## St Paul’s Parish Room Trust Irustee’s Annual Report
## Charity:
St Paul’s Church of England School and Parish Room (known as the ‘St Paul’s Parish Rooms Trust’)
## Registered Charity No: 309060
Location: St Paul’s Parish Rooms, Reading Road, Wokingham, Berkshire RG41 1EH
Trustee: The Parochial Church Council of the Ecclesiastical Parish of St Paul, Wokingham.
Charitable Objectives:
The objectives of the Charity are to: (1) Award grants to persons under the age of 25, who live or are educated within the parish, for the furtherance of their education (2) Provide grants to St Pauls C of E Junior School for the furtherance of religious knowledge. (3) Provide grants to the St Paul’s Sunday School for the furtherance of religious knowledge.
To achieve these objectives the Parish Rooms are let on a fee-paying basis and the surplus each year, after deducting reserves, is used to make grant payments.
Achievements and Performance of the Charity:
During the year-ended 31 December 2023, nine grants to the total of £4,124 were made in accordance with the stated objectives.
## Financial Review:
During the year the Charity achieved a net income of £15,750 and had reserves of £84,210 at 31 December 2023.
Income of £14,128 was received during the year from interest on proceeds which arose from the historical sale of a parcel of land associated with the Trust Deed. The capital proceeds are held on term deposit by the Diocese, who permit the Charity to receive the interest that is accumulating from this investment.
## Reserves:
The Charity maintains sufficient reserves to maintain the Parish Rooms in good repair for the foreseeable future. Net income surplus to this requirement is set aside in a designated fund from which grant payments can then be made in accordance with the charitable objectives.
The Charity invites applications for grant payments from eligible candidates, and is in regular contact with the Junior School and Senior schools within the Parish, and the Parish Sunday School as potential beneficiaries of future grant payments.
Approved by the Trusteeon 3. + by and signed on its behalf by PY} lena Rev Canon Richard fey For and on behalf of the Parochial Church Council of the Ecclesiastical Parish of St Paul, Wokingham
St Paul’s Parish Room Trust Statement of Financial Activities for the Year Ended 31 December 2023
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|||||||||
|---|---|---|---|---|---|---|---|
|Total|Total|
|Funds|Funds|
|LandSale|Grants|General|2023|2022|
|£|£|£|£|£|
|Income:|
|Room|Hire|—|—|65,304|65,304|63,129|
|Bank|Interest|14,128|—|819|14,947|2,478|
|Defibrillator|Donations|_|—_|_—|_|1,410|
|General|Donation|—_|—|—|_—|13|
|Miscellaneous Income|—|---|100|160|36|
|Total|Income|14,128|---|66,223|80,351|67,066|
|Premises|Costs|
|Water|—_|_|820|820|587|
|Light & Heat:|Gas|_-|—_|1,253|1,253|1369|
|Electricity|_|=|2,105|2,105|1867|
|—|---|4,178|4,178|3,823|
|Repairs &|Renewals|
|Property|_|—|---|_|4,651|
|General|—_|—|751|751|999|
|Fire & Electrical Maintenance|_|_|904|904|1,477|
|Plumbing & Heating Repairs|—|—_|1,013|1,011|1,627|
|Alarm Maintenance|—_|_|677|677|618|
|Cleaning and Waste|_|—|14,561|14,561|13,746|
|Pest|Contro]}|_—|—_|565|565|549|
|Dishwasher Expenses|_—|—_|72|72|444|
|Door Maintenance|—|—|186|186|546|
|Hot Water Boiler|—|--|65|65|--|
|_|—-|18,792|18,792|24,657|
|Administration|
|Parish|Administration|(Net, see Note 6)|_|—|13,612|13,612|12,521|
|Telephone & Broadband|—|—_—|894|894|658|
|Insurance|—|=|2,28]|2,281|2,150|
|_-|--|16,787|16,787|15,329|
|Other|Expenses|
|Bad Debt|_|_|_-|_|34|
|Miscellaneous|—|_|65|65|169|
|Legal &|Professional|_—|—|500|500|_|
|565|565|203|
|Capital|Expenditure|
|Defibrillator|_—|—|—-|_|1,288|
|Chair Trollies|—_|—|--|_|234|
|Smart Water Meter|—_|—|--|_|57)|
|Car|Park|Barriers|—|_—|418|418|—|
|Car Park|Light|Bollards|—|—|8,967|8,967|—-|
|New Pathway|_|—|7,680|7,680|_|
|New Handrail|_|—|1,656|1,656|_—|
|Tables|~--|—|576|576|-_--|
|Cycle Racks|—|_|504|504|—|
|Projector|=|_|354|354|—-|
|_|---|20,155|20,155|2,093|
|Grants|=|4,124|=|4,124|629|
|Total Expenditure|_=—|4,124|60,477|64,601|46,734|
|Net|Income/(Expenditure)|for the Year|
|Before Transfers C/F|14,08|(4,124)|5,746|15,750|20,332|
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## St Paul’s Parish Room Trust
## Statement of Financial Activities for the Year Ended 31 December 2023
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|||||||||
|---|---|---|---|---|---|---|---|
|Total|Total|
|Funds|Funds|
|Land|Sale|Grants|General|2023|2022|
|Net|Income|/(Expenditure)|for the Year|
|Before Transfers|B/F|14,128|(4,124)|5,746|15,750|20,332|
