on donations and|Incoming resources from tax reclaims are included in the SoFA at the same time| |gifts|as the gift to which they relate.| |Contractual income and|This is only included in the SoFA once the related goods or services have been| |performance related grants|delivered.| |Gifts in kind|Gifts in kind are accounted for at a reasonable estimate of their value to the| ||charity or the amount actually realised.| ||Gifts in kind for sale or distribution are included in the accounts as gifts only when| ||sold or distributed by the charity.| ||Gifts in kind for use by the charity are included in the SoFA as incoming resources| ||when receivable| |Donated services and facilities|These are only included in incoming resources (with an equivalent amount in| ||resources expended) where the benefit to the charity is reasonably quantifiable,| ||measurable and material. The value placed on these resources is the estimated| ||value to the charity of the service or facility received.| |Volunteer help|The value of any voluntary help received is not included in the accounts but is| ||described in the trustee’s annual report.| |Investment income|This is included in the accounts when receivable.| |Primary Purpose Trading|The charity trades as a gift shop to support its primary purpose| |Investment gains and losses|This includes any gain or loss on the sale of investments and any gain or loss| ||resulting from revaluing investments to market value at the end of the year| |**EXPENDITURE AND**|| |**LIABILITES**|| |Liability recognition|Liabilities are recognised as soon as there is a legal or constructive obligation| ||committing the charity to pay out resources.| |Governance costs|Include costs of the preparation and examination of statutory accounts, the costs| ||of trustee meetings and cost of any legal advice to trustees on governance or| ||constitutional matters.| |Grants with performance|Where the charity gives a grant with conditions for its payment being a specific| |conditions|level of service or output to be provided, such grants are only recognised in the| ||SoFA once the recipient of the grant has provided the specified service or output.| |Support costs|Support costs include central functions and has been allocated to activity cost| ||categories on a basis consistent with the use of resources, e.g. allocating property| ||costs by floor areas, or per capita, staff costs by the time spent and other costs by| ||their usage.| ## **ASSETS** 5 DRRM Report and Accounts 2021 Tangible fixed assets for use by the charity Investments Stocks and work in progress These are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost or, if gifted, at the value to the charity on receipt. Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees’ best estimate of market value These are valued at the lower of cost or market value POLICIES ADOPTED ADDITONAL TO OR DIFFERENT FROM THOSE ABOVE It is the policy of the charity not to depreciate tangible fixed assets where contents cannot be differentiated from plant or equipment. However a charge is being made of 0% (SL) on buildings 10% (SL) on temporary buildings and 20% (SL) on plant where they can be identified |**3**||**INCOMING RESOURCES**
**Voluntary Income**
Donations
Gift Aid Donations|2021
2021
2021
2021
2021
Gen Res
Cap Fund
C-19 Fund
HLF
**Total**
17,115
17,115
9,274
9,274
26,389
26,389
9,355
9,355
9,500
9,500
1,575
1,575
10,930
9,500
20,430
16,701
16,701
(7,996)
(7,996)
175
175
164
164
52
52
380
380
-
-
9,476
9,476
3
3
1,988
1,988
1,991
1,991
48,786
9,500
**58,286**|_2020_
_Total_
12,103
2,533| |---|---|---|---|---| |||**Grants from other organisations**
Grants DTT
Grants HLF
Grants Arts Council||14,636
1,844
300
14,171
20,000| |||**Income from Charitable Activities**
Trading Turnover
Cost of Sales
School Visits
TV Rights
Misc Income
Reading Room Hire
Refunds||36,315
10,295
(4,311)
90
250
-
270
1,526| |||**Investment Income**
COIF Interest
COIF Dividends||8,121
12
1,949| |||||1,961| |||**TOTAL INCOMING RESOURCES**||61,032| 6 DRRM Report and Accounts 2021 _Total_ Gen Res Cap Fund C-19 Fund **4 OUTGOING RESOURCES** HLF **Total** ## **Charitable Activities** |**5**||Grants Payable
Institutions
**Trading & Direct Costs**
Managers
Distribution (Shop) Expenses
Business Rates
Utilities
Telephone/ ISP
Cleaning
Repairs & Renewals (Museum)
Repairs & Renewals (Reading Room)
Security & Fire Prevention
Insurance
Exhibitions & Activities|12,000
6,283
18,283
402
402
107
107
2,390
2,390
427
427
730
730
217
217
733
733
618
618
1,794
1,794
3,474
1,300
3,474
22,892
7,583
30,475
229
229
242
242
6,505
6,505
374
374
-
-
786
786
122
122
-
-
-
-|| |---|---|---|---|---| |||||12,943
85
-
2,086
425
953
3,086
2,728
1,220
1,446
270| |||**Management & Administration**
Office Expenses
Subscriptions
General expenses
Professional Fees
Advertising & Marketing
Bank Charges
Finance Costs
Archive & Curatorial Expenses
Conservation
Volunteer Expenses||25,242
216
157
6
911
191
390
2,471
-
