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2020-08-31-accounts

THE ABINGDON MUSIC CENTRE TRUST FINANCIAL STATEMENTS 31 AUGUST 2020

Charity Number 309181

THE ABINGDON MUSIC CENTRE TRUST

FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2020

CONTENTS PAGE Trustees Annual Report 1 Independent Examiner’s Report on the accounts 6 Receipts and Payments accounts 7

THE ABINGDON MUSIC CENTRE TRUST

TRUSTEES ANNUAL REPORT YEAR ENDED 31 AUGUST 2020

Section A Reference and administration details

Charity name THE ABINGDON MUSIC CENTRE TRUST

Other names charity is known by

Registered charity number (if any) 309181

Charity's principal address LARKMEAD SCHOOL, FARINGDON ROAD

ABINGDON-ON-THAMES OXFORDSHIRE Postcode OX14 1RF

Names of the charity trustees who manage the charity

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18		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body)
entitled to appoint trustee (if
any)
Annalise DOBSON
David SHAW
Alison LANE Secretary
Jim HINES Chair
Katie DAVID
RosemaryBRUCE
David RIDDLE
Peter STEAD
Anne NEWTON
Amena HASSANALI-
SUTTON		 Appointed 18 October 2019

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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THE ABINGDON MUSIC CENTRE TRUST

TRUSTEES ANNUAL REPORT YEAR ENDED 31 AUGUST 2020

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of advisor
Name
Address
Independent Examiners Nockels Gee 5 The Chambers, Vineyard, Abingdon-on-Thames, OX14
3PX
Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Declaration of Trust dated 1[st] October 1973, as varied by scheme of 5[th] (eg. trust deed, constitution) June 2001, as amended 16[th] June 2015, as amended 7[th] February 2019. How the charity is constituted The Trust is an unincorporated organisation. (eg. trust, association, company) Nominated by existing Trustees having consideration of relevant Trustee selection methods experience, interests, skills and likely contribution following discussion (eg. appointed by, elected by) with nominee.

Additional governance issues (Optional information)

You may choose to include The Trustees regularly review the major risks the Trust faces. Insurance additional information, where and Health and Safety issues are assessed annually. relevant, about:

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THE ABINGDON MUSIC CENTRE TRUST

TRUSTEES ANNUAL REPORT YEAR ENDED 31 AUGUST 2020

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

Abingdon Music Centre Trust was established to make music available as widely as possible within the local community for both adults and children. The trust runs music classes and workshops throughout the year and provides opportunities for local music makers and teachers to use its premises for music making.

Summary of the main activities undertaken for the public benefit in relation to these objectives (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

The trust has taken note of, and had regard for the guidance on public benefit issued by the Charity Commission and uses it to help with its current and future planning. Benefits to the public are real, and do not harm others. Access to benefits is unrestricted within practical constraints relating to the premises used. Disabled access is available at our activities. We charge fees for our activities but hold those fees at the lowest possible levels consistent with continued solvency.

The Trust runs music classes and workshops throughout the year for all age groups. We work with children’s centres, schools and care homes for older people to enhance benefit to others.

The Trust provides the opportunity for local music makers and teachers to use its premises for music making.

We have continued to extend our work with the community of Abingdon through further contributions to events in the town. The trust were able to offer a limited range of online lessons and activities throughout the Covid-19 pandemic and are continuing to develop and offer these courses for the following year.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

Volunteers make an important contribution to Abingdon Music Centre, they give their time freely and we are grateful for their support.

Any surplus funds at the end of the year are retained by the trust to help further its aims.

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THE ABINGDON MUSIC CENTRE TRUST

TRUSTEES ANNUAL REPORT YEAR ENDED 31 AUGUST 2020

Section D Achievements and performance

The Trust again successfully held a wide range of classes and Summary of the main workshops. Particular emphasis is given to early music development achievements of the charity with over 100 children under school age regularly attending classes. during the year The Trust, as in previous years, provided administration support to the Frances Kitching Trust (Registered Charity 259127) and providing facilities for young musicians.

We continued a series of intergenerational classes involving the elderly and very young. We continued to work in several care homes, often in partnership with Oxfordshire Adult Learning.

The trust had to stop all face to face activities due to Covid-19. The majority of teachers were furloughed, however with the help of some staff and volunteers, we were able to offer online activities for a limited range of members. From July 2020 we were able to develop and run a wider range of classes and online activities, which will also be offered in the following year.

Section E Financial review

To ensure continuity of classes and facilities general reserves are held Brief statement of the charity’s at the level of three month’s salary costs and one year of premises policy on reserves commitments. Additional funds are constantly sought for the purchase and maintenance of musical instruments and equipment and for specified projects. Some funding obtained is specifically restricted to the purpose described below. At the 31[st] August 2020, total reserves stood at £48,290 (2019 - £50,840), which was made up of unrestricted funds of £47,754 (2019 - £49,855) and restricted funds of £536 (2019 - £985). Unrestricted reserves can be spent and are used in accordance with charitable objectives at the discretion of trustees. Our restricted funds at the year end related to:• Children Fund – set up to support our work with children (minors under the age of 18 years) by a single donations of £600 and the residue at 31[st] August 2020 amounted to £536 (2019 - £548). • Equipment Funding - related to funding to buy new musical and the balance at 31[st] August 2020 amounted to £0 (2019 - £437).