|Transfers|between|funds|=|2,873|(2,873)|=|=|
|Net Income for the Year After Transfers|14,128|(1,251)|2,873|15,750|20,332|
|Total Funds Brought Forward|24,461|15,468|28,53]|68,460|48,128|
|Total Funds Carried|Forward|38,589|14,217|31,404|£4,210|68,460|
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## St Paul’s Parish Room Trust Balance Sheet
## as at 31 December 2023
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2023 2022
£ £
CURRENT ASSETS
Debtors & Prepayments 2,109 2,291
Bank Accounts 88,020 72,705
90,129 74,96
Less:
CURRENT LIABILITIES
Creditors, Accruals & Income in Advance 5,919 6,536
£ 84.210 £ G8,.460
THE FUNDS OF THE CHARITY
CAPITAL FUNDS
Expendable Endowment £ 84,210 £ 68,460
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These financial statements were approved and authorised for issue by the Trustee on %. 4| 14 and were signed on its behalfby
Rev Canon Richard LameypJheMC|
For and on behalf of the Parochial Church Council of the Ecclesiastical Parish of St Paul, Wokingham
## St Paul’s Parish Room Trust Notes to the Accounts 31 December 2023
1. The accounts have been prepared on a modified cash basis where the cash basis is used to prepare the accounts with the addition of accrual adjustments.
2. The Trust Deed permits the Trustee to appropriate and use as a parish room the land with the building known as St Paul’s Parish Room. The land which contains the Parish Rooms is vested in a Custodian Trustee, Diocesan Trustees (Oxford) Limited, and held in Trust for the Charity. No compensation is paid to the Custodian Trustee by the Charity.
3. Assets purchased to maintain the Parish Rooms are expensed in the Statement of Financial Activities. A register of assets is maintained for stewardship and insurance purposes. The cost of such assets recorded in the register at the end of the financial year was £75,099 (2022: £55,447).
4. The Charity maintains two designated funds within its general endowment: a General Fund which is used to maintain the Parish Rooms in good repair; and a Grant Fund from which grants are paid to beneficiaries in accordance with the charitable objectives. The current policy is that half of any surplus achieved in a financial year is transferred to the Grant Fund.
5. The Charity has a further reserve known as ‘Land Sale’. The Custodian Trustee permits the Charity to receive interest income from the proceeds which were derived from the historical sale of a parcel of land associated with the Trust Deed and placed on term deposit. The accumulated interest is held separate from the other Funds of the Charity pending clarification with the Custodian Trustee and regulators that the funds may be applied to the charitable objectives.
6. The Charity received £13,232 (2022: £12,255) from the Trustee as reimbursement of payroll and incidental expenses.
Independent examiner's report to the Trustee of St Paul's Churcb of England School gnd
Parish Room (known as the 'St Paul's Parlsh Rooms Trust,)
I report to the Trustee on my examination of the accounts of the St Paul's Parish Rooms Trust (the
Trust) for the year ended 31 December 2023.
Responsibilities and basis of report
As the charity Trustee of the Trust you are responsible for the preparation of the accounts in
accordance with th¢ requirements of the Chariti¢s Act 2UI I ('the Act,). I report in respect of my
examination of the Tnt'S accounts carried out under section 145 of the 201 l Act and in carrying out
my examination I have followed all the applicable Directions given by the Charity Commission under
section 145{5)(b) of thc Act.
Independent exarniner's statement
I have completed my examination. I confirni that no material matters have come to my attention in
conncction with the examination giving mc cause to believe that in any material r¢spect:
. accounting records were not kept in respect of the Trust a5 required by section 130 of the Act: or
2. the accounts do not accord with those records. or
3. th¢ accounts do not comply with the applicable requirements concerning the fomi and content of
accounts set out ITh the Charities (Accounts and Reports) Regulations 2008 other than any requirement
that the accounts giv¢ a 'true and fair view which is not a matter considered as part of an independent
examination.
I have no concerns and have come across no other matters in connection with the examination to which
attention should be drdwn in this report in order to enable a proper understanding of the accounts to
be reached.
Signed
ason Searancke
Chart¢red Accountant, Chartered Accountants Australia and New Zealand (#28559)
90 London Road
Wokingham
RG40 IYF