## **Trustees' Annual Report for the period**
## **From**
Period start date Period end date
**To**
01 Sept 2020 31 Aug 2021
Section A Reference and administration details
March **2012**
**TAR**
1
## **Charity name**
Sonning Common County Primary School Association
## **Other names charity is known by**
## **Registered charity number (if any)**
309636
**Charity's principal address**
38 Woodlands Road, Sonning Common
March **2012**
**TAR**
2
## Reading
## Berks
## **Postcode**
## **RG4 9TE**
## **Names of the charity trustees who manage the charity**
**Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any)**
March **2012**
**TAR**
3
1
Amy O’Connor Chair 28/01/2019 to date
2
Carly Hunt Treasurer 18/01/15 to date
3
Caroline Conway Ordinary Member 2018 to date
4
Emma Lawrence Ordinary Member 2015 to date
5
Helen White
March **2012**
**TAR**
4
Ordinary Member 2015 to date
6
Louise Fooks Ordinary Member 2018 to date
7
Helen Simic Secretary 28/01/2019 to date
8
Wendy Perry Ordinary Member 2016 to date
9
Jackie Landon Ordinary Member 2016 to date
March **2012**
**TAR**
5
10
11
Susannah Rainsborough Ordinary Member 2016 to Date
12
13
14
March **2012**
**TAR**
6
15
16
17
18
TAR
March 2012
19
20
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
8
## **Names and addresses of advisers (Optional information)**
## **Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
March **2012**
**TAR**
9
**Description of the charity’s trusts**
Type of governing document (eg. trust deed, constitution)
Constitution
How the charity is constituted
(eg. trust, association, company)
Membership of all parents of Sonning Common Primary School
Trustee selection methods
(eg. appointed by, elected by)
Elected by Committee
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
The PTA is formed by parents/guardians, teachers and ancillary staff from the Primary School and works closely with the school and the head teacher to ensure that all funds raised are spent appropriately.
The charity is a member of PTA UK
The charity holds regular committee meetings and sub committees are often formed to work on specific fundraising events.
## **Section C Objectives and activities**
## **Summary of the objects of the charity set out in its governing document**
- We foster extended relationships between staff, pupils and parents
- We engage in activities which support the school and advance the education of the pupils
- We provide and assist in the provision of facilities or items for education at the school which are not provided from statutory funds.
## **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
The PTA host a number of events such as the Summer and Christmas Fetes which are aimed at enhancing existing pupil/family relations within the school as well as encouraging other local residents to participate/attend.
We hold several events through the year which are aimed solely at the parents and the local village community and this is usually done in the form of Quiz nights which are very successful.
The PTA also hosted 2 school disco’s open to each year group and a film night.
As of March 2020 all of our usual fundraising activities were curtailed due to the Covid-19 pandemic and so none of our usual events took place.
March **2012**
**TAR**
10
**Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
March **2012**
**TAR**
11
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
Unfortunately from March 2020 we have been under Covid-19 restrictions and so all of our fundraising has come via non contact events such as the school lottery, raffles, Christmas tree sales and trails and hunts done around the village in school holidays.
Our lottery has raised £2867.10 and we opened a JustGiving fundraising page to raise money for an outdoor covered area and this has received donations of £8412.02 to date.
