Registered Charity Number :- 309146
## HEMDEAN HOUSE SCHOOL LIMITED FINANCIAL STATEMENTS
FOR THE YEAR END 31 August 2023
**Hemdean House School Limited Hemdean Rd Caversham Reading**
**HEMDEAN HOUSE SCHOOL LIMITED**
**TRUSTEES’ REPORT**
FOR THE YEAR ENDED 31 August 2023
The Governors, being also directors of the Charitable Company, present their report together with the Financial Statements of the Charitable Company for the year ended 31 August 2023. The Report of the Governors is also the Directors’ Report by s234 of the Companies Act 1985 and the Trustees’ Reports as required by part VI of the Charitable Company’s Memorandum and Articles of Association and the Statement of Recommended Practice – ‘Accounting and Reporting by Charities’ (SORP 2005).
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## _**Governing Body**_
The governing body has sought to strengthen itself by seeking individuals with a business or private education background. The school has an accountant, and experienced headteacher, provided it with a balanced and varied set of skills. In addition, they have a lawyer and a marketing director to further improve the balance of the team. The governing body remains small, but we remain committed to expanding the skills of the team.
## _**Organisational Structure**_
The Board of Governors meets six times a year (once per half term) to determine the general policy of the school. Discussions take place on school finance, school policy documents and the school development plan.
Risk Management is constantly reviewed, and the Head Teacher, Finance Officer, Data Manager and Site Manager are responsible for identifying risks and bringing them to the attention of the Board of Governors so that discussions take place regarding managing the school’s policy towards mitigating those risks. The day-to-day management of the school is delegated to the headteacher, the senior leadership team and finance officer, who are each appointed by the Borad and who are supported by the rest of the staff.
## _**Risk Management**_
The Governors are responsible for the management of the risks faced by the school. Risks are identified, assessed and controls established throughout the year. Through the risk management process established for the school, the Governors have taken all reasonable steps to satisfy themselves that the major risks identified have been adequately managed where necessary. The Governors conduct frequent reviews of major risks to the school and its activities. The school completes a Risk Management audit on an annual basis.
## _**Key Risks Faced By The Charity**_
The low pupil numbers threaten the ongoing viability of the school. The Board is continuing to invest in the school facilities and has implemented a marketing plan to bolster numbers across the school. Several of our international families had returned home and have made the decision not to return to the UK. The admissions officer has streamlined the admissions process and the head completes the parental tours. The school has accepted a number of pupils from the maintained sector where parents were concerned about the progress of their children. The new governing board are continuing with a plan to put the school on a stronger financial footing and ormulate a strategic plan for development. The on-site nursery is growing and pupils will continue to filter through to the reception class in the main school.
**HEMDEAN HOUSE SCHOOL LIMITED**
**TRUSTEES’ REPORT**
FOR THE YEAR ENDED 31 August 2023
## **PUBLIC BENEFIT**
The school promotes public benefit locally and to the wider community in several ways. In particular the school:
- Educates pupils at minimal cost to the state, thereby creating a saving for the exchequer in the current year;
- Make its premises available to the local community for sporting and cultural activities;
- Organises and hosts sporting fixtures in which local schools participate;
- Offers after school care and holiday care to our pupils and pupils from local schools;
- Is actively engaged in charitable work in the local community, which benefits not only the community but those pupils engaged in the work, by developing a sense of social responsibility;
- Provides bursary funding for deserving cases;
- Pays for training of its staff (including administrative employees) as part of their professional development.
## **OBJECTIVES, AIMS AND PRINCIPAL ACTIVITIES**
The main objective of the Charitable Company continues to be to ensure that Hemdean House School functions as an Independent Day School and that it continues to thrive in a competitive environment, providing a high standard of education for children between the ages of 4 and 11 and high quality out-of-hours care, before and after school and during school holidays.
## _**Strategic Aim and Intended Impact**_
Hemdean House’s strategic aim is the attainment of the highest academic levels and it strives to encourage selfconfidence, independence, power of expression, an enthusiasm for learning and an appreciation of what can be achieved through work, creativity and self-discipline. Above all, it is important that our children enjoy their at Hemdean, feel safe and supported, develop a sense of responsibility and show consideration towards others. We want parents to feel confident that their children are happy and safe in school and that they are being supported and challenged as appropriate, in order to achieve their potential.