618| |||**Depreciation**
Depreciation(unrestricted)|8,258
,
8,258
-
2,180
2,180
2,180
2,180
**31,150**
**2,180**
**-**
**7,583**
**40,913**
**17,635**
**(2,180)**
**-**
**1,917**
**17,373**
Total
**Total**
6,763
6,763
50
50
2,755
2,755
27,793
27,793
-
-
710
710
-
-
27,021
27,021
80
80
65,170
65,170|
4,961
2,306| |||**Governance Costs**
Independent Examiner||2,306| |||||| |||**TOTAL OUTGOING**
**RESOURCES**||32,509| |||||| |||**NET INCOMING RESOURCES**||28,523| |||**Current Assets**
Stock & Work in Progress
Trade Debtors & prepayments
Gift Aid Pending
Current Bank
Undeposited Receipts
Paypal Bank
Sumup Acc
COIF Bank
Cash||_Total_
7,812
-
2,107
18,688
61
569
129
25,030
80| |||TOTAL||54,476| 7 DRRM Report and Accounts 2021 |**6**
**8**
**9**
**10**
**7**||**Creditors**
Amounts due within 1 year:
Amazon
Anglia Revenues
Ann Donnachie
Richard Hoggett
Leiston Press
M&U Cleaning
Modes
Jane Hamilton (expenses)
Southern Electric
Deferred Income
Beth Brookhouse|Total
-
27
156
-
-
-
-
1,724
447
-
2,325|








||_Total_
(51)
-
-
200
224
77
88
-
-
5,000
-| |---|---|---|---|---|---|---| |||TOTAL
4,679
**Investment Assets**
Units 1
Jan
Jan p/
share
Value 1 Jan

Income Units
3,759
1,798
67,567
Additions
-
-
Total Units
3,759
Accumulation Units
196
20,619
40,501
**Fixed Assets**
Cost
Depr
NBV
2021
2021
2021
Buildings
203,801
28,823
174,978
F&F
1,183
1,183
-
Museum Contents
80,000
-
80,000
Plant & Machinery
1,908
1,312
596
**TOTAL FIXED ASSETS**
**286,892**
**31,318**
**255,574**||||5,538
NBV
2020
176,793
98
72,000
864| ||||||278,892
29,138|249,754| ||||||Dec p/ share
Value 31
Dec
2,054
77,193
24,217
47,568|Gains/
Losses
9,627
7,067| |||TOTAL
**100,067**|||**124,761**|**16,694**| |||**Statement of**
**Funds**
Capital
Fund
General
Reserve
Fabric
and
building
repairs
fund
_Future_
_Developme_
_nt fund_
Acquisiti
ons
Fund
HLF
Fund
(Restr)
Arts
Council
COVID
19 Fund
Funds at 1st January
2021
249,427
68,975
18,601
_56,376_
10,000
-
3,382
Additions
Net incoming
resources
(2,180)
21,017
1,917
(3,382)
Revaluation of assets
16,694
Transfers
Transfers
Transfers||||**TOTAL**
**406,760**
**17,373**
**16,694**| |||**Funds at 31st**
**December 2021**
**247,246**
**89,992**
**18,601**
**_73,070_**
**10,000**
**1,917**
**-**||||**440,826**| |||**Reconciliation and movement of**
**Funds**
Net
Current
Assets
Tangible
Assets
Fixed
Asset
Investments
Capital Fund
-
247,246
General Reserve
38,041
8,328
43,624
Fabric and building repairs fund
18,601
Future Development fund
73,070
Acquisitions Fund
1,933
8,067
HLF (restr)
1,917||||**TOTAL**
**247,246**
**89,992**
**18,601**
**73,070**
**10,000**
**1,917**| |||**Assets at 31st December 2021**
**60,491**
**255,574**
**124,761**||||**440,826**| 8 DRRM Report and Accounts 2021 ## Section A ## Independent Examiner’s Report > Report to the trustees of The Dunwich Reading Room and Museum Charity > On the accounts for the year ended 3 1 1 2 2 1 Charity No 3 1 0 3 0 5 > Set out on pages 1 - 6 **Respective responsibilities of trustees** The charity’s trustees consider that an audit is not required for this year (under section **and examiner** 42(2) of the Charities Act 1993 (the Act)) and that an independent examination is needed. It is my responsibility to: • examine the accounts (under section 43 of the Act); • to follow the procedures laid down in the General Directions given by the Charity Commission (under section 43(7)(b) of the Act); and • to state whether particular matters have come to my attention. **Basis of Independent examiner’s** My examination was carried out in accordance with General Directions given by the **statement** Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts. **Independent examiner’s statement** In the course of my examination, no matter has come to my attention (other than that disclosed below): 1) Which gives me reasonable cause to believe that in, any material respect, the trustees have not met the requirements to ensure that: • proper accounting records are kept (in accordance with section 41 of the Act); and • accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or 2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed 2 May 2022 Name Geoffrey Abell Address The Old Forge, St James Street, Dunwich Saxmundham IP17 3DU 9 DRRM Report and Accounts 2021 ## Section B ## Disclosure Only complete if the examiner needs to highlight material problems Give here brief details of any items that the examiner wishes to disclose 1. The DRRM chooses to operate a number of Funds (see Note 10) some of which have had investments allocated to them. All of the revaluation of those assets (£16,694) has been allocated to just one of those funds, the Future Development Fund. Since all the Funds in question are Unrestricted this is legitimate, but presentation might have been clearer if the revaluation had been allocated in proportion to the investment holdings of the Funds, and consolidation achieved by explicit interfund transfers. 10 DRRM Report and Accounts 2021