The sale of Christmas trees was also very successful raising £3908.90
## **Section E Financial review**
March **2012**
**TAR**
12
- The charity aims to maintain sufficient funds to ensure that
- **Brief statement of the** major events and activities can be paid for (especially large **charity’s policy on** cash floats for major fairs) **reserves Details of any funds materially in deficit** ——
- **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted. a
## **Section G Declaration**
## **The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
March **2012**
**TAR**
13
**Full name(s)**
Carly Hunt
**Position (eg Secretary, Chair, etc)**
Treasurer
**Date**
## 02/09/21
March **2012**
**TAR**
14
**Sonning Common Primary School Association 309636 Receipts and payments accounts For the period** 09/01/2020 08/31/2021 **To from**
**----- Start of picture text -----**
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Uniform - - - -
Fund Raising 20,111 - - 20,111
Fair/Events/OYB 4,998 - - 4,998
School Purchases - - -
Interest 0 - - 0
Other donations 566 - - 566
- - -
- - - -
25,675 - - 25,675
Sub total (Gross income for AR)
===
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
— Total receipts ———— 25,675 - - 25,675
A3 Payments
Uniform 450 - - 450
Fund Raising 3,780 - - 3,780
Fair/Events/OYB 649 - - 649
SS
**----- End of picture text -----**
CCXX R1 accounts (SS)
07/07/2022
1
**----- Start of picture text -----**
School Purchases 2,724 - - 2,724
Class Donations 1,291 - - 1,291
Insurance - - -
Other 192 - - 192
- - - -
- - - -
Sub total 9,086 - - 9,086
**----- End of picture text -----**
**----- Start of picture text -----**
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - -
Total payments 9,086 - - 9,086
Net of receipts/(payments) 16,589 - - 16,589
A5 Transfers between funds - - - -
A6 Cash funds last year end 34,936 - - 34,936
Cash funds this year end 51,526 - - 51,526
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period**
|||||**Unrestricted**|**Unrestricted**|**Restricted**|
|---|---|---|---|---|---|---|
|||**Categories**|**Details**||**funds**|**funds**|
|**B1**|**Cash**|**funds**|Current Account
Capital Reserve Account
OYB + Paypal Account
**_Total cash funds_**|
|**to nearest £**
**40,795**
**4,015**
**6,716**
**51,526**
|**to nearest £**
**-**
**-**
**-**
**-**|
||||(agree balances with receipts and payments
account(s))|OK|OK||
CCXX R2 accounts (SS)
2
07/07/2022
## **B2 Other monetary assets**
## **B3 Investment assets**
## **B4 Assets retained for the charity’s own use**
|**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Unrestricted**
**funds**
**Restricted**
**funds**|**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Unrestricted**
**funds**
**Restricted**
**funds**|
|---|---|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|
## **Details**
**----- Start of picture text -----**
Fund to which
Cost (optional)
Details asset belongs
-
-
-
-
-
**----- End of picture text -----**
**----- Start of picture text -----**
Fund to which
Cost (optional)
Details asset belongs
-
-
-
-
-
-
-
-
**----- End of picture text -----**
CCXX R3 accounts (SS)
3
07/07/2022
**Fund to which Amount due Details liability relates (optional) B5 Liabilities - - - - -** === Signed by one or two trustees on behalf of all the trustees Signature Print Name Carly Hunt ee
CCXX R4 accounts (SS)
07/07/2022
4
## **CC16a**
## **Last year**
## **to the nearest £**
**5,281 17,508**
**6 4,794 - - 27,589**
**-**
**27,589**
**2,617 7,459**
CCXX R5 accounts (SS)
07/07/2022
5
**19,221 1,436 192 - - 30,925**
**-**
**30,925 - 3,335 - 38,271 34,936**
## **Endowment funds**
## **to nearest £**
**-** OK
CCXX R6 accounts (SS)
6
07/07/2022
## **Endowment funds**
## **to nearest £**
**-**
**Current value (optional)**
**-**
**Current value (optional)**
**-**
CCXX R7 accounts (SS)
07/07/2022
7
**-**
## **When due (optional)**
Date of approval 09/02/2021
CCXX R8 accounts (SS)
8
07/07/2022
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/ members of**
Charity Name
Sonning Common Primary School Association
31/08/2021 **On accounts for the year ended**
**Charity** 309636 **no (if any)**
**Set out on pages** 1 and 2
)
**Responsibilities and basis of report**
I report to the trustees on my examination of the accounts of the Sonning Common Primary School Association for the year ended 31/08/2021
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Signed:**
**Date:** 18/11/2021
**Name:** Louise Ellis
1
**Oct 2018**
**IER**
## **Relevant** ACA **professional qualification(s) or body (if any):**
**Address:** 26 Sedgewell Road Sonning Common Reading RG4 9TA
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
2
**Oct 2018**
**IER**
IER
Oct 2018