## _**Volunteers**_
The Hemdean House PTA is an organisation which is established to support the school and achieve this by providing a full programme of charitable events ongoing throughout the academic year. The funds raised assist the school in a variety of ways, such as purchase of one-off items of equipment that would otherwise be unaffordable. Additionally, the school is well supported by a small group of parental volunteer helpers who support the school in a variety of practical ways. None of the governors are remunerated.
The Governors are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charitable Company and to ensure that the Financial Statements comply with the Companies Act. The Governors are also responsible for safeguarding the assets of the Charitable Company, and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the Board of Governors on 27[th] June 2024 and signed on its behalf by:
J Buxton - Governor
**HEMDEAN HOUSE SCHOOL LIMITED**
**STATEMENT OF FINANCIAL ACTIVITIES**
FOR THE YEAR ENDED 31 August 2023
|**Recommended categories by**
**activity**
**Notes**
**Incoming resources**
**Income and endowments from:**
Charitable activities
2
**Total**
**Resources expended**
**Expenditure on:**
Raising funds
3
Charitable activities
4
Other
6
**Total**
**Net income/(expenditure) before**
**investment gains/(losses)**
**Net income/(expenditure)**
**Net movement in funds**
Reconciliation of funds:
Total funds brought forward
**Total funds carried forward**|**Unrestricted funds**
**£**
**Total Funds 2023**
**£**
770,652
770,652|
|---|---|
||**770,652**
**770,652**|
||124,509
124,509
671,277
671,277
29,149
29,149|
||**824,935**
**824,935**|
||**(54,283)**
**(54,283)**
**(54,283)**
**(54,283)**|
||**(54,283)**
**(54,283)**
130,494
130,494
**76,211**
**76,211**|
**HEMDEAN HOUSE SCHOOL LIMITED**
**BALANCE SHEET**
FOR THE YEAR ENDED 31 August 2023
|**Recommended categories by**
**activity**
**Notes**
Fixed assets
Tangible assets
7
**Total fixed assets**
Current assets
Debtors
8
Cash at bank and in hand
9
**Total current assets**
Creditors: amounts falling due within
one year
10
**Net current assets/(liabilities)**
**Total assets less current liabilities**
**Total net assets or liabilities**
**Funds of the Charity**
Unrestricted funds
11
Restricted income funds
11
Endowment funds
11
**Total funds**|**Unrestricted funds**
**£**
**Total Funds 2023**
**£**
11,131
11,131|
|---|---|
||**11,131**
**11,131**|
||163,229
163,229
159,509
159,509
**322,738**
**322,738**
210,832
210,832
**111,906**
**111,906**|
||**123,037**
**123,037**|
||**123,037**
**123,037**|
||76,211
76,211
-
-
**76,211**
**76,211**|
The financial statements were approved by the Board on 27[th] June 2024 and signed on its behalf by:
J Buxton - Governor
**HEMDEAN HOUSE SCHOOL LIMITED**
**NOTES TO THE FINANCIAL STATEMENTS**
FOR THE YEAR ENDED 31 August 2023
## **1 Accounting Policies**
## **1.1 Accounting Policies**
The principal accounting policies adopted by the Charity, which is a public benefit entity, in the preparation of the accounts are as follows.
## **1.2 Basis of preparation**
The accounts have been prepared under the historical cost convention, as modified by the inclusion of charitable properties and fixed asset investments and investment properties at valuation.
The accounts have been prepared in accordance with “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their account in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (effective 1 January 2019) – (Charities SORP (FRS 102)), The Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
The accounts are presented in pounds sterling and rounded to the nearest pound.
## **1.3 Going concern**
The Trustees have made the difficult, after the year end, to close the school at the end of the 2023/24 academic year and are in the process of engaging advisers to assist in the correct closure of the Charitable Company.