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THE ABINGDON MUSIC CENTRE TRUST

TRUSTEES ANNUAL REPORT YEAR ENDED 31 AUGUST 2020

Details of any funds materially in deficit

The funds were not in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

The trusts principal funding sources in the year consisted of money received from outreach activities, grants, donations, room rental hire, workshops and classes and investment income.

The trust holds investments at 31[st] August 2020 totalling £36,469 (2019 - £35,324) which relates to reserve funding placed in investments with the CCLA. It is the policy of the trust to hold these surplus funds with the CCLA in order to maximise income. Sufficient funds are always readily available in order to enable the charity to achieve its objectives; the Trustees are committed to safeguarding these reserves whilst seeking any prudent performance enhancing initiatives. Investments are held at their bid market value. There were no additional investments purchased in the year, nor were any investments disposed.

The trustees review current and funding needs on a regular basis to ensure funds held are sufficient.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg secretary, chair,
etc)
Date

J N HINES		 A J LANE


CHAIR		 SECRETARY
27 May 2021
27 May 2021

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THE ABINGDON MUSIC CENTRE TRUST

Independent examiner's report on the accounts

Report to the trustees/ members The Abingdon Music Centre Trust of On accounts for Charity no (if any) 309181 the year ended[31 August 2020 ] Set out on pages 7 and 8

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 August 2020.

Responsibilities and basis of report As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

I report to the trustees on my examination of the accounts of the above trust for the year ended 31 August 2020.

Responsibilities As the charity trustees of the Trust, you are responsible for the preparation of the and basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Signed:
Name:
Relevant
professional
qualification:
Address:		 8 June 2021
Helen Gee
FCCA
Nockels Gee
Chartered Certified Accountants,
5 The Chambers,
Vineyard,
Abingdon-on-Thames,
OX14 3PX

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Charity No 309181

THE ABINGDON MUSIC CENTRE TRUST

RECEIPTS AND PAYMENTS ACCOUNTS YEAR ENDED 31 AUGUST 2020

Section A Receipts and payments

Unrestricted funds

to the nearest £

Restricted Endowment Total funds Last year funds funds

to the nearest £ to the nearest £

to the nearest £ to the nearest £

A1 Receipts

A1 Receipts
Associated Board exam fees -
Adult & school age class fees 33,178
Pre school & workshopfees 6,451
Music, tapes, books & CD's sold -
Room rentals 3,359
Sundryreceipts & refreshments 51
Donations 2,414
Investment income 1,121
Frances KitchingTrust 5,000
Outreach 17,080
CommunityPerformances -
Memberships 455
HMRC Job Retention Scheme 16,417
Sub total 85,526
A2 Asset and investment sales, etc.
Total receipts
A3 Payments
- - - -
85,526
-
29,932
(85)
-
4,074
2,117
8,159
-
43,021
528
1,018
-
-
88,764		 990
-
12
1,427
-
-
-
-
-
-
-
-
-
-
1,439		 -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Associated Board Fees -
Tuition fees 29,932
Musical instruments & equipment (85)
Music, tapes, books and CD's -
Miscellaneous expenses & materials 4,074
Office & administration expenses 2,117
Rent, rates & room hire 8,159
Cleaning -
Staff salaries & honorarium 43,021
Accountancyfees 528
Insurance 1,018
Frances KitchingTrust -
Memberships -
**Sub total ** 88,764
A4 Asset and investment purchases,
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
**Cash funds this year end **
- - - -
88,764
(3,238)
-
14,523
11,285		 1,439
(449)
-
985
536		 -
-
-
-
-
(3,238) (449) - (3,687)
- - - -
14,523 985 - 15,508
11,285 536 - 11,821

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Charity No 309181

THE ABINGDON MUSIC CENTRE TRUST

RECEIPTS AND PAYMENTS ACCOUNTS YEAR ENDED 31 AUGUST 2020

Section B Statement of assets and liabilities at the end of the period

Categories
B2 Other monetary assets
B3 Investment assets
B4 Assets retained for the
B5 Liabilities
Signed by one or two trustees on behalf of
all the trustees
Total cash funds
Details
Details
CCLA Investment Fund
Details
COIF deposit account
Details
Details
Signature
(agree balances with receipts and payments account(s))
B1 Cash funds
Petty cash
NatWest current account
CAF cash account		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
62
-
146
536
-
-
11,077
-
11,285
536
Unrestricted
f nds
Restricted
f nds
to nearest £
to nearest £
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
Unrestricted
31,123
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
Print Name
J N HINES
A J LANE		 Endowment
funds
to nearest £
-
-
-
-
-
Endowment
f nds
to nearest £
-
-
-
Current value
(optional)
36,469
-
-
Current value
(optional)
-
-
-
When due
(optional)
Date of
approval
J N HINES 27-May-21
A J LANE 27-May-21

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