## **2 Income from Charitable Activities**
|**Analysis**
Sale of service|**Unrestricted**
**funds**
**Restricted income**
**funds**
**Endowment funds**
**Total funds 2023**
**£**
**£**
**£**
**£**
770,652
-
-
770,652
770,652
-
-
770,652|
|---|---|
**HEMDEAN HOUSE SCHOOL LIMITED**
**NOTES TO THE FINANCIAL STATEMENTS**
FOR THE YEAR ENDED 31 August 2023
## **3 Expenditure on Raising Funds**
|**Analysis**
Advertising, marketing,
direct mail and publicity
Rent collection, property
repairs and maintenance
charges
Support Costs|**Total funds 2023**
**£**
660
119,875
3,974
124,509|
|---|---|
## **4 Expenditure on Charitable Activities**
|**Analysis**
Legal/professional fees
Wages and salaries
Staff costs
Cost of services
Support Costs|**Total funds 2023**
**£**
1,200
535,130
25,183
98,590
11,174
671,277|
|---|---|
## **5 Support Costs**
|**Analysis**
Printing and stationery
**Governance Costs**
Accountants fees|**Total funds 2023**
**£**
**£**
7,948
7,200
**15,148**|
|---|---|
**HEMDEAN HOUSE SCHOOL LIMITED**
**NOTES TO THE FINANCIAL STATEMENTS**
FOR THE YEAR ENDED 31 August 2023
## **6 Other Expenditure**
|**Analysis**
Other Expenditure
Depreciation Charge for
the Year - Fixtures &
Fittings|**Unrestricted funds**
**Restricted income**
**funds**
**Endowment funds**
**Total funds 2023**
**£**
**£**
**£**
**£**
23,110
-
-
23,110
6,039
-
-
6,039
29,149
-
-
29,149|
|---|---|
## **7 Tangible Fixed Assets**
## **7.1 Cost or valuation**
|At 01 September 2022
Additions
Disposals
Revaluations
Transfers
At 31 August 2023|**Fixtures & Fittings**
**Computer Equipment**
**£**
**£**
54,410
5,586
1,114
-
-
-
-
-
-
-
55,524
5,586|
|---|---|
## **7.2 Amortisation and impairments**
|At 01 September 2022
Additions
Disposals
Revaluations
Transfers
At 31 August 2023|**Fixtures & Fittings**
**Computer Equipment**
**£**
**£**
38,941
4,999
5,452
587
-
-
-
-
-
-
44,393
5,586|
|---|---|
**HEMDEAN HOUSE SCHOOL LIMITED**
**NOTES TO THE FINANCIAL STATEMENTS**
FOR THE YEAR ENDED 31 August 2023
## **7.3 Net book value**
||**Fixtures & Fittings**|
**Computer Equipment**|
|---|---|---|
||**£**|**£**|
|At 01 September 2022||15,469
587|
|At 31 August 2023||11,131
-|
|**8 Debtors: Amounts falling**|**due within one year**||
|||**Total funds 2023**|
|||**£**|
|Trade debtors||155,384|
|Other debtors||5,091|
|Prepayments & accrued income||2,754|
|||163,229|
|**9 Cash at bank and in hand**|||
|||**Total funds 2023**|
|||**£**|
|Cash at bank and on hand||159,509|
|||159,509|
|**10 Creditors: Amounts falling due within one year**|||
|||**Total funds 2023**|
|||**£**|
|Accruals and deferred income||210,832|
|||210,832|
**HEMDEAN HOUSE SCHOOL LIMITED**
**NOTES TO THE FINANCIAL STATEMENTS**
FOR THE YEAR ENDED 31 August 2023
## **11 Charity funds**
## **11.1 Details of material funds held and movements during the CURRENT reporting period**
|**Fund names**
**Unrestricted**
**funds**
**Total**|**Fund**
**balances**
**brought**
**forward**
**Income**
**Expenditure**
**Transfers**
**Gains and**
**losses**
**Fund**
**balances**
**carried**
**forward**
**£**
**£**
**£**
**£**
**£**
**£**|
|---|---|
||130,494
770,652
(824,934)
-
-
76,212
130,494
770,652
(824,934)
-
-
76,212|